1. Access Chart of Accounts (GL00.1).
TIP To interface a chart of accounts from a non-Lawson system, use Chart of Accounts Interface (GL160). For more information, see
"Interfacing Data Into General Ledger" on page 255.
2. Choose the New Chart link to accessDeÞne Chart Name (GL00.2).
3. Assign a name and description to the chart. Consider the following Þeld.
User Analysis If you use the Strategic Ledger application, you can assign a user analysis group to the chart.
A user analysis group is a combination of user analyses, which are categories of information used to classify transactions. The analysis group determines which user analyses will be associated with transactions entered for this chart.
IMPORTANT You must complete the following step, deÞning summary accounts, for both the balance sheet and income statement section.
TIP Use the Insert special action to add one to nine blank lines on the form.
4. DeÞne summary accounts for the balance sheet or income statement section of the chart. Consider the following Þelds.
Section The chart of accounts is divided into two sections:
balance sheet and income statement. Select the section for which you want to deÞne accounts.
Summary Account Type a name or number that identiÞes the summary account. A summary account is the highest account level, and is used for headings and totals.
TIP You can rename a summary account. For more information, see"Renaming a Summary Account" on page 296.
Depth (1 - 9) You must assign a depth level to each summary account to create totals and subtotals. The application accumulates a total for a speciÞc depth until it Þnds another account with the same depth or less. Then it produces a total above the account with the same depth or less. For
NOTE An asterisk displays next to the More button on GL00.1 if options or restrictions are deÞned for a summary account.
5. To deÞne summary account options, choose the More link on GL00.1 to access Summary Account Options (GL00.5). DeÞne any of the following summary account options.
If you want to Then
Enter or assign user analysis values on transactions for detail accounts below this summary account
Select Yes in the Strategic Ledger Þeld.
Associate a user analysis relation with the account, which deÞnes the user analysis value combinations allowed on the transaction NOTE An example of a user analysis relation would be deÞning user analyses for product and size and allowing shoes (a product) to only be combined with values of 1 to 12 (sizes).
Select a value in the Relation Þeld.
Automatically assign accounts to an accounting unit rather than manually assigning accounts during setup or each time you add accounts to your chart
Select an attribute list in the Dynamic Generation List Þeld.
The system creates accounts based on rules you deÞne in List (MX10.1). For more information, see"What Is Dynamic Account Generation?" on page 91.
Assign a default activity account category to the detail account NOTE An example of this would be an account category of labor expense for the salary expense accounts. The labor expense account category would default on all salary expense transactions you enter.
Select an account category in the Activity Account Category Þeld. You must set up account categories in the Project Accounting application.
Assign a speciÞc General Ledger account or range of accounts to an account category
Use Account Assignment (AC07.1) to indicate which accounts a transaction can be entered for.
Be able to view transactions on a daily basis in Daily Transaction Analysis (GL43.1)
Select Yes in the Account Daily Balance Þeld.
If you want to Then Restrict access to summary
accounts by system, such as allowing only Accounts Payable to access liability accounts
Select Yes and choose the Systems button to select the system codes in which the summary account can be used.
DeÞne formatting options for the standard Þnancial reports:
Trial Balance (GL291), Balance Sheet (GL292), Income Statement (GL293), and Report Writer style one reports using a chart.
Use the Financial Statement form tab to deÞne summary account report features.
Identify how the OLAP environment displays balances
Use the Data Mart form tab to deÞne display rules.
6. If you use attributes, choose the Attributes link to assign attributes to a summary account. For more information, see"Using Attribute Matrix Attributes" on page 145.
7. Choose the Accounts link on GL00.1 to access Detail Accounts (GL00.3).
TIP The system automatically sequences detail accounts in order when you add or change accounts. You can add detail accounts at any time during the life cycle of your organization.
IMPORTANT You must complete the following step, deÞning detail accounts, in both the balance sheet and income statement section of the chart of accounts. Note, however, that not all summary accounts will have detail accounts. For example, some summary accounts might only be used to produce headings and totals on reports.
8. DeÞne detail accounts. Consider the following Þelds.
Account, Subaccount
You can use up to six numeric digits to deÞne a detail account and up to four digits to deÞne a subaccount.
To apply the same group of subaccounts to several accounts, you can use a subaccount template. For more information, see"Assigning Subaccounts With a Template" on page 52.
Status (ST) This Þeld determines whether the account is active or inactive. You cannot post to inactive accounts, but they are included on reports and inquiries.
Require Activity (Req Actv)
This Þeld determines whether the activity Þelds on a transaction are required for the account.
You can select Yes to require an activity, Blank to not allow an activity on a transaction, or No to not require an activity.
Strategic Ledger (SL Tran)
This Þeld determines whether you can enter user analysis values on transactions for this detail account.
9. To assign optional processing parameters for detail accounts, choose the More link on GL00.3 to access Account Information (GL00.4) and deÞne the following detail account options.
If you want to Then
Assign parameters such as a relation, a dynamic generation list, an activity account category, a daily balance, or system restrictions
Select parameters in the appropriate Þeld. If you select a value for a detail account that is different than the value for the summary account, the detail account parameter overrides the summary account selection. See step Þve of this procedure for more details.
DeÞne currency information for the account
Use the Currency form tab to deÞne currency information for the account, including an account currency code, currency control, translation code, and whether to revalue nonbase transaction amounts.
DeÞne formatting options for account balances
Use the Financial Statement form tab to deÞne how lines should be spaced and how negative values should display.
Identify how the OLAP environment displays balances
Use the Data Mart form tab to deÞne display rules.
10. If you use attributes, choose the Attributes link to assign attributes to a detail account. For more information, see"Using Attribute Matrix Attributes" on page 145.