Golden Jubilee National Hospital
NHS National Waiting Times CentreChief Executive Jill Young
Recruitment line: 0800 0283 666
Dear Candidate
POST: BUYER (STRATEGIC SOURCING AND CONTRACTS SECTION) HOURS: 37.5
CLOSING DATE: 4 OCTOBER 2012
The National Waiting Times Centre Board welcomes your enquiry in connection with the above post. Please find enclosed an information pack.
Should you wish to submit an application for the above post, please ensure you do so in advance of the closing date. Late applications will not be forwarded for short listing. Should you contact the recruitment team to discuss any queries regarding your
application it is advisable that you retain the job reference number as you will be asked to quote this when you call. Please note that we no longer acknowledge receipt of
applications and therefore you will not receive any further communication until after the post has been shortlisted.
In the meantime, I wish you success with your application and should you require any further information or wish to check the progress of your application please do not hesitate to contact the recruitment team on the contact telephone number shown above. Yours sincerely Lynn Mitchell Recruitment Adviser Agamemnon Street Clydebank G81 4DY Scotland Telephone 0141 951 5000 Fax 0141 951 5500
NATIONAL WAITING TIMES CENTRE BOARD
INFORMATION PACK
FOR THE POST OF
BUYER (STRATEGIC SOURCING AND CONTRACTS SECTION)
37.5 HOURS PER WEEK
REFERENCE NUMBER SHOW/1146
GOLDEN JUBILEE NATIONAL HOSPITAL
GENERAL INFORMATION FOR CANDIDATES
• This information package has been compiled to provide prospective candidates with details of the post and background information about Golden Jubilee National Hospital.
• The contents of this package are as follows:- o Job Description/person specification o Terms and Conditions of Service o Application Form
o Equal Opportunities Monitoring Form o Information on Agenda for Change
• The Equal Opportunities Monitoring form is required for monitoring purposes only and will not be made available to the interview panel during any part of the recruitment process.
• Please note, to ensure that we adhere to our current policy on Equal Opportunities; CV’s received with Application Forms will be destroyed prior to Application forms being passed for Short listing.
• NWTC operates a NO SMOKING Policy on all Premises and Grounds.
• All offers of employment will be subject to the receipt of satisfactory References, Occupational Health screening and Disclosure Scotland clearance if applicable. • Please send your completed application to:-
Recruitment Team, HR Department
Golden Jubilee National Hospital Agamemnon Street
Clydebank G81 4DY
• When returning your completed application and any associated enclosures by Royal Mail you must ensure that the correct postage cost is paid. We have been informed by the Post Office that they are retaining those which have been underpaid. This has resulted in completed applications not being returned until after the closing date, and not being included for short listing.
• The short listing process will take place shortly after the closing date.
• As a Disability Symbol user we recognise the contribution that all individuals can make to the organisation regardless of their abilities. As part of our ongoing
commitment to extending employment opportunities all applicants who are disabled and who meet the minimum criteria expressed in the person specification will be guaranteed an interview.
GOLDEN JUBILEE NATIONAL HOSPITAL TERMS AND CONDITIONS OF SERVICE 1. Terms and Conditions of Service
The terms and conditions applicable to this post are those of all NHS Employees.
2. Superannuation
You have the option to join the NHS Superannuation Scheme, to participate in the State Earnings Related Pension Scheme or to take out a Personal Pension.
Employee’s contributions to the NHS Scheme amount to 5% to 10.9% of salary
(depending on rate of Pensionable Pay) and the employers’ contribution equates to 14% of salary. Employees in the NHS Scheme are “Contracted-out” of the State Earnings Related Pension Scheme and pay a lower rate of National Insurance contributions. Employees who choose to participate in the State Earnings Related Pension Scheme pay the higher rate of National Insurance contribution. A Stakeholder Pension is also available.
3. Salary
£18,652 to £21,798
4. Grade
This post is offered on a Band 4
5. Annual Leave
The annual leave entitlement in a full year commencing 1st April to 31st March is 27 days, rising to 29 days after 5 years’ service and 33 days after 10 years’ service. There are 8 Statutory and Public Holidays in each leave year. (Pro rata where applicable)
6. Hours of Duty
37.5 Hours per week
7. Tenure of Employment
This post is offered on a permanent basis
8. Asylum and Immigration Act 1996
Under the Asylum and Immigration Act 1996, we are required to carry out checks to ensure that all prospective employees are entitled to live and work in the United
Kingdom. You will therefore be asked to provide appropriate documentation prior to any appointment being made.
NHS National Waiting Times Centre
Benefits
NHS Superannuation scheme:
All staff are eligible to join this scheme from date of commencement. Employee contributions vary from 5% to 10.9% depending on annual pensionable pay. Benefits include a lump sum and pension when you retire, life assurance of 2 years’ pay while you are working, pension and allowances for your spouse and children in the event of death, and benefits for ill-health retirement. Members of the scheme receive tax relief on contributions and Lower National Insurance contributions.
Annual leave entitlement (including public holidays): 35 days annual leave on appointment
37 days annual leave after 5 years 41 days annual leave after 10 years
Free car parking
Continuing professional development opportunities Discounts at the associated Beardmore Hotel
Wide range of voluntary benefits also available:
Personal accident plan – A benefit which provides tax free payments if you are
hospitalised, suffer from burns or fractures or suffer a disabling injury. Cost of cover ranges from a minimum of £1.50 per month for single cover to £3.00 per month for family cover.
WellWoman plan – This benefit provides up to £6,000 tax free financial support in
the event of diagnosis of female cancer. Premiums are age related and start at £3.00 per month. No medical is required to join the plan.
Travel insurance – Prices range from £2.95 per month for individual European
cover to £5.75 per month for family Worldwide cover.
The Health Scheme – Covers a total of 28 benefits and gives you a tax free cash
lump sum to assist with medical expenses. Cost is per unit, ranging from £5.85 to £22.32 per month.
Leisure Club membership – Get fit and healthy at the Beardmore Leisure Club for
only £28 per month.
Childcare vouchers – If you are a working parent with children under the age of 16
you could save up to £1,196 per parent, per annum on the cost of childcare.
Cycle to work scheme – A tax incentive to reduce air pollution and improve your
health.
For more information about the benefits and discounts available to NHS staff, visit www.nhsdiscounts.com
GOLDEN JUBILEE NATIONAL HOSPITAL JOB DESCRIPTION –
1. JOB IDENTIFICATION
Job Title: Buyer
Department(s): Materials Management Job Holder Reference:
No of Job Holders: Two
2. JOB PURPOSE
To procure a variety of goods, services and maintenance contracts to meet the supply requirements of departments ensuring best price/value whilst maintaining continuity and quality of supplies.
3. ORGANISATIONAL POSITION
Head of Procurement
Strategic Sourcing & Contracts Manger Equipment/Procurem ent Compliance Manager Buyers X2 Materials Assistant Inventory Controller Hospital WPM/ Storepersons X4 Hospital Product Manager Assistant Buyer X1
4. SCOPE AND RANGE
The Procurement Team is responsible for leading the development of optimum
commercial strategies to deliver best value for money for the £40m pa of in-scope non-pay expenditure. It is also responsible for developing, planning and implementing Regional and National Procurement strategic sourcing strategies/projects as well as complex best value commercial contracts for high value medical, surgical, general and corporate products/services together with their stock administration.
This position ensures that an effective and efficient procurement service is provided to all departments in NWTCB.
5. MAIN DUTIES/RESPONSIBILITIES
Raise Purchase Orders to relevant supplier from receipt of end-user requisition, ensuring orders are accurate/approved and at best value to organisation.
Source goods and services for end-user when supplier information not available. Spot trends and analyse product usage to identify cost saving opportunities.
Negotiate with suppliers to achieve best value when purchasing goods, services and renewing service contracts.
Customer service – provide guidance, advice and information to customers to promote best practice in the procurement of goods and services.
Vendor Management – deal with suppliers/reps to ensure performance meets agreed service levels.
Resolve invoice queries promptly and to the satisfaction of GJNH, either by arranging for credit or ensuring future orders do not generate similar queries.
To monitor consignment stock used in hospital and ensure it is managed within the guidelines of suppliers Terms and Conditions.
Support Strategic Sourcing and Contracts Manager in their duties. Oversee the return/replacement of unsuitable/damaged goods.
Accumulate and correctly store all documents relating to procurement activity. Ensure compliance with all legislation, policy and procedures.
Record all savings made via negotiation or product rationalisation on departmental savings sheet.
6. SYSTEMS AND EQUIPMENT
Computer:- MS Excel/Outlook/Word/Internet Cedar ‘Purchase Order Processing’ System. Fax/Photocopier Machine
7. DECISIONS AND JUDGEMENTS
Vendor selection – selecting appropriate suppliers to meet our specific demands, eg. price, delivery times.
Workload – prioritising work loads to ensure high urgency goods/services are procured to meet Board requirements and meets deadlines.
Job requires the ability to work and make decisions unsupervised. Supervision required occasionally.
8. COMMUNICATIONS AND RELATIONSHIPS
Seek to develop productive ongoing relationships with end-users and suppliers, and to maintain regular contact with them to gain knowledge of requirements and provide relevant information. End-users communicated with range from ward staff to department managers.
Seek to influence end-users to standardise products and cost effective options. We communicate this information through clear and easy to follow cost analysis/evaluation. We use various means to communicate with end-users/suppliers. E-mail, face to face meetings, telephone and fax.
9. PHYSICAL DEMANDS OF THE JOB Speed and accuracy in processing orders. Keyboard skills.
Occasional manual handling when taking receipt of deliveries in stores and product samples.
10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
Sourcing/buying goods & services with little or no information within a short period of time. This requires patience, investigative and research skills.
Influencing end-users, either to standardise certain product ranges or to go with the more cost effective option when their preferences are elsewhere.
11. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB Extensive Procurement experience.
CIPS level 2 or equivalent Negotiation skills
Product knowledge.
Understanding of procurement processes both within and outwith NHS.
Experience in use of Microsoft applications and other general keyboard skills. Excellent customer care and interpersonal skills.
Ability to work calmly and accurately under pressure whilst dealing with a number of issues at the same time.
Analytical/investigative skills.
12. JOB DESCRIPTION AGREEMENT
A separate job description will need to be signed off by each jobholder to whom the job description applies.
Job Holder’s Signature:
Head of Department Signature:
Date:
PERSON SPECIFICATION FORM Post Title/Grade: Buyer (Strategic Sourcing & Contracts Section) - (AfC4)
Department/Ward: Materials Golden Jubilee National Hospital
Directorate: Finance
Date: 17/09/2011
ATTRIBUTES ESSENTIAL DESIRABLE MEASURE Experience Able to demonstrate
previous procurement and contracting experience.
Ability to understand, manage and negotiate contracts for a wide and diverse range of medical products, equipment, non medical products and services.
Experience within the public sector. Knowledge of construction Industry contracting Use of e-procurement systems, electronic catalogues and
complex databases for management reporting. Application Form and Interview. Qualifications/
Training The post holder should be well versed in all
aspects of procurement either within or out with the NHS.
Due to the role dealing predominantly with negotiation, sourcing and contracting activities, previous experience within this field is critical to the post and
applicants should be able to demonstrate this. Level 2 of CIPS or similar qualification is required and applicant should be working towards a relevant professional qualification such as the Chartered
Institute of Purchasing and Supply (MCIPS)
Provision of operational supplies and contracts management within a busy hospital environment. Level 4 of CIPS or similar qualification Previous NHS experience Application Form.
Knowledge/Skills Public Sector EU
Procurement legislation.
Problem solving skills. Working knowledge of
Application Form and
Organisation and communication skills. Good working knowledge of Microsoft packages Word and Excel, A level of English language competency and communication skills necessary to perform this role safely and
effectively.
other Microsoft packages.
Wide knowledge of leading edge supply chain management. Knowledge of PowerGate, CedAr e-financials system, Pecos electronic ordering systems, Public contracts contract portal and NHS catalogue system.
Wide knowledge of major medical equipment, and medical and surgical products along with non-medical product portfolios utilised within the healthcare arena.
Interview.
Aptitude Ability to work on own initiative to meet deadlines.
Ability to work calmly and accurately under
pressure whilst dealing with a number of issues at the same time. Assertive team player and builder.
Responsive to all customers needs. Determination to meet objectives and work to challenging deadlines. Comfortable with the handling of complex statistical data.
Flexible worker. Interview
Other Team player. Ability to travel.
