Harmony
User’s Guide
Chapter 14 Show Next Year
Show Next Year
The Show Next Year section allows you to work with Next Year’s Schedule during the current school year without affecting the current courses, classes, or schedules. To get to the next year data, click on the Guidance Navigator and choose Show Next Year. You will then be taken to next year’s data.
When you are working in next year’s data, the menu on the left side of the screen will always be blue. To return to the current school year, click Return to current year at the bottom of the menu.
Master Courses
When you first go into the Show Next Year data, you will be taken to the Master Courses screen. This screen will be blank. To copy your courses from the current school year, click on the Copy this year courses button located at the top of the screen. You do not have to copy your current year courses into next year if you do not wish to. Instead, you can manually enter courses for the new school year by clicking on the Add Course button. However, it is much easier to copy over this year’s courses and then edit and delete them as necessary to fit next year’s set-up.
When you click on the Copy this year courses button, you will be asked if you also want to copy this year’s classes. If you plan to keep your schedule the same, or very close to the same, you should select “Yes”. If you do not wish to copy the current year’s classes and want the courses only, click “No”.
You should then review your courses to make sure the information is as you wish for the next year data. Double-clicking or pressing
“Enter” on the course will bring up the course document.
Show Next Year Chapter 14
Harmony User’s Guide Page 163 Any information on the course document can be edited from this view.
Here are the steps to follow when updating courses:
1. Make sure the course number and description are how you want them to be printed on report cards and transcripts
2. Make sure you have the correct number of credits entered.
3. Link any classes together that should take place at the same time period during opposite semesters using the course number.
4. Select a graduation requirement code. Without a code selected, you will not be able to include this course for any students on the Graduation Status reports.
5. Mark the grades this course is offered for. This should include what grade levels may take this course.
6. Mark the grade levels this course is required for. For example, English 9 is a required course for grade 9. If a student fails English 9, he will take it again when he is in grade 10. However, it is only required for grade 9. Rather than marking what grade levels they can take the course, you should mark the grade level it is required for.
All required courses, even if they aren’t for the grade level of the student requesting them, will still get scheduled before non-required courses. However, courses required for the correct grade level will get priority when possible.
7. Mark any prerequisites, or classes that must be taken prior to this course. When scheduling, you have requested a class that has a prerequisite, and you have requested the prerequisite also, the prerequisite will be scheduled in the earlier term.
8. Mark what terms you will be offering the course. If it is only one
Chapter 14 Show Next Year
term/semester long and it will be offered the first term, only “1”
should be selected.
9. Mark what days the course is offered for.
10. Mark the course length by entering how many terms/semesters the course lasts. If it lasts 2 terms, enter “2”. If it only lasts one term and the student will not be scheduled in the same class another term, enter “1”. If it is a nine week rotation class, enter “.5”.
11. Indicate whether or not the course will be included in the GPA.
This is defaulted to “Yes”. Marking “No” will exclude this course when calculating GPA. However, the number of credits will be included in the number of credits the student has earned.
12. If this course must use the weighted grading scale, you should mark “yes” for “Weighted class”.
13. Select the appropriate teachers for each term. You also have the option of entering how many sections each teacher can teach that course. To do this, select the teacher and enter the appropriate number in the field next to his/her name. If you do not wish to use this feature, you should leave this field blank.
14. Confirm that the size limit, state level, and subject codes are as you wish.
15. If you know what the book fees will be, you may enter them using the Book Fees button. If not, they can be added at a later time.
Once you are finished editing the course, click “Save”. This will update the course. You can view the information listed on the Master Courses screen to ensure that your course is set up correctly.
Show Next Year Chapter 14
Harmony User’s Guide Page 165
Chapter 14 Show Next Year