# 57
C h a p t e r e i g h t Touching Up and Modifying a PDF Document
Tips for Tranquil Text Tweaking Keep these ideas in mind when touching up text:
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If you need to select an entire paragraph, use the shortcut keys Ctrl+A (Command+A).•
To add new text, with the TouchUp Text tool active, Ctrl-click (Option-click) within the document where you want to add the text. The New Text Font dialog opens with the default options: Arial text and horizontal writ-ing mode. Select the font and writing mode (hori-zontal or vertical), and click OK. The default text“New Text” displays on the page. Select it, and then type the new text.
Click outside the new line of text to finish the process.
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Only fonts with a verti-cal writing mode will write vertically. An error message means you’ve selected a horizontal-only font.(continued on next page)
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1. With the TouchUp Text tool, first click the row of text or select the words or characters you want to edit.
2. Right-click (Control-click) the text to open the shortcut menu and choose Properties. The TouchUp Properties dialog opens (Figure 57b).
Figure 57b Adjust the characteristics of text in a document by modifying its properties.
3. Choose a font from the Font pop-up menu. Adjust other text attributes as desired and as the font’s attributes allow, shown in the figure. As you make adjustments, the changes are automatically previewed in the selected text. Click Close to apply the settings.
#57: Editing Text and Modifying Attributes
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If the text isn’t behaving as text, maybe it isn’t.Scanned text that hasn’t been captured behaves like an image: see #61,
“Extracting Active Text from an Image.”
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If you add text and it won’t wrap to the next line, choose Edit > Pref-erences > TouchUp (Acrobat > Preferences >TouchUp) and select the Enable Text Word Wrap-ping check box.
Gimme a Break!
In addition to adding text, you can add line breaks.
Click the location on the text block where you want it to break, and then right-click (Control-click) to open the shortcut menu. Click Insert >
Line Break. Then press Enter (Return) to wrap the text to the next line. You can use the same method to insert other items, including soft hyphens, nonbreaking spaces, and em dashes.
C h a p t e r e i g h t Touching Up and Modifying a PDF Document
Beware of Fakes!
Sometimes the touch-up results aren’t what you expect—often related to fonts used in the source program. For example, many Word documents seem to use bold or italic text. In reality, this is probably just a bold or italic text appearance.
Unless you are using a named font, such as Arial Bold or Arial Italic, when you try to touch up text in Acrobat you won’t have an exact match for the replace-ment font, since Acrobat doesn’t simulate a bold or italic appearance.
Copy That
The better you understand some of the intricacies of text selection, the faster you can get your work done.
Here are some suggestions:
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Choose Edit > Preferences> General (Acrobat >
Preferences > General) and click ”Make Hand tool select text and images.”
This way, when you hold the pointer over text in a document, it automatically works as the Select tool.
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If you are copying and pasting text and intend to send it on to others, be aware that unless a recip-ient’s computer has the same font, it can’t be pre-served. Acrobat replaces that font with the closest match.•
When a document is tagged, you can use the Copy With Format-ting option. This option is especially useful if your document contains columns.•
If you can’t copy text, check to see if the docu-ment has security set-tings. The author may have specified that copy-ing be restricted.151
Beware of Fakes!
Sometimes the touch-up results aren’t what you expect—often related to fonts used in the source program. For example, many Word documents seem to use bold or italic text. In reality, this is probably just a bold or italic text appearance.
Unless you are using a named font, such as Arial Bold or Arial Italic, when you try to touch up text in Acrobat you won’t have an exact match for the replace-ment font, since Acrobat doesn’t simulate a bold or italic appearance.
#58: Object TouchUps The TouchUp Object tool , located on the Advanced Editing toolbar, is useful for organizing content on a page imported as part of the docu-ment, such as text, images, and multimedia objects. For example, if you have added extra text to a page and need to shuffle the location of a col-ored background, use the TouchUp Object tool to select the background object and drag it to a new location (Figure 58).
Figure 58 Use the TouchUp Object tool to move content on a page.
Here are some tips: