1 Determine Staff Availability to Work On-site Plan Asymptomatic Testing approach. Primary Staff, Secondary Staff & Studetns Undertake Risk Assessment and Action Plan Engage Governing Body, Staff and Union Reps in the Plans for Full
Re-opening Make Any Minor Adaptations to Site as Necessary Complete Identified Actions Determine Contingency Plans including Remote Learning Provision Inform Parents of Arrangements for Full Re-opening COVID19: Re-opening Risk Assessment and Action Plan for September 2020 & Restricted attendance from January 2021 & Reopening of Schools March 8th
SCHOOL NAME: Braiswick Primary School
OWNER: Claire Russell
DATE: Reviewed and updated December 2020 January 2021 February 2021
Purpose of this document:
This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place
to plan for the return to
onsite education from March 8
thand ensure the school continues to operate in a safe way
following full opening
.
Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:
- Health and Safety Policy- First Aid Policy
- Child Protection Policy (Jan ‘21) – to cover lockdown - CYP Response Plan (Jan ‘21)
- DFE Guidance relating to COVID19
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013 - The Health Protection (Notification) Regulations 2010
2
Risk Assessment/ Action Plan Sections:
Engagement in Risk Assessment and Planning 3
Site Arrangements Error! Bookmark not defined. Emergency Evacuations 4
Cleaning and waste disposal 5 Classrooms 7
Staffing 11 group sizes 19
Social Distancing 2Error! Bookmark not defined. Catering 24
PPE 25
Response to suspected/ confirmed case of COVID19 in school 26 Safeguarding 29
Curriculum / learning environment 30 Remote Education Policy 32
CYP with SEND 33 Attendance 34
Communication 34
Governors/ Governance 37 School Events including Trips 37 Before & After School Clubs 38 Finance 38
3
*The below table includes examples in grey, these are not exhaustive.
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action to be Completed by date Risk Level Post-Action Engagement in risk assessment and planning
Risk assessment fully engages staff, governing body and union representatives.
Stakeholders do not feel engaged with the process or aware of the control
measures.
H
Risk assessment shared with staff and any union representatives for feedback before being agreed by governors and shared with parent community. By March 5th L Site Arrangements
Office spaces re-designed to allow office-based staff to work safely.
Office does not allow for adequate space between staff members, no windows for ventilation.
M
Office staff desks are 2m apart and screen fitted.
One way system to staff room. PPE available for staff
During national lockdown, only one member of office staff to be in on a week on week off rota.
4 Entry and exit routes to the
school are in place, any physical changes and/or signage required to allow social distancing are in place.
Bottlenecks likely at entrance to school. Social distancing unlikely to be maintained. Parents may not be clear about the route
M
Direction markers are present on floors. Parents asked to keep to the drop off times and stay in car until drop off time or to wait by the key stage two gate 2m apart if possible. Staggered drop off and collection times to limit the amount of people on site at one time.
One way system in place to enter and exit the school. Signage in place.
Maps have been sent to parents to show their route around the school and the drop off points.
During period of national lockdown, children and staff will strictly follow the one way system within the school for use of stairs and hallways.
13.07.20
Jan 2021
L
Consideration given to other providers using the school grounds
Hall cannot be used for other purposes with time for cleaning in between M
After school clubs are not restarted until there is no requirement for bubbles.
ongoing L
Consideration given to the arrangements for any deliveries.
M All visitors must come to the office to put antibacterial gel on hands and follow the school’s and their own company risk
assessment while onsite
Has been in place since May 2020
5 Emergency
Evacuations
Evacuation routes are confirmed, and signage accurately reflects these.
NB In the event of emergency the priority is getting out of the building calmly regardless of social distancing.
Consideration given to PEEP – buddies are assigned or
reassigned according to available persons.
Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.
Current evacuation routes would cause multiple groups of people to come into contact. More appropriate alternatives are possible.
M
Revised evacuation procedure shared with all staff and children. All rooms have a marked
evacuation procedure map. Staff to follow this map.
Buddy system updated but currently no individuals need specific evacuation plans.
Fire drill.
Fire Drill to be undertaken in w.b. 15th March. 2.09.2020 w.b.15/3/2 1 L Cleaning and waste disposal
Enhanced cleaning regime is in place in line with COVID19: Cleaning in non healthcare settings guidance.
Enhanced cleaning schedule implemented throughout the site, ensuring that contact points, worksurfaces, door handles, taps etc. are all thoroughly cleaned and disinfected regularly.
There may not be adequate staff to carry out routines if there are absences.
M
6 Hand towels and handwash are
to be checked and replaced as needed by site manager and cleaning staff
Enhanced cleaning regime for toilet facilities particularly door handles, locks and toilet flush.
During national lockdown, minimise number of cleaning staff on site with them working in pairs instead of 4’s on a week on week off rota.
Staff to clean classroom tables before and after eating at lunchtime. *Training to be delivered.
Caretaker to continue to clean frequently touched handles, bannisters and pupil toilets once a day.
Adequate cleaning supplies and facilities around the school are in place.
Arrangements for longer-term continual supplies are also in place.
Low supply of soap or hand sanitiser available from suppliers
M
Bulk order for supplies submitted by Trust.
Hand sanitiser available at the school entrance
Lidded bins in classrooms Disposable tissues in each classroom to implement the ‘catch it, bin it, kill it’ approach Stock check and ordering schedule reviewed and order made.
Designated bin for disposal of masks available
Order disposable anti-bacterial wipes for cleaning areas such as staff room, phones and
7
Order Milton tablets to santize playground equipment or other shared equipment during the day or overnight.
Order hand pump sanitisers for walls outside pupil toilets in KS2 corridor and add towel holders to classroom walls near sinks. Sufficient time is available for the
enhanced cleaning regime to take place.
M
Cleaning takes place during the day and after school up to 6pm. Staff advised to leave premises by 4.30pm to allow thorough cleaning. In place from June 2020 From 8th March L
Waste disposal process in place for potentially contaminated waste.
Process in place for safe removal and/or disposal of face masks.
M
Waste bags and containers - kept closed and stored separately from communal waste for 72 hours
Waste collections made when the minimum number of persons are on site (i.e. after normal opening hours).
Bin for safe removal and disposal of single use face masks for adults at exit of school. In place from June 2020 L Classrooms
Bubbles are increased to the size of a class
Bubbles of thirty in a room will mean children will be in close proximity to others.
Children are to be seated side by side and facing the front as
Classes set up over
8
H recommended in the government guidelines.
Keep year group critical worker/vulnerable bubbles to minimum number possible in order to maintain pupils seated individually at desks spaced around the room and forward facing.
Children to wash or santise their hands on entry and exit of the classroom and also before eating at lunchtime.
EYFS bubble will continue to follow continuous provision model and will therefore be a year group bubble.
After Easter, move to year group bubbles for all other year groups to allow shared lunch and break times and pupils eating in the hall. Children will continue to remain in class bubbles at all other times.
Summer holidays
Jan 2021
8.3.21
Classrooms have been re/arranged to allow as much space between individuals as practical.
When children move around the room there may be
bottlenecks H
9 Windows will be cracked open to
allow for ventilation.
Teachers to ensure windows are open as much as possible. In cold weather they may need to be opened when the children are out of the room and closed when they are in.
During national lockdown ensure windows and doors are opened at break and lunch as a minimum to ventilate the room. Doors to the corridor can remain open instead while pupils are in class to ensure balance between
ventilation and thermal comfort.
Jan 2021
Classroom entry and exit routes have been determined and appropriate signage in place.
Children do not follow designated exit routes which would mean social
distancing rules are broken.
M For the most part this is about appropriate supervision by staff but if children repeatedly and deliberately fail to follow
instructions the behaviour policy will apply. All routes in place and notified to parents by end of Summer term 2020 L L Appropriate resources are
available within all classrooms
More basic resources such as
10 e.g. IT, age specific resources.
NB: sharing of equipment or stationery should be prevented where possible. Shared materials and surfaces should be cleaned and disinfected more frequently [source: protective measures guidance].
Non-essential equipment or resources which are not easily washable or wipeable have been be removed.
Information posters are displayed in every classroom, at the main entrance, places visible to those at the school gate, in the staffroom and in toilets.
Insufficient quantity of basic resources such as
dictionaries which are usually shared.
Soft toys, cushions and beanbags in all classroom not easily washable.
No COVID19 information posters currently in place. Limited reminders/ awareness for children.
M
M
L
M
dictionaries have been purchased.
Sharing of equipment or stationery will be prevented where possible. Shared materials and surfaces will be cleaned and disinfected more frequently. Remove excessive soft furnishings from classroom. Any sharing of equipment will allow for sanitisation in between. Posters displayed for hand washing and basic hygiene in toilets and at sinks.
Remind children of process for hand hygiene when returning to schools such as times of day for washing hands and sanitising.
Non-essential items such as soft furnishings etc have been removed. In place since May 2020 In place since May 2020 8.3.21 Jan 2021 L L
Furniture arranged to minimise contact as much as possible, e.g. desks side by side, facing front, where age appropriate.
Children have unnecessary contact and teachers are unable to move around the classroom safely or teach
M EYFS maintain continuous provision model as a year group. Year 1 and 2 return to group table models but children sit
11
appropriate to the children’s age and ability.
alongside and at opposite ends of tables. Children in year 1 and 2 will also be allowed to sit on the carpet in strictly assigned spots that follow table rows.
Years 3-5 sit in rows of tables. Year 6 sit in pairs on
individual/separate tables. In KS2 a group table can be set up at the front on the classroom. Teachers must keep records of pupils’ seating arrangements and which pupils worked in a group.
Staffing
On site Staffing numbers required for entire eligible cohort have been determined including support staff such as facilities, IT, midday and office/admin staff.
Including at least one of the following:
Paediatric First aider (where children under 3yrs) Designated Safeguarding Lead (DSL)
Staff members shielding or vulnerable so cannot return to work.
Paediatric First Aider unable to work on site
H
H
Staff audit re available to work on-site from start of Autumn term.
Each bubble has built in cover for emergencies and PPA but if both staff members are self isolating the school is permitted to employ supply staff.
12 SENCO
Caretaker/site member
Office staff member
If the DSL and DDSL are self-isolating or shielding.
If the SENCo is shielding or becomes unwell.
If Site Manager is unavailable.
If office staff are shielding or unwell.
M
M
M
M
Teaching staff to work on a week on week off rota at school to minimise contacts and allow for cover if required.
A member of SLT would contact DSL or DDSL at home where they could offer advice on the
protocols they needed to follow. IF they are not available by phone a DSL from within the trust would be contacted.
Assistant SENCo to supporting in school with phone support where possible.
SLT to carry out site procedures and protocols until the site manager is available.
Contact by phone where possible or phone support provided from trust site managers by phone.
Other office staff to cover. Spare support/teaching staff to assist. Phone support around
procedures from the staff
13
member where possible or from office staff across the trust.
Approach to staff absence reporting and recording in place. All staff aware.
M Staff have written guidelines on when and how to report absence.
Usual procedure as part of handbook staff sign at the start of their service L
Staff are provided with appropriate breaks and space away from the children.
Staff have poor wellbeing
Staff room is set up for 10 people under advice from HSE so staff have a space away from the children.
During period of national
lockdown there should be a limit of 6 staff in the staff room.
October 2020
Jan 2020
Arrangements for staff who are working from home are in place (including those shielded, clinically vulnerable and/or living with someone in these groups). Risk assessments in place for those staff who are shielding, (clinically extremely vulnerable),
Staff at home are not productive in their roles at home.
M Staff who are self-isolating would be expected to access a test asap (usually within 24 hours at this point.)
Anyone who needs to work from home will stay in regular contact with their year group and the SLT to make clear arrangements for their self isolation period.
Ongoing
14 and appropriate arrangements
for mitigating risk are identified. Communication arrangements are in place with those staff and their role in continuing to support the working of the school is clear.
Individual risk assessments for those classed as clinically
vulnerable have been completed and additional mitigating actions identified. Regular review of the needs of pupils they work with and swap staffing if necessary.
Individual risk assessments reviewed and amended where necessary.
Jan 2021
w.b 1st March Plans to respond to increased
sickness levels are in place. Cover arrangements determined (including leaders and
safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.
Where teaching staff are ill or shielding.
M The Deputy will Deputise in place of the head teacher and where possible remain in phone contact. If phone contact is not possible the Deputy will liaise with the chair of governors and with the trust heads.
During period of national lockdown, year group staff will work on a week on week off basis in order to limit chances of infection.
The Deputy and Headteacher will work on a week on week off basis to ensure reduce chances of infection.
Cover arrangements are now more flexible and supply teachers can be used if cover cannot be
Ongoing
Jan 2021
Feb 21
15
made from within. Deputy now has DSL training and is able to access CPOMS.
Approaches for meetings and staff training in place.
M Morning meetings will be held outside or in the large hall where staff will be spaced 2m apart and windows will be open.
Staff meetings will continue to be held by ZOOM or socially
distanced in the hall if essential to the training.
From January 2020 morning briefings will be held via Teams as will staff CPD.
Ongoing
January 2021
L
Consideration given to staffing roles and responsibilities with regards to the contingency remote provision alongside in school provision.
If all staff are teaching in class groups.
M All groups will have no more than 31 children due to classroom layout and design. There will be two members of staff assigned to each group which will allow teachers to leave the group to continue to support on line learning for any children who are self isolating
During period of national lockdown, year group teams will have one member of staff in school offering face to face learning and one at home offering online learning where
1.09.20
Jan 2021
16
possible. Where staff are having to self-isolate, the other member of staff could offer face to face teaching. Remote Learning provision may need to change where staff are poorly so that live teaching is not offered and recordings of in school teaching is recorded instead.
Consider use of cover staff to deliver and manage remote learning in cases of multiple individual pupils being off. Ensure contingency plan takes into account a different approach for individual vs whole class isolation.
8.3.21
Consideration given to the options for redeployment of staff to support the effective working of the school.
If redeployment is taking place staff are aware of controls and processes in respect of tasks they are unfamiliar with.
There are insufficient staff to cover absence
M Where possible cover is provided from existing staff. A class
teacher or supporting teacher will plan activities for the year group and provide plans for the LSA. Support and guidance on how to manage and lead the groups. Where necessary the government guidelines agree supply cover is now possible.
During period of national
lockdown only use school staff for cover, where no cover is
Ongoing
Jan 2021
17
available, in school bubbles may need to close and children switch to remote learning.
Approach to support wellbeing, mental health and resilience in place, including bereavement support
How staff are supported to follow this within their own situations and that of pupils and colleagues is clear.
Children experience poor wellbeing.
H
Staff are aware of available support and advice for schools and pupils available from ECC, including the Educational Psychology service
https://schools.essex.gov.uk/adm in/COVID-19/Pages/default.aspx The Bereavement Policy has been reviewed to ensure it reflects current circumstances and arrangements.
22.07.20
June 2020
L
The approach for inducting new starters has been reviewed and updated in line with current situation.
Staff do not know what the Covid protocols are
H Staff are provided with written and verbal information about protocols and supervised by a mentor.
1.09.20 L
Return to school procedures are clear for all staff.
Staff unclear about procedures
H All staff have been briefed on the new procedures and risk assessment shared by email July 2020. Meeting on 2.09.20
Updated risk assessment shared with changes highlighted in blue or green for March onwards.
2.09.20
Jan 2021
L
Any staff contracts that need to
be issued, extended or amended NA
H Cleaners’ hours have been moved by agreement to allow for midday cleaning and can be
21.5.20
18 considering the current situation
have been.
extended as overtime if required.
Staff will be working from home if not on rota on a week on week off basis. Cleaning staff will work on a rota to limit amount of staff in school and provide sickness cover if needed.
Jan 2021
Arrangements in place for any visitors/ contractors on site, protocols and expectations shared.
NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.
Contractors may bring the virus on site
M Check with the contractor any requirements their employer has specified before visit. Share school protocols.
All visitors to report to the school office first. Use hand gel on entering the premises. In place since May 2020 L
Arrangements in place for any externally employed adults delivering learning in school e.g. sports coaches, music tutors, forest school leaders. Protocols and expectations shared.
If the sports coach or forest school leader was to have more than one group in a day.
M
Staff that move between groups are now allowed under the government guidelines but they need to take extra care with their interactions, especially with adults. Share amended procedures, obtain their assessments outlining controls, e.g. only offering limited activities which maintain distancing, all equipment stringently cleaned and coach or forest leader to be
1.09.20
19
outside at all times maintaining social distancing.
Follow DfE Guidance on sports coaches when this is available. Limit bubbles they work with and only allow them to work outside if they are allowed to work in schools.
Forest school teacher is a member of current staff and will offer provision with a small number of bubbles. This will be offered outside.
Share risk assessment and any amended processes with SCS coaching.
Jan 2020
5.3.21
Group Sizes
All bubbles have been
determined in accordance with the principles of limiting social interaction and consistent groups of CYP, that can remain separate from other people and groups.
All children and young people are included in distinct groups/ ‘bubbles’ that do not mix and the number of children and young people in each bubble is as small as possible.
Children encounter too many interactions with other pupils if groups are not limited in size.
M All groups will have no more than 30 children in a group with 2 members of staff that form a bubble. Forest school and PE will also take place in the bubble without increasing numbers.
Bubbles will remain the smallest number possible to allow them to be seated on individual tables. Bubble sizes will be reviewed regularly and two smaller groups created where numbers do not allow for social distancing within
Staff and pupil plan in place July 2020
20
the classroom of one pupil per desk unless they are siblings.
From March 8th until the Easter holidays, children will remain in class bubbles of no more than 30. After Easter, pupils will move into year groups bubbles. They will only be in year groups bubbles at play time and at lunch. Children will be able to eat lunch in their year group bubbles in the hall but at distinct class tables. No more than two year groups in the hall at a time. At least 2m between the year groups. Thorough cleaning of tables and chairs after use.
8.3.21 Review 25.3.21
Staffing allocations to groups determined, including
consistency and any solutions to insufficient staffing numbers.
If staff are ill there may not be cover
See above guidance on consistency and risks around insufficient staff.
Consistent groups will remain during the national lockdown, although given the numbers, this may include mixed-age groups in one bubble to limit the number of staff in school. Children do not need to attend school every day during this period if a parent works shifts or is part-time in order to limit numbers in the
21
bubble at all times. Staff will be one week on and one week off. Cover will be offered to each year group bubble by a consistent member of staff to limit the number of staff working with different bubbles. Staff working in more than one bubble will strictly social distance from the pupils and support staff and will wear a mask and stand side on to any pupil they offer feedback to while they are working.
The majority of staff are allocated to consistent groups. Some staff may work across groups to deliver cover, PE or Forest Schools. These staff to keep a record of their cover. Where staff work across groups they should aim to maintain social distancing strictly and good hygiene
including wiping surfaces where they have worked.
8.3.21
Approach to Social Distancing
Arrangements for social distancing in place to consider: Staggered school drop off/pick up times and locations (if possible)
Parents may not adhere to social distancing or follow the staggered entry/exit and
one-way system. H
22 Staggered or limited amounts of
moving around the school/ corridors
Classroom design
Break and lunch times are staggered. Plans for social distancing during these times in place, such as when queuing for lunches
Children coming into close contact when walking up the stairs or along the corridor.
Children from different groups will be in the same area. Not enough time to stagger groups and ensure that tables, and equipment are cleaned between groups. M M 8.50 EYFS, Y1, Y 2, Pick up: 2.50 EYFS, Y1, Y2 3.00 Y3, Y4 3.10 Y5, Y6
Parents who do not adhere to the rules will be reminded that they need to follow the guidelines to ensure safety for all.
The school will operate a one-way system to minimise close contact on the stairs or in the corridor. Spaces marked on the floor to indicate 2m apart (the school will keep the 2m markings rather than 1m where possible).
The children will eat their lunch in the classroom at their allocated desk. Lunch times will be staggered to allow children access to a larger space to ensure social distancing.
Lunches will be brought to the classroom and left outside for a member of that group to collect. Review at Easter to allow children to play in year group bubbles and eat in the hall in year group
23 Toilet arrangements Different groups of children
sharing toilets
bubbles, but at distinct tables and 2m apart from other year groups on a rota basis so no more than two year groups in the hall. All children will use hand gel before entering the toilet and the same when they return to the classroom.
EYFS, Year 1 and Year 2 have their own year group toilets.
Grow pupils to have their own designated toilet.
In KS2 corridor, boys will have a year 3/4 set of toilets and a year 5/6 set of toilets. Girls will have cubicles labelled for 3/4 girls and 5/6 girls in their toilet block. Social distancing plans
communicated with parents, including approach to breaches.
Parents are not aware of expectations in school.
M Home school agreement shared with parents and new daily rules and routines shared via parent mail sent with a map and clear instructions for drop off and pick up. Make clear that any
deliberate breaches of social distancing or hygiene rules will be dealt with using behaviour policy.
July 2020
L`
Approach to assemblies – if still occurring – plan to manage social distancing.
Bubbles would be more regularly mixed.
H Assemblies to be held via Teams so all children remain in
classrooms.
8.3.21
24 Arrangements in place for the use
of the playground, including equipment.
NB: outdoor equipment should not be used unless it is
appropriately cleaned between groups of children and young people using it, and that multiple groups do not use it
simultaneously.
Children playing together at break and lunch times. Different groups being in a shared space.
Equipment being used by different groups.
M Zones for each group of children in school. Staggered play and lunch times.
No equipment will be shared across the groups unless it is cleaned in between.
Large outdoor equipment will be on a rota between zones so that there is a gap between usage.
July 2020
L
Catering
Arrangements in place to provide food to CYP on site, including the requirement of universal free school meals.
School kitchen has served limited meals during school closure
M
H
Discuss menu with catering manager
Kitchen to provide a menu of meals that can be delivered to classrooms. These will include hot meals.
MDA supervisor to liaise with MDAs and LSAs to ensure appropriate cover. 1.07.20 1.07.20 1.07.20 L L
Arrangements for the continued provision of FSMs for children over not in school is in place
Children do not have access to regular meal provision
M Vouchers have been ordered for the children receiving FSM during the period of school closure.
FSM will be offered again. Consider hampers in case of individuals self-isolating.
Jan 2021
8.3.21
25 Arrangements for when and
where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.
Staffing shortages might make the plan difficult to deliver
M LSAs who also provide lunch time cover will fill in for any MDAs who are unavailable.
All children will eat in their classrooms and lunches will be staggered Play areas are zoned.
1.07.20
L
Arrangements for food deliveries in place
FSM may need hamper delivery in case of self-isolation
M Visitors protocol to be followed. Attend office and use
antibacterial gel on hands.
21.5.20 L
PPE
PPE requirements understood and appropriate supplies in place. Long term approach to obtaining adequate PPE supplies in place. Approach to face coverings updated to include inside
classroom where social distancing is not possible and outside of the classroom for primary staff.
The government clearly state that PPE in school is not required. However, the school has agreed that any staff will have the right to wear PPE if they choose as long as it is used correctly. PPE guidance on how to use the equipment has been shared with staff.
However, staff are required to wear PPE for first aid. SLT will discuss specific circumstances involving children with particular needs with their 1:1 support in order to determine whether PPE should be worn for their role. PPE bought in bulk by the trust. From October 2020 with a rising infection rate the school asked staff to wear a mask when working with a group, 1:1 or
21.5.20
26
while they are walking amongst the children in the classroom.
During period of national
lockdown, all staff should wear a mask when out of their primary work space, e.g classroom or office and when they walk through corridors. Masks may be removed whilst seated in the staffroom. This will continue from schools reopening in March.
Jan 2021 Response to suspected/ confirmed case of COVID19 in school
Approach to confirmed COVID19 cases in place: during school day Which staff member/s should be informed/ take action
Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated
Cleaning procedure in place Arrangements for informing parent community in place
Suspected case in school (staff or pupil)
Head Teacher/deputy to be informed immediately if a staff member or a child is isolating, has symptoms or has taken a test.
Where the child, young person or staff member tests positive, guidance from test and trace should be sought and the rest of their class/group within their childcare or education setting should be sent home and advised to self-isolate for 10 days. Any cover staff working with that group will also be informed and may need to self-isolate. The other household members of that wider class/group do not need to self-isolate unless the child,
Jan 2021
27
young person or staff member they live with in that group subsequently develops symptoms. The parents in the class will be informed of the positive test. The rest of the school community will be advised that a positive test has occurred. As part of the national test and trace programme, if other cases are detected within the child or young person’s cohort or in the wider education or childcare setting, Public Health England’s local Health Protection Teams will conduct a rapid investigation and will advise schools and other settings on the most appropriate action to take. In some cases, a larger number of other children and young people may be asked to self-isolate at home as a precautionary measure - perhaps the whole site or year group. Where settings are observing guidance on infection prevention and control, which will reduce risk of transmission, closure of the whole setting will not generally be necessary. Deep clean of classroom will take place
28
after a 72hr room isolation period.
Medical room to be used as space for isolation if child presents symptoms during the school day. Staff should remain 2m away from child. If they need to go to the toilet whilst awaiting collection, the toilet should be noted and thoroughly cleaned afterwards. Staff supporting the child should wear PPE and should thoroughly clean the area after used and wash their hands.
Approach to confirmed COVID19 cases in place: outside of school hours
Cleaning procedure in place
As above for notifications
Parents should email the admin@ address out of hours so that school leaders can take appropriate action.
21.5.20
L
Consideration of the impact of COVID19 on families and whether any additional support may be required:
Financial
Increased FSM eligibility
Referrals to social care and other support
PPG/ vulnerable groups
M Safeguarding and pastoral teams meet regularly to discuss the needs of families and to provide any available support including family support worker, pastoral support for children, family solutions or CP referrals.
Staff to make pastoral team aware if there are any concerns
Ongoing
Jan 2021
29
for vulnerable pupils during remote learning period.
Vulnerable pupils can come into school where necessary, even on a part-time basis.
Clear communication with families who may be suffering from the impact of covid on return to school via class teachers or pastoral team.
8.3.21
Safeguarding
Individual CYP’s risk assessments are in place and welfare checks being undertaken.
Consideration has been given to identifying pupils who should be prioritised for onsite provision due to their vulnerabilities.
Refer to DFE guidance for definition of vulnerable.
Appropriate risk assessments have been undertaken to ensure welfare checks are taking place in accordance with the CYP
response plan.
Re-opening arrangements not reflected in risk assessment.
M
Review risk assessments for children with an EHCP or who are vulnerable. Review risk
assessments for pupils returning to school – most have been accessing on site provision throughout lockdown.
Review risk assessments with pastoral team and class teachers due to new leadership team and temporary SENCo in place until Easter. Invite pupils who we can support in school to come in either full-time or on a part-time basis. Use GROW provision to offer guidance for individuals where needed.
July 2020 w.b 1.3.21
Jan 2021
L
Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.
M Staff refresher training session on processes and procedures and the revised wellbeing material.
30 Updated Child Protection Policy
in place.
M Adopted Temporary COVID19 Child Protection Policy
Return to usual Child Protection Policy.
Jan 2021
8.3.21
L
Work with other agencies has been undertaken to support vulnerable CYP and families.
M The school continues to work as required with family support, social care, family solutions, educational psychologists, speech and language support,
counsellors and team around the child support officer.
ongoing
Consideration given to the safe use of physical contact in context of managing behaviour. Ensure appropriate hygiene measures are in place to mitigate any risk of transmission.
M No children currently require a consistent management plan in main school.
Grow leader to develop
consistent management plans for children who will return to Grow.
Children who require specific behaviour management strategies will have their plans reviewed if they access in school provision.
Consistent management plan updated for pupils who require them. 02.09.20 Jan 2021 w.b 1.3.21 L Curriculum / learning environment
Current learning plans, revised expectations and required adjustments have been considered.
Gaps in learning might disadvantage some learners
M Adjustments to the curriculum are identified by subject leaders and shared with the team July 2020
31 Consideration has been given to
what activity is more difficult/ not possible to be undertaken with social distancing in place?
PE
Practical science lessons DT/ FT
M All activities expected to meet the following criteria:
Shared equipment kept to a minimum
Movement around the room indoors kept to a minimum No activities to require close physical support from other children or adults
Social distancing to be
maintained as far as is possible with young children.
Staff will provide new learning as per their curriculum plan fro Spring 1, however, they will also track any learning or skills that cannot be covered via remote learning, e.g. specific DT projects or Science experiments.
Follow guidance from subject specific associations (CLEAPPS) to enable activities to be completed in areas such as DT and Science using equipment as safely as possible.
July 2020
Jan 2021
8.3.21
32 Whole school approach to
adapting curriculum (S/M/L term), including:
• Wellbeing curriculum • recognising
‘non-curriculum’ learning that is being done at home • capturing pupil
achievements/ outcomes • utilising the DFE
‘catch-up’ funding and programmes
• responding to DfE remote learning expectations
M Staff are trained and supported in front of classroom delivery style and aware of how best to provide students with additional support. Guidance provided to staff on well being support.
Tracking document created for ensuring curriculum coverage is recorded where units of work can or cannot be taught remotely, e.g elements of DT.
Remote Learning policy meets expectations of DfE Remote Learning guidance.
14.07.20
Jan 2021 L
Student behaviour policy reviewed and amended where necessary in line with the current circumstances.
M Behaviour policy reviewed and expectations for pupil behaviour sent to all parents as part of the home school partnership
21.5.20 L
Remote
Education Plan
Arrangements for teaching pupils how to keep themselves safe online are in place and aligned to the contingency remote learning policy.
Children are unsure how to use any new platforms safely.
M Recap on online safety as part of PSHE/IT curriculum and introduce children to different areas of Teams and how they can be accessed and used safely.
From 8.3.21
L
Technology support in place. DFE
laptop allocation ordered. Children are unable to access remote learning
M Laptops ordered from DfE. Survey sent to families to identify pupils
33
26 DfE laptops available. In case of a class isolation, identify which pupils will require laptops to access Teams. In individual cases, offer pupils laptops. Loan
agreements in place for these devices.
8.3.21
Contingency plan for remote learning developed should self-isolation or restricted attendance be required.
Children and families will not know how to access learning
L
Contingency plan agreed with staff and communicated with families. Identify approach for individual cases of self-isolation compared to whole class self-isolation.
5.3.21
L
CYP with SEND
Approach to provision of the elements of the EHCP including health/therapies.
Elements of the EHCPs cannot be delivered during Covid 19
M Individual children have been risk assessed for their attendance in school. Any support that can be provided without compromising safety will continue. The school will adopt the ‘reasonable endeavours’ approach indicated by the government.
July 2020
L
Annual reviews. M All annual reviews have been
completed.
Annual reviews that needed to be rearrange for Spring 2 or Summer term have been.
10.07.20 L
Requests for assessment. M Requests will be processed in the
normal way.
34 Attendance
Approach to supporting attendance determined
Parents may not send their children to school
consistently
M Share government guidelines with parents "Missing out on more time in the classroom risks pupils falling further behind. Those with higher overall absence tend to achieve less well in both primary and secondary school. School attendance will therefore be mandatory again from the beginning of the autumn term. This means from that point, the usual rules on school attendance will apply, including:
parents’ duty to secure that their child attends regularly at school where the child is a registered pupil at school and they are of compulsory school age;
schools’ responsibilities to record attendance and follow up absence the availability to issue sanctions, including fixed penalty notices in line with local authorities’ codes of conduct"
14.07.20
L
Approach to support for parents where rates of PA were high
before lockdown. Parents may not send their children as they are out of the habit of school routines
M As above
Ask class teachers to prepare those pupils who may struggle with attendance prior to the return to school with activities that will support them to express feelings and share concerns.
14.07.20 w.b 1.3.21
L
Communication
Information shared with staff around the full re-opening plan, including amendments to usual
Electronic information may not be received or read
M Meetings held with teaching and non-teaching staff to go through
35 working patterns/practices and
groups.
Union representatives informed of full re-opening plans.
all practices and preparation during all staff briefings.
Identify any union
representatives and share plans with them.
24.2.21
Re-opening plans shared with governors.
Updated risk assessment published on website.
All stakeholders may not be aware of amendments to previous practice.
M Plans shared with governors along with risk assessments.
Remote Learning Policy created Jan 2021 and shared with Governors Feb 2021.
Risk assessment and remote learning contingency plan shared with governors.
Once agreed by staff, union reps and governors, risk assessment published on website. July 2020 Jan 2021 26.2.21 5.3.21 L
Communications with parents: Plan for re-opening
Social distancing plan
Wellbeing/ pastoral support/ support and acknowledgement to parents of home learning
Attendance Uniform Transport Behaviour
M Regular newsletters have included sections on wellbeing and links to website where there is a pastoral area. Children’s home learning has been
acknowledged and supported on See Saw and achievements rewarded with online certificates.
Ongoing
36 Test and trace
Staggered start and end times Expectations when in school Contingency plans
Remote Learning Policy created and shared with parents when school closures were announced. Explanation of in school provision and remote provision given. Safeguarding addendum to be shared.
Parent Feedback sought regarding new remote learning provision as of Jan 22nd.
New parent information letter covering the relevant topics will be sent out as prior to last full return.
Jan 2021
w.b.1.3.21
Pupil communications around: Changes to timetable
Social distancing arrangements Staggered start times
Expectations when in school and at home
Travelling to and from school safely
M As above
Acceptable Use Agreement given to pupils regarding online
activities including remote learning.
Remote Learning will include opportunities to discuss return to school expectations.
Ongoing
Jan 2021
w.b.1.3.21 L
On-going regular communication plans determined to ensure parents are kept well-informed
Letters, website updates, social media.
37 Governors/
Governance
Meetings and decisions that need to be taken prioritised.
M Virtual governing body meetings Virtual parent/teacher consultations. Autumn meeting will be virtual L Approach to communication between Leaders and governors is clear and understood.
Governors have oversight of restricted attendance plans and risk assessments.
Governors have an oversight of all staff wellbeing and
appropriate arrangements in place to support Headteacher and SLT.
M Governors sign off the risk assessment
COG provides challenge on planning, safeguarding and site arrangements.
Governors to have oversight of new risk assessment if required during school closure. CoG to feedback on remote learning policy. Catch Up meetings planned throughout school closure period.
Staff wellbeing to be reported on in FGM.
Jan 2021
11.3.21 L
Certain aspects of governance are on-hold in order to deal with the immediate situation, these are agreed and clear with all
governors and there is a plan for then these will be reviewed and potentially reinstated.
M In school visits by governors are on hold but all other aspects of governance can continue by virtual means. Any required signatures could be digital.
ongoing
School events, including trips
The school’s annual calendar of events has been reviewed and decisions made on cancelling or
M Residential trip from June 2020 has been postponed for those children remaining in school for
38 going ahead with events in the
short term, including school trips.
2020/21 and refunds have gone to those who have left.
Educational Visits are currently on hold until next review.
Feb 21
Before and After School Clubs
Approach in place for before/after school clubs implements the necessary protective measures.
Children could mix across class bubbles creating additional interactions
H No school provided clubs to restart prior to Easter. Liaise with Sunhill regarding pupils attending wrap around care and their group sizes. Once children are in year group bubbles after Easter, year group clubs could be offered by school staff or external coaches
following hygiene and control measures for children/staff and shared spaces/equipment.
8.3.21 and ongoing
Finance
Additional costs incurred due to COVID19 are understood and clearly documented.
Risks to the budget setting process
M At present there are minor additional costs around PPE and materials for classrooms and these are documented by the business manager. Some of these costs are offset by less use of consumable items.
Ongoing
L
Claims submitted for
reimbursement for example, increased premises related costs; additional cleaning; support for FSM
M All processes completed by finance team.
39 Any loss of income understood,
including the impact of lettings and the financial implications of possibly not restarting.
NA
M NA
Insurance claims, including visits/trips booked previously.
M Residential trip refunded June 2020
L Reintroduction or re-contracting
services, such as: Cleaning
IT support Catering
M The school does not use contract cleaning or catering and the IT contract has already been reviewed and new arrangements made for Sept 2020.
L
Consideration given to any support that may be brokered through working together, for example, partnerships, trusts etc.
M Trust are sharing documents, practices and procurement of PPE.
Ongoing L
Implementation of bi-weekly LFT for school staff
Protocols for testing and accessing testing kits – consideration given to social distancing when collecting.
Increased staff contacts where staff visit office to collect test kit.
M One whole kit of 7 tests collected roughly every 3 weeks.
Kits to be collected from office after 10am on given date. Only one member of staff in the office in addition to office team and no more than two waiting in the corridor outside. Staff to come back at a different time if this is the case.
Masks must be worn when collecting kits. Social distancing must still be maintained. Staff should sanitise hands before
Jnn 22nd
onwards
40
collecting and signing for kit and should bring their own pen. Protocols for testing including instructional video will be shared in staff briefing on 22nd January.
Clear reporting structure to ensure data protection and rapid response to any positive tests.
Staff do not regularly report results meaning that patterns are not analysed.
M To minimise workload, staff will have access to a Microsoft form that they can complete with the results of their test. This can be completed on a phone or laptop. Only Carla, Claire and Charlotte will see the results of testing in order to comply with data protection.
Clear guidance given for what to do if reporting a positive case. Clear guidance given on how to report using the government online portal.
Clear communication to ensure that all staff feel confident with accessing and using testing kits.
Poor uptake of testing leads to asymptomatic cases not being identified.
M Initial information given to staff following webinars.
Further clarity including how to guides, video guide, privacy notice etc given during briefing on 22nd January.
41
Risk assessment shared which includes mitigating risks for LFT testing.
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