Generating Bibliographies (Microsoft Word)
Formatting a bibliography serves two functions:
l It formats eachin-text citation3according to the selected bibliographic style.
l It adds a complete bibliography to the document (unless you override this with a setting in the output style).
1Delimiters are punctuation marks that separates one term or field (or any piece of data) from another. Delimiters are used in the con-
text of temporary citation markers (the curly braces are default delimiters that identify the temporary citations in the body of your text) and term lists.
2Delimiters are punctuation marks that separates one term or field (or any piece of data) from another. Delimiters are used in the con-
text of temporary citation markers (the curly braces are default delimiters that identify the temporary citations in the body of your text) and term lists.
3An in-text citation is a brief citation to a reference that appears in the body of the text of a paper. Typically this is just the author name
l The format used for citations and references is determined by the output style selected. When you have finished writing your
paper in Word, and all of your EndNote citations have been inserted into the text, you are ready for EndNote to format the paper and generate a bibliography. This can be done in one of these ways:
l Instant Formatting actually works as you insert citations and is enabled when you first start using Cite While You Write.
EndNote uses the currently selected style to format citations and update the bibliography each time a citation is inserted. However, if you want to change the style or layout of references, you can use the Format Bibliography command.
l Format Bibliography allows you to modify bibliography preferences such as style and layout before formatting your doc-
ument. This is also where you enable or disable Instant Formatting.
From the EndNote X6 submenu on the Tools menu, select Format Bibliography. These are the basic formatting instructions:
1. From the Tools menu in Word, go to the EndNote X6 submenu and select Format Bibliography.
2. On the Format Bibliography tab, use the With Output Style option to select an output style to format references. It is okay to experiment with different styles because you can simply reformat again.
3. Click OK to format all citations and build the bibliography.
Related Topics:
Adding Styles to the Output Styles List
Creating a Bibliography from Multiple Documents Deleting Bibliographies
Directly Editing Bibliographies
Formatting the Bibliography and/or Changing Bibliography Inserting and Formatting Figures and Tables
Instant Formatting Moving Bibliographies Reformatting Papers
Instant Formatting (Microsoft Word)
Instant Formatting works while you write your paper. As you insert citations, EndNote uses the currently selected style to format citations and update the bibliography. By default, Instant Formatting is enabled the first time you use the Tools > EndNote X6 menu to insert a citation or format the bibliography.
To change the style or layout of references, or to change Instant Formatting settings, you can use the Format Bibliography com- mand, which is described in the next section.
For new documents or documents that have never been formatted, when Instant Formatting is enabled, it is not triggered when you manually type a reference into a document. You must use the Tools > EndNote X6 menu to either insert another citation or format the citations and a reference list. If a document has been successfully formatted, and you manually type in a temporary citation, that citation is instantly formatted.
To enable or disable Instant Formatting in the current document:
1. From the Tools menu in Word, go to the EndNote X6 submenu and select Format Bibliography. 2. Click the Instant Formatting tab.
3. Click Turn On or Turn Off to toggle Instant Formatting.
When enabled, you can click the Settings button to change these Instant Formatting controls:
l Scan for temporary citationsturns on scanning of temporary citations. This finds and formats all citations, includ-
ing those you may have entered manually. You can select how often EndNote scans your document.
l Check for citation changesturns on background scanning that looks for citation changes.
4. Click OK to save changes to the Instant Formatting settings. 5. Click OK to format all citations and build the bibliography.
When Instant Formatting is enabled, leaving the Format Bibliography dialog - whether you click OK or Cancel - will always trigger formatting in your document.
Note:To turn Instant Formatting on or off for new Word documents, seeGeneral Preferences.
Related Topics:
Adding Styles to the Output Styles List Basic Instructions
Creating a Bibliography from Multiple Documents Deleting Bibliographies
Directly Editing Bibliographies
Formatting the Bibliography and/or Changing Bibliography Inserting and Formatting Figures and Tables
Moving Bibliographies Reformatting Papers
Formatting the Bibliography and/or Changing Bibliography Settings (Microsoft Word)
You may be halfway through inserting citations, or you may have finished writing your paper. You may have instant formatting enabled, or you may have manually inserted citations with formatting disabled. It does not matter. As long as you have citations entered in your document, you can format your paper at any time. You can reformat after adding more citations or to change the style or layout settings.
Note:The first time a citation is formatted, the corresponding EndNote library must be open. After that, EndNote can use the
Traveling Libraryfor reference information. To format citations and generate a bibliography:
1. From the Tools menu in Word, go to the EndNote X6 submenu and select Format Bibliography. 2. On the Format Bibliography tab, change or verify these settings.
Format document: Make sure the appropriate Word document is selected from the list of open Word documents.
With output style: Select the appropriate output style to format references. You can experiment by reformatting with var- ious output styles. To add more output styles to the list, seeAdding Styles to the Output Styles List.
Temporary citation delimiters:hese are the opening and closing delimiters for temporary citations. Make sure they are unique delimiters, and not characters you would normally use in your paper. The defaults are curly braces
Link in-text citation to reference in the bibliography:This option is selected by default. Clear the selection to remove linked in-text citations in the bibliography of your paper in Word.
Underline linked in-text citations:Select this option to add underlines to in-text citations. Clear the check box to remove underlines from in-text citations in your paper. This option is only available if the "Linked in-text citation to ref- erence in the bibliography" is turned on.
3. On the Layout tab, change or verify these settings:
Font and Size: These are the text font and size used for the bibliography.
Bibliography title: To print a title at the top of your bibliography, type the title in this text box.
Text Format: Highlight the bibliography title text and then use the Text Format button to display a dialog where you can change the format of the highlighted text.
Start with bibliography number: Enter a starting reference number if you want to number your bibliography.
First line indentandHanging indent: Use these settings to set a paragraph indent, a hanging indent, or no indent at all. The hanging indent applies to the second and subsequent lines of a reference in the bibliography. Type measurements as centimeters (cm), inches (in), lines (li), or points (pt).Line spacingandSpace after:Set the Line spacing for within a ref- erence and the Space after for spacing between references.
4. On the Instant Formatting tab, you can Turn On or Turn Off Instant Formatting. SeeInstant Formatting.
5. Click the Libraries Used tab to see which libraries are referenced in the document. This tab lists the name of the library or libraries that were used for the formatted citations within the document. If your document is unformatted, the list is empty. 6. Click OK to save changes and format your citations and bibliography.
Note:You do not have to verify each tab every time you format. If all you want to do is change the output style, select Format Bibliography, select the output style on the Format Bibliography tab, and click OK.
Related Topics: