HEDCO Total Management Solution
BASED ON MICROSOFT SHAREPOINT 2013
DEVELOPED BY PROFESSIONALS
SUPPORTING ALL EPC PROJECT PROCESS-ES
FULLY CUSTOMIZABLE FOR VARIOUS PROJECT TYPES
WAS USED IN MORE THAN 25 EPC, EP AND E PROJECTS
SPECIALIZED IN OIL & GAS INDUSTRY
PAPERLESS PROJECT MANAGEMENT EXPE-RIENCE
SEAMLESS WORKFLOW MANAGEMENT & MONITORING
WEB-BASED AND ACCESSIBLE OVER THE INTERNET
HIGHLY SECURE
SERVICE ORIENTED DESIGN
COMPATIBLE WITH ALL OPERATING SYS-TEMS AND WEB BROWSERS
A POWERFUL COLLABORATION FRAME-WORK
HTMS 2.0
In HEDCO We Believe in IT
INFORMATION MANAGEMENT & SOFTWARE APPLICATIONS ARE
FUNDAMENTAL TO HEDCO’S SUCCESS
HEDCO Total Management Solution is not just a tool for managing and controlling projects. It is a firm infrastructure that supports executing all the projects in the company. This software system is developed by a team of professional software developers residing in HEDCO using the most recent technologies and methodolo-gies in the market.
HTMS 2.0 is developed using Microsoft SharePoint 2013 and Microsoft Project Serv-er 2013. This software product is composed of various entServ-erprise software modules which can be used to control and manage different kinds of projects.
Accessibility is one of the main features in HTMS 2.0. It is web-based which means it can be access using the Internet from anywhere in the world. With the facilities pro-vided in the system you just need an Internet browser. All major Web browsers and all operating systems including Windows, iOS and Android devices can be used to work with the system.
Service Oriented Architecture
INTEGRATION, FLEXIBILTY, ACCESSABILTY AND SECURITY ARE 4
PIL-LARS OF HTMS 2.0
PLANNING
Project Time and Cost control has
nev-er been easinev-er.
DOCUMENT MANAGEMENT
A fully paperless, highly customizable
document management system that
can track, archive and deliver
docu-ments.
PROCREMENT MANAGEMENT
Supporting all project procurement
processes.
HTMS 2.0 IS MODULAR
HTMS 2.0 is designed to meet all the requirements in every type of project. The modular design of the systems allows the project managers to select the features they need to manage their projects. Software modules can be disabled or enabled at any time during the project lifetime.
HTMS 2.0 MODULES
Project Planning and Control Module
Document Management and Control Module
Procurement Management Module
Correspondence Management Module
Material Control Module
Project Warehouse Module
Construction Management Module
COMPLETE OR PARTIAL SOLUTION
HTMS 2.0 offers most benefits when used in its entirety but, because of its modular nature, a customer can select to use just some of its functions. HTMS 2.0 can be used either as the total solution, or as a partial solution alongside other in-house or third-party software, for the control and management of all aspects of a project from beginning (preliminary estimates) to end (construction complete).
CORRESPONDENCE MANAGEMENT
Project-wise correspondence
automa-tion system.
MATERIAL CONTROL
PROJECT WAREHOUSE
CONSTRUCTION MANAGEMENT
Material fabrication and quality
con-trol management.
A smart project inventory
manage-ment software system.
Project Planning & Control Module
Project Planning & Control Module is developed based on Microsoft Enterprise Pro-ject Management Solution 2013. This system manages the entire investment and project life cycle—from strategic portfolio decisions to work management.
PORTFOLIO MANAGEMENT
Enables us to identify and select the investments that will maximize business value. We can prioritize business strategy and competing investments and align selected portfolios with our business strategy. This module helps HEDCO successfully deliver the selected investments and realize the business value.
RESOURCE MANAGEMENT
By this feature we can answer to these questions:
Who is working on what projects?
What tasks are they doing on those projects?
When are they doing those tasks?
How many hours of work are assigned for those tasks?
What is the capacity of each person?
Who is scheduled to their capacity or over-capacity?
This module has some sub-modules of its own such as: Enterprise Resource Pool, Resource Capacity Planning, Resource Demand Planning, Resource Constraint
Analy-HEDCO IS ONE OF THE FEW COMPANIES IN IRAN THAT HAS BEEN
US-ING ENTERPRISE PROJECT MANAGEMENT SOLUTIONS TO MANAGE
ALL THEIR PROJECTS.
ENTERPRISE PROJECT MANAGEMENT
COMPREHENSIVE
INTEGRATION
Based on Microsoft EMP 2013
Manage the Entire Project Lifecycle.
All software systems are connected
and controlled by this module
PORTFOLIO MANAGEMENT
Control all project as a whole toward
the business goals.
RESOURCE MANAGEMENT
Enables us to get the best of our
valua-ble human resource.
TIMESHEET
CHANGE MANAGEMENT
Project Planning & Control Module
PROJECT PROFESSIONAL 2013
PROJECT PORTALS
With out powerful Schedule
Manage-ment all changes in the project can be
dealt with easily.
We use MS Project Professional 2013
as the client for project management.
Every project has its own site called
the Project Portal. You will just need
an Internet connection and a web
browser. You can use any device such
SECURITY
Role-based security provides only the
information that you are supposed to
have access.
SCHEDULE MANAGEMENT
Being compatible with Microsoft Office, we can manage our projects’ schedule with Microsoft Project Professional. This powerful client allows our planning team to de-velop, revise and update project’s plan with ease and convenience. Deliver the pro-ject on time with a map for execution and delivery framework to tracking progress and managing change.
ISSUE AND RISK MANAGEMENT
Issues and risks are part of every project. Our software system has facilities to effec-tively manage risks and issues. Risks and issues can be assigned and tracked until they are addressed completely.
TEAM COLLABORATION
Project collaboration is done through SharePoint project sites called Project Portals. Nearly all project activities are done and archived in the project portal. Project por-tals are so important that no information is considered to be valid unless it is up-loaded on the project portal.
Project portals are accessible on the Internet. Access to the portals are possible by an Internet connection and a Web browser. All users are provided with their own unique username and password. Access permissions are assigned automatically by the system and according to role definitions determined by project management.
BUSINESS INTELLIGENCE
Using the best monitoring and reporting tools, the system shows us the current ac-tual status of the project. Dashboards can be customized to meet the key stakehold-er needs.
COMMUNICATION
Project activities are managed in an
integrated centralized environment.
Various communication facilities are
DASHBOARDS
Document Management Module
Document Management Module of HTMS 2.0 is one of the most sophisticated and complete documents management systems used in Oil and Gas industry of Iran. This system is being used in more than 26 projects in HEDCO.
ASSIGN DOCUMENTS TO PEOPLE
Document Management is connected to the Project Control Module. Document related activities such as preparation, checking, reviewing, approval and issuance can be assigned to people and can be monitored and expedited accordingly. The time spent in any activity can be registered in the Timesheet system.
PROCESS AWARENESS
Document Management Module is designed based on the processes and best prac-tices for document control in HEDCO. It complies with ISO standards and supports the full scope of activities needed to create, check, control and archive internal and external documents for a project.
CONVENIENCE
Dashboards allow you to see and access only the information and features you need. Weather you want to upload a document, comment on a part of a PDF docu-ment, see progress reports of a document review procedure, you just need to access your personal dashboard. When a task is assigned to you, an Email alert will notify you about it and the system will let you know about important dead lines and pro-ject milestones.
TASK BASED
EXTENSIVE MONITORING TOOLS
FULL SCOPE
Connected to Project Control Module,
every single work can be assigned to
one or more people.
Assigned tasks can be tracked and
ex-pedited easily.
All document management process
are supported completely and there is
not need to use paper in any level.
BASED ON BEST PRACTICES
Having been tested and enhanced in
years, the system is usable in any king
of document management scenario.
DASHBOARDS
Each person has a dashboard and all
the assigned work is accessible
through this dashboard.
ONLINE PDF COMMENTING
ACCESS FROM ANYWHERE
Document Management Module
PROJECT TEMPLATES
COSTOMIZABLE
Internet is the only prerequisite to
ac-cess this system.
Predefined configurations for various
projects types.
Project management team can
config-ure the system for their requirements.
INDEPENDENT FROM IT STAFF
Configuration, security and other
sys-tems settings are set by the project
management team. It personnel are
only involved when a technical issue is
raised.
INTEGRATION & ACCESSABILITY
Document Management Module is fully integrated with Microsoft Office products (Word, Excel, Outlook, etc.) and other commonly used software products such as Adobe Acrobat.
This system is completely Web-based and cross-platform and can be accessed over the Internet and with a variety of devices such as PC’s, laptops, tablets and even smart phones. Most of the functionalities such document review and commenting are fully available in web and does need any external software programs.
CONFIGURABLE
With predefined Project Templates this system can be utilized in different types of projects. Moreover the project management team can decide on critical systems settings without any interference needed by IT department. Configurations such as Coordination Procedure, Numbering Procedure, Distribution tables can be set by project management in the system. The project portal is isolated from other project sites and is managed completely independent of other projects.
DATA SECURITY GUARANTEED
Data security is ensured through a complicated role-based security system. All ac-cess rights are assigned according to the role of a person in the project. Users will not be aware of the underlying complexity and are just provided with the infor-mation they supposed to have access to.
History of work is logged into Version History of documents and workflows. This work histories are completely auditable and available. Periodic data backups ensures our data’s health and integrity.
ROLE-BASED SECURITY
Information and actions are only
avail-able based on the job title of person in
the project.
FULL VERSION HISTORY
Procurement Management Module
The Procurement Management Module offers a truly comprehensive procurement solution. With this software, HEDCO can automate and streamline the purchasing process.
SUPPLIERS BANK
A centralized database of many vendors and suppliers is maintained in this system. Not only the list of suppliers are updated regularly, but any information acquired in the procurement process can be embedded into the history of suppliers.
REQUISITION MANAGEMENT
Requisitions can be supplied from the Document Management Module as an inter-nal document or from other exterinter-nal sources. Requisitions can be assigned to pro-curement department personnel and can be controlled by the propro-curement manag-er and project managmanag-er. Prequalification of a list of suggested vendors is supported in this system.
INQUIRY MANAGEMENT
An infinite number of inquiries can be created for each requisition. Vendors’ contact information are supplied from the Suppliers Bank. All the correspondences with suppliers can be saved in the system. The system can be configured so that it expe-dites the steps needed from prequalification to vendor selection.
ORDER MANAGEMENT
After selecting the vendor, important contract information is entered to the system so it can be monitored and controlled.
UP-TO-DATE VENDORS BANK
MONITOR THE PROGRESS
ALERTS AND NOTIFICATIONS
A regularly maintained vendors bank
that can be customized for the
re-quirements of the project.
Do not waste your time asking the
per-sonnel about the current status of
req-uisitions. The status reports are just
one click away.
The system can notify all related
peo-ple about important dates such as
Re-ceiving offers, Delivery Times, etc.
CORRESPONDENCES
Correspondences are managed by
Cor-respondence Management Module
and are attached wherever related.
FABRICATION AND SHIPMENT
MATERIAL CONTROL
Material Control Module
MATERIAL CONTROL SYSTEM GUARANTEES THE PRODUCTION AND
DELIVERY OF EQUIPMENT WITHIN THE QUALITY AND TIME
EXPECTA-TIONS OF THE PROJECT.
Material Control System is designed to manage, track and control the items and material ordered to a vendor.
With the Material Bank sub-module you can make a centralized database of all the bulk material used in all the projects. Each item in the bank has a unique number that allows the system to track the bulk material to the most detailed extent. Material Control System can get the detail P.O. information from various sources. This system is integrated to the whole HTMS 2.0 and can get the input from Docu-ment ManageDocu-ment Module. It is also possible to import the equipDocu-ment list from other external sources such as Microsoft Excel and Microsoft Access.
Each item in the equipment list can be broken down to a hierarchical breakdown structure with infinite number of possible levels. This makes it possible for the pro-ject manager to track all parts of the ordered equipment.
QC Plan of the project can be applied to the requisitions for the inspection schedule to be generated. The system automatically notifies about the date of the upcoming inspections.
Inspection reports can be attached to specific items or a group of items. It is possible to update the status of fabrication, packing and shipment of the ordered items in the system.
A simple and easy to use client software has been developed for inspectors the can be used to update detailed information about manufacturing of items, packing lists and delivery information.
MATERIAL BANK
INTEGRATION
Tracking the fabrication of ordered
items.
Centralized database of all bulk item
material with a standard coding.
Connected to the Document
Manage-ment System and Project Warehouse
System of HTMS 2.0.
COMPREHENSIVE
Supports all process from vendor
in-spection to shipment and delivery
PLANNING
Provide functionality to plan for
in-spections.
REPORTS
Project Warehouse Module
Project Warehouse Module is a management information system for the items and equipment which was ordered by project procurement. This software systems con-trols the entry an exit of the goods to and from the project inventory.
BEFORE DELIVERY
Before materials are delivered to the site, the system needs some information about the detail of items and equipment that are being shipped to the warehouse. This information may include but are not limited to: P.O details, Master Packing List, De-tail Packing List, Shipment information, Custom Clearance, Bill of Ladings, etc. This information is used when the material is being entered to the warehouse.
AFTER DELIVERY
At the time of delivery the system supports recording MRS for the delivered material in a very easy and convenient way. The suggested MRS is first generated according the P.O. and there is no need for the warehouse user to enter all the data by him-self. Damage and Discrepancy of the material can also be entered for each delivery. The system can notify predefined people about these delivery reports.
Information about the location and placement of the material are stored in the sys-tem so that all equipment and material can be tracked and found easily.
SITE CONSTRUCTION
Recording and management of the material which is issued to the site executive teams and returned to the warehouse (MIV and MRV) is supported. Returning of the material and equipment to vendors is also supported.
FULL CONTROL
MULTIPLE STORAGE PLACES
COOPERATION WITH CONSTRUCTION
The project inventory is under full
con-trol with Project Warehouse Module.
The location of all equipment and
ma-terials can tracked by codes.
The system supports multiple storage
units and the warehouse can be
dis-tributed in multiple locations.
The system fully supports construction
related jobs and tracks the material
handed over to construction teams or
returned from them.
REQUEST BEFORE ARRIVAL
Construction teams can request for
material before the delivery to the
site. As soon as the materials are
deliv-ered they are notified.
CONNECTED TO PROCUREMENT
FINDING WORKFRONTS
Site Management Module
MULTIPLE CONTRACTORS
With the tight integration between
Site Warehouse and Site Planning
Modules, new work fronts in the site
can be recognized easily according to
the completed work and available
ma-terial.
Since construction activities are done
by multiple sub-contractors the
sys-tems supports management and
con-trol of construction with this criteria.
ONLINE AND OFFLINE AVAILABILITY
The system is web-based and is
availa-ble on the Internet and can be access
via a very ordinary Internet
connec-tion. It is also possible to download
data as a offline storage. Any changes
to the offline data is synced as soon as
am Internet connection is available.
SITE PLANNING
Delivery dates for all materials are set during procurement to meet the construction program. Site Planning continuously tracks delivery of materials, which means that site planners can easily monitor the availability of required materials from inventory or by their forecast delivery date. This clear visibility of planned deliveries allows construction managers to check schedules, to identify problems early, and expedite the material and reschedule work packs as necessary. Using these tools, managers are in full control of their work, using their skills and expertise to optimize the con-struction process on a day-by-day basis. At this stage, the majority of the cost bene-fits are realized. In particular, customers using VPRM will have reduced surplus ma-terial and minimize the issues of subcontractor claims.
A detailed schedule of the of the construction can be fed to the system. Site Plan-ning can monitor and control construction progress and can find new work fronts for the construction management if the schedule specifies predecessor-successor rela-tionships of site activities. The system supports multiple construction contractors.
