Safety & Health Management in NUS. - An Overview

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(1)

Safety & Health Management in NUS

- An Overview

(2)

Mission

To transform the way people think and do things through

education, research and service

NUS Vision

A leading global university centred in Asia, influencing the future

(3)

NUS today

3

Schools

Overseas

Colleges

Research

Institutes

& Centres

*

4th Research Centre of Excellence shared with Nanyang Technological University

Research

Centres of

Excellence

*

(4)

Integrative Research Clusters

Materials Science

Ageing

Asian Studies

Maritime

Biomedical Sciences &

Translational Medicine

Integrative

Sustainability Solutions

Security

(5)

Asia

University

Rankings

2015

World

University

Rankings

2014 - 2015

World

Reputation

Rankings

2015

World

University

Rankings

2014 - 2015

Asia

University

Rankings

2015

(6)

Profile of Students and Staff

(7)

Statistics

Student Enrolment

(AY2014-15)

(as of Sep 2014)

Undergraduate

28,000

Graduate

10,000

Total

38,000

Staff

(as of Jun 2014)

Faculty Members

2,400

Research Staff

3,200

Executive & Professional

2,700

General Staff

2,400

(8)

OUR SAFETY & HEALTH

MANAGEMENT PHILOSOPHY &

GUIDING PRINCIPLES

(9)

Laboratories

facilities

Animal

Construction

Sites

Offices

Traffic &

pedestrian

Collaborations

Housing

Research

Diving

Field Trips

Lab Design

Building

Facilities

Food &

Beverage

Sports

facilities

Risk Areas in NUS

Performance

Halls

(10)

Considerations

for Managing

Safety & Health

in Universities

Interdisciplinary

Nature of

Research

• Gene Therapy

• Nanotechnology

• Novel Drugs

Collaboration

across

international

boundaries &

institutions

Varying levels of

safety and health

standards

Diverse roles

undertaken by

the University

– property

developer,

landlord &

tenant

Diversity in

Nature &

Scale of

Education &

Research

Activities

(11)

“If our students do not see and experience

safety & health best practices being

implemented in the university, they will also

most likely enter the workforce ignorant of

safety & health issues. So, in NUS, our

responsibility to maintain high safety standards

is even greater.”

Prof Tan Chorh Chuan

President

National University of Singapore

Annual Safety & Health Performance Award Ceremony 2006

(12)

Our Guiding Principles

He who creates the risk, manages the risk

Safety & Health Professional as facilitators

Service Excellence by OSHE staff

T

echnical competency

T

imely delivery of services

(13)

Office of Safety, Health & Environment

NUS CONFIDENTIAL - DO NOT CIRCULATE

(14)

University Safety & Health-related Committees

Risk Management Steering Committee (RMSC)

o

Chairman: Prof Tan Chorh Chuan (President, National University of Singapore)

Organisational Development Steering Committee (ODSC)

o

Chairman: Prof Tan Chorh Chuan (President, National University of Singapore)

Institutional Biosafety Committee (IBC)

o

Chairman: A/Prof Gan Yunn Hwen (Associate Professor, Yong Loo Lin School of

Medicine)

Institutional Laboratory Safety Committee (ILSC)

o

Chairman: Prof Lee Jim Yang (Department Head, Faculty of Engineering)

Institutional Construction Safety Committee (ICSC)

(15)

THE OFFICE OF SAFETY, HEALTH

& ENVIRONMENT

(16)

Office of Safety,

Health and Environment

The corporate office in charge of occupational safety &

health matters, environmental compliance and emergency

management in NUS.

http://www.nus.edu.sg/osh

safety@nus.edu.sg

(17)
(18)

2004

2003

2005

2006

2007

2002

Aug

Jul

2008

OSHE

Established

EM Div

Established

2009

Introduction of Safety

Policies & Programmes

Crisis & Emergency

Management

Framework Established

Key Milestones

Implementation of Safety

Management Systems

Laboratory Safety &

Health Certification

Scheme

Introduction

of Annual

Safety and

Health

Performance

Awards

NUS wins MOM’s

Annual Safety

Performance

Award (Silver)

NUS wins Award

of Merit for

Complete Safety

Program Award by

CSHEMA

Set up

physical office

of OSHE

OSHE received

the NUS Service

Class

Recognition for

Service

Excellence

(19)

2011

2010

2012

2009

Publication in

Journal of

Chemical Safety

Occupational

Health Clinic

NUS – MIT

Peer Review

Publication in

Journal of

Occupational &

Environmental

Medicine

Central

management of

safety and health

officers

1

st

NUS SHE

Conference

E-learning for

safety modules

2013

2014

2015

2016

2

nd

NUS

SHE

Conference

OSHE received

Service Class

Outstanding

Award for

Service

Excellence

Launch of

Mid-Career

Professional

Training

Award

Key Milestones

NUS wins

MOM’s Annual

Safety

Performance

Award (Silver) a

2

nd

time

All Laboratories certified

to NUS Safety

Management Standards

NUS wins Complete

Safety Award of

Commendation by

CSHEMA a 2

nd

time

Addition of

Safety and

Health Culture

to University

Safety and

Health Policy

(20)

Organization Chart

Director

Safety & Health Division

Sciences

(Physical)

Governance & General

Safety

Sciences

(Chemical)

Biomedical

Strategic

Planning

Emergency Management

Division

Critical Incident

Management

Fire Safety

Event & Activity Safety

Business Continuity

Management

Admin, Finance, Business IT

(21)

Introduction to Safety & Health

Management in NUS

(22)

A SYSTEM APPROACH TO MANAGING

WORKPLACE SAFETY & HEALTH

Safety &

Health

Management

System

Plan

Do

Check

Act

(23)

Requirements of NUS Safety & Health Management System

Hazard Identification, Risk

Assessment and Determining

Controls

Legal and Other

Requirements

Objectives & Programmes

Resources, Roles, Responsibility,

Accountability and Authority

Competence, Training and Awareness

Communication, Participation and

Consultation

Documentation and Document Control

Operational Control

Emergency Preparedness and

Response

Performance Measurement &

Monitoring

Evaluation of Compliance

Incident Investigation

Non-Compliance, Corrective

Action and Preventative Action

Record Control

Internal Audit

Management Review

NUS Safety & Health

Policies, Directives &

Manuals

Safety &

Health

Management

(24)

NUS Occupational Health and Safety Management System

SMS@NUS

OSHE

Faculty / Research Institute / Centre SMS

Faculty Safety Officer

Departmental SMS

Departmental Safety Co-ordinator

Laboratory SMS

NUS Occupational Health and Safety (OH&S)

Management System Standard for Laboratories

PI/Laboratory Safety Lead

(25)

Products &

Services

Audits &

Inspections

Policy

Formulation

Safety Programmes

& IT Supporting

Services

Professional

& Advisory Services

Policy

Formulation

(26)

A SYSTEM APPROACH TO MANAGING WORKPLACE SAFETY &

HEALTH & CRISIS MANAGEMENT AND EMERGENCY

PREPAREDNESS

Policies Formulation

Programmes

Manuals

IT support

Professional & Advisory Services

(27)

NUS Safety & Health Manuals

• 14 Programme-Specific Manuals

• Describes the “what”, “where”, “who”,

“when”, “why”, “how” of a programme

(28)
(29)

Policies

University Safety & Health Policy

NUS Crisis Policy

Fire Safety Policy

NUS Safety Policies & Safety Directives:

http://www.nus.edu.sg/osh/policies.htm

Policy Formulation Audits & Inspections Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

NUS Safety Policies & Directives

Safety Directives

Access to and Supervision of

Undergraduates in Laboratories for

Project or Research Work

Authorized Access to Laboratories

NUS Students Working In Non NUS

Organizations

(30)

Biological

Safety

Construction

Safety

NUS Safety Management System

Physical Safety

First Aid &

First Aiders

Chemical

Safety

Office Safety

Ergonomics

General

Laboratory Safety

Research

Diving Safety

Field Research

Radiation Safety

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(31)

NUS Emergency Management

Business

Continuity Plan

Fire Safety

Event &

Activity Safety

Emergency

Preparedness

Crisis

Management

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(32)

NUS Safety & Health Manuals

NUS Occupational Health And Safety (OH&S) Management System Standard For

Laboratories

NUS General Laboratory Safety Manual

NUS Fire Safety

Manual

NUS Laboratory For Biorisk Management Manual

NUS Laboratory

Chemical Safety Manual

NUS Laboratory Ionizing Radiation Safety Manual

NUS Laboratory Laser Safety Manual

NUS Occupational Health And Safety

Manual For Personnel With Research Animal Contact

NUS Safety & Health

Guidelines For Field Trips

NUS Research Diving Safety Manual

NUS

Laboratory Ergonomics Manual

NUS Office Ergonomics Manual

Laboratory

Design Standard

NUS Construction Safety Programme Manual

Noise &

Vibration Monitoring And Management Standards For NUS Workplaces

Standard For Establishing Lock-out Tag-out Procedure

Fume Cupboard

Performance – Certification Specifications

First Aid And First Aiders Standards

Crisis Management Manual

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(33)

Some examples:

1.

Risk Management for Laboratories

2.

General Laboratory Safety

3.

Biological Safety

4.

Chemical Safety

5.

Radiation Safety (Ionizing)

6.

Laser Safety

7.

Workplace Safety & Health (WSH) Committee

8.

Internal Audit for OH&S Management System

9.

Fire Safety Courses

10. CPR+AED Familiarization Course

11. Suicide First Responder Awareness Course

More Details on Training Courses:

http://nus.edu.sg/osh/training/safety.htm

Policy Formulation Audits Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

(34)

Safety & Health Trainings

OSHE Structured Safety Training System (SSTS)

1.

General Laboratory Safety

2.

Risk Management for Labs

3.

Internal Audit

4.

Ergonomics for offices and labs

5.

Workplace Safety and Health

Committee

6.

Fire Safety Training courses

7.

Crisis Management for incident

commanders and student leaders

8.

CPR-AED Training

9.

Suicide first responders

10. Mental Health First Aid

1.

Fire Safety Awareness Training*

2.

Introduction to Safety, Health &

Emergency Mgmt in NUS*

3.

Introduction to Lab Safety**

4.

Biosafety

5.

Chemical Safety

6.

Radiation Safety

7.

Laser Safety

8.

Safety and Health Management System

Training

Policies & Directives

Manuals

Procedures / Standards

Training

Aids & Tools

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

*

Mandatory for all staff

**

Mandatory for all lab-based UG

(35)

IT Supporting Services

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(36)

iAudit

Accident & Incident Reporting

System (AIRS)

Online Regulated Materials Identifier

Lab Sign Generator

Examples of

OSHE’s IT

Applications

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(37)

Safety & Health Promotional Programmes

2

nd

NUS Safety, Health and

Environment Conference, 2015

1

st

NUS Safety, Health and

Environment Conference, 2013

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(38)

Safety & Health Promotional Programmes

• Annual Safety & Health

Performance Award

• Presented to

Departments that

performed well in safety

& health through the

implementation of safety

& health management

system

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(39)

Sharing Best Practices – e-newsletter

Monthly electronic

news bulletin to the

NUS community

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(40)

Safety & Health Promotional Programmes

Communities of Practice (COP)

Total Workplace Health and

Safety

Field Research Safety

Management of Petroleum

and Flammable Materials

Undergraduate

Laboratory Safety Video

on YouTube

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(41)

Faculty/Department Safety Day

University

Health Centre

2015

CeLs- Brenner

2014

Department of

Physiology

2014

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(42)

Faculty of Science

2014

Civil Engineering Club

2014

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services Audits & Inspections

(43)

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

Professional & Advisory Services

• Activities & Event Safety Advisory

• Fire Safety Consultation

• Critical Incident Management

• Development of Business Continuity Plan

Audits &

Inspections

• Industrial Hygiene Monitoring

• Radioactive Waste Collection

• Institutional Licence Application

• Design Reviews

• Project Risk Assessment Reviews

• Field Trip Advisory

SHM

Division

EM

Division

(44)

Part A: Requirements –

Specifies the key elements of the

SMS

Part B: Guidance notes –

Provides explanatory

notes/examples to assist PIs in

developing and implementing the

safety management system

Policy Formulation Professional & Advisory Services Safety Programmes & IT Supporting Services Products & Services

Audits

Laboratory Certification Scheme

(Safety & Health Management)

Audits & Inspections

(45)

Policy Formulation Audits & Inspections Professional & Advisory Services Safety Programme s & IT Supporting Services Products & Services

Inspections

1.

Petroleum & Flammable Material (PFM) Inventory

Inspection (SCDF)

2. Annual Fire Safety Inspections

3. Institutional Licence to Possess Veterinary Biologics

Facility Inspection (AVA)

4. Non-Advanced Generation HIV Lentivirus Vector Facility

Inspection (MOH)

(46)

ACHIEVEMENTS AND RELATIONSHIP WITH

KEY PARTNERS

(47)

OSHE

5 Universities

2 National-level

Research Institutions

5 Polytechnics

2 Hospital Clusters

Relationship with Key Partners –

National Institutions

(48)

19-23 April 2010 – Peer Review with

Environment, Health and Safety Office

(ESHO), Massachusetts Institute of

Technology

Relationship with Key Partners –

Partnering International Institutions

13 May 2015 – Agreement for

Collaboration and Administrative Staff

(49)

3 June 2013 –

Universiti

Kebangsaan Malaysia

15 October 2013 –

University of Tokyo

Relationship with Key Partners –

International Visitors

7 Dec 13 –

A delegation from the Education Faculty

Disaster Association (EDUFA), Korea

(50)

24 & 25 March 2014 –

Vice Rector and team from

Universitas Indonesia

15 & 16 June 2015 –

Mr Andrew Knight from

University of Brighton

11-15 May 2015 –

Dr Robert Emery from

University of Texas

(51)

NUS Safety and Health Achievements

Campus Safety Health &

Environmental Management

Association (CSHEMA) presented

the Complete Safety Award

(Commendation) to NUS in 2011

First University in SEA

to win the Award of

Merit for the Complete

Environmental Health

and Safety Programme

Competition by

CSHEMA in 2008

(52)

OSHE Achievements

OSHE winning the NUS

Service Class

Outstanding Award for

Service Excellence

2014

006 Safety Agents

winning Gold Award

at LIQC 2014

OSHE receiving

Outstanding VOICE

Participation (2

nd

(53)

Last but Not Least… OSHE Works Hard

but also Plays Hard TOGETHER!

Performance by OSHE

at NUS Excellence Day

2015

Dragon Boat

Team-Bonding

2014

Paintball

Team-Bonding 2014

(54)
(55)

http://www..dupont.com

WHERE ARE

WE?

(56)
(57)

Safety Culture in NUS

“The goal of a strong safety culture in an academic institution is to have

administrators, faculty, and staff

who

care

strongly about safety,

who have

strong knowledge

of safety,

who

teach

safety to their students throughout the curriculum, and who

promote

safety through their

leadership

and

lead by example

.

(58)
(59)

“If our students do not see and experience safety &

health best practices being implemented in the

university, they will also most likely enter the

workforce ignorant of safety & health issues. So,

in NUS, our responsibility to maintain high safety

standards is even greater.”

Prof Tan Chorh Chuan

President

National University of Singapore

Annual Safety & Health Performance Award Ceremony 2006

(60)

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