HSE Requirements for Contractors

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HSE Requirements for Contractors

PROJECT DEFINITION AND CONTACTS

Project Title: _________________________________________________________________________

“Kodak is obligated to identify any known and potential Health, Safety, and Environmental (HSE) hazards to individuals who might be affected by them. This includes Kodak employees and contractors. If the activity for identifying the HSE hazards is delegated to a non-Kodak employee, the Kodak Representative is still responsible for insuring that the correct process is followed, and that the appropriate Kodak

resources are involved in identifying these hazards”.

For this project, completion of the HSE Requirements for Contractors document has been delegated to:

____________________________________________________________________________________ The Kodak Representative responsible for providing resources to assist in identifying HSE

hazards, and reviewing the HSE Requirements for Contractors to ensure content and completeness is:

I

N ADDITION TO THE

K

ODAK

HSE R

EQUIREMENTS DEFINED IN THIS DOCUMENT

C

ONTRACTORS ARE EXPECTED TO COMPLY WITH ALL FEDERAL

,

STATE AND LOCAL LAWS AND REQUIREMENTS

.

Scope of Work:

P.O./SER Number:

Building/Plant: Floor: Room/Location:

Kodak Representative: Phone/Pager:

Project/Construction Manager: Phone/Pager:

Off hours Kodak contact: Phone/Pager:

BUILDING/SITE SPECIFIC INFORMATION Work hour restrictions:

Designated cafeteria/break room locations: Designated smoking locations:

Designated restroom locations: Other:

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HSE Requirements for Contractors

EMERGENCY AND INCIDENT RESPONSE

DIAL 911

from a Kodak phone or

DIAL 722-9911

from a cellular phone for:

• Occupational injuries/illness that may require emergency treatment • Fires (extinguished or not)

• Environmental incidents (including spills)

State the emergency and location (building, floor, door, phone number)

All incidents including near miss incidents must be reported to the Kodak Representative ASAP! Telephone location(s):

Eye bath location(s): Safety shower location(s): Evacuation procedure: Alarm type:

Assembly area:

PROJECT HEALTH, SAFETY & ENVIRONMENTAL REQUIREMENTS TO BE ADDRESSED IN THE CONTRACTOR’S HSE PLAN

HSE Issues HSE Requirement for Contractors Chemical / Material / Biological

/ Physical Hazards Note:

If asbestos or suspected asbestos is found, stop work and

immediately notify the Kodak Representative.

Presume all painted surfaces contain lead unless otherwise specified.

Burning, grinding of lead

containing materials is prohibited Kodak to designate all contractor chemical/material storage

locations.

Kodak Representative to provide asbestos surveys for demolition and renovation work.

Kodak Representative to complete Appendix A, Chemical/Material/ Biological/Physical Hazards Form and provide to contractor. Kodak Representative to complete Pipeline Checklist and provide to contractor, if applicable.

Contractor to describe in how they will mitigate and/or control hazards identified.

Contractor to provide a list of chemicals/materials to be brought on site to the Kodak Representative for approval.

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HSE Requirements for Contractors

HSE Issues HSE Requirement for Contractors Communication

Note:

Kodak provides information in English only.

Kodak Representative to identify methods and frequency of communications with contractor for project HSE information or issues:

_____________________________________________________ Contractor to document methods used, identify frequency and maintain records of communications with employees and

subcontractors for project HSE information sharing. (E.g. daily tool box meetings)

Confined Space Note:

Kodak will determine whether an area is to be treated as a confined space.

Kodak HSES will approve permit and conduct initial atmospheric monitoring for Red Permits. HSESs can be contacted for assistance in planning any job. Kodak specifies PPE for Confined Space entry.

Contractor cannot use Kodak Breathing Air systems.

Kodak Representative will obtain permit (red or green) from the operating department.

Kodak Representative to call HSES (22121) 24 hrs prior to the start of job for red permit.

Describe Confined Space Identify Hazard

Kodak Representative must debrief contractor on completion of job, as identified on the permit.

Contractor to identify individuals entering confined space and ensure training is current.

Contractor to wear PPE, as identified on the permit, and ensure employees are trained in its use.

Contractor is required to perform atmospheric monitoring during entry, as identified on the permit, and ensure employees are trained in the use of the LEL O2 meter.

Contractor is required to provide retrieval devices, as defined on the permit, and ensure employees are trained in the operation of the equipment.

Contractor is required to return the permit to Kodak

Representative once the job is complete and participate in debrief.

Contacts Kodak Representative to provide list of names, telephone numbers & pager number of Kodak designated personnel that will respond

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HSE Requirements for Contractors

HSE Issues HSE Requirement for Contractors Coring & Cutting Kodak Representative will obtain the permit.

Contractor to contact Kodak Representative prior to cutting or coring through walls or floors.

Electrical Work Note:

Kodak’s Electrical Methods Group before completion of the project must inspect all new, revised, modified, or relocated electrical installations.

Kodak Representative to establish inspection frequency on projects involving > 40 hours of electrical work:

_____________________________________________________ Contractor to notify Kodak Representative to arrange for an inspection of temporary power installations 24 hrs prior to starting any work requiring electricity.

Contractors to provide the names of “Qualified Persons”. Contractor to ensure all electrical boxes and extension cords will are properly supported.

Excavation/Trenching

Kodak Representative will obtain the permit.

Kodak Representative to provide soil contamination data, if applicable.

Contractor to document a plan for excavation.

Explosive Actuated Tool Kodak Representative will obtain the permit.

Contractor to notify Kodak Representative at least 24 hrs prior to the start of work.

HSE Training Note:

Prior to coming on Kodak Sites skilled trades, construction labor and their supervisors must have the OSHA 10 hr Construction training.

Contractors must attend Contractor HSE Orientation to receive site access:

• B-28 KP M-TH, 7:00-8:00am • B-10 KO M only, 8:00–9:00am

Kodak to identify any additional training requirements (e.g. confined space, LOTO, RCRA, asbestos awareness):

___________________________________________________ Provide date/time/location/contact for building specific orientation: _____________________________________________________

Contractors must specify process, including responsibility, for reviewing job specific HSE Plan with all affected employees and subcontractors.

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HSE Requirements for Contractors

HSE Issues HSE Requirement for Contractors Inspection Plan

Note:

Minimum inspection 1x/job or weekly

Kodak Representative to provide contractor with frequency

requirements for self inspections: __________________________

Contractor to describe the frequency of site HSE inspections, names of responsible parties, location of inspection records, etc.

Lockout/Tagout (Control of Hazardous Energy)

Note:

The Kodak Rep will consult with the Contractor and together they will determine whether Kodak and the Contractor share the

responsibility for LOTO or whether the Contractor will have responsibility for all aspects of LOTO.

Kodak Representative to provide job specific LOTO procedures or provide name & phone number of Kodak individual who will provide knowledge and experience to assist the contractor

responsible for LOTO ___________________________________ Kodak Representative to list machines, equipment or systems unique to Kodak:

List Machine, Equip or System Type of Energy(s)

Contractor to document plan for LOTO.

Contractors must provide their own isolation devices and PPE.

Open Flame Note:

Kodak to provide fire watch, as required by open flame permit. Burning, grinding of lead or cadmium containing materials is prohibited.

Kodak Representative to identify unique hazards due to location: _____________________________________________________ _____________________________________________________ Contractor to notify Kodak Representative 24 hrs prior to any cutting, burning sparking or open flame work to obtain a permit.

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HSE Requirements for Contractors

HSE Issues HSE Requirement for Contractors Personal Protective Equipment

Note:

Kodak minimum PPE requirement in manufacturing & construction areas include:

•

ANSI Z87 safety glasses with side shields

•

Safety shoes

•

Hard hats

Kodak specifies PPE for Confined Space entry.

Contractor cannot use Kodak Breathing Air systems.

Contractor to specify, provide and train their employees in the proper use of PPE.

Plumbing Note:

Kodak Licensed plumber to inspect all new, repaired, modified or dismantled plumbing systems prior to the completion of work.

Kodak Representative to arrange for plumbing inspections. Contractor will obtain the plumbing permit and supply a master plumber if work is within the City of Rochester.

Contractor to notify Kodak Representative 24 hrs prior to completion to arrange for an inspection by a Kodak Licensed Plumber.

Powered Industrial Vehicles Note:

No propane-powered vehicles are permitted on site without approval from the Kodak Fire Department. All diesel or gasoline vehicles to be equipped with scrubbers if used in or near confined spaces or building air intakes.

Contractor to notify Kodak Representative 24 hrs prior to the use of any powered industrial vehicles.

Railroad Note:

For work within 12 ft of the tracks.

Contractor to notify Kodak Rep 24 hrs prior to when work is to begin.

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HSE Requirements for Contractors

HSE Issues HSE Requirement for Contractors Roadblock/Traffic/Pedestrian

Control and Barricades Note:

For full or partial roadblocks.

Contractor to notify Kodak Rep 24 hrs prior to when work is to begin.

Contractor must provide properly trained and equipped personnel to direct pedestrian and vehicular traffic.

Scaffolds Kodak Representative to notify scaffold department at least 5 working days prior to the beginning of a job that requires a scaffold to be erected.

Contractors must identify a competent person(s) responsible for inspecting the scaffold, scaffold components and ropes on suspended scaffolds before each work shift and after any

occurrence which could affect the structural integrity and authorize prompt corrective action.

Contractor to identify employees who will be working on a scaffold and provide the required user training.

Contractors are required to sign the permit prior to using the scaffold.

Waste Management Note:

Kodak Representative is responsible for proper

characterization, containerization, segregation, storage & disposal of all waste(s) generated by

contractors from Kodak owned chemicals/materials.

Contractor is responsible for proper characterization, containerization, segregation, storage & disposal of all waste(s) generated from chemicals / materials brought on to Kodak sites.

Kodak Representative to identify who is responsible for managing waste:

phone/pager: ____________________________________ Kodak Representative to complete Appendix B, Waste Management Form and provide to contractor.

Contractor to describe process, including responsibility, for maintaining an orderly work area.

Contractor to describe process, including responsibility, for decontamination of equipment & personnel.

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HSE Requirements for Contractors

HSE Issues HSE Requirement for Contractors

Wastewater Management Kodak Representative to obtain authorization for discharge to sewer or floor drain.

Kodak Representative to complete Appendix B, Waste / Wastewater Management Form and provide to contractor. Contractor to document a plan for containing and managing wastewater not directly discharged to sewer or floor drain.

Working on Elevated Surfaces Kodak Representative to identify competent person to review the contractor fall protection plan.

Kodak Representative to identify anchor points, if permissible.

Contractor to provide the name(s) and contact information of their competent person(s).

Contractor to notify Kodak Representative at least 24 hrs prior to the start of a job to request approval to rig from a Kodak structure.

Contractor to provide a documented fall protection plan and demonstrate training is current.

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HSE Requirements for Contractors

Appendix A

CHEMICAL/MATERIAL/BIOLOGICAL/PHYSICAL HAZARDS FORM

Kodak Representative to identify chemical/material/biological or physical hazards, locations and know medical or health concerns in the work area (adjacent pipes, vessels, lead, asbestos, process chemicals, lasers, heat/cold, animal droppings) and provide MSDS’s or IH reports upon

request.

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HSE Requirements for Contractors

Appendix B

WASTE / WASTEWATER MANAGEMENT FORM

All waste must be characterized before it is placed into suitable, labeled containers. The placement of waste containers must be coordinated with the Kodak Representative.