Notification, registration and investigation of accidents and SHE incidents

In document SHE Checklist Contractors (Page 69-80)

SHE Checklist ContractorsSCC

Section 12 Notification, registration and investigation of accidents and SHE incidents

12.1 Is the company in the possession of a procedure for the notification and registration of employee ac- cidents resulting/not resulting in lost time?

• • •

12.2 Does the company investigate accidents resulting/not resulting in lost time?

12.3 Is the investigative method used to investigate accidents resulting/not resulting in lost time, based on the determination of the underlying causes?

c •

12.4 Is the company in the possession of a procedure for the notification and registration of near-accidents and/or SHE incidents?

• •

12.5 Does the company investigate near-accidents and other SHE incidents?

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Annex E

Requirements to be met by Certification bodies, Coordinators and Auditors

I Impartiality/independence

Solely those bodies are accepted as certification bodies which have received accreditation from the RvA (Dutch Accreditation Council) for the (latest version of the) SCC certification scheme in accordance with ISO 17021, or from an accreditation body affiliated with the EA (European Co-operation for Accreditation).

II quality

SCC coordinators and SCC auditors deployed by certification bodies shall have experience with verification processes, and shall possess the knowledge of safety issues, experience and the character re- quired to conduct audits in an efficient and appropriate manner. The certification bodies shall provide the aforementioned officers regular and effective support by means of training, the provision of documen- tation, and supply of information (see also Sections V and VI of this document).

III Responsibility and organization

The certification body bears the ultimate responsibility for certifica- tion. The SCC auditors are employed in the certification depart- ment and participate in all departmental activities required to keep their professional knowledge up to date. The SCC auditors perform their duties under the responsibility of the SCC coordinator.

The SCC auditors lay down their findings from the documentation and implementation audit in a draft SCC audit report drawn up in accordance with the guidelines governing these reports. The reports include all the associated data required for the points for verification as specified for each SCC question.

The SCC coordinator then checks both the score and the substantia- tion for the objective of each question, as well as the relevant mini- mum requirements.

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After processing any comments or remarks, and assessing any cor- rective or rectifying measures as a result of shortcomings, where relevant and if necessary after supplementary investigation by the SCC auditor, the latter signs the report and submits it to the SCC coordinator. The SCC coordinator the assesses the final report and approves it by signing it, and adds his or her recommendations. De The SCC coordinator submits the report, accompanied by his or her recommendations, to the certification body’s competent of-

ficer. The competent officer is the person designated as such in the

certification body’s internal competence chart.

The competent officer takes the final decision as to whether SCC certification is granted.

The certification body appoints at least one SCC auditor to the posi- tion of SCC coordinator. The SCC coordinator assesses all SCC audit reports with the exception of all reports prepared by the SCC coordinator

in his or her role as SCC auditor.

The certification body appoints SCC coordinator(s) and auditor(s) only after verification of their compliance with the expertise re- quirements as specified in Sections V and VI of this document, and then notifies the RvA (Dutch Accreditation Council) of their appoint- ment. The RvA takes note of these appointments and verifies the of- ficers’ qualifications during the next scheduled audit of the CB. The RvA then notifies the CCVD-VCA of the results from this verification.

IV Confidentiality and due care

The parties undertake to maintain confidentiality and to exercise due care with respect to data and persons.

V Expertise of SCC auditors

SCC auditors shall comply with the profile as specified by the relevant requirements in the NEN-EN-ISO 19011 standard.

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The necessary expertise of the SCC auditors shall be assured as fol- lows:

Education to at least intermediate secondary vocational education (MBO) or the equivalent

Education to at least upper secondary vocational education (HBO) or the equivalent

Education to MVK (occupational safety and he- alth, intermediate level), approved by Hobéon SKO or the equivalent (as judged by CCVD- VCA)

Additional course for safety supervisors, Level II or occupational safety and health prevention consultant, Level II or the equivalent (as judged by UCvD-VCA)

Annual participation in harmonization days orga- nized by the VOC (Vereniging Overleg Certifi- catie-instellingen) with the active involvement of the CCVD-VCA

SCC auditor and coordinator training course. organized by vzw VCA-BeSaCC.

• At least three years’ practical experience (production, mainte- nance) in a high-risk sector, such as:

- at principals: refineries, chemical plants, petrochemical plants, the steel industry, metallurgy, the pharmaceutical industry, rail infra- structure and the dredging industry

- with contractors (engaged in operations for which the SCC is intended): see SCC procedure, section 6

• Experience with the independent performance of safety audits. The experience shall at least extend to the following: the completion of at least 20 audit man-days during each of the past three years (effective audit time, the first 20 audit days under supervision) en- compassing at least one audit of each type (SCC*, SCC** and SCC Petrochemical) and concluded with a testable favourable assess- ment by the SCC coordinator.

• A thorough training course concluded with an examination in the performance of system audits.

VI Expertise of SCC coordinators

The expertise of the SCC coordinators is governed by the same as- surances, supplemented with the following additional requirements:

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SCC, VERSION 2008/5.1 © COPYRIGHT CENTRAAL COLLEGE VAN DESKUNDIGEN VCA

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Annexes

SCC, VERSION 2008/5.1 © COPYRIGHT CENTRAAL COLLEGE VAN DESKUNDIGEN VCA

Education to at least higher vocational edu- cation (HBO) or the equivalent

Education to at least bachelor level or the equivalent

Education to HVK (occupational safety and health, higher level), approved by Hobéon SKO or the equivalent (as judged by CCVD- VCA)

Additional course for safety supervisors, Level I or occupational safety and health prevention consultant, Level I or the equiva- lent (as judged by UCvD-VCA)

Annual participation in harmonization days organized by the VOC (Vereniging Overleg Certificatie-instellingen) with the active involvement of the CCVD-VCA

SCC auditor and coordinator training course. organized by vzw VCA-BeSaCC

• At least five years’ practical experience (production, maintenance) in a high-risk sector (see above).

• Substantial experience with the independent performance of safety audits, whereby the experience shall at least extend to the follo- wing: the completion of at least 40 audit man-days (effective audit time) during each of the past three years encompassing at least six SCC** or SCC Petrochemical audits and at least one SCC* audit. In summary, the requirements are as follows:

Auditors Coordinators

Quality of education

Experience

General education MBO or upper secon- dary school

HBO of bachelor Specific education Occupational safety and

health, intermediate level (MVK)/Level II)

SCC Harmonization days (NL)

SCC course (B)

Occupational safety and health, higher level (HVK)/ Level 1

SCC Harmonization days (NL)

SCC course (B) Practical experience > 3 years > 5 years

Auditing expe- rience

During Past three 3 years Past three 3 years

Audit days (effective) 20 days ☺ 40 days Types of audits ≥ 1 SCC** or SCC Petrochemical ☺ ≥ 1 SCC* ≥ 6 SCC** or SCC Petrochemical ≥ 1 SCC* ☺ = the first 20 audit man-days under supervision

Note:

As far as the specific experience of both auditors and coordinators is concerned, the CCVD-VCA may, subsequent to a proposal to that effect from the certification body, permit departures from the afore- mentioned requirements.

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Annex F

Instructions for the number of man-days to be assigned to SCC audits

The number of man-days (effective audit time) to be assigned de- pends on:

• the type of certificate: SCC*, SCC** or SCC Petrochemical • the nature of the audit initial, interim or repeat

• the number of employees, inclusive of temporary employees (full-time equivalents, FTE): all those employees who exert an in- fluence on the SCC system, see scope of the activities (1)

• the number of sub-branches to be visited: see Procedure 9.3 and Table 3 below

• the average number of locations at which the company works, and/ or the number of projects in which it is engaged, simultaneously • the results of previous audits

(1) For the certification of an ‘organizational unit’ (e.g. a department), the number of employees is based on all those employees, including temporary employees) who exert an influence on the SCC system, see scope of the activities. These also include other relevant em- ployees of the company (such as, for example, employees at a central safety department or maintenance department and the management responsible for those departments).

The number of employees in permanent employment is based on the number on the date on which the application for certification was submitted. The number of staff hired from temporary employment agencies and other temporary employees is based on the average number during the preceding 12 months.

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Table 1

The number of man-days to be assigned is the sum of:

Phase 1 (including document assessment) 1

SCC*

SCC** and SCC Petrochemical

0,5 man-day 1 man-day

Assessment of the implementation at the main branch

see Table 2

Assessment of the implementation at the sub- branch(es)

Number of sub-branches to be visited

Time allocated for each sub-branch visit - Sub-branch with 1 to 100 employees - Sub-branch with more than 100 employees

Where applicable (Procedure 9) see Table 3

0.5 man-day 1 man-day

Assessment of the implementation at projects/ work locations

Number of projects/work locations to be visited2

Time allocated for each project/work location visit

see Table 4 0,25-0,5 man-day3

N.B: Time allocated does not include report preparation time.

Table 2

Number of man-days to be assigned to assessment at the head-branch

The time assigned (effective audit time) covers: - the initial audit

- the repeat audit

- the 2 interim audits together

Number of employees with an influence on the SCC system SCC* SCC** SCC Petrochemical 1-50 0,5 1 1,5 51-100 1 1,5 1,5 101-... 1 1,5 2

1 Only for initial audit and under certain conditions for the repeat audit 2 Table 4 shall be applied for each branch to be visited

3 Depending on nature and size

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Tabel 3

Number of sub-branches to be visited (see also Procedure 9.3)

Total number of sub-branches

For initial audits For interim audits For repeat audits

X √x 0,6 √x 0,8 √x 2 2 1 2 3-4 2 2 2 5-6 3 2 2 7-9 3 2 3 10-11 4 2 3 12-14 4 3 3 15-16 4 3 4 17-25 5 3 4 26-... Table 4

Number of projects/work locations to be visited (based on the average number of simultaneous protects/work locations)

To be applied for the main branch and the sub-branches to be visited (where applicable, see Procedure 9) and for all audits: initial, repeat and each interim audit.

Number of simultaneous projects/work locations (1)

Number of projects/work locations to be visited 1-5 1 6-10 2 11-20 3 21-30 4 31-50 5 51-75 6 76-100 7 101-200 8 201-300 9 301... 10

(1) Number of simultaneous projects/work locations: The number that is being directed from the main branch and from the sub-bran- ches to be visited where applicable (see Procedure 9.3)

N.B.: If there are projects underway to which Section 5 applies, at least 1 such project must be visited.

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In document SHE Checklist Contractors (Page 69-80)