Business Example
When a down payment is made for a purchase order, you must take it into account for the entire procurement process.
Create a purchase order that includes down payment information. Post a down payment using the Down Payment Monitor. Enter the corresponding goods receipt in the system.
Verify the logistics invoice, clear the down payment, and post the vendor invoice.
1. Create a purchase order for purchasing organization 1010, purchasing group 001, and company code TA##. The purchase order is carried out at vendor T-AV##. One TG0011 is ordered at a net price of EUR 550 (Hamburg plant and material store). The down payment is 10%.
2. Release the previously created purchase order.
3. Post the down payment using the Down Payment Monitor.
4. Post the goods receipt.
The company has received the flat screens. Enter today’s date as the document and posting date.
Note:
Although in most cases, the goods and the invoice do not arrive on the same day, to make things easier, both events occur today in this exercise.
5. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.
Enter the vendor invoice for the purchase order you have created. The amount is EUR 605, including 10% tax (tax code 1I). Enter today’s date as the document and posting date. Perform the down payment clearing in the same step.
Unit 4 Solution 21
Perform an Integrated Down Payment Process
Business Example
When a down payment is made for a purchase order, you must take it into account for the entire procurement process.
Create a purchase order that includes down payment information. Post a down payment using the Down Payment Monitor. Enter the corresponding goods receipt in the system.
Verify the logistics invoice, clear the down payment, and post the vendor invoice.
1. Create a purchase order for purchasing organization 1010, purchasing group 001, and company code TA##. The purchase order is carried out at vendor T-AV##. One TG0011 is ordered at a net price of EUR 550 (Hamburg plant and material store). The down payment is 10%.
a) On the SAP Fiori screen, choose Logistics → Create Purchase Order (Advanced) .
Note:
If any documentation appears on the left side of the screen, close it.
b) On the Create Purchase Order screen, enter TAV## in the Vendor field.
c) Expand the Header and select the Org. Data tab.
d) Enter the following data:
Field Name or Data Type Value
Purch. Org. 1010
Purch. Group 001
Company Code TA##
e) Under Item Overview, enter the following data:
Field Name or Data Type Value
Material TG0001
PO quantity 1
Deliv. Date System suggests a date of delivery
Net price 550
Currency EUR
Plnt TA## (Hamburg)
Field Name or Data Type Value
Stor.loc 101A (Material store)
f) Under Item, select the Invoice tab.
g) On the Invoice tab, enter the following data:
Field Name or Data Type Value
DP Category V Voluntary Down Payment (if
nec-essary, press ENTER)
Down Payment % 10
DP Date Current date
Tax Code 1I — 10% Input tax (Training)
h) Choose Enter.
i) Save the purchase order.
j) Note the document number. You will need this number for the following steps of the exercise.
2. Release the previously created purchase order.
a) On the SAP Fiori screen, choose Logistics → Purchase Order Individual Release..
Select the Other Purchase Order Document button and enter your document number (unless it has already been entered by default).
b) Choose Display/ Change.
c) On the Release Standard PO 45XXXXXXXX screen, choose Header — Release Strategy, select Release, and save the document.
The message Standard PO 4500000XXX changed is displayed. If you do not see the release option, make sure you are in change mode.
3. Post the down payment using the Down Payment Monitor.
a) On the SAP Fiori screen, choose Logistics → Down-Payment Monitoring for PO.
b) On the Down-Payment Monitoring for PO screen, enter the following data:
Field Name or Data Type Value
Purchasing Document 45XXXXXXX purchasing document previ-ously created.
Vendor TAV##
c) Choose the Execute button.
d) On the Down-Payment Monitoring for PO screen, double-click the red traffic light.
e) On Down Payment Request screen, choose Back.
f) On the Down Payment Based on Purchase Orders screen, select Down pmnt.
Solution 21: Perform an Integrated Down Payment Process
g) Choose Enter.
h) On the Down Payment screen, double-click the Tax Code field and select V0 0% input tax non taxable.
i) Choose the Execute button.
Note:
The dynpro of Vendor Down Payment is displayed.
j) On the Post Vendor Down Payment: Header Data screen, enter the following data:
Field Name or Data Type Value
Document Date Current date
Posting Date Current date
Special G/L Ind A
k) Choose Enter.
l) Select the line referring to bank account, choose More Data, and choose Enter. In the new screen enter the following data:
Field Name or Data Type Value
House Bank Bank1
Account ID GIRO
m) Choose Post to enter the document, and choose Enter to acknowledge the warning message.
4. Post the goods receipt.
The company has received the flat screens. Enter today’s date as the document and posting date.
Note:
Although in most cases, the goods and the invoice do not arrive on the same day, to make things easier, both events occur today in this exercise.
a) On the SAP Fiori screen, choose Logistics → Post Good Receipt for Purchase Order.
b) On the Goods Receipt Purchase Order screen, enter the following data:
Field Name or Data Type Value
Purchase Order Your noted order number
Document Date Current date
Unit 4: Special General Ledger Transactions
Field Name or Data Type Value
Posting Date Current date
c) Choose Enter. Confirm any messages by choosing Enter.
The goods receipt is displayed at the bottom of the Material tab page.
d) Select Item OK.
Note:
The central area of the screen might have to be closed to view the checkbox to be checked.
e) To enter the document, choose Post. Note down the number of the goods receipt document.
5. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.
Enter the vendor invoice for the purchase order you have created. The amount is EUR 605, including 10% tax (tax code 1I). Enter today’s date as the document and posting date. Perform the down payment clearing in the same step.
a) On the SAP Fiori screen, choose Logistics → Create Supplier Invoice (Advanced).
b) On the Enter Incoming Invoice screen, enter the following data:
Field Name or Data Type Value
Invoice date Current date
Posting Date Current date
Amount 605
Currency EUR
Calculate tax Select
Tax Code 1I 10% Input Tax (Training)
Text Goods
c) On the PO Reference tab, enter the purchase order number.
d) Select Invoice item ok.
Note:
The purchase order is located on the PO reference tab page. It is a field on the left, in the middle of the screen.
e) Choose Enter.
The system issues the following messages: Down payment for purchase order 45XXXXXXXX 00010 exist and 55 EUR down payments on current assets exist.
f) Close the message.
Solution 21: Perform an Integrated Down Payment Process
g) Before posting, choose the Down Payment Clearing button.
h) Manually enter the down payment amount in the Amount entered column.
i) Choose the Copy button.
j) Post the invoice. Write down the invoice receipt number.
Unit 4: Special General Ledger Transactions