AEC Document Control with SharePoint & Office 365

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AEC Document Control with

SharePoint & Office 365

a Gig Werks Company

Gig-Werks.com/Pages/Gig-Werks-ProjectReady-Applications.aspx

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Today’s Presentation

• Introduction

• About Gig Werks & AEC Expertise

• Challenges Facing the AEC

• About Project

Ready™

Applications for the AEC

• About ProjectReady™

• ProjectReady™

Applications

• Demonstration: Project

Ready

™

Document Control Suite

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About Gig Werks

• Company began and has been a Microsoft Gold Partner since 2002

• Deep relationship with Microsoft

• Virtual Technology Specialists for the Microsoft New York Enterprise Group

• 5 Time Microsoft SharePoint Technical Excellence Partner Award Winner

• Approved Vendor of Microsoft Legal and Corporate Affairs Group (LCA)

• Invited into the Partner Evidence Program for SharePoint 2007, 2010, 2013 & 2016

• Deep relationship with Nintex

• Nintex Partner Award Winner 2015

• Serve on the Nintex Partner Advisory Board

• Certified Nintex Technical Evangelist

• Deep Industry Experience in:

• Architecture/Engineering/Construction AEC, Facilities Management, Financial Services, Healthcare/Pharmaceutical, Legal & Professional Services

• AEC Customers across the globe 10+ years of Servicing the Industry

• Expertise around Full Capabilities:

• SharePoint, Office 365, Cloud Applications, Business Intelligence and Microsoft Stack

• Uniquely partner and offer expertise on the Best SharePoint ISV’s in the channel

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AEC Experience & Expertise Includes:

Advanced

Document

Control

Project Site

Provisioning

Project

Accounting

Integration

Best Practices

Team Site

Document

Management

(As-Builts)

Email

Integration &

Management

Project Search

Business

Intelligence

Advanced

Workflows

Document

Viewing

External

Collaboration

Project

Management

Redlining &

Redaction

Field

Management

& Inspection

CAD

Management

AEC Customers Across the Globe

10+ years of Servicing the Industry

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The AEC

Challenge

A Gig Werks Company

Global Collaboration

• The Architecture, Engineering, Construction (AEC) industry

needs 24/7 mobile collaborationto support projects that increasingly span continents, companies, and clients

Content Chaos

• Too many disparateapplications required to run projects • Data silos

• Complexprocesses across entities

Expense

• Overhead is typically upfront, cap ex and volatile data storage

• Extensive number of high priced point solutions

Scalability

• Unpredictableand dynamic needs of project size, scope and duration

• Rapidramp up and ramp down across a project life cycle

Regulatory &

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Project

Ready™

Provides

Project

Ready™

Unique database and data capture extending SharePoint far beyond its native capabilities

Manage tasks across thousands of Projects Reporting on all documents and status Document Control & Management of Inbound &

Outbound RFI’s, Submittals & Transmittals Automation of document tagging and description

Manage and maintain security for internal and external communications

Field Management & Inspection Anywhere & with Any Device

Governed self-service creation of Project Collaboration & Management sites Dynamic creation of navigation as projects are

created

Rich integration to critical line of business systems Browser based redlining and redaction of over 350 file types including CAD - No Software Install

Necessary Anywhere & Any Device Open, Edit & Save AutoCAD & Revit files to

SharePoint in it’s native format

Leverage SharePoint & the Microsoft Cloud for:

Cost Effective Storage, Hosting & Scalability

Document Management Document Versioning Collaboration & Co-Authoring

On-Premise Support & Integration:

Process, access & utilize local file system data (including CAD & Revit)

for Document Control Packages, Reporting & Collaboration

Integrate into CAD Management & ERP Systems Including:

Deltek Microsoft AX Autodesk 360 & Vault

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Project

Ready™

& SharePoint

SharePoint is the world’s best known, feature rich & cost effective collaboration platform within the world

enterprise. However, making it ready to work for your organizations program management & extending the

platform past its traditional capabilities has long been an expensive & technical challenge.

The Project

Ready

™ application suite solves that problem.

• ProjectReady™ is designed to “look and feel” just like

native SharePoint to ensure a uniform and intuitive user

experience.

• Sitting outside of SharePoint, our Applications “call” to

SharePoint’s API via the modern app model creating a

solution set that pushes far beyond SharePoint’s

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Project

Ready™

& The Microsoft Cloud

Unlike competing Private Cloud Products, ProjectReady™ doesn’t seek to reinvent the wheel when it

comes to cloud storage and platform features and leverages the largest most secure cloud framework

available – The Microsoft Cloud

ProjectReady™ leverages the Microsoft Cloud as its backend

• Provides scalable, inexpensive storage

• Includes features such as basic document management, security, etc.

• Ensures customers keep control of their data

• Allows the ProjectReady™ applications to focus its value on the specific

needs of the AEC industry and

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About Project

Ready™

ProjectReady™ is a suite of applications designed for Architecture, Engineering & Construction and related industries that provides cloud based project collaboration management. These applications feature industry best practices and designed for the Microsoft Cloud and Office 365

• Based upon 7 years of industry experience working with the AEC

• Azure based applications for the AEC focused on collaboration, document control and automated reporting

• ProjectReady™ is the only solution set in the market place that addresses program management in the AEC within the Microsoft Cloud Infrastructure

• Significantly more cost effective and scalable as compared to competing propriety products

ProjectReady™ currently consists of 5 Applications

• ProjectReady™ Collaboration Engine

• ProjectReady™ Document Control Suite

• RFI, Submittal & Transmittal Management

• ProjectReady™ Viewer

• ProjectReady™ Field (In Partnership with Nintex)

• ProjectReady™ CAD

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The ProjectReady Collaboration Engine provides an intuitive end user experience to ensure advanced security and reporting across all your projects.

With the Collaboration Engine, workflows and ease of use are set up with a few clicks guaranteeing a consistent governed framework that supports scalability and industry best practices.

Features Include:

• Self-Service Project Site Provisioning • Easily set site security and permissions

• Automation of metadata and governance best practices enhancing search • Intuitive and clear visibility to what you need across all your projects and tasks • Designed for Business System Integration (i.e.-Deltek)

• Coherent and consistent information architecture through pre-configured site taxonomy

• Archive project sites with ease

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Project

Ready™

Document Control Suite

RFI, Transmittal & Submittal Management

• Easily Manage RFI, Transmittals & Submittals leveraging SharePoint

• Ability to process, access & utilize local file system data (including CAD & Revit)* • Integration into CAD Management & ERP Systems

• Analysis and Reporting of RFI, Transmittals & Submittals • Create concurrent Document Control Packages

• Easy-to-use interface to drive user adoption

• Ensure approval and signoff of project documents sent externally to clients and vendors with advanced workflows

• Advanced filtering & auto numbering for easy search, sort, and management • Inbound & Outbound Secure Communication

• Transmittal Cover Pages * New Feature

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Project

Ready™

Viewer

• View over 350 different document types in the browser with no client side software install necessary (Includes support of CAD files)

• Use with any device, including touch, enabling responsive design • Add comments and search within comments

• Search text within any image including Title Block and components • Markup, add and remove documents with easy to use Redlining,

Annotation and Redaction features

• Easily convert content formats to PDF from right inside SharePoint and the Viewer

• Sign documents electronically

• Automatically redact information based on your business rules (i.e. -project info, ssn)

• Speed access and discovery of content using advanced in-document search functionality

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Project

Ready™

for the Field

• Make BIM information actionable

• Work in the field anywhere & with any device

• Scan barcodes & take pictures of areas of inspection in the field

• Automatically generate & send notifications driven by the outcome of your inspection

• Ensure critical processes flow between the field and the Enterprise

• Automate documentation for review and submission based on Field outcome and data

• Achieve compliance via workflow and reporting • Work offline in the field without connectivity

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Document Control Suite

Demonstration

Neil Barkhina

CTO

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