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MODIFIED MEETING PROCEDURES DURING COVID-19 (CORONAVIRUS) PANDEMIC:

Regular Meeting of the Board of Trustees

MODIFIED MEETING PROCEDURES DURING COVID-19 (CORONAVIRUS) PANDEMIC:

426 N. Blackstone Tulare, CA 93274

Regular Meeting of the Board of Trustees

MINUTES

July 8, 2021

MODIFIED MEETING PROCEDURES DURING COVID-19 (CORONAVIRUS) PANDEMIC:

As per Executive Order N-29-20 from Governor Newsom, the Tulare Joint Union High School Board of Education Regular meeting, scheduled for July 8, 2021, was conducted via zoom video

https://url.tjuhsd.org/board-meeting.

1.1 Call to Order Board President Craig Hamilton called the meeting to order at 5:35 p.m.

1.2 Roll Call Board Members Present: Laura Fonseca, Cathy Mederos, Craig Hamilton, Kelley Nicholson, Tyler Ribeiro

Board Members Absent: None

1.3 Adopt Agenda On a motion by Kelley Nicholson and second by Laura Fonseca, the Board approved the agenda by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

1.4 Revisions to Agenda

There were no revisions to the agenda.

1.5 Adjourn to Closed Session (5:37 pm)

The regular meeting was adjourned and was followed by a closed session.

2.0 Closed Session Craig Hamilton called for a closed session for the purpose of discussing public employee discipline/dismissal/ release/complaint/ employment matters and student matters.

3.1 Reconvene in Open Session at 6:56 p.m.

Administrators Present:

Lucy Van Scyoc, Ed.D, Superintendent Tammy Aldaco, Assistant Superintendent,

Student Services & Special Programs Kevin Covert, Assistant Superintendent,

Curriculum, Technology & Assessment Barbara Orisio, Assistant Superintendent, Human Resources & Business Dan Dutto, Principal, High School Farm

Lori Morton, Director, Tulare Adult School Administrators Present via Zoom:

Jason Edwards, Director of Special Education Others Present:

Vivian Hamilton, Business Manager Daniel Pierotte, Director of Facilities Donny Trimm, Director of Technology Tracey Domingues, Board Stenographer Chris Haile, CM Construction

8.1

TJUHSD Board Minutes July 8, 2021 Page 2

3.2 Pledge of Allegiance

Craig Hamilton led the Pledge of Allegiance.

3.3 Report Action Taken in Closed Session

Craig Hamilton stated the Board will reconvene again in closed session after the regular meeting. There was no action to report at this time.

4.1 Reports by

CTA/CSEA No report from CTA or CSEA.

4.2 Correspondence The Accrediting Commission for Schools, Western Association of Schools and Colleges, have determined Sierra Vista Charter High School meets the ACS WASC criteria for accreditation. Sierra Vista Charter High’s accreditation is now reaffirmed through the end of the current accreditation cycle ending on June 30, 2024. The Board and Dr. Van Scyoc extended congratulations to Principal Dereck Domingues and his team.

Cathy Mederos shared a “Save the Date” flyer about an upcoming event hosted by the Tulare County School Boards Association. The event will take place on July 28, 2021 from 11:30 am – 1:00 p.m. via zoom

platform and will feature keynote speakers Cecilio Barrera and Tim Hire.

5.1 Citizen Comments None.

6.1 Information on Visit to Reedley High School Aquatics Complex

Dr. Lucy Van Scyoc shared information on a visit to Reedley High School Aquatics Complex that took place on June 28, 2021. The following individuals were part of the visit: Kelley Nicholson, Cathy Mederos, Isidro Carrasco, Daniel Pierotte, Dr. Lucy Van Scyoc and Bobby Richardson (driver). She explained the purpose of the visit was to tour the facility and learn about the aquatics complex built in 2014.

Reedley High School is able to host NCAA and CIF competition in men’s and women’s water polo, diving, and long- and short-course competitive swimming.

The feedback from the visit was the aquatics complex is state of the art, something to strive for, and well used by the community including TNT Swimming from Tulare. Chris Haile, from CM Construction, was available to answer questions about Myrtha pools and pool projects in the Central San Joaquin Valley managed by CM Construction. The Board thanked Mr. Haile for attending the meeting and recognized him as being a valuable resource.

The Board held a discussion on collaboration, timelines and funding options and Dr. Van Scyoc responded to questions from the Board. The Board would like more Community involvement in the planning stages of the pool. They discussed scheduling a special meeting and extending an invitation to College of the Sequoias, Tulare City Schools, the City of Tulare, and swim clubs in the surrounding areas. Dr. Van Scyoc

informed the Board she spoke with Dr. Brent Calvin, President, College of the Sequoias. Dr. Calvin said a pool is not in their plan in the near future, but he is willing to meet with our District. Dr. Van Scyoc has a meeting scheduled with the City Manager of Tulare on Tuesday, July 13, 2021 regarding future facility projects. And, she asked the Board for approval to share information about the MOHS pool at the

TJUHSD Board Minutes July 8, 2021 Page 3

Governmental Affairs event on Monday, July 12. Dr. Van Scyoc will present feedback to the Board at the next meeting.

6.2 2021-2022 MCSOS Region 7 Service

Agreement

Jason Edwards presented the Board with an agreement to contract with Madera County Superintendent of Schools (MCSOS) for School-Based Medi-Cal Administrative Activities (SMAA). He said approval of the 2021-2022 MCSOS Contract for SMAA activities will allow the Tulare Joint Union High School District to more adequately recover some of the costs associated with these services.

6.3 2021-2022 Contract with Tulare County Superintendent of Schools for AAP

Jason Edwards presented the Board with information on a contract with the Tulare County Superintendent of Schools for Alternative

Achievement Program (AAP). He said the Tulare Joint Union High School District has recently enrolled a student who requires the services of the Alternative Achievement Program (AAP). The student came to the district from a more restrictive environment out of state. The cost of enrollment in AAP for this student is $3,450/month per student enrolled not to exceed $41,400. The Board held a discussion and Mr. Edwards responded to questions from the Board.

6.4 Facilities Update Report

The Board received the Facilities and Transportation Update report for their review. In addition to the report, Daniel Pierotte reported on new updates occurring on campuses. He provided clarification between the Masterplan Highlight and the Facility Update report and how projects move from priority to completed. Vivian Hamilton informed the Board that maintenance expenditures for the opportunity education sites are included in the comprehensive school sites budgets. Dr. Van Scyoc stated she and Daniel Pierotte will better communicate facility information to the Board either at regular board meetings, a special board meeting or via the Friday Board Update from the Superintendent.

7.1 Hold Public Hearing And Approve

Substantiating the Need for Assigned

& Unassigned Ending Fund Balances

Board President Craig Hamilton opened the public hearing. There being no public comments, the hearing was closed.

Vivian Hamilton stated at the June 17, 2021 meeting, the Board adopted the budget and approved the original calculation. She said a correction made by Tulare County Office of Education (TCOE) to the beginning fund balance in 2020-2021 resulted in an increase in the unassigned ending fund balance in 2021-2022. Because of this, administration is required to present the new calculation to the board for public hearing and approval.

On a motion by Cathy Mederos and second by Tyler Ribeiro the Board voted to Hold the Public Hearing and Approve Substantiating the Need for the Assigned and Unassigned Ending Fund Balances in Excess of Minimum Recommended Reserves for 2021-2022 by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.2 LEA Plan for Safe Return to In-Person Instruction and Continuity of Services

Dr. Lucy Van Scyoc informed the Board this item is coming straight to action due to time constraints. She said our COVID-19 Safety Plan (CSP) was previously approved by the Board in March 2021. The submission of the Plan for Safe Return to In-Person Instruction and

TJUHSD Board Minutes July 8, 2021 Page 4

Continuity of Services to the state will allow our District to receive the ARP funds (ESSER III).

On a motion by Kelley Nicholson and second by Cathy Mederos the Board voted to approve the LEA Plan for Safe Return to In-Person Instruction and Continuity of Services by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.3 CM Construction Management Agreement for MOHS Aquatics Complex and CTE Building

On a motion by Laura Fonseca and second by Kelley Nicholson the Board voted to approve the agreement with CM Construction for the Mission Oak High School Aquatics Complex and CTE Building by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.4 Contract for Sora for the 2021-2022 School Year

On a motion Laura Fonseca and second by Cathy Mederos, the Board voted to approve the contract for Sora for the 2021-2022 School Year by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.5 Agreement with USF Fieldwork Program for 2021-2026

On a motion by Laura Fonseca and second by Cathy Mederos, the Board voted to approve the Agreement with University of San Francisco Fieldwork Program for 2021-2026 by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.6 2021-2022 School Site Travel Requests

On a motion by Kelley Nicholson and second by Tyler Ribeiro, the Board voted to approve the 2021-2022 School Site Travel Requests by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.7 The Tulare County Plan for Providing Educational Services for Expelled Youth

On a motion by Cathy Mederos and second by Tyler Ribeiro, the Board voted to approve the Tulare County Plan for Providing Educational Services for Expelled Youth by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.8 Ratify MOU with Adventist Health to Provide Free Preparticipation Physical Evaluations for Student Athletes

On a motion by Laura Fonseca and second by Kelley Nicholson, the Board voted to ratify the Memo of Understanding with Adventist Health to Provide free Preparticipation Physical Evaluations for Student Athletes by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.9 Agreement for Aeries Financials

On a motion by Laura Fonseca and second by Tyler Ribeiro, the Board voted to approve Agreement for Aeries Financials by the following 5-0 vote:

TJUHSD Board Minutes July 8, 2021 Page 5

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.10 2020-2021 Contract with Tulare County Superintendent of Schools for AAP

On a motion by Kelley Nicholson and second by Cathy Mederos, the Board voted to approve the 2020-2021 Contract with Tulare County Superintendent of Schools for Alternative Achievement Program (AAP)by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.11 Addition of Two Part-Time (3.5 Hour) One-on-One Instructional Aides at MOHS

On a motion by Cathy Mederos and second by Kelley Nicholson, the Board voted to approve the Addition of Two Part-Time (3.5 Hour) One-on-One Instructional Aides at Mission Oak High School by the

following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.12 Amendment to the Agreement with the Tulare Noon Kiwanis for Football Concession Services

On a motion by Cathy Mederos and second by Tyler Ribeiro, the Board voted to approve the Amendment to the Agreement with the Tulare Noon Kiwanis for Football Concession Services by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.13 Authorization to Sell/Dispose of Surplus Property (Laser Cutting Engraving Machine)

On a motion by Kelley Nicholson and second by Tyler Ribeiro, the Board voted to approve Authorization to Sell/Dispose of Surplus Property (Laser Cutting Engraving Machine) by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.14 Travel Request for TJUHSD FFA Officer Team to attend the Annual Officer Retreat

On a motion by Laura Fonseca and second by Tyler Ribeiro, the Board voted to approve the Travel Request for Tulare Joint Union High School District FFA Officer Team to attend the Annual Officer Retreat from July 20, 2021 to July 22, 2021 by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.15 Agreement with ProGrassWest

Daniel Pierotte informed the Board the District would like to enter into an agreement with ProGrassWest Powered by AstroTurf Corporation for a three-year rubberized track repair/maintenance program for all

rubberized sports surfaces located at Tulare Joint Union High School District’s three comprehensive sites. He said the repairs and preventive maintenance will help increase the longevity, safety and provide warranties where applicable of the existing rubberized surfaces. The Board held a discussion and Mr. Pierotte responded to questions from the Board.

On a motion by Cathy Mederos and second by Tyler Ribeiro, the Board voted to approve the Agreement with ProGrassWest Powered by

TJUHSD Board Minutes July 8, 2021 Page 6

AstroTurf Corporation for a Three-Year Track Repair/Maintenance Program by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.16 Resolution

#2022-01

Vivian Hamilton informed the Board the electric vehicle upgrades are needed for safe, reliable and air compliant utility vehicles to support the Ag and Facilities, the Ambulance/Trainer vehicle to support Bob Mathias Stadium events and a six-passenger cart to support administration and security of Mission Oak High School. She said Board approval of the resolution allows the District to apply for the grant. If the District receives the grant, administration will present the Board with the agreement.

On a motion by Laura Fonseca and second by Kelley Nicholson, the Board voted to approve Resolution #2022-01 Requesting Board

Authorization to Apply for a Funded Public Benefits Grant from the San Joaquin Valley Air Pollution Control District by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

7.17 Authorization to Sell/Dispose of Surplus Property (Hydraulic Shear)

On a motion by Kelley Nicholson and second by Tyler Ribeiro, the Board voted to approve Authorization to Sell/Dispose of Surplus Property (Hydraulic Shear) by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

8.0 Consent Items On a motion by Cathy Mederos, and second by Laura Fonseca, the Board voted to approve the Consent Calendar by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

8.1 Minutes of the Regular Board Meeting on June 17, 2021, and Special Board Meeting on June 21, 2021

8.2 Expenditures (Purchase Orders, Payment Vouchers, etc.)

8.3 College and Career Access Pathways (CCAP) Agreement with the College of the Sequoias for Dual Enrollment Courses at Accelerated Charter High School and Tulare Western High School 8.4 Ratify Agreement between Fox Interpreting and the Tulare Joint

Union High School District

8.5 Donation to Mission Oak High School ASB Drama Club from an Anonymous Donor

8.6 Donation to Mission Oak High School ASB Drama Club from the Chamalbide Family

8.7 Donation to Mission Oak High School FBLA Club from California Future Business Leaders of America

8.8 Donation to Tulare Western High School ASB Track Club from The Blackbaud Giving Fund

8.9 Donation to Tulare Western High School ASB Principal’s Reserve from Scholarship America

8.10 Donation to Tulare High School FFA Club from The Ag Center

TJUHSD Board Minutes July 8, 2021 Page 7

8.11 Donation to Tulare High School FFA Club from Paul & Laura Barcellos

8.12 Donation to Tulare High School FFA Club from Cain Trucking Inc.

8.13 Donation to Tulare High school FFA Club from Outskirts Inc.

The Board held a discussion regarding a concern about staff purchasing items and requesting reimbursement. The Board said the District has a purchasing system in place and procedures need to be followed. Dr. Lucy Van Scyoc assured the Board she will relay this message to her Cabinet team so they can notify their staff. Dr. Van Scyoc said, in the future, she will communicate with the Board when there is a situation that warrants a purchase that has been pre-approved.

9.0 Review 12-Month Board Calendar

The Board received the 12-month calendar for their review.

The June 2, 2022 Board meeting conflicts with the 2022 Graduation schedule. Dr. Lucy Van Scyoc informed the Board two graduation dates have been pushed up Tulare Adult School, May 31, 2022, and Sierra Vista Charter High School, June 1, 2022.

A discussion was held on rescheduling the July 22, 2021 Board meeting due to a conflict with the Board member’s schedule. It was the

consensus of the Board and administration to reschedule the regular Board meeting to Wednesday, July 21, 2021 at 6:45 p.m.

The Board calendar will be updated to reflect the changes.

10.0 Any Other Business

Dr. Lucy Van Scyoc informed the Board that the Governor’s Executive Order N-29-20 has been extended until September 30, 2021. She asked the Board if they want to continue with a zoom online video platform, return to “In-Person” meeting or offer a hybrid model. It was a consensus of the Board to offer the public to attend the meeting “in person” and/or via zoom.

Dr. Lucy Van Scyoc asked the Board if they have a preference with the 2021-2022 Student Board Representatives attending one board meeting per month as they have during COVID-19 or transition back to two meetings per month. The Board will consider and respond to her request.

11.0 Adjournment The regular meeting adjourned at 8:39 p.m.

Report Action Taken in Closed Session

Craig Hamilton reported out on the following information from Closed Session:

Personnel On a motion by Laura Fonseca and second by Cathy Mederos, the Board voted to approve the regular Personnel Report by the following 5-0 vote:

Ayes: Fonseca, Hamilton, Mederos, Nicholson, Ribeiro Noes: None Absent: None

1. Transfer of Dereck Domingues as Director I, at District Office, effective July 1, 2021.

2. Resignation of Rocio Haro as Library Media Teacher, at Tulare Western High School, effective June 30, 2021.

TJUHSD Board Minutes July 8, 2021 Page 8

3. Employment of Larry Lawson as Math Teacher, at Tulare Western High School, effective August 9, 2021.

4. Employment of Michelle Vasquez as Temporary Psychologist, at Tulare Union High School, effective July 1, 2021.

5. Employment of Abigail Arellano as Temporary Full-Time Instructional Aide, at District Wide, effective August 9, 2021.

6. Employment of Jakelyne Alvarado as Special Education Aide, at Mission Oak High School, effective August 9, 2021.

7. Employment of Sandy Badger-Jones as Social Worker, at Tulare Union High School, effective August 1, 2021.

8. Employment of Ana Buzani as Temporary Full-Time Instructional Aide, at District Wide, effective August 9, 2021.

9. Employment of Linnette Cazares-Madrigal as Director of Food Services, at District Office, effective August 1, 2021.

10. Employment of Marisela Diaz as Campus Food Service Manager, at Mission Oak High School, effective August 1, 2021.

11. Employment of Mario Flores as Temporary Full-Time Instructional Aide, at Mission Oak High School, effective August 9, 2021.

12. Employment of Patricia Gaffney-Ament as Social Worker, at Tulare Western High School, effective August 1, 2021.

13. Employment of Patricio Galindo as Social Worker, at Mission Oak High School, effective August 1, 2021.

14. Employment of Eric Hernandez, as Custodian/Bus Driver at District Wide, effective August 1, 2021.

15. Employment of Bill Harbour as Varsity Girls Golf Coach, at Mission Oak High School, effective August 9, 2021.

16. Employment of Maranda Meitzenheimer as Special Education Aide, at Tulare Western High School, effective August 9, 2021.

17. Employment of David Mendoza, as Custodian/Bus Driver at Tulare Western High School, effective August 1, 2021.

18. Employment of Paul Pena as Boys Locker Room Attendant, at Tulare Western High School, effective August 9, 2021.

19. Employment of Alexander Perry as Temporary Technology Technician I, at District Wide, effective August 1, 2021.

20. Employment of David Sousa, as Temporary Technology Technician I, at District Wide, effective August 1, 2021.

20. Employment of David Sousa, as Temporary Technology Technician I, at District Wide, effective August 1, 2021.