Basic Steps:
1. Complete your prerequisites (see the Medical Assistant Entrance Requirements link). You must complete or be registered in prerequisites by spring term to register for MA classes in the fall. You must pass all prerequisite classes with a C or better to maintain your place in the program. Transfer students wishing to use classes from other colleges as prerequisites must have these classes articulated prior to registering for the MA classes (see the “Medical Assistant Entrance Requirements” link on the program web page) . 2. Register for the first two Medical Assistant Classes. These are bundled together under the umbrella class
MA 999 (see details below under registration instructions). The Medical Assistant program starts once each year in the fall. You register for these classes during Spring Term.
3. If you are among the first 32 students to register, you will be registered in the program. Subsequent students are placed on the wait list in the order that they register.
4. If you are officially registered in MA 999, start gathering required documents. These documents include: - copy of an immunization record showing at least one hepatitis B vaccination (or copy of a titer showing immunity)
- copy of an immunization record showing at least one MMR vaccination (or copy of a titer showing immunity)
- copy of an immunization record showing one varicella vaccination (or copy of a titer showing immunity)
-copy of an immunization record showing a Tdap
- copy of results of a TB test performed within the last year -copy of your GED or high school diploma
Attach your copies of vaccination documentation to the correct spots on the template provided below. Make sure your name is visible somewhere on the vaccination record. Follow the directions on the template carefully. Loose documents or originals will not be accepted. It can take time to complete immunizations and receive transcripts. Putting off these tasks until the last minute jeopardizes your spot in the program.
Turn your template with attached documentation in to the secure Medical Assisting document container in the new Health Careers Building. It is mounted on the wall in the hallway alcove leading to Room 252. This will be on the second floor on the west end (closest to College Way) of the building. Documents must be turned in between August 27, 2012 and Sept 15,2012
.
Do not turn documents in before August 27 or After Sept. 15th.Note: If you are on the wait list, start gathering the above documents, but do not turn them in. We will collect them during the first two weeks of class as you are moved off the wait list.
5. Between Sept. 1, 2012 and Sept. 15, 2012 complete your background check.
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Go to www.myvci.com/cocc, Follow the instructions for the Central Oregon Community College Medical Assisting Program. You will be required to enter a code. This code will be posted on our website towards the end of August. Check our website frequently as September approaches.-The cost will be approximately $55.00.
-Results will be made available online to the Medical Assisting Program Director. You do not need to turn in a copy. Background checks need to be completed during the dates specified to be accepted. Failing to perform your background check during the dates specified jeopardizes your spot in the program.
6. Show up to all MA113 and MA125 classes during the first week of class. Students will be moved off the wait list as seats become available during the first 1-2 weeks of class.
*Students who fail to turn in all required documentation or complete the background check by the specified date forfeit their spot in the program.
Registration Instructions:
Students registering for the 2012 Medical Assistant program must complete the following steps:
1. Registration Date and Time: Continuing student registration beginsMay 21 - 25; students may verify their registration date and time (and any additional pre-registration requirements) by checking the “Can I Register” link on their Bobcat Web Account (Student Online Services account). For new students and
students returning after an absence of one year or more, registration begins on July 20. New and
returning students should complete an application for admission; advising and registration information will be sent after the application is received. Registration is on a first-come, first-served basis based on your assigned registration date and time.
2. Advising: Continuing students should checked to see that they have been cleared by their advisor to register, or make contact with their advisor prior to registration; contact the Admissions and Records Office if you need to be assigned to a Medical Assisting advisor. New students and students returning
after an absence of one year or more will be sent placement testing, advising, and registration
information after an application for admission is received.
3. Register: Register for MA999 (CRN 42392 or 42393 or 42394 or 42395, depending on which lab you register for). When you register for MA999, you are essentially registering for MA113 and MA125.
4. Completion of Immunization Documentation Template and Background Check Deadline: Attach
documentation of required documents to the template below and follow the instructions on page one for turning them into the Medical Assisting Secure lock box between the specified dates.
Background check for those enrolled in the MA classes must be completed between Sept 1, 2012 and Sept 15, 2012. See instructions for completing the background check above.
Wait List Students: Bring copies of all required documents to the first day of class. Check your email and update
your contact information throughout the summer in the event that openings occur prior to the first day of class. Students will be accepted into the class according to their order on the wait list. Vacancies that become apparent on the first day of class will be filled at that time.
Template Instructions and Example:
Staple a copy of the requested immunization in the appropriate section below. Every section should
have a copy of the requested immunization attached. This means you may have to make more than one
copy of your immunization record so that you can staple the correct immunization in the correct section.
You must have something stapled to each section. A single list of immunizations stapled to the top of
the document is not adequate. Highlight the immunization requested for each seciton. Make sure that
your name is visible on the copy. Turn in only copies. Originals will not be returned.
Example
Name Jon Smith Date-
1. Attach a copy of Hepatitis B immunization below.
2. Attach copy of MMR below:
3. Attach copy of varicella vaccine below:
Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine
4/6/92 Hepatitis B 4/6/92 MMR 4/6/92 Tdap
Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine
4/6/92 Hepatitis B 4/6/92 MMR 4/6/92 Tdap
Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine
4/6/92 Hepatitis B 4/6/92 MMR
Immunization and GED/Diploma template
Page 1 of 3
1. Attach a copy of hepatitis B immunization below:
Immunization and GED/Diploma template (cont.)
Page 2 of 3
3. Attach copy of Varicella vaccination below:
4. Attach a copy of your Tdap below:
5. Attach results of a TB test performed within the last year below (this will need to be repeated as
soon as it expires):
Immunization and GED/Diploma template (cont.)
Page 3 of 3
6. Attach a copy of your diploma or GED below:
By signing below, I certify that the above information is true and accurate.
Student Signature:_____________________________ Date:_______________________________
This form, along with all required documentation, must be dropped off to thesecure Medical Assisting document container mounted on the wall of the new Health Careers Building in the hallway alcove leading to Room 252. This will be on the second floor on the west (closest to College Way) end of the building. Documents should be turned in between August 27, 2012 and Sept 15, 2012. Do not turn documents in before August 27 or After Sept. 15th. All documents must be submitted together; individual documents will not be accepted.
