O REGON S TATE H OSPITAL
P
OLICIES ANDP
ROCEDURES SECTION 8: Safety, Security, EmergencyManagement
POLICY: 8.023
SUBJECT: Parking at Oregon State Hospital POINT
PERSON: SAFETY AND SECURITY DIRECTOR
APPROVED: JOHN SWANSON DATE:OCTOBER 12,2017 INTERIM ADMINISTRATOR
I. POLICY
A. Oregon State Hospital (OSH) will designate parking spaces on OSH campuses for motorized vehicles and bicycles in accordance with state and city regulations.
OSH will monitor campus grounds to verify vehicles and bicycles are parked in accordance with this policy, and will take action as outlined in this policy and related procedures to address parking violations.
1. Only the Superintendent or appointed authority may designate reserved parking spaces.
2. OSH assumes no liability for damages incurred to vehicles towed. The vehicle owner will be liable for all towing costs and storage fees.
B. All permanent health care personnel (HCP), vendor staff regularly assigned to OSH, Marion County Court personnel, Psychiatric Security Review Board members, and State Hospital Review Panel panelists must register vehicles which regularly park on OSH grounds in accordance with Procedures A, “Parking Registration”.
C. HCP must abide by reserved parking spaces indicated by signage. Failure to do so will result in a parking violation. Parking violations will be handled in
accordance with Procedures B, “Parking Violation.”
1. Motorized vehicles must park within the designated lines. Vehicles should not extend over the sidewalk.
2. Motorized vehicles may not be parked in or on lawns, sidewalks, walkways, driveways, emergency vehicle lanes, or any other area not designated for vehicle parking.
3. HCP may park in visitor-designated parking spaces between the hours of 5:30 p.m. and 08:00 a.m.
SUBJECT: Parking at Oregon State Hospital POLICY NUMBER 8.023
DATE: October 12, 2017 PAGE 2 OF 4
4. HCP may not park a personally-owned vehicle in “State Vehicle Only”
parking.
5. HCP may not park in museum parking area.
6. Only persons with current disabled parking placards may park in designated disabled parking spaces.
a. Handicap permits may only be used where the blue handicap plaque is displayed.
b. All vehicles illegally parked in disabled parking areas will be reported to state or city police officials, and will be subject to monetary fines or towing at the owner’s expense
7. Only motorcycles may park in designated motorcycle parking spaces.
8. Recognized HCP selected for designated employee recognition parking spaces may park in the space assigned with the appropriate employee recognition parking tag visibly hanging from the rear-view mirror. HCP who receive the Recognized Employee parking space and who decide to loan the space to another HCP must also give that HCP the parking recognition tag to hang on the mirror.
9. Electric vehicles must use the pay-to-charge stations on OSH property to recharge a vehicle.
10. Bicycles must be parked at designated bicycle parking areas. Bicycles that are abandoned, in disrepair, or found outside of the bicycle parking areas on OSH property will be removed, impounded, and sent to State Lands for disposal.
D. Personally-owned vehicle maintenance or repair, except for changing tires, lock- outs, or towing, is prohibited.
E. Vehicles that are abandoned or in disrepair on OSH property will have a 24-hour vehicle noticed affixed by the Oregon State Police. If the vehicle is not removed within the 24-hour period, the vehicle will be removed and towed at the owner’s expense.
F. Overnight camping in vehicles on OSH property is prohibited.
G. Animals may not be left in parked vehicles on OSH property in accordance with Oregon Revised Statute 167.310 to 167.350.
H. A HCP who carpools or vanpools is eligible to register for a carpool/vanpool parking permit in accordance with Procedures A, “Parking Registration”.
1. HCP may only park in the reserved carpool/vanpool spots on the days the HCP carpools. Two or more HCP must be in the vehicle when parking in a carpool/vanpool zone, unless the authorized passengers are from another State of Oregon agency.
SUBJECT: Parking at Oregon State Hospital POLICY NUMBER 8.023
DATE: October 12, 2017 PAGE 3 OF 4
2. HCP who apply for carpool/vanpool passes must be riding together on the same shift during their regularly assigned shift. Parking permits will not be issued based on possible overtime shifts that may be awarded in the future.
3. Failure to display the carpool/vanpool permit on OSH property may result in loss of privilege to use carpool/vanpool spaces in the future.
I. A HCP who fails to comply with this policy or related procedures may be subject to disciplinary action, up to and including dismissal.
II. DEFINITIONS
A. “Carpool/vanpool” means at least two people who ride together to and from OSH, and who work on the same shift. Participating persons must commute together more than half the distance to work to qualify.
B. “Emergency vehicle” for the purposes of this policy means a vehicle that is
operated by public police, fire, or airport security agencies or is designated by the Director of Transportation or by a federal agency as an emergency vehicle.
C. “Health care personnel (HCP)” for the purposes of this policy means the population of health care workers working in healthcare settings. HCP might include, but is not limited to: physicians, nurses, nursing assistants, therapists, technicians, dental personnel, pharmacists, laboratory personnel, students and volunteers, trainees, contractual staff not employed by the facility, and persons not directly involved in patient care (e.g., clerical, dietary, housekeeping,
maintenance).
D. “Motorcycle” means any self-propelled vehicle other than a moped or farm tractor which, according to ORS 801.365:
1. has a seat or saddle for use of the rider,
2. is designed to be operated on the ground upon wheels, and
3. is designed to travel with not more than three wheels in contact with the ground.
E. “Motorized vehicle” or “vehicle” in this policy means a vehicle that is self- propelled or designed for self-propulsion according to ORS 801.360, and includes the terms “electric vehicle” and “motorcycle.”
III. PROCEDURES
Procedures A Parking Registration Procedures B Parking Violation
SUBJECT: Parking at Oregon State Hospital POLICY NUMBER 8.023
DATE: October 12, 2017 PAGE 4 OF 4
IV. ATTACHMENTS
Attachment A Parking Registration Form
Attachment B Carpool/Vanpool Registration Form V. REFERENCES
Oregon Revised Statutes §§ 98.805—98.992.
Oregon Revised Statutes §§ 167.310—167.350.
Salem Revised Code Title 09 § 100—102.
PROCEDURES A Parking Registration POLICY NUMBER 8.023
DATE [Spell out date] PAGE 1 of 1
RESPONSIBLE
PERSON/GROUP PROCEDURES
Health care personnel (HCP)
1. Complete a “Parking Registration Form” available from Reception (see Attachment A).
2. Provide the license plate number, state of issue, vehicle year, make, model, and color of the vehicle.
3. Inform Reception when using a temporary vehicle (e.g., rental vehicle).
Carpool/vanpool HCP
1. Complete a “Carpool/Vanpool Registration” form available from Reception (see Attachment B).
2. Include all members of the carpool on the carpool registration form.
The carpool/vanpool is considered registered once a completed form is received from the members of the carpool, and a laminated carpool tag is issued.
3. If a carpool/vanpool member is not a HCP, he/she must fill out a form for Reception records.
4. Display the permit at all times on the rearview mirror, or the vehicle may not park in the designated space.
5. Request a temporary carpool/vanpool pass from the Director of Safety and Security for a temporary assignment.
6. If the carpool/vanpool commute or membership changes, advise Reception as soon as possible of the changes to the original application.
Director of Safety and Security
Issue a temporary carpool/vanpool pass as requested if the HCP meets criteria for carpool/vanpool.
PROCEDURES B Parking Violation POLICY NUMBER 8.023
DATE October 12, 2017 PAGE 1 of 1
RESPONSIBLE
PERSON/GROUP PROCEDURES
Safety and Security Department
Initial parking violation
1. Place a written parking violation notification on the vehicle
windshield found to be improperly parked at OSH, including those parked without proper identification. Include the reasons for the vehicle receiving the notice and a description of the vehicle.
2. Track violations via license plate and registered owner/health care personnel (HCP).
3. If the vehicle is not registered with OSH:
a. Provide the written parking violation ticket to a member of the Safety and Security Management;
b. input HCP and vehicle information into the parking database;
c. forward a copy of the violation to the HCP’s manager.
4. Call the Director of Safety and Security for towing or notification to local law enforcement if a parking violation occurs in a fire lane, emergency access areas, or a handicap zone.
Second or subsequent parking violation
1. Photograph a vehicle found to be improperly parked on a second or more occasion.
2. Place a written parking violation ticket on the vehicle windshield.
3. Forward the information to the HCP’s manager.
Reception 1. Order illegally parked vehicles removed or towed at the owners’
expense if found in a fire lane or an emergency vehicle lane.
2. Contact the appropriate authorities to report animals left in parked vehicles at OSH.
Safety and Security Management
Upon notification from the Safety and Security Department, contact the DMV Automated Inquiry and record the registered owner’s information.
PARKING
REGISTRATION FORM
(Revised 10/1/13)
Please Print Legibly
Oregon State Hospital (OSH) Permanent and Temporary Employees, Agency workers, Contractors, ongoing Vendor staff, Volunteers, Court Staff, Psychiatric Security Review Board and SHRP members will register their vehicles parked in any OSH Parking Lot. Per OSH Policy 8.023, Parking at OSH, any vehicle found improperly parked is subject to a written citation and/or being towed at the owner’s expense. This includes vehicles parking in and on fire lanes, driveways, sidewalks or grassy areas. Questions should be directed to the Reception Center at 503-945- 2800.
Type of Request: Permanent Employee Temporary Employee/Intern Volunteer / Student Court/PSRB/SHRP/Attorney Vendor/Contractor/Agency Other________________
Date of Request:
Person Registering Vehicle:
Last Name First Name, Middle Initial
Contact Phone Number:
Work (with area code) Personal (with area code)Work Site/Department
Regular Shift / Work HoursVehicle #1 Registered to:
Last Name: First Name, Middle Initial:License Plate:
Number: State of Issue:Make: Model: Year: Color:
Vehicle #2 Registered to:
Last Name: First Name, Middle Initial:License Plate:
Number: State of Issue:Make: Model: Year: Color:
COMMUNICATION CENTER USE ONLY Date Received:
Communication Center Staff Signature:
CARPOOL PARKING REGISTRATION FORM
(Revised 10/1/16)
Please Print Legibly
Oregon State Hospital (OSH) Permanent and Temporary Employees, Agency employees, Contractors, ongoing Vendor staff, Volunteers, Court Staff, Psychiatric Security Review Board and SHRP members will register their vehicles parked in any OSH Parking Lot. Per OSH Policy 8.023, Parking at OSH, any vehicle found improperly parked is subject to a written citation and/or being towed at the owner’s expense. This includes vehicles parking in and on fire lanes, driveways, sidewalks or grassy areas. Questions should be directed to the Reception Center at 503-945-2800.
Type of Request: Carpool Vanpool
Date of Registration:
Primary Driver/Carpooler: Last Name First Name, Middle Initial
Contact Phone Number: Work (with area code) Personal (with area code) Work Site/Department/Facility Regular Shift / Work Hours
Make/Model/Color of Vehicle License Plate Number Email Work Personal
Type of Request: Carpool Vanpool
Date of Registration:
Second Driver/Carpooler: Last Name First Name, Middle Initial
Contact Phone Number: Work (with area code) Personal (with area code) Work Site/Department/Facility Regular Shift / Work Hours
Make/Model/Color of Vehicle License Plate Number Email Work Personal
Type of Request: Carpool Vanpool
Date of Registration:
Third Driver/Carpooler: Last Name First Name, Middle Initial
Contact Phone Number: Work (with area code) Personal (with area code) Work Site/Department/Facility Regular Shift / Work Hours
Make/Model/Color of Vehicle License Plate Number Email Work Personal
Type of Request: Carpool Vanpool
Date of Registration:
Fourth Driver/Carpooler: Last Name First Name, Middle Initial
Contact Phone Number: Work (with area code) Personal (with area code) Work Site/Department/Facility Regular Shift / Work Hours
Make/Model/Color of Vehicle License Plate Number Email Work Personal
Type of Request: Carpool Vanpool
Date of Registration:
Fifth Driver/Carpooler: Last Name First Name, Middle Initial
Contact Phone Number: Work (with area code) Personal (with area code) Work Site/Department/Facility Regular Shift / Work Hours
Make/Model/Color of Vehicle License Plate Number
