Use the Demand Class Lookups window to maintain existing and define additional lookups for your shared demand classes. Demand classes are categories you can use to segregate scheduled demand and supply into groups, so that you can track and consume the groups independently.
You can define up to 250 lookups for each demand class. You assign a demand classes to customers in the Customers windows.
You can disable a demand class lookup by either unchecking the Enabled check box or entering an effective end date, and then saving your work.
Access Levels
The Access Level for each demand class determines whether you can add new demand classes or modify existing demand classes of this type. The three levels are:
User: No restrictions on adding or modifying codes are enforced.
Extensible: New codes may be added, but you can only modify or disable seeded codes if the application of your responsibility is the same as the application of this demand class.
System: You can only modify code meanings and descriptions.
" To define a demand class lookup:
1. Navigate to the Demand Class Lookups window.
2. Choose the Application associated with this demand class type.
Choose ’Oracle Inventory’ or ’Oracle Manufacturing.’
3. Enter the Code for your demand class. You cannot change this value after saving your work. If you are updating lookups with an access level of System, you cannot add new lookups to this lookup type.
4. Enter the Meaning and a Description of this demand class.
5. Enter a range of Effective Dates in the From and To fields (optional). If you do not enter a start date, this demand class is valid immediately. If you do not enter an end date, this demand class is valid indefinitely.
6. Save your work. To use your new lookups, exit, then reenter Receivables.
See Also
Reviewing and Updating Receivables Lookups: page 2 – 128
Lockboxes
Define lockboxes to use the Receivables AutoLockbox program.
AutoLockbox automatically creates receipts in Receivables using electronic information that your bank provides. Receivables lets you specify the payment method for each Lockbox you define. Payment methods provide the default accounting information for receipts you create through AutoLockbox.
Receivables displays active Lockboxes as list of values choices in the Submit Lockbox Processing window.
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Define receipt sources: page 2 – 168❑
Define payment methods: page 2 – 146" To define a lockbox:
1. Navigate to the Lockboxes window.
2. Enter the lockbox Number provided by your bank.
3. Enter the receipt Batch Source for this lockbox. You must enter a batch source that uses automatic numbering. Receivables enters the bank name and account, address, contact person, and
accounting flexfield information associated with this batch source.
4. Enter the Bank Origination Number provided by your bank. This number uniquely identifies the bank branch that sends you lockbox information.
5. Open the Receipts tabbed region, then enter the Batch Size you want the Lockbox Validation program to assign to each receipt batch. For example, if you have 991 receipts, and you set Batch Size to 10, Receivables will create 99 batches with 10 receipts and 1 batch with 1 receipt. If you do not want Receivables to separate your lockbox batch into multiple receipt batches, enter a number that is larger than the number of receipts in your lockbox transmission for this lockbox, then check the Complete Batches Only box in the Submit Lockbox Processing window when you submit your lockbox transmission. See: Running AutoLockbox:
page 6 – 121.
6. Enter your GL Date Source. This source determines the general ledger date for your receipts in this lockbox. Choose from the following sources:
• Constant Date: Receivables uses the date you enter in the GL Date field of the Submit Lockbox Processing window. If you do not enter a date when you choose Constant Date, Receivables does not validate your data.
• Deposit Date: Receivables uses the date that your bank deposits your receipts. If you choose this source and the lockbox
transmission’s deposit date is not defined, Receivables displays an error message indicating that you must define a deposit date to submit the lockbox.
• Import Date: Receivables uses the date on which you import your receipts.
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7. If you are using this lockbox to transfer foreign currency receipts and you did not specify exchange rate type in the bank file, enter an Exchange Rate Type.
8. Enter the Receipt Method to assign to this lockbox. The default is the payment method associated with the receipt batch source you entered.
9. If you want AutoLockbox to be able to transfer receipts without billing locations into Receivables, uncheck the Require Billing Location box. If this box is checked, AutoLockbox will only validate the receipt if the billing location is provided; otherwise, Lockbox will import and validate these receipts successfully.
Attention: If the system option Require Billing Location for receipts is set to Yes, this option should also be set to Yes for your Lockbox. If the system option is set to Yes but it is set to No for your Lockbox, Receivables displays an error message when you submit AutoLockbox. The setting at the system options level determines whether Post QuickCash can process receipts without billing locations.
10. Choose a Match Receipts By method. Lockbox uses this value to determine what type of matching numbers will be used in this transmission. Choose one of the following methods:
• Transaction Number: Match receipts with transaction numbers.
• Consolidated Billing Number: Match receipts with
consolidated billing invoice numbers. To use this method, both the user profile option AR: Show Billing Number and the Send Consolidated Billing Invoice option for this customer must be set to Yes. See: Setting Up Consolidated Billing: page 4 – 310.
Lockbox uses the Consolidated Billing Invoice number to identify the customer. Post QuickCash then uses this customer’s AutoCash Rule Set to determine how to apply the receipt to each invoice. For more information, refer to the ’Clear Past Due Invoices Grouped by Payment Term’ rule in: AutoCash Rules:
page 6 – 152.
• Sales Order: Match receipts with sales order numbers. Lockbox uses this number to determine the corresponding invoice