AGENCY AC- AC-TION

In document PHILIPPINE NAVY CITIZEN S CHARTER (Page 47-54)

11 INSPECTION OF DELIVERED ITEMS AND POST RE- RE-PAIR INSPECTION

AGENCY AC- AC-TION

Government to Government (G2G)

Who May Avail All Philippine Navy Military and Civilian Employees CHECKLIST OF

REQUIRE-MENTS:

WHERE TO SECURE:

Naval Supply and Property Ac-countability Office (NSPAO) Clear-ance (1 Original Copy)

Naval Supply and Property Accountability Of-fice (NSPAO)

CLIENT STEPS

AGENCY AC-TION

FEES TO BE PAID

PRO-CESSING TIME

PERSON RESPONSI-BLE

1. Submit NSPAO Clear-ance and in-form NASO of purpose of Clearance

1 Receive NSPAO Clear-ance and for-ward to Clear-ance Unit.

None 1 Minute Duty Person-nel (NASO Message Center)

1.1 Verify com-pleteness of documents and existence of record

None 2 Minutes Records Of-ficer

(Clearance Unit)

1.2 Check

sta-tus and prepare certification

None 5 Minutes Records Of-ficer

(Clearance Unit)

1.3 Record and

check for errors

None 2 Minutes Records Of-ficer

(Clearance Unit)

1.4 Countersign

clearance and endorse to CNASO/ AC-NASO for ap-proval

None 2 Minutes Records Of-ficer

(Clearance Unit)

1.5 Sign

Clear-ance

None 2 Minutes Chief, NA-SO/ Assis-tant Chief, NASO 2. Receive

Clearance and sign the NASO file copy to acknowledge receipt

2. Releasing of Clearance/ Cer-tification

None 1 Minute NASO Mes-sage Center

None 15 Minutes Total

15. ISSUANCE OF GOODS, SUPPLIES and CCIE

(REF: SOP nr 12, Subj: Management of 72-100 RF and Inventories; LLD N4LMO-B-2018-001, subj: Philippine Navy Three-year CCIE Rolling Plan)

Requesting of goods, supplies and CCIE shall be requested by PN units to N4.

Through available inventories from NLC, the O/N4 shall issue Logistics Directive for issuance to the requesting unit and to NLC for its issuance. If requested items are not available, the O/N4 shall notify the requesting unit and subsequently program said requirements for funding to be sourced to any available fund the Command may generate.

Office or Division Troop Organizational Support (TOS) Branch, O/N4 Classifications Simple

Type of Transac-tions

Government to Government (G2G) Who May Avail All PN Units

Checklist of Requirements: Where to Secure:

Request letter from the Unit and endorsed by the Commander (1 Original copy)

From requesting unit Justifications (1 Original copy) From requesting unit Certification of availability of goods

and supplies (1 Original copy) NLC (LC4) Client Steps Agency Action Fees To

be Paid

Processing Time

Person Re-sponsible 1. Submit request

letter to O/N4

1. Received the re-quest letter,

stamped date of submission

None 5 Mins Admin Branch, message cen-ter, or thru Zim-bra by Staff EP for TOS

2. Receipt of re-ceiving copy or acknowledge-ment if request is sent thru radio message or zim-bra by telephone call

2.Staff EP will acknowledge sent requests

2.1 Admin Br shall route said re-quest to TOS branch for appropri-ate action

None 1 hour TOS Branch, OIC, Staff EP

2.2 Staff EP for

TOS shall verify availability of goods and supplies at NLC

None 1 hour TOS Branch, OIC, Staff EP

2.3. If goods and

supplies are avail, Staff EP shall facili-tate coordination and draft of Logis-tics Directives.

None 30 Minutes TOS Branch, OIC, Staff EP

2.4.1Logistics di-rective for issuance for concurrence of EXO and DN4

None 30 Minutes TOS Branch, OIC, Staff EP

2.5. If not avail, said requirements will be endorsed to Programs and Budget Branch either for pro-curement or fund-ing

None 1 Hour TOS Branch, OIC, Staff EP

2.6 LD for ap-proval of N4

None 1 Hour N4

3. Receipt of LD.

Requesting unit shall facilitate withdrawal to NLC or nearest Naval Station Depot

3. Issuance of LD for requesting unit and NLC

None 10 Minutes

TOS Branch, OIC, Staff EP/

NLC(LC4) Requesting Unit

4. Withdraw sup-plies

4. Requesting unit shall be noti-fied in writing and thru telephone call on the action taken for the re-quest

None

1 Hour TOS Branch, OIC, Staff EP Requesting unit

Total None 6 Hours 15 Minutes

16. Issuance of Mission Orders

To process and issue Mission Order to PN personnel and Civilian Employees who are authorized to carry firearms

Office or Division AC of NS for Intelligence, N2 Classifications Complex

Type of Transac-tions

Government to Government (G2G) Who May Avail All PN personnel and civilian employees Checklist of Requirements: Where to Secure:

Letter request (1 original copy) Staff Intelligence Offices, PN Property Acknowledgement

Re-ceipt/Memorandum Receipt (for

gov‟t issued firearm) (1 photocopy) Unit SAO LTOPF (for personally-owned

fire-arm) (1 photocopy) FED, PNP

Client Steps Agency Action Fees To be Paid

requirements at respective Staff Intelligence Of-fices, PN

1. Concerned Staff Intelligence Offices will en-dorse the re-quest to O/N2

None 2 working

days PIC Clear-ance Sec-tion, SIO 1.1 Wait for the

result of ap-proved/

disapproved MO

1.1 CIB, N2 will screen all quali-fied firearms bearer

Mission Order to their Unit‟s re-spective Intelli-gence Office

1.4 The ap-proved/

disapproved MO will be transmit-ted to the re-questing Staff Intelligence

None 7 Working days

TOTAL

16. ISSUANCE OF NAVAL PROVOST MARSHAL CLEAR-ANCE

It is the function O/TNPM to Issue clearances for promotion, separa-tion/discharge, reinstatement, CAD, ETAD, retirement, and other pur-pose. – (SOP Nr. O/TNPM Organizational Structure, Mission and Function)

Office or Division Statistics Clearance Section, Operations and Policy Branch/

Office of The Naval Provost Marshal (O/TNPM) Classifications Simple

Type of Transac-tions

Government to Government (G2G)

Who may Avail Active PN personnel (Officers, Enlisted Personnel and Civil-ian Employees)

CHECKLIST OF REQUIREMENTS: WHERE TO SECURE:

PN Unit Clearance Request Requesting PN Unit Military/Civilian personnel ID (Original and

1 photocopy)

Requesting PN personnel

Affidavit of Consent (In case of represent-atives)

Contact Nr (for reference)

O/TNPM clearance request form Statistics Clearance Section, Opera-tions & Policy Br, O/TNPM

1. Submit the re-quirements to Sta-tistics Clearance Section, Opera-tions & Policy Br, O/TNPM

1. Upon receipt of the request, Clear-ance Section per-sonnel shall validate/

evaluate the submit-ted data.

None 3 minutes

Statistics Clearance Section,

Op-erations &

Policy Br, NPM

2. Receives claim

stub and will return on scheduled date of release.

2. Issue a claim stub indicating schedule of issuance of re-quested clearance.

None 2 minutes

2.1. Conducts a rec-ord check thru O/

TNPMIS and In-House Database System.

None 15 minutes

2.2. If upon evaluation, there was a derogatory offense, a remark will be reflected on the is-sued clearance stating the current status of the case.

None 5 minutes

Statistics Clearance Section,

Op-erations &

Policy Br, NPM

2.3. Clearance shall be

encoded and printed for the evaluation of the Chief Branch.

Subsequently, the printed clearance will be routed thru all O/

TNPM Branch Chiefs for comment.

None 15 minutes

Statistics Clearance Section,

Op-erations &

Policy Br, NPM

2.4. Statistics

Clear-ance Section shall then forward it to Deputy, NPM for endorsement prior the approval and signature of TNPM.

None 5 minutes Deputy, NPM

1.9 Submits the origi-nal copy of NTA to LBP; and

15 Minutes

Statistics Clearance Section,

Op-erations &

Policy Br,

Op-erations &

Policy Br, NPM 2. Complies with

the directive.

2. If cash balance has been discovered, PN Unit is directed to uti-lize said balance/ justi-fy the request for cash availability; and Pro-ceeds to steps 1.5 to

18. ISSUANCE OF NAVAL SAFETY CERTIFICATION/

CLEARANCE

Naval Safety Office (NSO) Certification/Clearance is issued to PN Commanding Officers, EX-O, Operations Officers, OOW Afloat, Pilots-In-Command, Officers in Charge and Boat Captains involving all grounding cases and other unusual inci-dents of PN vessels and aircraft that warrant investigations which resulted to con-siderable damage to property/equipment, serious/minor injury, or loss of life due to negligence and or disregard of existing policies and regulations which may impair its ability to be operated safely.

The Certification being issued certifying that he/she is cleared from any administra-tive or derogatory report as per information / records check available from the Na-val Safety Office Records to support the requirement for promotion to the next high-er in rank.

Division/Office: Research and Policies Branch, NSO Classification: Simple

Type of Transac-tions:

Government to Government (G2G)

Who May Avail: PN Commanding Officers, EX-O, Operation Officer, OOW Afloat, Pilots-In-Command, Officers in Charge and Boat Captains and other PN personnel directly involved in Inci-dents.

CHECKLIST OF REQUIREMENTS: WHERE TO SECURE:

Letter Request with specified purpose for securing the clearance (1 Original)

Chief of Personnel / Admin Officer - PN Unit/Office where the personnel is as-signed

Military ID (1 Photocopy with signature) Requesting Individual Unit Safety Office Certification/

Clearance (1 Original)

Safety Office - PN Unit where the per-sonnel is assigned

Special Orders for those convicted/

acquitted/exonerated/absolved (1

Photo-copy) Publication Branch - OTNA

CLIENT STEPS AGENCY SEC-TION

FEES TO BE

PAID

In document PHILIPPINE NAVY CITIZEN S CHARTER (Page 47-54)