1. System Safety Working Groups (SSWGs) are typically organised to achieve the following aims:
a. To allow different internal and external Subject Matter Experts (both technical and operational) to discuss subjective safety issues and their adequate mitigation options.
b. To review SSP status, including results of technical or operational risk assessments of relevance.
c. To summarise hazard analyses including identified problems, status of resolution, and residual risk.
d. To develop and/or validate system safety requirements and criteria applicable to the SSP.
e. To identify safety program deficiencies and provide recommendations for corrective actions or prevention of re-occurrence.
f. To plan and coordinate support for design change acceptance.
g. To provide Commonwealth management with consensus recommendations on hazards and safety issues.
2. The following provides a sample In-Service System Safety Program Charter, and tailoring is required to suit either individual SPO or Project Offices’ SSP aims.
XXX WEAPON SYSTEM SSWG CHARTER
Purpose. The xxx System Safety Working Group (SSWG) is an advisory group to the OC xxxSPO, and is an aid in the implementation of the xxx SSP throughout the weapon system’s life cycle. SSWG member and adviser lists are attached.
The xxx SSWG will serve the following functions:
a. Reviews SSP effort for compliance with system safety criteria, and recommend action to accept or correct deficiencies.
b. Reviews procedural data for safety impact and recommend appropriate action.
c. Reviews and recommend action on any safety deficiencies identified by other organisations.
d. Reviews safety aspects of proposed significant design changes, including review of hazard analyses’
and assessments’ residual risk for acceptance.
e. Assigns action items and tracks them until resolution is complete.
f. Reviews hazards and their hardware, software and human factor causes, identified as part of Engineering Change Proposals, Deficiency Reports, System Trouble Reports, Deviations, and Waivers across Weapon System design, integration, operation, maintenance and disposal.
g. Performs other system safety tasks as assigned by OC xxxSPO.
To carry out these functions, the SSWG will draw upon the consensus expertise of its members and advisers.
Authority. In accordance with AAP 7001.054 Section 2 Chapter 1, the SSWG provides safety surveillance, coordination and recommendations. All SSWG decisions will be provided as recommendations to OC xxxSPO.
SSWG Attendees. The following describes SSWG constituents:
a. Members
AAP 7001.054 Annex I to Sect 2 Chap 1
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(1) The membership for the SSWG will include representatives of the organisations listed in the attachment, reflecting all weapon system stakeholder representatives. Members may be added or deleted from this list as deemed necessary by OC xxxSPO.
(2) Member organisations are selected because of their close association with safety considerations in design, integration, operation, maintenance and disposal of the weapon system. Member participation in the SSWG is essential to provide stakeholder input (or awareness) on issues that will impact throughout the life cycle of the system.
(3) Member responsibilities:
(a) Submit agenda items when informed of an upcoming SSWG meeting.
(b) Be prepared for discussion of, and action, on agenda items.
(c) Attend all SSWG meetings or send a knowledgeable alternate.
(d) Provide their own organisation’s official position on matters addressed by the SSWG.
(e) Respond to action items assigned by the chairman, by the due date.
(f) Familiarise themselves with the applicable SSP and safety documents.
b. Advisers
(1) Advisers include organisations that provide specialist technological knowledge. Advisers to the xxx SSWG will include, but are not limited to, organisations listed in the attachment.
Additional advisers may attend, as deemed necessary by the chairman.
(2) Adviser responsibilities:
(a) Respond to action items assigned by the chairman, by the due date.
(b) Study issues assigned to them and provide professional opinions and recommendations.
(c) Act as a System Safety liaison between their respective organisations and the xxx SSWG.
Administration. The SSWG will be administered through the following mechanisms:
a. The SSWG will be officially chaired by the xxxSPO System Safety Manager (SSM). The SSM may delegate the SPO Deputy SSM to chair the meeting in their place. The chairperson will assign all action items. The chairperson has the final approval authority for the SSWG Minutes.
b. Meetings will be held as required, but at least once a year. SSWG Members and advisers will be notified of the SSWG date approximately thirty days prior.
c. The xxxSPO SSM will be responsible for notifying members and advisers of upcoming SSWG meetings and for providing them with an agenda with adequate time to prepare on issues to be discussed. A sample agenda is attached.
d. SSWG presentations will contain the necessary background, current status, and recommended solutions. A hard copy of the briefing material presented will be provided to the SSM for inclusion in the Minutes.
e. In the event of disagreement on recommendations, a minority report may be included in the Minutes at the discretion of the dissenting party/ies, for consideration by OC xxxSPO in making a final decision.
AAP 7001.054 Annex I to Sect 2 Chap 1
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A. Member and Advisor List for xxxSSWG
Annex A to xxx SPO SSWG Charter
MEMBERSHIP AND ADVISOR LIST FOR XXX SSWG
MEMBERS ADVISORS
OC xxxSPO ASCENG
xxxSPO CENGR DGTA
xxxSPO SSM Training Command Representative
xxxSPO Avionics/Aeronautical Flight Commander Air Command Representative
xxxSPO Design Engineers Other Service Representatives
xxxSPO DR/STR Manager Contractor Engineering Specialists
FEG Operational Representative DSTO Representative
Wing Operational Representative/ Aviation Safety Officer AVMED Representative Squadron Operational Representative/ Aviation Safety
Officer
Capability Systems Division Representative Contractor SSM
Appendix:
1. Sample System Safety Working Group Agenda
AAP 7001.054 Annex I to Sect 2 Chap 1
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AAP 7001.054 Appendix 1 to Annex I Sect 2 Chap 1
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