The FSC, a member of the General Staff, is responsible for all financial and cost analysis aspects of the incident and for supervising members of the Finance/Administration Section. The major responsibilities of the FSC are:
a. Review Common Responsibilities (page 3-1);
b. Attend briefing with responsible agency to gather information;
c. Attend Planning Meetings to gather information on overall strategy;
d. Manage all financial aspects of an incident (e.g., Mission Assignment coordination, Interagency Agreement (IAG) coordination, National Pollution Funds Center (NPFC) coordination*);
e. Secure funding source according to appropriations and authorities;
f. Track funds received and obligated;
g. Develop an operating plan for Finance/ Administra- tion function on incident;
h. Prepare work objectives for FSC staff, brief staff, and make assignments;
i. Inform members of the Incident/Unified Command (UC) and General Staff when Section is fully opera- tional;
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Chapter 11. FINANCE/ADMINISTRATION SECTION 163 j. Meet with assisting and cooperating company/ Agen-
cy Representatives, as required;
k. Provide input in all planning sessions on financial and cost analysis matters including burn rate;
l. Maintain daily contact with region on finance mat- ters;
m. Ensure that all personnel time records are transmit- ted to home company/agency according to policy; n. Participate in all demobilization planning;
o. Review all funding documents (e.g., ICS 213 form, or other specific documents) initiated at the incident to ensure that they are properly prepared and com- pleted;
p. Coordinate with the Funds Certifying Official (FUND);
q. Brief agency administration personnel on all inci- dent-related business management issues needing attention and follow-up prior to leaving incident;
r. Coordinate as needed on any claims/ compensation issues with affected staff in the region (e.g., Safety Officer, Human Resources Officer);
s. Ensure that all documents are up to date and routed to the proper office;
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Chapter 11. FINANCE/ADMINISTRATION SECTION 164 tRep);
u. Ensure Coordination with Emergency Support Func- tion (ESF) representative at the Joint Field Office (JFO); and
v. Maintain Unit/Activity Log (ICS 214 form).
* The U.S. Coast Guard (USCG) National Pollution Funds Center (NPFC) manages the Oil Spill Liabili- ty Trust Fund (OSLTF). EPA has a Memorandum of Understanding (MOU) agreement with the NPFC for reimbursement of costs associated with its oil spill response work. EPA can also access reimbursable funds through a Pollution Removal Funding Authoriza- tion (PRFA) with USCG. The USCG determines if a PRFA or MOU can be opened for a response. Some of the costs that are reimbursable under a PRFA include, but are not necessarily limited to:
Personnel salary costs, including overtime; Travel and per diem expenses;
Actual expenses for contractor or vendor supplied goods and services obtained by the other govern- ment agency, through its own purchasing process; and
Agreed upon/appropriate charges for the utilization of government agency owned equipment or facili-
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Chapter 11. FINANCE/ADMINISTRATION SECTION 165 ties.
The Cincinnati Finance Center (CFC) is the Agency contact point with NPFC on oil cost reimbursement. Regions provide approval of invoices and ensure that they provide all appropriate cost documentation to the CFC. All documentation for oil contractor work per- formed during a spill must be provided to CFC within five business days following approval of the invoice. CFC will seek reimbursement with NPFC once the cost package is complete.
COST UNIT LEADER (COST) – The COST collects all cost
data, performs cost-effectiveness analyses, and provides cost estimates and cost-saving recommendations for the in- cident. The major responsibilities of the COST are:
a. Review Unit Leader Responsibilities (page 3-3); b. Obtain briefing from FSC;
c. Coordinate with company/agency headquarters on cost-reporting procedures;
d. Obtain and record all cost data; e. Prepare incident cost summaries;
f. Prepare resource-use cost estimates for the Plan- ning Section (e.g., burn rate/forecast);
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Chapter 11. FINANCE/ADMINISTRATION SECTION 166 g. Make recommendations for cost-savings to FSC; h. Maintain cumulative incident cost records;
i. Ensure that all cost documents are accurately pre- pared;
j. Complete all cost/financial logs/records prior to de- mobilization (e.g., purchase card logs);
k. Provide reports to FSC; and
l. Maintain Unit/Activity Log (ICS 214 form).
FIELD ACCOUNTANT (FACC) – The FACC performs con-
tractor cost oversight and site administrative and logistical support to the Incident Management Team (IMT). The major responsibilities of the FACC are:
a. Review Common Responsibilities (page 3-1); b. Obtain briefing from COST;
c. Coordinate with Cost Unit on cost-reporting proce- dures;
d. Coordinate with the Funds Certifying Official (FUND) as needed;
e. Review documents for validity, budget, capacity, and ceiling limitations;
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Chapter 11. FINANCE/ADMINISTRATION SECTION 167 g. Review contractor daily cost reports (EPA Form
1900-55)
h. Ensure all documents are accurately prepared; i. Ensure all records are current or complete prior to
demobilization;
j. Brief COST on current problems, recommendations, outstanding issues, and follow-up requirements; and k. Maintain Unit/Activity Log (ICS 214 form).
FUNDS CERTIFYING OFFICIAL (FUND) – The FUND is re-
sponsible for funding travel authorizations and procurements in support of the response. The major responsibilities of the FUND are:
a. Review Common Responsibilities (page 3-1); b. Obtain briefing from COST;
c. Coordinate with Cost Unit on cost-reporting proce- dures;
d. Coordinate with Resource Unit Leader (RESL) as needed;
e. Maintain incident cost records for travel funding if requested to do so by the region;
f. Ensure all documents are accurately prepared; g. Ensure all records are current or complete prior to
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Chapter 11. FINANCE/ADMINISTRATION SECTION 168 demobilization;
h. Brief COST on current problems, recommendations, outstanding issues, and follow-up requirements; and i. Maintain Unit/Activity Log (ICS 214 form).