Contents
Contents
Contents
Contents
1. Avalon Diary - Web Publishing Module ... 2
2. The Installation Process ... 5
3. Running for the first time ... 6
4. Notes for Web Administrator... 8
5. Web Hosted Diary Service Charges ... 9
Document produced By: Roger Burfitt and Julian Horsey
Avalon Software (UK) Ltd 48a High Street
Glastonbury BA6 9DX
Telephone 08454 30 22 33
Email [email protected]
Web Site www.avalonsoftware.co.uk
This document is for information purposes only and does not constitute a formal offer or quotation
1. 1. 1.
1. Avalon Diary Avalon Diary Avalon Diary ---- Web Publishing ModuleAvalon Diary Web Publishing ModuleWeb Publishing Module Web Publishing Module
The purpose of this module is to provide the means to publish your bookings diary on the Internet so that either authorised viewers only, or prospective hirers, can view your “resource” availability.
The Basic Principles of the Modulehe Basic Principles of the Modulehe Basic Principles of the Modulehe Basic Principles of the Module
Avalon Bookings Manager generates the files containing your bookings diary. This can be set to run as an automated process each night, or you can generate new files by manual intervention, at any time required.
The generated files can be then be uploaded through a secure “internet server” to publish your Bookings Manager diary on the Web.
NOTE: This should be done via your own web hosting supplier, possibly in conjunction with your web site developer.
Alternatively our Internet Business Partner Vision ICT Ltd. server cluster.
For further details including hosting costs, options p For further details including hosting costs, options pFor further details including hosting costs, options p
For further details including hosting costs, options please contact the lease contact the lease contact the lease contact the Avalon Avalon Avalon Avalon Software
Software Software
Software help desk on help desk on help desk on help desk on 0330 999 01250330 999 01250330 999 01250330 999 0125
The published diary will be updated automatically each day to the specified “internet Server” at a time specified by the User.
N.B This does require the computer that is running this program N.B This does require the computer that is running this program N.B This does require the computer that is running this program
N.B This does require the computer that is running this program to have internet to have internet to have internet to have internet access at the specified time.
access at the specified time.access at the specified time. access at the specified time.
If you have a web site, a link can be made from this back to the “hosting Internet Server” to enable the diary to be viewed. You may need to ask your web site designer to set up the link for you. If you have full “content management” control over your web site then you may be able to create the link yourself.
Those viewing the diary will not be able to amend any details or make bookings directly into the diary. We suggest that you provide an email link, such that if a prospective hirer has checked and found availability on the date/dates they require they can easily contact you to make a booking request.
This is an example of the web hosted diary screen, showing full bookings detail and therefore not appropriate for general public access.
The example below shows the diary where the option to not show bookings detail has been selected. The diary will just show booked dates and times in red and available dates/times in green and is therefore suitable for public viewing.
2.
2. 2.
2. The Installation ProcessThe Installation ProcessThe Installation Process The Installation Process
In the following pages we described the installation process. As will be seen this is quite simple and does not require any specialist technical knowledge.
However, in our experience the Users Firewall on your computer may cause the one area of potential difficulty. We have found that some Firewalls will block the diary export to the web publishing service. If you encounter problems in this area you will need to contact your technical support team will provide guidance as to how to best achieve a solution.
ABM Web Publishing Installation and Set up ABM Web Publishing Installation and Set upABM Web Publishing Installation and Set up ABM Web Publishing Installation and Set up
To run this you must have a broadband connection to the Internet.
You need to make sure you are running the latest version of Avalon Bookings
Manager. This can be downloaded from the Users Page the Avalon Software web site,
www.avalonsoftware.co.uk
You will need a password to access this area of the web site. If you have subscribed to the Avalon Bookings Manager support service, this password will have been provided to you. If you are not subscribing to the support service please contact
[email protected] to re-instate your subscription. If you cannot remember the users page password send an email to the above address and this will be provided.
You can also download the web publishing software from the User page of the Avalon Website. This needs to be downloaded and saved somewhere on the host machine. Once the package has completed downloading you can double click on it and follow the instructions on the screen to finish the installation. This needs to be installed in the same directory as Avalon Bookings Manager; this is normally
C:\Users/Public\Avalon Bookings Manager.
If you have a PC network you may need to contact your IT Services provider to verify where the program is installed.
3. 3. 3.
3. Running for the first time Running for the first time Running for the first time Running for the first time
Once the Web Publishing Program is installed, you will have to set up certain parameters. To do this click on the Start button (bottom left of your screen) and select “All Programs”. Then select “Avalon Bookings Manager” then “ABM Web Publishing” this will show the screen below: -
Output Folder Output Folder Output Folder
Output Folder: This is where the diary pages will be placed. You can leave this
to the default settings or change it to a folder that is more convenient for you.
Diary Length Diary Length Diary Length
Diary Length: Extracting the data for Web publishing can take a little while.
Normally this will not matter because the extract happens in the background and will not interfere with your normal working.
Diary Start Date Diary Start Date Diary Start Date
Diary Start Date: Choose “Today” unless you want to to see previous bookings.
Diary View Diary View Diary View
Diary View: If you are running a Hall/Community centre choose “Diary Detail”
to start with; once you are happy with the internet connection you can change this to “Day detail”. (This is selected from the drop-down on the upper right of your diary screen)
For all other business types, choose “Diary View”.
Start Publish at Start Publish at Start Publish at
Start Publish at: The extract automatically runs once a day, this defines when
you want the extract to start. Choose a time when you know the PC will be switched on. While the extract is running you may notice that the PC is running slightly slower than normal, so, if possible, choose a time when you are not quite so busy
Diary Password Diary Password Diary Password
Diary Password: If you are a Hall/Community Centre you may want to restrict
access to the diary and prevent the general public viewing the diary, in which case enter a password. If you are quite happy letting the general public view the diary then leave the password blank.
Contact Name, Telephone number and E Contact Name, Telephone number and E Contact Name, Telephone number and E
Contact Name, Telephone number and E----mail addressmail addressmail addressmail address: These will be shown on the published web page so that you can be contacted.
Page Selectio Page Selectio Page Selectio
Page Selectionnnn: If you have multiple pages setup then you can choose which
ones to output. If you want all pages to be output, tick the “All Pages” entry.
Do you want to show who has booked the resource on the web Do you want to show who has booked the resource on the webDo you want to show who has booked the resource on the web
Do you want to show who has booked the resource on the web: : : : If you tick this box
then the diary will show who has the booking. If you think this information is sensitive leave this box blank and the bookings will be anonymous.
Run publishing extract now Run publishing extract nowRun publishing extract now
Run publishing extract now: If you click this button, the extract will start as soon as you click on the OK button.
Subsequently, if you want to change any of these parameters, click on the globe icon that will be in icons tray the bottom right of your computer desktop.
4. 4. 4.
4. Notes for Web AdministratorNotes for Web AdministratorNotes for Web Administrator Notes for Web Administrator
The web publishing facility will generate the following file(s) in the output directory: - Index.html
If more than a week’s data has been requested it will also generate: - 001.html, 002.html, 003.html, ...
If the data is password protected it will also generate: - Access.js
Validate.js
These files need to be sent to the web site on a daily basis. The mechanism to achieve this will be dependant upon the Web Host.
F FF
For further details please contact the or further details please contact the or further details please contact the Avalon Software or further details please contact the Avalon Software Avalon Software help desk on 0330 999 0125Avalon Software help desk on 0330 999 0125help desk on 0330 999 0125help desk on 0330 999 0125
Depending on user selections, a number of files can be generated. The user will not want to send each file separately. Although a number of files can be generated, the data volumes are very small (kilobytes rather than megabytes).
In order to avoid file name clashes with other pages on the site, we recommend that these files are put in their own sub directory.
The customer will probably want a hyperlink from the web site to the diary. The hyperlink should point to Index.html.
5. 5. 5.
5. Web Hosted Diary Service ChargesWeb Hosted Diary Service ChargesWeb Hosted Diary Service Charges Web Hosted Diary Service Charges
Licence Fee Licence FeeLicence Fee Licence Fee
There is a one-off Licence Fee of £95.00 plus VAT£95.00 plus VAT£95.00 plus VAT£95.00 plus VAT for the Web Hosted Diary Module
Set Up Service Set Up ServiceSet Up Service Set Up Service
If you need any help to install and set up the Web Hosted Diary Module on your PC we may be able to do this via remote PC access software. Please contact the Avalon Software help line 0330 999 0125 for a quotation and to discuss the level of help needed.
