DESCRIPTION OF ACTION TAKEN
DATE DETAILS OF ACTION TAKEN:
Time
INITIAL PHASE Status of
action
Complete Incomplete Pending Not taken
DESCRIPTION
Record any changes and effects
INTERMEDIARY PHASE
Status of action
Complete Incomplete Pending Not taken
DESCRIPTION
Record any changes and effects
FINAL PHASE Status of action Complete Incomplete Pending Not taken
DESCRIPTION
Record any changes and effects
Remarks
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ANNEXURE L: COVER LETTER TO PARTICIPANTS
Able Benson Lungu P.O Box 5694 Mmabatho 2735 January 2018 ……….. ……….. ………... Dear Participant,
Thank you very much for your willingness to participate in this study.
You are kindly requested to participate with great honesty and express your views freely. Where you are neither sure nor uncertain, do not hesitate to contact me, as the facilitator for clarifications or assistance.
You are further assured that your contributions during the focus group workshop will be confidential and request that you do not write your name on any of the materials you will be provided with as a code has already been assigned in place of your name.
You may however provide your contact number for the purpose of feedback and clarifications of some of your answers and note that the code allocated to you will be referred to as “P1” or “P2”, which ever number will be applicable to you in order to ensure that your identity is protected.
The purpose of the session is to explore your perceptions on the research topic which relates to the challenges causing the most delays on the project and possible solutions. Kindly be reminded that you are at liberty to decline or withdraw your participation in this study by opting not to be part of the participants in the procedures. Should that be the case, please feel free to approach the undersigned and communicate your decision.
Your participation will be highly valuable to the aims of this study and I look forward to interacting with you.
Regards
Able Benson Lungu PRINCIPAL RESEARCHER 07266723376
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ANNEXURE M : LETTER OF REQUEST TO CONDUCT RESEARCH
Department of Basic Education and Training North West Province
Mafikeng
RE: REQUEST FOR PERMISSION TO CONDUCT RESEARCH
My name is Able Benson Lungu, a Masters student in project management at the University of Cape Town seeking your permission to conduct a study at one of your school construction projects through the Action Research (AR) approach.
The aim of the research is to evaluate the use of Value Engineering (VE)/Value Management (Tummala and Burchett) as a risk management tool on construction projects with specific reference to school construction projects.
This is in view of the fact that information available through literature review indicates that amongst the many risks inherent to school construction projects are inferior quality, over budget, delayed completion and termination of contract by the client and the risk of abandoned projects by contractors.
It is hoped that the study will qualify the Value Engineering technique as a reliable and most preferred risk management tool on construction projects which will in-turn assist the sector in the reduction of the above risks.
The researcher is currently employed as Project Manager at one of your school construction project sites and undertakes to treat all information obtained in a strictly confidential manner and adhere to ethical rules of research prescribed by the University of Cape Town and enforced by the Ethics Committee of the university. In order to ensure anonymity, the name of the project as well as the names of participants in this study shall be withheld so that no inference is made thereto. The research work is envisaged to commence as soon as the sought permission is granted.
As part of the ethical measures, aspects like informed consent, voluntary participation and anonymity shall be observed and adhered to. Finally, the thesis, findings and recommendations will be made available to you for your perusal.
In case of any further clarifications or inquiries during the tenure of the research, kindly contact the undersigned on the contact details provided below.
I hope this request will be considered and I look forward to hearing from you. Kind regards,
Able Benson Lungu
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ANNEXURE N: LETTER TO PARTICIPANTS Dear participant,
The aim of this study is to evaluate the use of Value Engineering/Value Management as a preferred risk management tool on school construction projects. This study will be conducted through the Action Research and survey approaches. It is in the survey approach where your input is requested as a participant. Data will be collected by means of a questionnaire from respondents within a carefully selected focus group of the project. As you are aware, the researcher is also the Project manager and permission has been granted by the client to conduct this study. You are part of the twenty participants representing various disciplines on the project who have been identified for this process.
Participation in this study is voluntary and you are requested to decline the offer to participate should you wish not to participate. Should you wish to participate, you will still retain your right to withdraw from this process at any time convenient to you without any consequences. The data you provide shall be treated in the highest confidence and rest assured that your identity will be withheld in order to ensure that respondents remain anonymous while only the researcher shall have access to such knowledge. Also note that every respondent shall be referred to by a specific code from P1 to P20. You are also reminded that there are no monetary rewards for participating in this survey as no payment will be made to any participant.
If you decide to participate in the study, you will assist the research in determining the following; The role of project management knowledge on a project
The effect of PM qualifications on project risk management
Kindly feel free to contact the undersigned should you need further clarifications or additional information. It is the researcher’s aim to carefully conduct the study and ensure that data captured, results and analysis processes are conducted in a way that will not pause any risk to neither the respondent nor the organisation. Should there be need for the researcher to sign a confidentiality agreement by either the respondent or organisation to which the respondent might be affiliated, the researcher makes the undertaking below. I, Able Benson Lungu, undertake to safeguard the information collected and treat it as confidential. I also undertake not to disclose it unduly to any third party and refer to all stakeholders as “Respondent P1…...P2”, “Organisation A or B”, and the “Project”.
SIGNED AT Mafikeng ON THIS 10th DAY OF January 2018
……….
RESEARCHER
Mobile : 072 667 2337
Email : [email protected]
I, ………. (Full names), am aware of the purpose of this study and voluntarily (agree/decline) to participate in this study.
SIGNED AT. ON THIS DAY OF 2018
……….
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ANNEXURE O: BRIEF OUTLINE OF METHODOLOGY ADOPTED FOR THIS STUDY Figure 5. A brief outline of methodology adopted in this research dissertation
(Researchers concept)
DETAILED LITERATURE REVIEW (‘Value Engineering’ and ‘Risk
Management’) EMBEDDED SURVEY (Focus Groups Workshops) CASE STUDY (Action Research) RESULTS RESULTS COMPARISON / CONTRASTING ANALYSIS (Qualitative) ANALYSIS (Quantitative) INTERPRETATION
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ANNEXURE P: APPROVAL FROM THE ETHICS COMMITTEE
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ANNEXURE Q: CLIENTS APPROVAL TO CONDUCT THE STUDY
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