VILLAGE OF GRAFTON PLAN COMMISSION MEETING MINUTES MARCH 23, 2021

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VILLAGE OF GRAFTON

PLAN COMMISSION MEETING MINUTES MARCH 23, 2021

The Plan Commission meeting was called to order at 6:00 p.m. by Chair Jim Brunnquell. The Pledge of Allegiance followed.

Plan Commissioners present: Village President Jim Brunnquell, Trustee David Antoine, Carl Harms, Alan Kletti, Mark Paschke, and Brittany Hess

Excused Commissioners: Heidi Ham

Officials/Staff present: Trustee Amy Luft, Community Development Director Jessica Wolff, and Administrative Secretary Deborah A Brown

MINUTES

Motion by Commissioner Harms, seconded by Commissioner Kletti to approve the February 23, 2021 Plan Commission meeting as presented. Motion carried. HEAR PERSONS REQUESTING TO BE HEARD

None

STATEMENT OF PUBLIC NOTICE

The purpose of the public hearing is to review and comment on a request by Gilman Precision for a conditional use permit for a Small Solar Energy System (Freestanding) at 1230 Cheyenne Avenue

Statement of public notice was given by Administrative Secretary Deborah A Brown. Community Development Director Jessica Wolff stated that the applicant is proposing to install a ground-mounted solar panel array in the vacant space east of the existing building. The solar energy generated will be used to offset Gilman’s electrical use. The array will occupy 79,000 square feet and consist of 1,036 375 watt solar modules in 12 rows running parallel to Washington Street. The overall height of the modules will be seven to 10 feet depending on the grade; the modules will follow the slope of the land and run parallel to the ground. The entire area will be planted with low growth prairie grass that does not require mowing. The array will not be lit or fenced since the modules are tamper-resistant. Located slightly behind the north building façade (over 150 feet from Washington Street), the array will be stationary at a 25 degree angle and

positioned facing south and the panel surface is generally non-reflective. There will be two primary deliveries of the solar panel materials during construction. There will be no changes to Gilman’s operations. Construction is anticipated to be complete by August. Present for Gilman Precision was Mark Ziebell and was Andrew Holmstrom from Arch Electric to answer questions and concerns. Mr. Ziebell gave a brief background on the

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provide approximately 80% of Gilman’s electricity during summer months. He further noted that Gilman had no plans for future building expansion. Mr. Holmstrom from Arch Electric spoke about the prairie grass and stated that he will be working with Director Wolff on meeting the requirements. He also stated that this solar energy system modules have a 25 year life span and that the solar technology has levelled off somewhat since about 2015.

Chair Brunnquell then opened the public hearing. Michael Gauthier - 2221 Washington Street

Mr. Gauthier owns Gauthier Biomedical located to the east of Gilman Precision. He spoke on his concern about the appearance of the solar panel array. Director Wolff stated that if the Commission could add a condition to install landscaping on the north and east property lines. Mr. Gauthier felt that was not necessary at this time.

With further comments from the public, Chair Brunnquell closed the public hearing and asked the Commission for their comments. Commission held a short discussion on concerns. Commissioner Paschke inquired about setbacks for this type of use and, if the array were a building, would it meet the Zoning Ordinance green space

requirements. Director Wolff explained that it was considered an accessory use and the array meets the required setbacks. She also stated that she felt that the green space ratio was met. Commissioner Harms was concern about heavy snow storms. Mr.

Holmstrom responded that the modules are about 36” from the ground and the wind and sun would take care of snow loads. Chair Brunnquell suggested changing the wording on condition #7 and adding an additional condition #10 for annual review of the

landscape screening.

Consideration of a request by Gilman Precision for a conditional use permit for a Small Solar Energy System (Freestanding) at 1230 Cheyenne Avenue

Motion by Commissioner Kletti, seconded by Trustee Antoine, to approve a conditional use permit for a Small Solar Energy System (Freestanding) at 1230 Cheyenne Avenue with the following conditions:

1. Use shall be limited to a total of 79,000 square feet of solar panel coverage. 2. There shall be no changes to Gilman Precision’s operations.

3. Submit a landscaping plan to screen the solar panel array from Washington Street (but not casting a shadow on the array) to be approved by the

Community Development Director.

4. Low growth prairie grass shall be maintained (less than 12 inches in height) within the solar array at all times. The prairie grass seed mix shall be

specified on the site and landscaping plans to be approved by the Community Development Director.

5. No signage other than required by code shall be placed on or near the solar panel array.

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7. Modules, wiring, and all other components of the solar energy system shall be removed and the area restored to turf grass at the end of the life of the units and the end of the solar initiative.

8. Contact the Village Utility Department to replace the existing water meter prior to project completion.

9. All building code, fire code, and other Village and State codes pertaining to installation and use of the solar panel array will be met.

10. The landscape screening shall be reviewed annually. Motion carried.

STATEMENT OF PUBLIC NOTICE

The purpose of the public hearing is to review and comment on a request by Dollar Tree for a conditional use permit for a general retail variety store at 984 Port Washington Road

Statement of public notice was given by Administrative Secretary Brown. Director Wolff stated that Dollar Tree was requesting to open a second location at the former Pier 1 Imports at Patriots Commons. The current location at 1777 Wisconsin Avenue will remain open. The new Dollar Tree will occupy 9,000 square feet and will sell general merchandise as well as food and beverages. Hours of operation will be 9:00 a.m. to 9:00 p.m. daily. They will have two shifts with four employees per shift. They will have interior and exterior security cameras and expect weekly deliveries via semi-truck. They plan to be open this summer. She then reviewed the floor plan and the conditions with the Commission. Director Wolff noted there was a condition to evaluate traffic and site access in six to 12 months as a result of potential customer issues with the in right-out access point on the sright-outh side of the site.

Representing Dollar Tree was Russ Hire. The property owner Rick Schmit was also present. Mr. Hire gave a brief background on the Dollar Tree project. He also requested to add holiday hours of 8:00 a.m. to 10:00 p.m. during the Thanksgiving and Christmas holidays.

Chair Brunnquell then opened the public hearing. There were no public comments. Commission held a discussion on their questions and concerns. Trustee Antoine questioned if there was enough parking. Director Wolff stated that the other business had lower activity and that parking was adequate. Mr. Schmit also noted that the site has a reserved area for 10 additional parking spaces if needed. Trustee Antoine asked about the size of the new store compared to the existing store. Mr. Hire noted that the existing store is slightly larger. Commissioner Kletti asked if there would be any outside storage. Director Wolff stated that there would be no outside display or storage unlike the other location. Trustee Luft asked if the existing Dollar Tree store would have a decline in sales once the new store was open. Mr. Hire responded that they may lose some sales initially but feels that it would not put the downtown store in jeopardy. Commissioner Harms stated that it is comparable to the two McDonald’s in town; they are both doing well.

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Chair Brunnquell closed the public hearing and moved forward with the motion with the so noted condition additions as discussed.

Consideration of a request by Dollar Tree for a conditional use permit for a general retail variety store at 984 Port Washington Road

Moved by Trustee Antoine, seconded by Commissioner Paschke to approve a conditional use permit for a general retail variety store at 984 Port Washington Road with the following conditions:

1. Use shall be limited to a total of 9,000 square feet of floor area.

2. Hours of operations shall be limited to 9:00 a.m. to 9:00 p.m. daily. Hours in November and December may be to 8:00 a.m. to 10:00 p.m.

3. Maintain a bike rack on a paved surface to be approved by the Community Development Director.

4. Retain the existing wooden window awnings on the front façade.

5. Replace any dead or dying landscaping on the property prior to occupancy. 6. Contact the Village Utility Department to replace the existing water meter prior

to occupancy.

7. Monitor traffic volume and site access and evaluate six to 12 months after occupancy.

8. Building plan review shall be conducted by the State of Wisconsin DSPS. 9. The life safety and fire suppression system shall be approved by the Fire

Inspector.

10. Signage to be reviewed and approved by the Community Development Director subject to Chapter 20 Signs.

11. All building code, fire code, and other Village and State codes pertaining to ongoing occupancy of the building will be met.

Motion carried.

Statement of Public Notice

The purpose of the public hearing is to review and comment on a request by Vet IQ for a conditional use permit for a walk-in veterinary clinic located at 1600 Port Washington Road

Statement of public notice was given by Administrative Secretary Brown. Director Wolff stated that the applicant is requesting a conditional use permit for a walk-in veterinary clinic providing basic services such as check-ups, vaccinations, and prescriptions inside the existing Meijer store on Port Washington Road. The 765 square foot space includes a reception and waiting area, pet examination areas, and storage. The only customer entrance will be from the exterior via a new door; there will be an access door to Meijer for staff use only. Hours of operation will be 10:00 a.m. to 7:00 p.m. Tuesday through Saturday. They will have one shift with up to three employees per shift and weekly deliveries. No additional security measures are anticipated. Vet IQ plans to be open in June.

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Meijer’s store. He also added that there have been over 100 clinics opened at Walmart locations in the U.S.

Chair Brunnquell opened the public hearing. There were no public comments. Trustee Antoine asked if there would be any grooming of pets. Mr. Sexton responded no there would not be any grooming services offered at the clinic and no overnight stays. With no comments or concerns, Chair Brunnquell closed the public hearing.

Consideration of a request by Vet IQ for a conditional use permit for a walk-in veterinary clinic at 1600 Port Washington Road

Moved by Commissioner Harms, seconded by Commissioner Kletti to approve a conditional use permit for a walk-in veterinary clinic at 1600 Port Washington Road with the following conditions:

1. Use shall be limited to a total of 765 square feet of floor area.

2. Hours of operations shall be limited to 10:00 a.m. to 7:00 p.m. Tuesday through Saturday.

3. Maintain the existing bike rack on a paved surface as approved by the Community Development Director.

4. Repaint the underside of the building canopy at both entrances prior to occupancy as approved by the Community Development Director. 5. Pets are prohibited inside the Meijer store.

6. Vet IQ shall use the address of 1600 Port Washington Road Suite 100. 7. The life safety and fire suppression system shall be approved by the Fire

Inspector.

8. Signage to be reviewed and approved by the Community Development Director subject to Chapter 20 Signs.

9. All building code and other Village and State codes pertaining to occupancy of the building will be met.

Motion carried Statement of Notice

The purpose of the public hearing is to review and comment on a request by

Yamato Corporation for two conditional use permits for Light Industrial (assembly) and Indoor Storage and Wholesaling at 1272 Dakota Drive

Statement of public notice was given by Administrative Secretary Brown. Director Wolff stated that the applicant is proposing to relocate their business from Mequon to the former Rexnord facility on Dakota Drive. Yamato’s operations includes two conditional uses: 13,300 square feet of Light Manufacturing (assembly) and 53,000 square feet for Indoor Warehousing and Distribution. Yamato is a global leader in the manufacture of scales for a variety of applications with a focus on packaging food and other products. The Grafton location will also have a robust parts and service department for existing customers. The 96,500 square foot building will be remodeled to include offices,

restrooms, cafeteria, a shipping/receiving area, parts storage, assembly, demonstration area, and machining area. Hours of operation will be 7:00 a.m. to 6:00 p.m. Monday through Friday. They will have one shift with up to 70 employees per shift. There will be

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up to 12 deliveries per day via box truck and semi-truck. They will be installing a security system as well as utilizing electronic IDs for employees and visitors. Yamato plans to transition to this facility in August.

Present for Yamato Corporation was Corey Garbisch, Chief Financial Officer.

Chair Brunnquell then opened the public hearing. There were no public comments. Trustee Antoine stated that he was happy to see this quality company moving into Grafton and wishes them success. Chair Brunnquell then closed the public hearing. Consideration of a request by Yamato Corporation for a conditional use permit for Light Industrial (assembly) at 1272 Dakota Drive

Motion by Commissioner Paschke, seconded by Commissioner Harms to approve a conditional use permit for Light Industrial (assembly) at 1272 Dakota Drive with the following conditions:

1. Use shall be limited to a total of 13,300 square feet of floor area.

2. Hours of operations shall be limited to 7:00 a.m. to 6:00 p.m. Monday through Friday.

3. Remove the existing dumpsters in the parking lot.

4. Replace any dead or dying landscaping on the site prior to occupancy. 5. Move the existing bike rack to a paved surface to be approved by the

Community Development Director.

6. The life safety and fire suppression system shall be approved by the Fire Inspector.

7. Signage to be reviewed and approved by the Community Development Director subject to Chapter 20 Signs.

8. All building code and other Village and State codes pertaining to occupancy of the building will be met.

Motion carried.

Consideration of a request by Yamato Corporation for a conditional use permit for Indoor Storage and Wholesaling at 1272 Dakota Drive

Motion by Commissioner Harms, seconded by Trustee Antoine to approve a conditional use permit for Indoor Storage and Wholesaling at 1272 Dakota Drive with the following conditions:

1. Use shall be limited to a total of 53,000 square feet of floor area.

2. Hours of operations shall be limited to 7:00 a.m. to 6:00 p.m. Monday through Friday.

3. Outdoor storage is prohibited.

4. Remove the existing dumpsters in the parking lot.

5. Replace any dead or dying landscaping on the site prior to occupancy. 6. Move the existing bike rack to a paved surface to be approved by the

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7. Confirm that the existing sprinkler system meets the proposed commodity class and usage.

8. The life safety and fire suppression system shall be approved by the Fire Inspector.

9. Signage to be reviewed and approved by the Community Development Director subject to Chapter 20 Signs.

10. All building code and other Village and State codes pertaining to occupancy of the building will be met.

Motion carried. Statement of Notice

The purpose of the public hearing is to review and comment on a request by RW Shaw Construction Services for a conditional use permit for a Professional Trades Office at 1043 13th Avenue

Statement of public notice was given by Administrative Secretary Brown. Director Wolff stated that the applicant is proposing to move his kitchen and bathroom remodeling business from 1306 6th Avenue to the vacant industrial building on 13th Avenue across

the street from Veterans Memorial Park. The Professional Trades Office use will occupy 12,000 square feet and will include offices, restrooms, a showroom, storage, and light assembly. Hours of operation will be 8:00 a.m. to 5:00 p.m. Monday through Friday and 8:00 a.m. to noon Saturday and Sunday as needed. They will have one shift with up to five office staff per shift; other employees work in the field. Deliveries will vary based on customer demand but generally once per weekday via box truck. They will have exterior security cameras. The business plans to be open this summer. She stated that multiple residents reached out to her with questions but she has not received any concerns about this project. She then introduced Rick Shaw to answer any questions or concerns.

The business owner Rick Shaw was present. He explained that he is the main kitchen cabinet installer for IKEA. IKEA generally ships the cabinets to the customer’s home and then his staff installs them. Installers usually go directly to the customer’s home and only stop at the office to pick up materials. Most deliveries come from Amazon. He has a total of 12 employees. His office area and storage/assembly areas will be cleaned up because the building has not been used in a while. He will be doing minimal remodeling of the space.

Chair Brunnquell then opened the public hearing. Mike Sheveland -1055 13th Avenue

Mr. Sheveland has lived in this residential neighborhood for many years and is wondering why we would consider putting this type of business in this neighborhood that has children playing and has been residential neighborhood for years. He is opposed to this conditional use permit. He further noted that his property value will be effected by this type of business.

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Dane Didier - 1063 13th Avenue

Mr. Didier had concerns about the traffic daily including that kind of office staff and installers would be on-site daily and how many company vehicles would be parked in the lot or on the street. Mr. Shaw explained that any of his vehicles and trailers will be parked inside the building and not outside. His installers would only come into the parking lot to pick up materials if needed.

Casey Didier - 1063 13th Avenue

Mrs. Didier asked if any renovation to the building would be done. Mr. Shaw stated that he would only be cleaning up his interior space and has no plans on the exterior at this time.

Chair Brunnquell then opened the discussion to the Commission members. Trustee Antoine asked if there would be a show room in the building. Mr. Shaw noted there would not be a showroom since most customers picked out their products at the IKEA store. He will have some customers visit his site when they need additional hardware materials. Commissioner Paschke wanted to clarify the vehicle parking of company trucks. Mr. Shaw responded that at night the company truck and trailer are parked inside.

With no further comments or concerns, Chair Brunnquell closed the public hearing Consideration of a request by RW Shaw Construction Services for a conditional use permit for a Profession Trades Office at 1043 13th Avenue

Moved by Commissioner Kletti, seconded by Commissioner Harms to approve a conditional use permit for a Professional Trades Office at 1043 13th Avenue with

the following conditions:

1. Use shall be limited to a total of 12,000 square feet of floor area.

2. Hours of operations shall be limited to 8:00 a.m. to 5:00 p.m. Monday through Friday and 8:00 a.m. to noon Saturday and Sunday.

3. Add a bike rack on a paved surface to be approved by the Community Development Director.

4. Submit a landscaping plan for the area between the parking lot and the sidewalk to be approved by the Community Development Director. 5. Outdoor storage is prohibited.

6. The life safety and fire suppression system shall be approved by the Fire Inspector.

7. Signage to be reviewed and approved by the Community Development Director subject to Chapter 20 Signs.

8. All building code and other Village and State codes pertaining to occupancy of the building will be met.

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Review and consideration of the Paramount Plaza 2021 Walk of Fame Inductees Staff conducted research to identify additional artists associated with Paramount Records. The artists proposed for 2021 include Hattie McDaniel, Beale Street Sheiks, King Solomon Hill, and Walter “Buddy Boy” Hawkins.

Moved by Commissioner Harms, seconded by Commissioner Trustee Antoine to approve the 2021 Paramount Plaza Walk of Fame Inductees: Hattie McDaniel, Beale Street Sheiks, King Solomon Hill, and Walter “Buddy Boy” Hawkins. Motion carried.

Director’s Update

Director Wolff Informed the Commission members that TJ Maxx opened last week. She also shared that the total number of building permits issued was significantly higher than this time last year (i.e., 220 versus 400).

Adjourn

Motion by Commissioner Paschke, seconded by Trustee Antoine to adjourn the meeting at 7:05 p.m. Motion carried.

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