Coverholder reporting
standards
reporting to Lloyd’s Italy
Version 2 – 29 July 2015
Key Contacts
Giovanni Toniutti Lloyd’s Italy, Milan
Telephone: 00 44 (0) 20 7327 [email protected] [email protected]
Disclaim
Disclaimer
These Standards have been prepared by Lloyd's based on the information available as at 29 July 2015. The intention is to update the Standards periodically. If you are reading this in hard copy, please visit our website for the most recent version:
www.lloyds.com/coverholderreportingstandards. While care has been taken in compiling the Standards and producing this document, Lloyd's does not make any representations or warranties as to the accuracy or completeness of the information contained herein and expressly excludes to the maximum extent permitted by law all those that might otherwise be implied. Lloyd's accepts no responsibility or liability for any loss or damage of any nature occasioned to any person as a result of acting or refraining from acting as a result of, or in reliance on, any statement, fact, figure or expression of opinion or belief contained in this document.
Reporting to Lloyd’s Italy
Contents
1
INTRODUCTION 4
1.1 Introduction to this document 4 1.2 Summary of reports required 4
2
REPORT DETAILS 4
2.1 Who needs to report to Lloyd’s Italy? 4 2.2 Why does Llloyd’s Italy need this report? 4 2.3 When should the report be sent to Lloyd’s Italy? 4 2.4 What format does Lloyd’s Italy require the report in? 4 2.5 How do I send the report to Lloyd’s Italy? 4
3
LOCAL REPORT SPECIFICATIONS 5
3.1
S
tatement of accounts report specification 54
REPORT TEMPLATES 10
1
Introduction
1.1
Introduction to this document
> This document is designed to be read in conjunction with the Lloyd’s Coverholder Reporting Standards User Guide > Full details of Lloyd’s Coverholder Reporting Standards,
including the User Guide, can be found here
www.lloyds.com/coverholderreportingstandards
1.2
Summary of reports required
> In addition to any reports which the coverholder is required to submit to their brokers and Lloyd’s syndicates in London, the following is a summary of reports that are required by Lloyd’s Italy:-
Ref Report name Frequency
ITA01 Statement of Accounts Monthly
2
Report details
2.1
Who needs to report to Lloyd’s ITALY?
> All Coverholders located in Italyand
> Coverholders located outside of Italy that use the Mocha/ Doprint systems for the issuing of policies.
> Coverholders need to report on:- > Risks located in the European Union > Insured located in the European Union > The report should also include details of premiums
received by Lloyd’s Italy directly from Public Entities.
2.2
WHY DOES LLOYD’S ITALY NEED THIS REPORT?
> The coverholder is required to provide a monthly report ofpremiums and premium taxes paid so that Lloyd’s Italy can pay the correct premium taxes to the Italian authorities.
2.3
WHEN SHOULD THE REPORT BE SENT TO LLOYD’S
ITALY?
> The report must be provided monthly by the 10th day of the month, providing details of premium transactions in the previous calendar month.
2.4
WHAT FORMAT DOES LLOYD’S ITALY REQUIRE
THE REPORT IN?
> Microsoft Excel file - Lloyd’s Italy has provided a preferred format for the report which is attached here:
> Alternatively a coverholder might use a different format provided that the mandatory fields are included and the report is sent as a MS Excel file. It is recommended that Coverholders discuss this with Lloyd’s Italy and with their London broker.
2.5
HOW DO I Send THE REPORT TO LLOYD’S ITALY?
> The report should be sent by E-mail to3
Local report specifications
The template shown below was current when this guide was produced and is provided for guidance only.
3.1
ita01 –statement of accounts report specification
Field Definition Format Conditions Maps to Lloyd’s Information Requirements Field Coverholder Name Nome del Coverholder
The name of the coverholder who has created the submission, or the coverholder that the submission is on behalf of.
If the coverholder has multiple locations or branches then the branch should also be identified where appropriate
Nome della società Coverholder dei Lloyd’s
CR0013
Coverholder name
Coverholder PIN
Coverholder PIN
The unique identifier for the coverholder branch which has been allocated by Lloyd’s. This can be found in Lloyd’s Atlas system. The Coverholder PIN is a 9 digit number.
Codice PIN attribuito al Coverholder
CR0014 Coverholder PIN Statement of Account (SOA) number Numero Estratto conto
Number, Code or Reference given by the coverholder to the SOA for identification.
Numero o codice attribuito dal Coverholder all’estratto conto a fini di identificazione
N/A
Reporting Period Start Date Incassi dal
The start date for the reporting period being submitted.
Data di inizio del periodo a cui si riferisce il report
CR0001
Reporting period start date
Reporting Period End Date
Incassi al
The end date of the reporting period being submitted.
Data di termine del periodo a cui si riferisce il report
CR0002
Reporting period end date
Unique Market Reference (UMR)
Binding Authority UMR
The unique reference for the binding authority contract allocated by the Lloyd's market.
All UMRs start with B, followed by the Lloyd’s broker number and a series of characters. The UMR should not contain any spaces, hyphens, slashes or other punctuation; it should only contain the numbers 0-9 and the letters A-Z. Maximum length 17 characters.
The UMR is stated on the first page of the binding authority agreement schedule.
Indicazione del Unique Market Reference del binder.
La prima pagina della scheda del binding authority agreement riporta l’UMR.
CR0005
Unique Market Reference UMR
Field Definition Format Conditions Maps to Lloyd’s Information Requirements Field London Broker Reference Codice del Lloyd’s Broker
The unique reference for the broker in London which has been assigned by Lloyd’s
Codice del Lloyd’s Broker (The Market Directories Lloyd’s Broker) CR0011 London Broker Reference Risk class Ramo
A free text description of the class of business; and/or Lloyd’s risk code (Lloyd’s categorises information on risks and premiums using a series of risk codes).
Indicazione del ramo o del rischio
CR0017 and/or
CR0016
Class of Business / Lloyd’s Risk Code
Policy Number
Numero di Contratto
The unique reference for the risk, usually the certificate number.
Numero del contratto
CR0029 Certificate Reference Addendum Number Numero di appendice
The addendum number.
Indicazione numero di appendice
N/A
Inception
Data di effetto
The date from which this transaction applies, for example if this is an endorsement, then the date of the endorsement;
Or
for a new risk, the inception date of the risk, the date on which coverage starts.
Data di effetto del titolo
CR0057 Effective Date of Endorsement, Trasaction etc. or CR0030
Risk Inception Date Policyholder First
Name Nome
Policyholder First name when the Last name is shown separately Nome del contraente, quando il cognome è riportato separatamente
CR0034 Insured or reinsured first name Policyholder Last Name, Company name or Full name Gognome, Ragione sociale o nome completo
One of the following to be shown:- > The name of the company > The full name of the individual
insured
> Where the first name is shown separately, the last name of the insured
Riportare una delle seguenti informazioni:
> La ragione sociale del contraente > Il nome completo del contraente > quando il nome è riportato
separatamente, il cognomen del contraente
CR0035
Insured Full Name, Last Name or Company Name
Fiscal Code
Codice Fiscale
Policyholder’s Fiscal code This is only mandatory for Personal Accident, Life and Motor TPL premiums
Codice Fiscale del contraente obbligatorio per I premi relative a Infortuni, Vita e RCA
CR0036
Fiscal code, codice fiscali, insured
Field Definition Format Conditions Maps to Lloyd’s Information Requirements Field
Currency
Valuta
The original currency in which the premium was paid
Note - Payments to be received only in EUR or USD
Valuta del rischio sottoscritto
CR0020
Original Currency of premium
Net premium (Net of taxes)
Premio Netto
The premium being paid to the broker in London (or LIO). That is the premium paid in this transaction If this transaction is an instalment, this should be the net amount of this instalment. Premio netto CR0065 Net Premium to London in original currency of premium Acessori Accessori
The amount of any accessori charged by the coverholder in Italy.
Indicazione degli accessori totali
CR0063 Accessori amount in original currency of premium Taxes Tasse
The sum of any taxes, levies or para fiscal fees which have been added or deducted from the gross premium; excluding the Emergency Treatment Fund tax, but inclusive of the Solidatory fund for victims of extortion.
Tasse, incluso il contributo al fondo di solidarietà per le vittime dell’estorsione e dell’usura (Anti-racket)
CR0064
Total Taxes in original currency of premium; excluding Emergency treatment fund Gross Premium (gross of taxes) Premio Lordo
Gross premium paid this time (Net + Accessori + Taxes)
Premio Lordo (Netto + Accessori + Tasse)
CR0059 + CR0063 + CR0064
Gross premium paid this time in original currency of premium + Accessori amount in original currency of premium + Total Taxes and Levies in original currency of premium Commission
Commissioni Totali
Total commission paid to the coverholder on Net premium and Accessori
Provvigioni totali (sul netto e sugli accessory) trattenute o comunque riconoscuite CR0062 Commission amount in original currency of premium + CR0063 Accessori amount in original currency of premium
Add any commission on Accessori Deductible
amount
Importo Detraibile
For each applicable policy, the amount of the insurance premium that may be deducted from the policyholder’s tax bill.
Field Definition Format Conditions Maps to Lloyd’s Information Requirements Field Local Correspondent Commission Commissioni Corrispondente
Commission paid to the Local Correspondent
Provvigioni totali spettanti al Corrispondente dei Lloyd’s
(informazione obbliggatoria in caso di premi soggetti agli obblighi di tracciabilità) N/A Public Entity’s consultant Broker Commission Commissioni Broker consulente della stazione appaltante
Commission paid to the Public Entity’s consultant Broker
Provvigioni spettanti al broker consulente dell’ente appaltante (informazione obbliggatoria in caso di premi soggetti agli obblighi di tracciabilità) N/A Other Deduction description Altre trattenute, descrizione
A description of the fee or deduction being made]
Descrizione di eventuali trattenute diverse dale commissioni
CR0086 Other Fees or Deductions Description Other Deduction amount Altre trattenute, importo
The amount being added or deducted
Importo di eventuali trattenute diverse dale commissioni
CR0087 Other Fees or Deductions Amount Transaction type Tipo di transazione
One of the following to be shown:- > Gross net of commission > Taxes only (premium to London) > Taxes in advance (premium to
follow)
> Details/Tracing purposes only > Other deduction / claim
Selezionare una delle seguenti opzioni:
> Lordo al netto delle commissioni > Solo Tasse (premio a Londra) > Solo Tasse (premio a saldo) > Dettaglio/Tracciabilità > Altre trattenute / Sinistro
N/A
Paid amount
Importo pagato
The premium being paid/deducted to/from Lloyd’s Italian Office That is the balance paid in this transaction Importo pagato, trattenuto o dovuto per il titolo riportato
CR0065 Net Premium to London in original currency of premium
*The following additional fields are required for Motor polices: *SSN, Emergency Treatment Fund *SSN, Contributo al Servizio Sanitario Nazionale
Emergency Treatment Fund contribution (SSN contribution increases the Gross premium) Contributo al SSN (aumenta il premio lordo)
*Vehicle plate
*Targa veicolo
The registration number of the vehicle
Targa del veicolo
CR0033 Vehicle Registration No *Province where the vehicle is registered *Provincia di registrazione del vehicle
Province where the vehicle is registered
Provincia di utilizzo del veicolo
4
REPORT TEMPLATES
The following template is an example of the format which Lloyd’s Italy prefers to receive:
4.1
ita01 –statement of accounts report specification
Nome del Coverholder / Corrispondente
Numero Estratto Conto
Incassi dal Importo pagato
Numero del Binder / Numero di Cover Note
Codice del London Broker
Ramo Numero di Contratto Numero di appendice Data di Effetto Nome Cognome, Ragione Sociale o Nome completo Codice Fiscale Va lu ta Premio
Netto Accessori Tasse Premio Lordo Commissioni Totali Importo Detraibile Commissioni Corrispondente Commissioni Broker Consulente della stazione appaltante
Descrizione Importo Tipo Transazione Importo pagato
Inserire righe evidenziando questa riga per mantenere la lista nella colonna Tipo Transazione
Numero di record 0 Importi totali - - - - - - - -
-Codice PIN del CH o dell'OMC
Periodo di incasso
Contraente
Incassi al
Campi obbligatori in caso di
importi soggetti a tracciabilità Transazione