Terms, Notations and Important Concepts
20. Notes on Employees Welfare, Benefits, Incentives, Recognitions and Awards
In general, appointive officials up to the level of heads of executive departments, heads of departments, undersecretaries and employees of the government whether permanent, temporary or casual who render work during the prescribed office hours, shall be entitled with 15 days vacation and 15 days sick leave annually with full pay exclusive of Saturdays, Sundays and public holidays, without limitation as to the number of days of vacation and sick leave they may accumulate.
Employees rendering services on part-time basis are entitled to vacation and sick leave benefits proportionate to the number of work hours rendered. A part-time employee who renders four (4) hours of work, five (5) days a week or a total of 20 hours a weeks, is entitled to 7.5 days vacation and 7.5 days of sick leave annually with full pay.
Married women in the government service who have
rendered an aggregate of two (2) or more years of service shall, in addition to the vacation and sick leave granted them, be entitled to maternity leave of sixty (60) calendar days with full pay.
Maternity leave of those who have rendered one (1) year or more but less than two (2) years of service shall be computed in proportion to their length of service, provided, that those who have served for less than one (1) year shall be entitled to 60-days leave with half pay.
The enjoyment of maternity leave cannot be deferred, it should be availed either before or after the actual period of delivery in a continuous and uninterrupted manner, not exceeding 60 calendar days.
Employees who render less than two (2) years of service may only receive full pay for a number of days based on the ratio of 60 days to two (2) years of service.
A married woman employee is entitled to maternity leave of absence with pay even if she has a pending administrative case.
Married women who are contractual employees whether or not receiving 20% premium on their salary, shall be entitled to maternity leave benefits like the regular employees, in accordance with the provisions of Section 18, Rule XVI, CSC-MC No. 41, s.
Every married male employee is entitled to paternity leave of seven (7) working days, for the first four (4) deliveries of his legitimate spouse.
Legitimate spouse refers to a woman validly entered a contract of marriage with male government employee availing the paternity leave benefits under the Law.
Married male employees with more than one (1) legal spouse shall be entitled to avail of paternity leave for an absolute maximum of four (4) deliveries regardless of whichever spouse gives birth.
The first of the four (4) deliveries shall be reckoned from the effectivity of the Paternity Leave Act on July 15, 1996.
Paternity leave of seven (7) days shall be non-cumulative and strictly non-convertible to cash.
Officials and employees, except teachers and those covered by special leave laws, are granted the following leave privileges subject to the conditions hereunder stated;
- Funeral/mourning leave
three (3) days within a calendar year of any or combination of special leave privileges of his choice which he could opt to avail of.
That the official/employee shall submit the application for the said special leave privileges at least one (1) week prior to its availment except in emergency cases.
Officials and employees in the career and non-career service whether permanent, temporary, casual or coterminous, who have accumulated fifteen (15) days are allowed to monetize a minimum of ten (10 ) days; provided that at least five (5) days is retained after monetization and provided that a maximum of thirty (30) days may be monetized in a given year.
The mandatory annual five (5)-day vacation leave shall be forfeited if not taken during the year.
Terminal leave is applied for by an official or an employee who intends to sever his connection with his employer.
Teachers who have at least seven (7) years of continuous
service are entitled to study leave of absence with pay not exceeding one (1) school year subject to approval of the head of office.
An indefinite sick leave of absence shall be granted to teachers when the nature of the illness demands a long treatment that will exceed one (1) year at the least.
Teacher’s vacation service credits refer to the leave credits earned during summer or Christmas vacation, as authorized by proper authority.
The study leave is a time off from work not exceeding (6) months with pay for the purpose of assisting qualified officials and employees to prepare for their bar/board examinations or complete their masteral degree.
All applications for sick leave of absence for one (1) full day or more shall be made on the prescribed form and shall be filed immediately upon employee’s return from such leave.
Notice of absence, however, should be sent to the immediate supervisor and/or to the agency head.
Application for sick leave in excess of five (5) successive
days shall be accompanied by a proper medical certificate.
Absence on a regular day for which suspension of work is announced. Where an official or an employee fails to report to work on a regular day for which suspension of work is declared after the start of the regular working hours, he shall not be considered absent for the whole day. Instead, he shall only be deducted leave credits or the amount corresponding to the time when official working hours start up to the time of suspension of work is announced.
The official/employee who has reached the compulsory retirement age of sixty (60) but whose service has been extended by the Commission for another six (6) months, no longer earns leave credits.
An official or employee with pending administrative case/s is not barred from enjoying leave privileges.
Teachers exposed to hardship to the place of worked determined by the Secretary of Education shall be compensated hardship allowance equivalent to at least 25% of their monthly salary (R.A.
4670, Section 19 – Magna Carta for Public School Teachers)
Teachers assigned to places declared by the President as calamity areas shall be granted the equivalent of five (5) days additional salary per month but payable only for the duration of the calamity period (R.A. 5447 – The Special Education Fund Act).
Teachers exposed to hardship or extreme difficulty in the place of work and teachers assigned to handle multi-grade classes as determined by the Secretary of DECS shall be compensated special hardship allowance equivalent to at least 25% of the basic pay.
Hazard Duty Pay – This refers to the compensation premium or allowance paid to officials and employees actually assigned or stationed in a work area which exposes them to great danger, occupational risks, or perils in life.
Productivity Incentive Benefits – It shallbe based on the individual personnel productivity and performance as evaluated and determined by the heads of the respective offices/agencies in accordance with the policies and standards set by the Civil Service Commission.
Cash Allowance to Teachers – It is provided for the teachers for the purchase of the chalk, erasers, forms, and other classroom supplies directly used shall be paid only to classroom teachers.
Year-end Bonus and Cash Gift- All government personnel, whether appointed or elective under regular, temporary or casual status and contractual personnel whose employment is in the nature of the regular employee, who are still in the service as of October 31 each year, are granted with this incentive.
Automatic Annuity – Monthly pension is paid guaranteed for five (5) years from the date of retirement. After the five (5) year period,
payment of the monthly annuity continues if the retiree is still living.
Five-Year Lump Sum – This is available only to those who are at least sixty-three (63) years of age or over on the date of retirement.
After five (5) years, if still living, retiree is paid monthly annuity for life.
Initial Three-Year Lump Sum – This is available to those who are at least sixty (60) years of age on the date of retirement. The subsequent two-year lump sum is paid to the retiree on his 63rd birthday. . After five (5) years, if still living, retiree is paid monthly annuity for life.
Salary Adjustment – It is based on approved ERF of Teachers Appropriation provided annually in General Appropriations Act (GAA).
Step Increment – It shall be granted to all deserving officials and employees based on merit and length of service. Appropriations provided annually in the General Appropriations Act (GAA).
DECS Provident Fund – It aims to provide DECS official and employees benefits and loans for emergency needs, and that of their immediate dependents and that of their children, for their hospitalization, and that of their immediate dependents, and for other similar purposes to be determined by the Board of Trustees.
DECS Shelter Program - It aims to provide affordable and decent housing to employees through coordination with government housing and financing institutions and private subdivision developers.
Automatic Upgrading of Positions for Eligible Public School Teachers through the ERFs Scheme – This is the automatic position upgrading granted to Teacher I who have rendered twenty (20) years or more with satisfactory teaching service without the need for filing an application for ERF upgrading.