Making Admissions Decisions
Online Using a Ranking System
with NursingCAS/WebAdMIT
December 11, 2013
Presenters
Kathryn Cochran, MSN, RN
• Associate Dean for Student Affairs, Texas A&M Health Science Center
Caroline Allen
• Senior Manager for NursingCAS, the American Association of Colleges of Nursing
Hilda Mejia Abreu, PhD
• Executive Director of Program Partnerships, Liaison International and Former Associate Dean for Admissions & Students Services at the University of Texas Health Science Center San Antonio
Chris
Instructions for the Webinar
Questions will be addressed
at the end of the Webinar
Type your questions into the
designated Question box
shown at right of your
NursingCAS Provides:
•
An online application for
students
•
Web-based admissions
management software
(called WebAdMIT) for
schools
*No cost to schools to participate
• All training, support and software are free • Applicants pay a nominal fee to use the service
Launched in 2010, NursingCAS is administered by the American Association of Colleges of Nursing and its technology partner, Liaison International
Liaison International is a leader in providing centralized application services for the health professions and
currently serves 25 other disciplines including:
• Optometry
• Physical therapy • Pharmacy
• Veterinary medicine • Public health
• Liaison’s first client was dentistry over 20 years ago
Who Administers NursingCAS?
15-Member NursingCAS Advisory Group
How to Execute Admissions
Decisions Online and Utilize the
Scoring Tool
Cumulative overall GPA (includes all undergraduate college coursework)
Nursing science GPA (grades earned from
designated courses, i.e. Anatomy, Physiology, Statistics, Chemistry, Nutrition, Microbiology, Developmental Psychology)
Admissions Assessment (HESI) Exam Cumulative Score
Personal statement
References
Community service, volunteer, work experiences
Step 1: Customize WebAdMIT
1. Local Status
2. Decision Codes
3. Local GPA
4. Prerequisite GPA
5. Custom Fields
6. Standardized Tests
You access your applicant files
submitted via NursingCAS in your WebAdMIT admissions portal
The WebAdMIT Support Team can help you configure your admissions portal
1. Search for “Verified” applicants
2. Next, check test score field and confirm that student has met minimum test requirements 3. If yes, then set local status to “In Review” 4. Before you begin reviews, sort for “Verified”
and “In Review”
5. Then check to see if applicant met minimum 2.75 GPA requirement (already calculated) 6. If yes, then review/select coursework and
enter in any custom field information that you have set up
What to do after applicant
has been verified?
• If all coursework meets
requirements, set status to CAS Review Complete at which time applicant moves to next step: Texas A&M Supplemental Admission Requirements
• If coursework is deficient, communicate directly with applicant for
accuracy/updated information
After reviewing coursework,
what’s next?
• Set up customized scoring model and point tables
• Export data to Excel
document and/or other data management tool
• Assign applicants for review or interview
• Finalize scoring and decision
• Update admission decisions • Send bulk communications
How to move forward with
decisions?
• You can create assignment types and then assign reviews to faculty, committee members, decision makers
• You can create interview types, and then assign an interview task to faculty, committee members,
decision makers
Review Assignments and/or
Interviews
• Set final decision status • Search by status
• Select/deselect
appropriate applicants • Search actions
• Using notes area for tracking denial calls
How to communicate
decisions?
Lessons Learned
Set application deadline early to allow time for completing review process
In application instructions to students, encourage them to add nursingcas.org emails to their safe sender list
Utilize GPA calculations in NursingCAS as one of your first steps to determine whether applicant has met minimum GPA requirement for your program
Communicate with applicants early in the process to clear up any deficiencies (i.e. missing coursework, test scores, etc.)
Provide direct as well as written instructions to faculty who are completing reviews/interviews
2013 Proprietary and Confidential
2013 Proprietary and Confidential
• The Scoring feature allows you to create and implement scoring models and point tables for your program
• Scoring Models are set up to be used as a guide for how applicants will be scored, and can be created for a variety of different proficiencies
2013 Proprietary and Confidential
• Download a pre-formatted report to Excel that
automatically ranks your applicants based on your scoring criteria
2013 Proprietary and Confidential
Export Tool
• Download any data fields you need from NursingCAS to Excel and/or your Student Information System
Questions
Type your questions or
comments into the
designated Question box
shown at right of your
More Information
Kathryn Cochran, [email protected] or 979-436-0121 Caroline Allen, AACN’s Senior NursingCAS Manager, at
[email protected] or 202-463-6930 x258
Schedule an individual teleconference for your school
Chris Ferraraccio, WebAdMIT Support Specialist,
[email protected] or 716-636-7777 x2109
Hilda Mejia Abreu, Executive Director of Program Partnerships, at [email protected] or 517-589-0859
To watch a video case study that features various stakeholders visit http://tinyurl.com/nursingcas-video-casestudy
Goal of NursingCAS
AACN data showthat 14,000 seats go unfilled in nursing schools, even though over 75,000 qualified applicants are turned away. NursingCAS can help direct
students to apply to schools with open seats.
Why Participate?
As more programs participate, the more useful the service
will be to applicants, schools, and the profession.
Huge potential to produce excellent and powerful data
Provides an unduplicated head count of applicants and
provides a centralized mechanism to notify students to
apply to programs with open seats Assists in developing workforce projections, future trends, admissions trends, and recruitment strategies based on data Compiles accurate statistics; such as
number of applicants, feeder schools,
and applicant pool profile (age,
ethnicity, gender, geographic, and
other
demographics)
You can pick and choose which programs you want to post on
the application (not an all or
nothing proposition). You may want to just
start with one degree then add
others
You can use NursingCAS as
an additional application method (doesn’t
have to be the sole application method). Goal is
to engage as many schools as
How to Join
Join Now and Implement on Your Timeline No cost to the school to participate
• By CCNE, ACEN- formerly NLNAC, COA, or ACME
Any accredited program is eligible to join
Visit http://www.aacn.nche.edu/join to access the participation form and additional information
• Schedule a call to discuss your application process and the
implementation further by contacting Caroline at [email protected] or 202-463-6930x258 (stakeholders are encouraged to join too)
Save the Date: 2014 Open House
Boston, MA
June 12 – 13 Keynote Speaker: Jack Maguire, PhD Founder of Strategic Enrollment Management Theory
Dr. Maguire will discuss the meaning of strategic
enrollment management as it applies to nursing as well as the art and science of forecasting enrollment,
followed by a question and answer session.
As an academic trained in the scientific method, he introduced market research to the field of
admissions when he became the Dean of Admissions at Boston College in the early
1970’s. Soon after he began his groundbreaking work in admissions marketing, he created (and named) the first enrollment management model for the recruitment and retention of students. During his tenure at Boston College, he tripled the number of applications and transformed the quality and national character of the student body.
