using PowerPoint. It is a very effective technique to gain audience participation and get your information across.
When a user clicks a box, the question will replace the dollar value. This is accomplished by simply using an entrance effect to cover up the dollar amount box with another box. It was constructed as follows:
There is the initial table which helps with the structure. Note that the dollar amounts are not typed into the cells but are within rectangles which are placed over the cells.
The dollar amount rectangles are all “triggers” so they must all be animated.
We gave them an entrance effect and set the all to “with previous” so they would all be there when the slide initially loads.)
The questions are also in separate rectangles. They are given an entrance effect and are triggered by clicking one of the dollar amount rectangles.
Part A: Creating the Table
The table is really only here to provide an underlying structure to use as a guide.
1. Start a new slide.
2. Select the “Title and Content” layout.
3. Click the “Table” button to begin creating your table. 4. Structure your table with the necessary columns and rows. 5. Type your column headings in the top row of the table. 6. Set the table’s format as desired (“Design” tab).
Part B: Create the Rectangles
7. Click the “Insert” tab and then select “Shapes”. 8. Select the “Rectangle” tool.
9. Draw a rectangle in one of your cells.
10. Format the rectangle with the desired fill & outline colors. 11. Format the rectangle with the desired font, size, & color.
Part C: Create the Question Rectangles
This is actually easier if we work on the dollar amount rectangles and the question rectangles on different slides. We will copy this first slide and then edit it to make the question rectangles. 14. Click the slide miniature located in the left column and press Control + C to copy. 15. Press Control + V to paste.
You should now have two duplicate slides with rectangles on them.
Part D: Type Text into the Rectangles
You should now have exact duplicates of the same slide. We need one to contain all of the dollar amounts and the other to contain all of the questions.
Part E: Animate the Dollar Amount Slides
Although the dollar amount rectangles will be present when our slide initially displays, because they are going to be triggers, we must animate them.
18. Move to the slide that has the dollar amounts. 19. Click “Animations” – “Custom Animation”. 20. Select all of the rectangles on the slide. 21. Click “Entrance” – “Add Effect” – “Appear”. 22. With all of the rectangles
still selected, set “Start” to “With Previous”. (This will assure our rectangles are all visible when the slide initially appears.)
Dollar Amount Slide
16. Click a slide and type the dollar amounts.
Questions Slide
Part F: Animate the Answer Rectangles 23. Move to the slide that has the questions. 24. Click “Animations” – “Custom Animation”. 25. Select all of the rectangles on the slide. 26. Click “Entrance” – “Add Effect” – “Appear”.
TIP: Turn on “Snap Objects to Other Objects”
Prior to completing the steps in “Part G” on the next page, you may wish to turn on Snap objects to other objects first. This will help you cover up the dollar amount rectangles with the question rectangles.
a. Click any one of the rectangles. b. Click the “Format” tab.
c. Click the “Align” drop down arrow.
d. Click “Grid Settings” at the bottom of the list.
Part G: Copy the Image Rectangles & Set the Trigger
In these final steps, one-by-one we must copy each of the question rectangles over to the dollar amount slide and then specify the dollar amount trigger for each question rectangle.
27. Click the edge of one of the question rectangles. (Make sure your cursor is not within the rectangle.) 28. Press Control + C to copy it.
29. Display slide which has the dollar amount slides.
30. Click the edge of the dollar amount rectangle that you will be pasting the question rectangle on top of. 31. Make note which rectangle number gets highlighted on the animation lists.
32. Press Control + V to paste the question.
At this point, the question rectangle should be covering up or near the dollar amount rectangle. Your next step will be to set the trigger for the question rectangle to the underlying dollar amount rectangle.
(The question rectangle you just pasted should still be selected. This will highlight it on the animation list letting you know which one it is.)
33. From the animation list, click the question rectangle’s drop down arrow and select “Timing…”. 34. Click the “Triggers” button to expand its selections.
35. Click the “Start effect on click of” drop down arrow. 36. Select the rectangle number you made a note of in step 31. 37. If you want to add a sound, use the “Effect” tab now. 38. Click “OK”.
39. If necessary, adjust the alignment of the two rectangles. (You might want to run your slideshow now to test the effect.) 39. Repeat steps 27-38 for the remaining question rectangle until you
have assigned each one to a dollar amount rectangle.
40. That’s it – run your slideshow to test it. Whenever you click a dollar amount rectangle, its corresponding question rectangle should appear in its place.