4-33. Personnel Action requests and other HR related S-1 support requirements include those EPS functions and tasks not discussed in the preceding paragraphs, but are services provided in support to Soldiers and units within the battalion or brigade.
4-34. S-1s have the following responsibilities for personnel action requests and other HR related support: • Serve as the focal point for the unit in providing regulatory guidance and support as required for
personnel action requests and other HR related actions.
• Process personnel action requests in a timely manner. Processing includes reviewing applications; verifying (if necessary) eligibility and completeness of the action; approval or disapproval of the request; forwarding the action, with or without comment, to HRC; or returning the action for further information or action. S-1 sections must ensure personnel action requests are processed on a daily basis. Ensure that documentation is forwarded to the Soldier’s MHRR as required by AR 600-8-104.
• Be responsive and responsible in providing HR support to Soldiers and units. Providing effective and efficient HR support not only increases the morale and well-being of Soldiers, but can affect the readiness and personnel combat power of the organization.
L
INE OF DUTY INVESTIGATIONS(LOD)
4-35. LOD determinations are required when a Soldier on active duty is diagnosed with an illness regardless of the cause of the illness, is injured (except injuries so slight as to be clearly of no lasting significance), or dies. Most LOD determinations require the completion of an informal or formal investigation. Criteria and guidance for LOD determinations are found in AR 600-8-4, Line of Duty Policy, Procedures, and Investigations.
4-36. To ensure Soldiers receive appropriate medical care after leaving active duty, commanders must complete an LOD investigation or prepare a presumptive LOD determination memo at the time the injury or illness is aggravated or occurs. Presumptive LOD determinations can be made in some cases for Soldiers who die, incur, or aggravate injuries or illnesses while on active duty. LOD determinations are required for RC Soldiers serving on active duty, as well as any AC Soldier, who may separate from the service prior to retirement eligibility or require continued medical treatment or disability compensation upon separation or retirement to ensure they receive appropriate medical care after leaving active duty. AC commanders and their S-1s must be especially sensitive to the LOD requirements for RC Soldiers assigned or attached to their unit during deployments.
O
FFICERP
ROCUREMENT4-37. The officer procurement program seeks to obtain personnel of a high military potential, in the right numbers, to meet the Army’s authorized officer strength level. AR 135-100, Appointment of Commissioned and Warrant Officers of the Army, and AR 601-100, Appointment of Commissioned and Warrant Officers in the Regular Army, provide policy, procedures, and guidance for officer procurement in the U.S. Army Reserve and Regular Army. During wartime, the Secretary of the Army may authorize field commanders to appoint officers to fill battlefield requirements. Officer procurement is managed by the Army G-1.
AR15-6I
NVESTIGATIONS4-38. AR 15-6 and investigations are fact-finding procedures initiated by commanders with Special or General Courts Martial Convening Authority to investigate allegations of misconduct or negligence or to
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4-8 FM 1-0 6 April 2010
They are required for many categories of Soldier, DA civilian, or contractor deaths. These categories include hostile deaths, military-related fatal accidents, and suspected suicides. The S-1’s role and responsibility in AR 15-6 investigations is to initiate the necessary appointment memorandum for individuals designated by the commander to conduct an investigation. S-1s may also be requested to provide administrative support to investigation boards.
S
USPENSION OF FAVORABLE PERSONNEL ACTION/B
ARS TOR
EENLISTMENT4-39. Suspension of favorable personnel actions is mandatory when an investigation (formal or informal) is initiated on a Soldier by military or civilian authorities. See AR 600-8-2, Suspension of Favorable Personnel Actions (Flags), for specific policy on flags.
4-40. Bars to reenlistment are initiated on Soldiers whose immediate separation under administrative procedures is not warranted, but whose reentry into or service beyond their Expiration Term of Service with the Active Army is not in the best interest of the military service. Policies and procedures for bars to reenlistment are contained in AR 601-280, Army Retention Program. While bars to reenlistment are initiated in coordination with the brigade Retention NCO and the Soldier’s commander, S-1s as HR managers, monitor these actions.
C
ITIZENSHIP/N
ATURALIZATION4-41. Deploying non-citizen Soldiers who have an application for citizenship pending will use the Citizenship and Immigration Services (CIS) Customer Service Number (1-800-375-5283) to inform CIS of the Soldier’s mailing address when any change occurs. Soldiers with pending applications for citizenship will be reminded of this requirement during SRP, during in or out processing, mobilization, extended temporary duty, deployment, redeployment, and reintegration (i.e., personnel processing upon return from a deployment). Soldiers who fail to make this telephone call could have their applications for citizenship denied due to failure to respond to a non-received mailed notice from CIS.
4-42. S-1s and installation MPDs have the following citizenship/naturalization responsibilities: • Manage and establish citizenship/naturalization policies.
• Assist non-citizen Soldiers with their applications for citizenship to include cover sheets, fingerprint cards, and Form N-426 (Certification of Military or Naval Service). DoD partnered with the Immigration and Naturalization Service to assist non-citizen military members with their citizenship applications. The goal is to streamline and expedite the handling of their applications. S-1s and the installation MPD serve as the conduit to assist Soldiers with their applications and to coordinate with HRC as necessary to facilitate the process. Naturalization forms and handbooks can be obtained by calling 1-800-870-3676 to request a “Military Packet” and to obtain a copy of the handbook, “A Guide to Naturalization.” Soldiers and S-1 personnel can also obtain information at the www.uscis.gov website.
• Verify the application and service data and then complete the back side of Form N-426.
• Certify that the character of the Soldier’s service is “honorable.” As a general rule, a Soldier is considered to be serving honorably unless a decision has been made to the contrary, either by the Soldier’s commander or a conviction by court martial.
• Send an e-mail message to the appropriate overseas CIS office after the Soldier’s citizenship application packet has been mailed. This message must contain the Soldier’s name, Alien Number, Social Security Number, date of birth, e-mail address, current or projected country of assignment or deployment, current or projected (if available) mailing address, and the projected date of arrival in country according to the Soldier’s Permanent Change of Station or deployment orders.
Provide HR Services
C
ONGRESSIONALI
NQUIRIES4-43. Congressional inquiries are specific requests made by members of Congress. Normally, commanders are required to respond to congressional inquiries within a designated timeline and format. While congressional inquiries are not always HR specific, the G-1/AG and S-1 is generally designated by the commander to process these actions. G-1/AGs and S-1s will ensure congressional inquiries are processed within the designated timelines.
I
DENTIFICATION(ID)C
ARDSA
NDT
AGS4-44. An ID card provides a means to identify personnel who are entitled to specific DoD benefits and identify personnel who fall under the 1949 Articles of the Geneva Convention. Policy, procedures, and the type of card to be issued is determined by AR 600-8-14, Identification Cards for Members of the Uniformed Services, Their Eligible Family Members, and Other Eligible Personnel and AR 690-11, Use and Management of Civilian Personnel in Support of Military Contingency Operations. Common access cards have become the standard for Servicemember ID cards. The brigade or STB S-1 issues ID cards for assigned or attached personnel by utilizing the TG PAT for transiting personnel. ID cards are used to:
• Identify Soldiers (active and retired), members of other Services, and their Family members. • Identify DoD civilians and CAAF and EPWs.
• Provide a means to identify, control access, and track civilians (force protection/security). • Expedite access to stored, sharable personnel data.
4-45. ID tags are required to be worn while deployed overseas, in a field environment, and while traveling in an aircraft. ID tags are issued by brigade or STB S-1s for assigned or attached personnel and by the TG PAT for transiting personnel.
4-46. In preparing for deployments, brigade S-1s need to ensure the early entry element of the S-1 has the capability to provide ID cards. As such, brigade S-1s need to ensure the ID card machine and supporting communications equipment is shipped early in the deployment process.
4-47. Civilians (CAAF/DoD civilians) are required to obtain an ID card prior to deploying to a theater of operations. In cases of lost or destroyed ID cards, civilians can obtain an ID card from the Army Field Support Brigade S-1, the TG PAT, or from a near-by brigade S-1 if the Army Field Support Brigade or TG PAT is not accessible. S-1s supporting a large population of contractors need to ensure sufficient number of replacement cards are on-hand. Guidelines for issuing/verifying eligibility for ID cards for civilians remain the same as outlined in AR 600-8-14. Additionally, contractors must be entered into the Contractor Verification System.