Introduction
You can store names, addresses, email addresses, notes, and phone numbers in the Phone Directory.
The directory will support multiple numbers for each entry.
The directory entries can be displayed with the following views: large icons, small icons, list, and detailed. In the detailed view, the entry's name, number, email, category, and notes are listed. The number displayed in this view is the first number found for the entry if multiple numbers are entered. The directory entries can be sorted by name, number, or category.
Adding an entry to the Phone Directory
The Phone Directory Properties dialog box enables you to add a new entry to the phone directory. You can add or edit directory entries using the Properties dialog box. To display the Properties dialog box, follow the steps below.
1
In the Avaya IP Softphone Call Bar window, click the Phone Directory button.
The Phone Directory window appears.
2
Click the New entry button.
The Properties dialog box appears.
3 In the Name box, enter the person's name.
4 In the Address box, enter the person's address.
5 In the Email box, enter the person's email address.
6 In the Notes box, enter any information you want.
7
From the Category box, select the category to which you want to assign this entry.
You can add, rename, or remove a category by clicking the “...” button on the Category box.
To add a category:
1. Click the “...” button next to the Category box.
The Categories dialog box appears.
2. In the text box, enter the category you want to add, and then click the Add button.
3. Repeat Step 2 to create additional categories.
4. When finished adding categories, click the Close button.
8
In the telephone number boxes (that is, Business, Home, and Pager), enter the person's phone numbers.
The default labels of the telephone number boxes are Business, Home, and Pager.
However, you can change these labels by clicking the “...” button next to telephone number box. Your choices are Business Fax, Home Fax, Mobile, Assistant, Car, and Company.
If you want to assign a telephone number to a Speed Dial, perform the following steps:
1. Click the Speed Dial check box for the telephone number you want to assign to a Speed Dial.
The Speed Dial Function Keys dialog box appears.
2. Perform one of the following steps:
o If you want to assign this Speed Dial to a function key on your keyboard, click the Assign this number to a function key option button. (This number will also be added to the Speed Dial list.)
o If you do not want to assign this Speed Dial to a function key, click the Add this number to the speed dial list option button.
3. Click the OK button.
4. Repeat Steps 1 through 3 if you want to create additional Speed Dials for this entry.
9
If you want the telephone numbers for this entry to be dialed as touch-tones during all calls, click the Dial number on current call check box.
10
When finished, click the OK button.
The Phone Directory window displays the new entry.
91 Editing an entry in the Phone Directory
The Phone Directory Properties dialog box enables you to edit directory entries.
1
In the Avaya IP Softphone Call Bar window, click the Phone Directory button.
The Phone Directory window appears.
2
Select the entry you want to modify, and then click the Properties button.
The Properties dialog box appears, displaying the information for the selected entry.
3 Make your changes.
4 When finished, click the OK button.
Setting the Fields Displayed in the Phone Directory Window
You can specify which fields you want displayed in the Phone Directory window and the order in which those fields are displayed.
To set the fields displayed in the Phone Directory window:
1
In the Avaya IP Softphone Call Bar window, click the Phone Directory button.
The Phone Directory window appears.
2
From the Edit menu, select Field Organizer.
The Field Organizer dialog box appears. The Show fields in this order box shows the fields that are currently displayed in the Phone Directory window. The order in which these fields are displayed in the Show fields in this order box indicates the order in which these fields will be displayed in the Phone Directory window.
The Available box shows the fields that are not displayed currently in the Phone Directory window.
3
Perform any of the following steps:
• If you want additional fields to be displayed in the Phone Directory window, select the appropriate fields in the Available box, and then click . If you want all of the fields to be displayed, click . The selected fields appear in the Show fields in this order box.
• If you want one or more fields to no longer be displayed in the Phone Directory window, select the appropriate fields in the Show fields in this order box, and then click . If you want all of fields (except Name) to no longer be displayed, click
.
• To change the order in which the fields are displayed in the Phone Directory window, select the appropriate field in the Show fields in this order box, and then click
or . The top position in the Show fields in this order box corresponds to the left-most column in the Phone Directory window.
4 When you are finished, click the OK button.
Making a call from the Phone Directory To make a call from the Phone Directory:
1
In the Avaya IP Softphone Call Bar window, click the Phone Directory button.
The Phone Directory window appears.
2
Double-click on the name in the directory list.
If the name in the directory entry has only one telephone number, that telephone number is dialed.
If the name in the directory entry has more than one telephone number, a popup menu with a list of numbers appears. Select the appropriate number from the popup menu. The telephone number is dialed.
93