Pick a Format—
How do you know what for-mat to use for exporting from PDF? Here are some tips:
•Acrobat lets you save a PDF file in two formats to use in Word or other document-processing programs. If the document contains a lot of structural elements, such as col-umns, use the DOC format.
For simpler content that is intended for other word or text processing, use RTF. document’s data to XML or XPDF reduces the com-plexity and creates data that can be read by many types of applications. Use XML format when you want to export a docu-ment for data exchange, such as for use in spread-sheets or databases. Use XPDF when you want to use the data for data exchange in a variety of PDF formats, such as forms and documents.
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You can choose among a number of similar formats for exporting from Acrobat. Many are composed of document, text, and code formats for use in Word, document processing, Web, and data exchange applications and programs—read about them in the sidebar “Pick a Format—Any Format.”
Acrobat 9 Pro includes options to save an ordinary PDF file according to a specific standard. That’s right—you don’t have to run Preflight on the file first! Here’s how it works:
1. Choose File > Save As and choose a standards format (PDF/A, PDF/E, or PDF/X) from the “Save as type” pull-down list. Click Settings to open the Preflight: Convert to PDF/[standard] dialog. The dialog name varies according to the standard selected (Figure 34b).
Figure 34b Export settings vary according to the type of file you are producing; the example is for exporting a Word DOC file.
2. If there are multiple standard choices, choose a standard from the options. For example, PDF/A may be either PDF/A-1a or PDF/A-1b, while PDF/E has no optional conditions; PDF/X has four choices.
3. To ensure that your document is up to standards, select “Create PDF/
[standard] according to the following PDF/[standard] conversion profile.” In the case of PDF/X conversions, you can also choose from multiple conversion profiles.
4. Choose a viewing or printing condition from the drop-down list, or leave the default.
#34: Exporting PDF Documents in Other Formats
•Choose the accessible or plain text option for output when you don’t want any applied styles or formatting.
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C h a p t e r f i v e Creating Output: Saving, Exporting, and Printing
5. Click Overview to open a small dialog (also shown in Figure 34b) listing the fix-ups and corrections Acrobat includes in the conversion profile; click OK to close the dialog and return to the main Preflight:
Convert to PDF/[standard] dialog (read about fixups in Chapter 6,
“Complying with PDF and Accessibility Standards”).
6. Click OK to close the settings dialog and return to the Save As dialog, and then click Save to convert the file. Acrobat starts to process, fix, and evaluate the file according to the standard. If there are errors that can’t be corrected, you’ll see a notice that the file needs to be evalu-ated using Preflight. You can read about Preflight and standards in Chapter 6.
What’s the Good Word?
Here are some pointers for exporting a PDF file as a Word document:
•To specify a layout option that may help keep a complex document (with images, text wrap, columns, and so on), choose either Retain Flowing Text or Retain Page Layout.
•Include Comments is selected by default; deselect it if you don’t need comments in the exported document.
•Don’t export the images if you don’t need them. They add to file size and processing time.
•If you want to export images and your PDF file contains both color and grayscale images, choose Determine Automatically from the Use Color-space pop-up menu.
•If you don’t need the images to be in color, select the Grayscale option, since the files are processed faster and are smaller in size.
•To save file size, you can click Change Resolution and choose an option to downsample the images.
Suppose you don’t want to save a file in some variation of a text format, but instead would like to save it as a set of image pages, or export the images to use elsewhere.
To save a PDF as an image, do the following:
1. Choose File > Save As and select an image export option from the Format pop-up menu.
2. Click Settings to open the Settings dialog. Modify the options in the Save As [type] Settings dialog according to your requirements, which vary depending on the file format you selected.
3. Click OK and return to the Save As dialog. Click Save to convert the file.
Acrobat converts each page of your document to an image: The image will be the same size as the document page.
You can also export the images alone, and specify the extraction size and other details. Follow these steps:
1. Choose Advanced > Document Processing > Export All Images. Browse for the folder you want to use to store the images in the Export All Images As dialog.
2. Choose an image format from the list at the bottom of the dialog. Your choices include JPG, TIF, PNG, and JPEG2000.