Safety & Health Management in NUS. - An Overview

(1)

Safety & Health Management in NUS

- An Overview

(2)

Mission

To transform the way people think and do things through

education, research and service

NUS Vision

A leading global university centred in Asia, influencing the future

(3)

NUS today

3 Schools

Overseas

Colleges

Research

Institutes

& Centres

*

4th Research Centre of Excellence shared with Nanyang Technological University

Research

Centres of

Excellence

*

(4)

Integrative Research Clusters

Materials Science

Ageing

Asian Studies

Maritime

Biomedical Sciences &

Translational Medicine

Integrative

Sustainability Solutions

Security

(5)

Asia

University

Rankings

2015

World

University

Rankings

2014 - 2015

World

Reputation

Rankings

2015

World

University

Rankings

2014 - 2015

Asia

University

Rankings

2015

(6)

Profile of Students and Staff

(7)

Statistics

Student Enrolment

(AY2014-15)

(as of Sep 2014)

Undergraduate

28,000

Graduate

10,000

Total

38,000

Staff

(as of Jun 2014)

Faculty Members

2,400

Research Staff

3,200

Executive & Professional

2,700

General Staff

2,400

(8)

OUR SAFETY & HEALTH

MANAGEMENT PHILOSOPHY &

GUIDING PRINCIPLES

(9)

Laboratories

_facilities

Animal

Construction

_Sites

_Offices

Traffic &

pedestrian

Collaborations

Housing

Research

Diving

Field Trips

Lab Design

Building

Facilities

Food &

Beverage

Sports

facilities

Risk Areas in NUS

Performance

Halls

(10)

Considerations

for Managing

Safety & Health

in Universities

Interdisciplinary

Nature of

Research

• Gene Therapy

• Nanotechnology

• Novel Drugs

Collaboration

across

international

boundaries &

institutions

Varying levels of

safety and health

standards

Diverse roles

undertaken by

the University

– property

developer,

landlord &

tenant

Diversity in

Nature &

Scale of

Education &

Research

Activities

(11)

“If our students do not see and experience

safety & health best practices being

implemented in the university, they will also

most likely enter the workforce ignorant of

safety & health issues. So, in NUS, our

responsibility to maintain high safety standards

is even greater.”

Prof Tan Chorh Chuan

President

National University of Singapore

Annual Safety & Health Performance Award Ceremony 2006

(12)

Our Guiding Principles

• He who creates the risk, manages the risk

• Safety & Health Professional as facilitators

• Service Excellence by OSHE staff

• T

echnical competency

• T

imely delivery of services

(13)

Office of Safety, Health & Environment

NUS CONFIDENTIAL - DO NOT CIRCULATE

(14)

University Safety & Health-related Committees

• Risk Management Steering Committee (RMSC)

o

Chairman: Prof Tan Chorh Chuan (President, National University of Singapore)

• Organisational Development Steering Committee (ODSC)

o

Chairman: Prof Tan Chorh Chuan (President, National University of Singapore)

• Institutional Biosafety Committee (IBC)

o

Chairman: A/Prof Gan Yunn Hwen (Associate Professor, Yong Loo Lin School of

Medicine)

• Institutional Laboratory Safety Committee (ILSC)

o

Chairman: Prof Lee Jim Yang (Department Head, Faculty of Engineering)

• Institutional Construction Safety Committee (ICSC)

(15)

THE OFFICE OF SAFETY, HEALTH

& ENVIRONMENT

(16)

Office of Safety,

Health and Environment

The corporate office in charge of occupational safety &

health matters, environmental compliance and emergency

management in NUS.

http://www.nus.edu.sg/osh

safety@nus.edu.sg

(17)

(18)

2004

2003

2005

2006

2007

2002

Aug

Jul

2008

OSHE

Established

EM Div

Established

2009

Introduction of Safety

Policies & Programmes

Crisis & Emergency

Management

Framework Established

Key Milestones

Implementation of Safety

Management Systems

Laboratory Safety &

Health Certification

Scheme

Introduction

of Annual

Safety and

Health

Performance

Awards

NUS wins MOM’s

Annual Safety

Performance

Award (Silver)

NUS wins Award

of Merit for

Complete Safety

Program Award by

CSHEMA

Set up

physical office

of OSHE

OSHE received

the NUS Service

Class

Recognition for

Service

Excellence

(19)

2011

2010

2012

2009

Publication in

Journal of

Chemical Safety

Occupational

Health Clinic

NUS – MIT

Peer Review

Publication in

Journal of

Occupational &

Environmental

Medicine

Central

management of

safety and health

officers

1 st

NUS SHE

Conference

E-learning for

safety modules

2013

2014

2015

2016

2 nd

_NUS

SHE

Conference

OSHE received

Service Class

Outstanding

Award for

Service

Excellence

Launch of

Mid-Career

Professional

Training

Award

Key Milestones

NUS wins

MOM’s Annual

Safety

Performance

Award (Silver) a

2 nd

_time

All Laboratories certified

to NUS Safety

Management Standards

NUS wins Complete

Safety Award of

Commendation by

CSHEMA a 2

nd

_time

Addition of

Safety and

Health Culture

to University

Safety and

Health Policy

(20)

Organization Chart

Director

Safety & Health Division

Sciences

(Physical)

Governance & General

Safety

Sciences

(Chemical)

Biomedical

Strategic

Planning

Emergency Management

Division

Critical Incident

Management

Fire Safety

Event & Activity Safety

Business Continuity

Management

Admin, Finance, Business IT

(21)

Introduction to Safety & Health

Management in NUS

(22)

A SYSTEM APPROACH TO MANAGING

WORKPLACE SAFETY & HEALTH

Safety &

Health

Management

System

Plan

Do

Check

Act

(23)

Requirements of NUS Safety & Health Management System



Hazard Identification, Risk

Assessment and Determining

Controls



Legal and Other

Requirements



Objectives & Programmes



Resources, Roles, Responsibility,

Accountability and Authority



Competence, Training and Awareness



Communication, Participation and

Consultation



Documentation and Document Control



Operational Control



Emergency Preparedness and

Response



Performance Measurement &

Monitoring



Evaluation of Compliance



Incident Investigation



Non-Compliance, Corrective

Action and Preventative Action



Record Control



Internal Audit



Management Review

NUS Safety & Health

Policies, Directives &

Manuals

Safety &

Health

Management

(24)

NUS Occupational Health and Safety Management System

–

SMS@NUS

OSHE

Faculty / Research Institute / Centre SMS

Faculty Safety Officer

Departmental SMS

Departmental Safety Co-ordinator

Laboratory SMS

NUS Occupational Health and Safety (OH&S)

Management System Standard for Laboratories

PI/Laboratory Safety Lead

(25)

Products &

Services

Audits &

Inspections

Policy

Formulation

Safety Programmes

& IT Supporting

Services

Professional

& Advisory Services

Policy

Formulation

(26)

A SYSTEM APPROACH TO MANAGING WORKPLACE SAFETY &

HEALTH & CRISIS MANAGEMENT AND EMERGENCY

PREPAREDNESS

• Policies Formulation

• Programmes

• Manuals

• IT support

• Professional & Advisory Services

(27)

NUS Safety & Health Manuals

• 14 Programme-Specific Manuals

• Describes the “what”, “where”, “who”,

“when”, “why”, “how” of a programme

(28)

(29)

Policies

• University Safety & Health Policy

• NUS Crisis Policy

• Fire Safety Policy

NUS Safety Policies & Safety Directives:

http://www.nus.edu.sg/osh/policies.htm

Policy Formulation Audits & Inspections Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

NUS Safety Policies & Directives

Safety Directives

• Access to and Supervision of

Undergraduates in Laboratories for

Project or Research Work

• Authorized Access to Laboratories

• NUS Students Working In Non NUS

Organizations

(30)

Biological

Safety

Construction

Safety

NUS Safety Management System

Physical Safety

First Aid &

First Aiders

Chemical

Safety

Office Safety

Ergonomics

General

Laboratory Safety

Research

Diving Safety

Field Research

Radiation Safety

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(31)

NUS Emergency Management

Business

Continuity Plan

Fire Safety

Event &

Activity Safety

Emergency

Preparedness

Crisis

Management

(32)

NUS Safety & Health Manuals

NUS Occupational Health And Safety (OH&S) Management System Standard For

Laboratories



NUS General Laboratory Safety Manual



NUS Fire Safety

Manual



NUS Laboratory For Biorisk Management Manual



NUS Laboratory

Chemical Safety Manual



NUS Laboratory Ionizing Radiation Safety Manual



NUS Laboratory Laser Safety Manual



NUS Occupational Health And Safety

Manual For Personnel With Research Animal Contact



NUS Safety & Health

Guidelines For Field Trips



NUS Research Diving Safety Manual



NUS

Laboratory Ergonomics Manual



NUS Office Ergonomics Manual



Laboratory

Design Standard



NUS Construction Safety Programme Manual



Noise &

Vibration Monitoring And Management Standards For NUS Workplaces



Standard For Establishing Lock-out Tag-out Procedure



Fume Cupboard

Performance – Certification Specifications



First Aid And First Aiders Standards



Crisis Management Manual

(33)

Some examples:

1. Risk Management for Laboratories

2. General Laboratory Safety

3. Biological Safety

4. Chemical Safety

5. Radiation Safety (Ionizing)

6. Laser Safety

7. Workplace Safety & Health (WSH) Committee

8. Internal Audit for OH&S Management System

9. Fire Safety Courses

10. CPR+AED Familiarization Course

11. Suicide First Responder Awareness Course

More Details on Training Courses:

http://nus.edu.sg/osh/training/safety.htm

Policy Formulation Audits Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

(34)

Safety & Health Trainings

OSHE Structured Safety Training System (SSTS)

1. General Laboratory Safety

2. Risk Management for Labs

3. Internal Audit

4. Ergonomics for offices and labs

5. Workplace Safety and Health

Committee

6. Fire Safety Training courses

7. Crisis Management for incident

commanders and student leaders

8. CPR-AED Training

9. Suicide first responders

10. Mental Health First Aid

1. Fire Safety Awareness Training*

2. Introduction to Safety, Health &

Emergency Mgmt in NUS*

3. Introduction to Lab Safety**

4. Biosafety

5. Chemical Safety

6. Radiation Safety

7. Laser Safety

8. Safety and Health Management System

Training

• Policies & Directives

• Manuals

• Procedures / Standards

• Training

• Aids & Tools

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

*

Mandatory for all staff

**

Mandatory for all lab-based UG

(35)

IT Supporting Services

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(36)

iAudit

Accident & Incident Reporting

System (AIRS)

Online Regulated Materials Identifier

Lab Sign Generator

Examples of

OSHE’s IT

Applications

(37)

Safety & Health Promotional Programmes

2 nd

_{NUS Safety, Health and}

Environment Conference, 2015

1 st

_{NUS Safety, Health and}

Environment Conference, 2013

(38)

Safety & Health Promotional Programmes

• Annual Safety & Health

Performance Award

• Presented to

Departments that

performed well in safety

& health through the

implementation of safety

& health management

system

(39)

Sharing Best Practices – e-newsletter

Monthly electronic

news bulletin to the

NUS community

(40)

Safety & Health Promotional Programmes

Communities of Practice (COP)

• Total Workplace Health and

Safety

• Field Research Safety

• Management of Petroleum

and Flammable Materials

Undergraduate

Laboratory Safety Video

on YouTube

(41)

Faculty/Department Safety Day

University

Health Centre

2015

CeLs- Brenner

2014

Department of

Physiology

2014

(42)

Faculty of Science

2014

Civil Engineering Club

2014

(43)

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

Professional & Advisory Services

• Activities & Event Safety Advisory

• Fire Safety Consultation

• Critical Incident Management

• Development of Business Continuity Plan

Audits &

Inspections

• Industrial Hygiene Monitoring

• Radioactive Waste Collection

• Institutional Licence Application

• Design Reviews

• Project Risk Assessment Reviews

• Field Trip Advisory

SHM

Division

EM

Division

(44)



Part A: Requirements –

Specifies the key elements of the

SMS



Part B: Guidance notes –

Provides explanatory

notes/examples to assist PIs in

developing and implementing the

safety management system

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

Audits

Laboratory Certification Scheme