Motivation to use big data and big data analytics in external auditing

(1)This is a repository copy of Motivation to use big data and big data analytics in external auditing. White Rose Research Online URL for this paper: http://eprints.whiterose.ac.uk/143756/ Version: Supplemental Material Article: Dagiliene, L. and Kloviene, L. (2019) Motivation to use big data and big data analytics in external auditing. Managerial Auditing Journal. ISSN 0268-6902 https://doi.org/10.1108/MAJ-01-2018-1773 © Emerald Publishing Limited 2019. This is an author-produced version of a paper subsequently published in Managerial Auditing Journal. Uploaded in accordance with the publisher's self-archiving policy. Reuse Items deposited in White Rose Research Online are protected by copyright, with all rights reserved unless indicated otherwise. They may be downloaded and/or printed for private study, or other acts as permitted by national copyright laws. The publisher or other rights holders may allow further reproduction and re-use of the full text version. This is indicated by the licence information on the White Rose Research Online record for the item. Takedown If you consider content in White Rose Research Online to be in breach of UK law, please notify us by emailing eprints@whiterose.ac.uk including the URL of the record and the reason for the withdrawal request. eprints@whiterose.ac.uk https://eprints.whiterose.ac.uk/

(2) Table 1. Sample description Cases/companies Big 4 (1) Big 4 (2) Big 4 (3) Big 4 (4) International audit network National audit network Audit companies Global financial services and IT company Financial institution operating worldwide National energy company Business companies (clients) Tax analytics Audit controller Regulators Total Duration of recorded interviews in minutes Table 2. Position of respondents Cases/companies Auditors Senior Audit companies 4 Business client companies 1 Regulators 1 Total 9 Transcript pages Number of interviews 41,48 43,04 36,45 42,32 130,05 47,37 340,71 7 8 7 7 27 11 67 1 1 1 1 3 1 8 105,53 24 5 90,41 25,59 20 5 2 1 221,53 141,58 39,14 180,72 742,96 49 32 8 40 156 8 4 1 5 21 Partner 3 - Big data analytics Field expert Head 1 3 4 4 12

(3) Table 3. Open codes derived from different interview transcripts Open codes Definition Audit companies Business companies Tax and audit regulators Experience Information relating to the concept, understanding and duration of using BD / BDA in a company Disclosed 1 Disclosed Disclosed with an orientation towards the future Strategic decision Information related to the corporate strategy and top management’s attitude / commitment to using BD and modern data analytic tools. High importance3 High importance Not disclosed 2 Governance Information related to top management – government, structure foreign management, national shareholders, global networking company High importance High importance Not disclosed Information Information related to the overall corporate information system system, including the internal control system, financial accounting programmes and non-financial data programmes, databases and software used, level of computerisation of business processes. Disclosed Disclosed Disclosed Benefits Information related to the benefits of BDA, including advantages received, time efficiency, money savings and value for society by providing data that are more reliable. Disclosed Disclosed Disclosed Financial resources Information related to costs of creating and implementing BDA, including the financial resources needed. Disclosed Disclosed Disclosed with an orientation towards the future Size Information related to the conditions needed to collect and to be able to have BD, such as the audit company’s size and the client’s size. High importance, audit company’s size. High importance, the size of the audit company’s client. Not disclosed

(4) Planning Information related to the development of planning and forecasting performance, processes and activities by using BDA. Not disclosed Disclosed Not disclosed Understand ing the client’s company Information related to understanding the client’s company and its environment, better evaluation of inherent risks and control thereof before the audit. Disclosed Not disclosed Not disclosed Audit planning Information related to the planning activities, preparation of the audit plan and audit programmes by using BDA. Disclosed Not disclosed Not disclosed Audit performanc e and conclusion Information related to performing the audit, the application of analytical procedures and control tests, providing the auditor’s opinion, conclusion, continuous auditing instead of on a sample basis. Disclosed Not disclosed Not disclosed Reporting Information related to providing results about the company in the report to management, external stakeholders, and the like. Disclosed, audit conclusion Disclosed, report to management, and so on. Not disclosed Audit quality Information related to higher audit quality by employing BDA and analysing/checking 100 per cent of corporate data. Disclosed Not disclosed Disclosed with an orientation towards the future Control of audit quality Information related to the control of audit quality inside the audit company, as well as external public control. Disclosed Not disclosed Disclosed with an orientation towards the future Manageme nt Information related to improvements in control and decision-making functions by using BD and BDA. Not disclosed Disclosed Not disclosed Audit team Information related to the effective management of the audit team by using BD and BDA. Disclosed Not disclosed Not disclosed

(5) Audit fee Information relating to audit prices, which could be more competitive and easily managed by using BDA in audit companies. Disclosed Not disclosed Not disclosed Regulation system Information related to the national regulative bodies and legal acts influence on the use of BD. Disclosed as how much the audit regulator is strict and requires additional reliability tests, analytical procedures, etc. Disclosed, because different sectors have different regulations. Disclosed, by disclosing how much national tax regulator requires online data, level of accounting computerizations Market structure Information related to the market structure (competition, oligopoly or monopoly) in the industry (both the audit company and the client), competitor’s action influence for usage of BD. Disclosed Disclosed Not disclosed Competent team Information related to the competent audit team, employees High importance and competence needed to work and use / analyse BD in a client’s company, being able to apply BDA. High importance Not disclosed Internal capabilities Information related to the activities, capabilities and internal processes needed to prepare and use / analyse BD in a company such as IT, infrastructure. Disclosed Disclosed Not disclosed Increasing trend Information related to the increasing role and influence of BDA for different purposes in companies globally, as well as political decisions. Disclosed Disclosed Disclosed

(6) Education 1 Information relating to the increasing need for competent employees with business, IT and mathematical competence globally. Disclosed High importance Disclosed means that the open code was mentioned and discussed during the interview. Not disclosed means that the open code was not mentioned or discussed during the interview. 3 High importance means that the open code was mentioned and discussed very strongly during the interview. 2 Disclosed

(7) Table 4. Axial codes derived from second-order codes Second-order codes Current practices Description Arguments and descriptions related to the current situation, experience and motivation to use BD / BDA in companies. Strategy-related Different levels of the intensity of factors influencing company factors and motivating the level of BD / BDA use from the internal environment of companies. Resourcerelated company factors External factors Factors regulating, influencing and motivating the level of BD / BDA use from the external environment of companies. Internal control The main areas that are influenced by the use of BD / BDA in business and audit companies. Audit process Quality Axial codes Current practices Company factors Institutional factors Outcomes

(8) Table 5. The highlighted motivating factors and circumstances Motivating factors COMPANY Size RELATED Audit company’s size Motivating circumstances Business client’s size Audit companies with large international audit networks have more capacity. Large business clients may have more BD. Strategic orientation Data-driven strategy Data-driven strategy of the audit company. Client’s selected business model Usually Business to Consumer (B2C) experience more BD. Relationship between the audit company and business clients Structure Audit company’s structure In the case of a long-term contract, additional costs for initial harmonisation and the correlation of different data sources. Business client’s ownership structure Global audit networks. In the case of a business company, public procurement has to be organised for a stateowned company and, in most cases, only for one year. Sector Specific sectors in which BD is inherent, such as financial intermediation or telecommunications. Technology Digitalisation of the business process accounting software used by business clients INSTITUTIONAL Professionals with BDA experience Audit market environment Audit market competition National audit regulator’s policy Education High degree of IT usage by audit companies and business clients. Technological level of accounting software. Usually BDA are not well adapted for working with national accounting software, as there are particular difficulties such as the extraction of data in the necessary format, and initial processing to receive such data. Member of audit team/ outsourced professional / internal training. High audit market competition. Strong price competition is prevalent in the Baltic region. Help/support to acquire BDA or AA, provide training about analytics in auditing.

(9) Higher education institutions to provide professionals with interdisciplinary data analytic skills.

(10) Annex 1. Interview guide Questions to ensure maintenance Enquiries Why do you (not) use Big Data Analytics?  What is the motivation behind this decision?  What is the corporate strategy regarding the use of modern data analytics (Big 4)?  How long has the company been using Big Data Analytics and other data analytic tools?  What are the benefits/costs of Big Data Analytics? What internal factors drive your company to use Big Data Analytics? What is the influence of the company’s size and the client’s size?  What is the influence on the auditing process in terms of: o Understanding the client and its environment, o Audit planning, o Sampling methods, o Other auditing techniques, o Auditing conclusion/reports? What external factors drive your company to use Big Data Analytics?  What are internal factors influencing the use of Big Data Analytics?   Has external pressure influenced the use of Big Data Analytics?   Who is involved in the process of Big Data Analytics?   Who created the Big Data Analytics tools?  What is the influence of the national regulative body?  What is the influence of the audit market’s size/competitors?  Which external groups - competitors, clients, and other regulative authorities have the biggest influence on the use of Big Data Analytics? How is (or how could) Big Data Analytics be implemented in the auditing process? Who prepares the Big Data? Who analyses the Big Data?  How do Big Data Analytics help to integrate non-traditional sources of data with financial data? How did your company create and implement Big Data Analytics?  Do you use the services of IT consultancy companies? Do you use your own capabilities? Which changes do you expect in auditing?   Do you think Big Data Analytics is a growing trend? Do you expect any changes in the regulatory framework?   What changes could there be concerning auditors’ competence? Could there be a change from samplebased auditing to continuous auditing?

(11)  What changes could there be for professional and educational institutions?

(12)

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