SAP CERTIFICATION QUESTIONS SAP R/3 ENTERPRISE
MYSAP SCM – ORDER FULFILLMENT –1(TSCM60) Course Content: SAP Overview sales docs
(cust ) 8 Orga Struc 5
basic functions
(cust ) 5 sales (basics) 4
shipping (cust ) 5 shipping (basics) 4 billing (cust ) 5 billing (basics) 4 pricing (cust ) 5 cust master & mat master 5
cross - funct
(cust ) 4 pricing (basics) 5
40% availabilty check 4
special business transaction 4 delivery and transportation
scheduling 4
outline agreements 5
basics of erp, netweaver ,
solution mgr 4 60% Questions 3 2 4 8
Table of Contents
1 My SAP Business Suite - 2 31 - Packing- 12
2 – Navigation - 8 32 – Handling Units in Shipping- 2
3 – Enterprise structures in SD - 23 33 – Pricing Fundamentals- 8
4 – Overview of Sales Process - 30 34 – Conditions Technique in Pricing - 14
5 – Master Data in SD - 24 35 – Pricing Configuration - 8
6 – Sales from STOCK Available - 25 36 – Working with Condition Records-
147 – Sales from STOCK Shortage - 18 37 – Rebates - 12
8 – Make – To – Order - 13 38 – Statistical Condition Types- 4
9 – Returns & Credit Memo - 16 39 - Taxes - 3
10 – Reporting & Analysis - 7 40 - Agreements - 4
11 – Introduction – Part – II - 5 41 – Special Condition Types- 10
12 – Enterprise Structure - 15 42 – Special Functions- 7
13 – Sales Order Processing - 15 43 – Introduction of Billing - 2
14 – Sales Document Types - 7 44 – Billing Overview- 2
15 – Item Categories - 14 45 – Controlling the Billing process- 6
16 – Schedule Line Categories - 9 46 – Special Billing Types- 12
17 – Data Flow - 15 47 – Data Flow in Billing - 10
18 – Special Business Transaction - 15 48 – Creating Billing Document- 7
19 – Incompletion - 8 49 – Types of Settlement- 8
20 – Partner Determination - 17 50 – Special Business Transactions in Billing- 15
21 – Free Goods - 9 51 – Account Determination - 3
22 – Material Determination - 16 52 – SD/FI Interface - 8
23 – Outline Agreements - 24 53 – Copying Control- 4
24 – Overview of shipping process - 14 54 – Text Control - 8
25 – Organization Units in shipping - 6 55 - Output - 8
26 – Controlling Deliveries - 5 56 – Output Processing - 1
27 – Goods Issue Process - 11 57 – Interface Modifications - 4
28 – Creating & Processing Outbound Deliveries 58 – SAP Bus Suite - 10
29 – Special Functions for Delivery Processing - 11 59 – Solution Manager - 5
30 – Goods Issue - 12 60 – Cross Selling - 6
UNIT – 1 MySAP BUSINESS SUITE - TOP
1. R/3 is an integral part of the mySAP.com e-Business platform. Yes / No. – Yes.
2. my SAP Business suite is built on SAP Net Weaver. Yes / No. – Yes.
UNIT – 2 NAVIGATION - TOP
1. SAP R/3 systems are client systems. Yes / No. – Yes.
2. The client concept enable you to run several separate business operations at the same time in one SAP R/3 system.
Yes / No. – Yes.
3. A client is an independent unit in the system and have their own set of master records and transactions.
Yes / No. – Yes.
4. A role describes a suitably defined number of activities in the system. Yes / No. – Yes.
5. Status bar displays the functions that are available for the user.
Yes / No. – No. (it displays information on the current system status – error message, warning message etc)
6. A transaction code is assigned to each function and not to every screen in SAP R/3 systems.
Yes / No. – Yes.
7. You can use Parameters for setting up defaults for frequently used input fields. Yes / No. – Yes.
8. You can open n number of sessions at a time for a single login. Yes / No. – No.( You can only open 6 session to the max)
UNIT 3: ENTERPRISE STRUCTURES IN SD – Top
1. Organizational units in the R/3 System represents the structure of an enterprise. Yes / No. – Yes.
2. what are the org. units that are only used in SD process. Sales organization, Distribution channel, Division, Shipping Point. 3. A company code in R/3 system is
A legal entity and an independent accounting unit. 4. A sales organization is responsible for:
Distributing goods and services, negotiating terms of sale, product liability and rights of recourse.
5. The sales Organization is also used as a regional, national or international subdivision of market into account.
Yes / No. – Yes.
6. A sales organization can be assigned to several company codes Yes / No. – No. It is uniquely assigned to a company code
7. A sales organization is the highest level in SD. Yes / No. – Yes.
8. Several distribution channels can be assigned to a sales organization. Yes / No. – Yes.
9. A distribution channel is used for
Define responsibilities; achieve flexible pricing, Differentiate sales statistics 10. A division can represent a product group or product line
Yes / No. – Yes.
11. A material is always assigned to only one division, Yes / No. – Yes.
12. what constitutes a sales area?
13. Each sales and distribution document is assigned to exactly one sales area and this assignment cannot be changed.
Yes / No. – Yes.
14. A sales area can belong to many company code.
Yes / No. – No. A sales area can belong to only one company code.
15. A plant represents the location from which materials and services are distributed and corresponds to a distribution center.
Yes / No. – Yes.
16. A plant can have only one storage location
Yes / No. – No. A plant can have more than one storage location assigned to it. And it can used in all logistics area of R/3 System.
17. Can a plant be assigned to more than one company code.
Yes / No. – No. A plant must be assigned to only one company code. 18. A plant can be assigned to more than one sales organization. Yes / No. – Yes.
19. A plant is essential for determining what? Shipping Point.
20. A shipping point is the highest org. unit in shipping that controls all shipping activities. Yes / No. – Yes.
21. A shipping point can be assigned to more than one plant. Yes / No. – Yes.
22. A shipping point can be assigned to more than one company code. Yes / No. – No. It can only be assigned to a plant.
23. You can process one outbound delivery via more than one shipping point. Yes / No. – No. It can be processed only via one shipping point.
UNIT: 4 OVERVIEW OF SALES PROCESS - TOP 1. Customer Order Management cycle begins with what? Presales activities like: creating Inquiry and Quotations.
2. As a part of sales order processing you create a sales document. Yes / No. – Yes.
3. Inquires and quotations help you to determine important sales-related data and can be saved as documents.
4. A sales order is an electronic document that records your customer’s request for goods and services.
Yes / No. – Yes.
5. You can enter a sales order with many items on a single screen. Yes / No. – Yes.
6. What are the ways through which you can procure materials. 125
Available stock, guaranteed by replenishment, Make-to-order, third party order, stock transfer from other plant.
7. Shipping processing in SD begins when you create the delivery document. Yes / No. – Yes.
8. Picking in shipping processing is a mandatory function. Yes / No. – No. it is an optional one.
9. Transfer order is essential for controlling the movement of goods within your warehouse.
Yes / No. – Yes.
10. when you create a billing document, the G/L accounts will automatically get updated. Yes / No. – Yes. but it can be customized, so that only manual posting to FI is made(Posting Block field in billing document type)
11. What happens when you receive a payment from a customer
Credit posting to customer’s receivables account (CPCRA) and Debit posting to the cash account.
12. A sales document is created under many sales area. Yes / No. – No. it is always created under one sales area.
13. More than one quotation can be a reference to a sales order creation. Yes / No. – Yes.
14. You can create two sales orders for one quotation. Yes / No. – Yes. Provided it as partially referenced.
15. Can you create a sales order from the quotation which is already fully referenced? Yes / No. – No.
16. What are the three levels a sales document have? Header Level, Item level and schedule line level. 17. A schedule line contains delivery quantity and date. Yes / No. – Yes.
18. A single schedule line belongs to different items in a order. Yes / No. – No. A schedule line uniquely belongs to an item. 19. An item can have several schedule lines.
Yes / No. – Yes.
20. You can create one or several outbound deliveries from an order. Yes / No. – Yes.
21. can you combine several orders into one single outbound delivery? What is the criteria?
Yes / No. – Yes. you should have same shipping point, delivery due date, Ship-to Party, Route, Incoterms.
22. An outbound delivery also have three levels of data
Yes / No. – No. An outbound delivery will have only Header and Item data.
23. Each schedule line in the sales document can become an item in the delivery document.
Yes / No. – Yes.
24. A transfer order is created for a warehouse number. Yes / No. – Yes.
25. what is criteria for combining several outbound deliveries into a group of transfer orders.
Warehouse number should be the same.
26. What effects does the Post Goods Issue has in the system?
Updates quantities in the inventory management,
Value changes in the Balance sheet accounts,
creates billing due lists,
Updates status in all relevant sales documents,
creates additional documents for accounting.
27. Can you combine outbound deliveries into a single billing document.
Yes / No. – Yes. the payer, billing date and Destination country should be common. 28. when post a billing document, what effect does the system have.
Debit posting on customer’s receivables account (DPCRA)
Credit Posting on Revenue account (CPRA)
Sales statistics is updated in SIS
Status is updated in all SD documents Customer credit account is updated.
29. Documents in sales process are linked through what? Document Flow function
30. A document is updated on what levels?
Header and Item level and not in schedule line level. UNIT: 5 MASTER DATA IN SD - TOP
1. What are the various sources through which a sales document is created? Customer master,
Material master,
Customer-material info record,
Control tables,
Output master,
Condition master and
previous sales documents.
2. What are the categories in which customer master is classified?
General data – valid for whole client
Company code data – relevant for accounting.
Sales area data – relevant for sales and distribution.
3. A general data is maintained independently of all organizational unit within a client. Yes / No. – Yes.
4. What for customer pricing procedure is maintained in master data? For maintaining customer specific pricing.
5. What are the mandatory partner functions that are required for order processing? Sold-to party, Ship-to Party, Payer, Bill-to Party.
6. Can u assign more than one sold-to party in a customer master record?
Yes / No. – No. Sold-to party is unique in a customer master, but we can assign more than one other partner functions.
7. Does already created documents change when you change master data? Yes / No. – No. However Address is Exceptional.
8. Basic Data in material master is valid for all organizational units within a client. Yes / No. – Yes.
9. What are the data that are relevant in material master data for SD process?
Basic Data1
Sales Org1 and 2 data,
Sales: general/plant data
Sales text
Foreign Trade export.
10. You cannot process several items with various divisions in a single sales order. Yes / No. – No. it is possible to process through cross division sales, we can customize in sales document types.
11. Values of customer-material info record are given more preference than the values found in respective customer or material master record in order processing.
Yes / No. – Yes.
12. An output is information that is sent to the customer using various media. Yes / No. – Yes.
13. Output cannot be sent to various sales and distribution documents. Yes / No. – No.
14. The layout of an output is defined by what? SAPscript.
15. The incompletion log functions are available in the sales order, delivery and billing. Yes / No. – No. Not available in Billing, b’coz incomplete cannot be billed.
16. The condition master data includes what?
Prices
Surcharges and discounts
Freight
Taxes
17. You can define conditions to be dependent on any document fields. Yes / No. – Yes.
18. The condition type defines multiple uses of a condition. Yes / No. – Yes.
19. How can you restrict a price agreement to a certain period. By specifying a Validity Period.
20. How pricing is performed in the sales documents? Using condition technique
21. Can you maintain same Customer, Material and condition master across various distribution channel?
Yes / No. – Yes. By setting common distribution channel. 22. What master data are shared in setting common division Only customer and Condition master.
23. Is it possible to maintain multiple sales units in the material master according to sales org and the distribution channel?
Yes / No. – Yes.
24. Is it possible to maintain multiple minimum order quantities in the material master according to the division?
UNIT: 6 - SALES FROM STOCK AVAILABLE - TOP
1. Different types of business processes can be identified and controlled using the sales document type.
Yes / No. – Yes.
2. What are the functions that are controlled by sales document type? Pricing
Delivery scheduling Availability Check
Transfer of requirements Output and Text determinations Credit Check
Sales information system
3. What role does the plant takes in SD? Delivering Plant
4. Can you change the plant manually in the sales document once it is defaulted from master record.
Yes / No. – Yes.
5. The system determines plant in the sales order in which criteria?
Customer-Material Info record
Plant from ship-to party
Plant from Material master record
6. A item can also be processed further without plant determined in the order. Yes / No. – No.
7. A shipping point is determined at the header level of sales document Yes / No. – No. it always determined at item level.
8. How shipping point is determined in the system
Shipping Conditions of sold-to party
Loading group from Material master
Delivering Plant
9. The route is the transport channel of an outbound delivery from delivering plant to the ship-to party
Yes / No. – Yes.
10. The route is determined for each item in the sales document. Yes / No. – Yes.
11. Based on what the route is determined in the system?
Departure Zone of shipping point
Transportation group of material master
Transportation zone of the ship-to party.
12. The goal of shipment and transportation scheduling is to confirm the delivery date requested by the customer for a material.
13. What are the two types of scheduling system does for determining a delivery date?
Backward scheduling
Forward scheduling
14. What are the dates system takes into consideration for scheduling?
Order date
Material availability date
Transportation Planning date
Loading Date
Goods issue date
Delivery date
15. While Backward Scheduling which date the system takes into consideration for outbound delivery selection date.
Material availability date or Transportation planning date whichever is earlier. 16. What are the times system takes into consideration for Forward scheduling?
Pick/Pack Time
Transportation Lead time
Loading time
Transit time
17. How many schedule lines are generated for forwarding scheduling? Two schedule lines are generated
For unconfirmed quantities
For confirmed quantities based on scheduling
18. What are the various outbound delivery options available
Complete Delivery
Partial Delivery
Order Combination to a single outbound delivery 19. Can picking be made optional for an item?
Yes / No. – Yes. Customizing in item category needs to be done.
20. The delivery quantity and the picking should be matched while creating outbound delivery processing.
Yes / No. – Yes.
21. For collective picking what are the major criteria? Shipping point and the selection date
Shipping point Selection date Forwarding agent Route
23. What are the billing options available in the system?
Invoice Split
Individual Billing document
Collective Invoice
24. When an invoice split happen?
When there is a difference in the header data of the two line items 25. What is the criteria for collective invoice?
Payer & sold-to party,
Billing due date,
Destination country,
Payment terms should be same.
UNIT: 7 - SALES FROM STOCK SHORTAGE - TOP
1. Availability check is carried out for the combination of single material and a delivering plant
Yes / No. – Yes.
2. Availability check is done for which date in scheduling process? Material availability date
3. Where is the indicator for availability check is given for a particular material In material master record under sales: General/plant tab page.
4. Can you control the availability check functionality, if yes what elements are included? Yes / No. – Yes. Type of Stock, Inward movements and Outward movements.
5. Will the Transfer of requirement influence availability check? Yes / No. – Yes.
6. Communication between SD & procurement is carried out via what? Requirements
7. Any agreements you make with customers about deliveries affect availability check. Yes / No. – Yes.
8. The indicator for delivery is proposed from where? Either CMIR or Customer master.
9. How material availability check is done based on
Current Stock
Planned outward movements
10. In case of stock shortage, the system uses the availability check and delivery scheduling to determine the next possible date on which the goods can be confirmed for the customer.
Yes / No. – Yes.
11. In case of check with replenishment lead time, the availability check is only run until the end of it.
Yes / No. – Yes.
12. An order item is backdated if:
the quantity of an order item is not totally confirmed
the required delivery date for an order item can not be kept. 13. What are the two types of backorder processing
Manually
Via rescheduling using delivery priority from customer master. 14. Normally, you create a shipment before you post goods issue Yes / No. – Yes.
15. Individual deliveries can be assigned to shipment manually. Yes / No. – Yes.
16. Shipping units from delivery are copied to shipment and no longer be changed. Yes / No. – Yes.
17. Shipping costs appear as a separate entry in the customer billing document. Yes / No. – Yes.
18. On what criteria the accounts are determined in the system?
Chart of accounts
Sales organization
Payer’s account assignment group
Material account assignment group
Account key.
UNIT: 8 - MAKE-TO-ORDER - TOP
1. Make-to-Order is manufacturing product according to customer’s requirement. Yes / No. – Yes.
2. Item category provide additional control functions for the sales documents Yes / No. – Yes.
3. Using Item category system can process a material differently in each sales document type.
4. Item category controls the following in sales document Pricing and billing relevance
Delivery relevance Incompletion logs Partners and texts
5. On what criteria system determines the item category
Sales Document type
Item category group
Item category of higher item
Item usage
6. In make-to-order an individual customer requirement is generated from sales order item and transferred to material planning (PP)
Yes / No. – Yes.
7. To which stock type you post the make-to-order stock Sales order stock
8. In make-to-order, the confirmed quantity and date are sent from production order to where?
Sales order schedule line
9. What are the types of valuation price you find in material master. Standard price
Moving average price
10. A shipping unit can be packed into another shipping unit. Yes / No. – Yes.
11. Can different be created with different item categories? Yes / No. – Yes.
12. Post goods issue in MTO reduces unrestricted use stock Yes / No. – Yes.
13. Can you change the item category of MTO in a sales document? Yes / No. – Yes.
UNIT: 9 - RETURNS AND CREDIT MEMO - TOP 1. Can you delete a billing document
Yes / No. – No. A billing document once created cannot be deleted. 2. Is returns also a document type?
Yes / No. – Yes.
Yes / No. – Yes.
4. What are the document types that are used for complaint processing?
Returns (RE)
Credit memo request (CR)
Debit memo request (DR)
Credit memo (G2)
Debit memo (L2)
Invoice correction request (RK) 5. You can create these documents only if
Order, delivery and billing documents are created in the system.
6. A invoice correction request is always created with reference to billing document Yes / No. – Yes.
7. What are the two sales document types which requires a mandatory reference. Subsequent delivery free of charge (SDF)
Invoice correction request.(RK)
8. All billing document require reference. Yes / No. – Yes.
9. Can a credit memo approval be handled though billing block. Yes / No. – Yes.
10. All the documents in complaints have billing block. Yes / No. – Yes.
11. Posting of goods receipt can be carried out either before or after credit memo has been created.
Yes / No. – Yes.
12. An invoice correction request is always created with reference to incorrect billing document.
Yes / No. – Yes.
13. Reason for rejection is entered at item level data. Yes / No. – Yes.
14. Credit memo and debit memo items are always deleted in pairs. Yes / No. – Yes.
15. What happens when you cancel a billing document.
An individual billing document and a new billing document are created. 16. Should a returns document have mandatory reference?
UNIT: 10 - REPORTING AND ANALYSIS - TOP 1. SIS contain standard as well as flexible analysis? Yes / No. – Yes.
2. What are the two categories of lists? Online list and Worklists
3. Documents with specific status can be listed. Yes / No. – Yes.
4. In the display document flow function only the header status can be displayed Yes / No. – No.
5. The Logistics Information System is used to review and analyze Key figures throughout the entire Logistics area in the R/3 System.
Yes / No. – Yes.
6. Data can be aggregated on a qualitative and quantitative basis Yes / No. – Yes.
7. What types of information does an information structure contain?
Characteristics
Key Figures
A period unit
UNIT: 11 - INTRODUCTION – part – 2 - TOP
1. Every sales activity that you make in R/3 is recorded where? Sales Documents.
2. How the different business scenario is represented in the R/3 system By Document types
3. Each document is identified with a unique document number. Yes / No. – Yes.
4. Can we differentiate business data according to each item Yes / No. – Yes. Eg. Prices, Payment terms, Inco terms etc. 5. Data for shipping and procurement is found where? Schedule lines of each item.
UNIT: 12 - ENTERPRISE STRUCTURE - TOP 1. Objectives of Organizational Structures in R/3.
Achieve flexibility in complex corporate structures.
Adapt to changes in corporate structure
Process data across company codes
2. You can use the company code and business area to represent a group from financial accounting viewpoint.
Yes / No. – Yes.
3. Several Company codes can use same chart of accounts. Yes / No. – Yes.
4. A business area is separate business unit for which cross-company code internal reporting can be carried out.
Yes / No. – Yes.
5. A business area is not limited to a company code. Yes / No. – Yes.
6. By what means a business area is determined?
By plant and item division combination
By Sales area.
7. Each sales organization has its own master data Yes / No. – Yes.
8. Can you make customer-specific agreements for each division
Yes / No. – Yes. e.g. Partial deliveries or pricing, you can make statistical analysis or devise marketing plan for each division.
9. Every sales process takes place within a sales area are Yes / No. – Yes.
10. Sales offices can be assigned to multiple sales areas Yes / No. – Yes.
11. Can you carry out sales analyses on the different internal organization levels? Yes / No. – Yes.
12. Material stocks can be described in detail at the level of different storage locations within a plant.
Yes / No. – Yes.
13. In what combination is plant assigned to sales department. Sales organization, distribution channel to plant.
14. One plant can be assigned to several distribution chains as delivering plant. Yes / No. – Yes.
15. Is it possible for the delivering plant of a distribution chain to belong to a different independent company code?
UNIT: 13 - SALES ORDER PROCESSING - TOP
1. What are the major information sources for a document to be processed.
Master Data
Existing Data
Customizing
Hard-coded controls
2. If you forget to enter the sales area data during sales order creation, will the system able to derive it automatically.
Yes / No. – Yes. It will propose from Sold-to Party.
3. Can you create the master record for a new sold-to party from within the document creation transaction?
Yes / No. – Yes.
4. When you enter a sales document, you can also enter the ship-to party instead of sold-to party.
Yes / No. – Yes. the system determines it from the ship-to party master. 5. What type of data are taken from each business partner’s master data
Sold-to Party – Incoterms, Shipping conditions, Customer Pricing Procedure
Ship-to Party – Delivering Plant, Delivery address, Tax information.
Payer – Payment terms
Bill-to Party – address to which the invoice should be sent. 6. Can you have business data at various levels at a document?
Yes / No. – Yes. Business data can be maintained at both header and item level in the document, this control is maintained in item category.(Eg. Incoterms, Payment terms) 7. Can you change the plant manually in the order once it is defaulted from masters Yes / No. – Yes.
8. How the system determines the plant automatically in the document
CMIR – Plant from customer-material info record
Ship-to Party master record
Material master record.
9. what happens if you do not give delivering plant in the sales document.
Shipping point cannot be determined
No availability check can be carried out
No delivery can be created.
10. The information in the sales summary is grouped into info blocks on various topics Yes / No. – Yes.
Fast changes in document (setting blocks, rejections, delivery date) all are within document.
Changing in several documents
12. You can set a billing block in the document header and in the individual items Yes / No. – Yes.
13. You can enter reasons for rejection for one or more items Yes / No. – Yes.
14. In order to prevent items from being copied from one document to other what needs to be maintained?
Copying requirement in copying control
15. If you assign a reason for rejection for a item in quotation, what will be the status of that item?
This gives the item status completed, thus the business transaction can thus be concluded for that particular item.
UNIT:14 - SALES DOCUMENT TYPE - TOP
1. Customizing for sales documents can be done at header, item or schedule line level, depending on the structure of the document.
Yes / No. – Yes.
2. What general sales functions you configure for sales documents.
Partner determination, pricing, Output determination, Text determination, Material determination, Credit management, Incompleteness checks, Delivery scheduling etc.
3. For pricing you can set your own pricing procedure for a sales document type. Yes / No. – Yes.
4. Can you create default output types for each sales document type?
Yes / No. – Yes. in output determination procedure you have to assign it to a sales document type.
5. different sales document types represent different business processes in the system. Yes / No. – Yes.
6. When you copy the document type, both the fields and the dependent entries are copied
Yes / No. – Yes.
7. Can you limit the validity of your sales document types at the level of sales area. Yes / No. – Yes. By assigning the permitted sales document type to a sales area in customizing.
UNIT: 15 - ITEM CATEGORIES - TOP 1. What is the use of an item category?
An item category controls what the item does in the sales document and in any later processing for that business transaction.
2. What are the essential characteristics of an item category?
Business data can change differ in each item from header, Eg. Incoterms etc.
Pricing applies to the item
Billing: whether and how billing is done for the item
Schedule lines are allowed for item or not,
Delivery relevance for the item
Completion rule for the document item Eg. In quotation or in contract.
3. The Delivery relevance indicator is set only for items without schedule lines. Yes / No. – Yes.
4. In a sales document can you have items with different item categories? Yes / No. – Yes.
5. Item categories doesn’t differ according to sales documents
Yes / No. – No. we use different item categories in different sales document types. 6. Can you assign an item to higher-level item?
Yes / No. – Yes. it needs to be determined in item category determination.
7. Alternative items can also be included in quotations and inquires in addition to sub-items.
Yes / No. – Yes.
8. Items categories are assigned to what? Sales document types
9. what is the purpose of this assignment?
To propose an item category for a sales document Define alternative item category to system proposal
10. how do we determine an item category in the document? It is the combination of
Sales document type
Item category group from material master record (sales org2 view)
Item usage (ABAP program)
Item category of the higher-level item.
11. What are the examples of Item usage in item category determination? FREE – in case of free goods item
TEXT – in case of text item
12. All items in BOM must be flagged as relevant for sales, how do we do that? Yes / No. – Yes. We have create the BOM with usage 5 (SD)
13. Items in a BOM are controlled differently than item categories in a sales document. Yes / No. – Yes.
14. do the item category group of the main item in BOM is same to the standard one. Yes / No. – No. A specific item category group assigned to the material master record of the main item defines which item categories are assigned to the main item.
UNIT: 16 - SCHEDULE LINE CATEGORIES - TOP 1. For what schedule lines are used in the system?
It contains delivery dates and quantities
2. You can deliver materials even if they do not contain schedule lines Yes / No. – No. They are prerequisite for delivering materials.
3. You can assign schedule line category to each item category. Yes / No. – Yes.
4. What for delivery relevance indicator is there in schedule line category.
We must activate this if we want the goods to be physically delivered.
5. What controls does a schedule line have?
Goods movement: posting to inventory accounting
Delivery relevance
Purchasing: triggering automatic purchase requisition
Requirements transfer
Availability check
Delivery block for an schedule line of an item
6. For a sales document at what level you can set the delivery block
Delivery block is set in sales document type and schedule line categories 7. Schedule line categories are assigned to what?
Item categories
8. How do we determine schedule line categories in a sales document?
Item category of an item
9. How does the system determine schedule line category
Step 1: Item category with MRP type = Schedule line category
Step 2: Item category without MRP type. = Schedule line category
UNIT: 17 - DATA FLOW - TOP
1. You can create a sales document with reference to a preceding document from both the initial screen and during order processing.
Yes / No. – Yes.
2. What are the tab pages that are available for copying preceding documents? 6 tab pages are available
3. What are the options available for copying a document?
Copy the whole items
Selection list for selecting certain item with all or partial quantities
4. After copying from the reference document, can you change the values of the new document, which are defaulted from reference?
Yes / No. – Yes.
5. Can you create a single order with reference to many quotations for a customer? Yes / No. – Yes. This is possible via referring to quotation during document entry. 6. You can view all of the documents within the document flow in a list.
7. Document flow is updated only for overall document.
Yes / No. – No. It is updated for overall document and for individual items
8. for updating of document flow at item level where we have to make the settings
Document flow update at item level in copying control.
9. If you enter a reason for rejection what happens to the partially referred items The item receives “completed” status.
10. What are two sales documents that require mandatory reference?
SDF (Subsequent delivery Free of charge) from an returns order
RK (Invoice correction request) from billing document.
11. Document status is updated at Header, Item and Schedule line level. Yes / No. – No. Only at header and item level.
12. You set up copying control for header, item and schedule line level. Yes / No. – Yes.
13. What controls the copying procedure
Data transfer routines: ABAP programs for fields to be copied.
Copying requirements: specific needs to be met for copying
Switches: for specific controls Eg. Transfer of item numbers from one document
14. What is the significance of complete reference switch in copying control?
If we mark this switch, the system copies the full quantities from source document to the target document and you cannot change the values in the target document.
15. Reference document can also be created if partial requirements are met. Yes / No. – No. it can only be created if requirements are fully met.
UNIT: 18 - SPECIAL BUSINESS TRANSACTIONS - TOP
1. Rush orders and cash sales are used in the sales from plant process or for when the customer needs to pick up their goods immediately from the warehouse.
Yes / No. – Yes.
2. What configuration needs to be made for this process in sales document type (RO).
The immediate delivery switch, shipping condition and delivery type are configured.
3. Delivery is created automatically when you create a rush order. Yes / No. – Yes.
4. Picking and warehouse movement automatically happens in rush orders. Yes / No. – No.
5. What happens when you create a cash sales order in the order type cash sales (CS), when you save the order?
The delivery (CS) is created automatically with picking and warehouse movement.
Prints a document that can be given to the customer as an invoice.(Output type
RD03)
An order-related billing index is generated automatically. 6. The goods issue happens automatically during cash sales. Yes / No. – No.
7. An invoice (CS) is automatically created when you save a cash sales order.
Yes / No. – No. for invoice to be created goods issue need to be done, even though billing type CS is with reference to order.
8. In cash sales, an order related billing index is created always. Yes / No. – Yes.
9. the system does not print invoices during billing. Yes / No. – Yes.
10. The following statements are true in consignment processing
The goods are delivered to the customer but remain the property of the company until they are actually used.
An invoice is not created until the customer withdraws the goods from the consignment stock.
The customer has right to return consignment goods up until that point. 11. In consignment fill-up, goods remain in the valuated stocks of the delivering plant. Yes / No. – Yes.
12. In consignment pick-up, the system credits the special customer stock during the goods receipt.
Yes / No. – Yes.
13. in consignment returns, a credit memo is generated. Yes / No. – Yes.
Consignment Processing
Order Delivery Picking Goods Issue Billing Doc Consignment Fill-up (CF) Consignment Issue (CI) Consignment Pick-up (CP) Consignment Returns (CR)
14. How to ensure that free-of charge deliveries should not happen automatically.
A delivery block indicator has to be set in the respective document types. 15. Will the item category remain the same for a standard item if you send the items as free-of charge deliveries?
Yes / No. – No. Item categories change to KLN from TAN. UNIT: 19 - INCOMPLETION - TOP
1. An incompletion log is a list of all the data essential to your company in a sales document that has not yet been entered in the system.
Yes / No. – Yes.
2. Can you edit a incomplete order once you have saved in the system?
Yes / No. – Yes. List of all incomplete orders can be generated and can be edited. 3. Can u save and incomplete sales order.
It depends on customizing in sales document
type, whether a warning or an error message has to be given by the system. 4. You can create a new order with reference to an incomplete order.
Yes / No. – No. any incomplete document cannot be taken as reference.
5. Incompleteness log can be maintained at all the three levels of a sales document. Yes / No. – Yes.
6. Where do you assign the incompleteness procedure.
Header level to Sales Document type
Item level to Item categories
7. What is the role of a status group in incompletion procedure?
When you define the status groups, you decide which steps should be prevented if data is missing.
8. Where do you assign this status groups?
A status group is assigned to each field in the incompletion procedure.
UNIT: 20 - PARTNER DETERMINATION - TOP
1. Business partners that exist in market place are represented with a partner type in the R/3 system.
Yes / No. – Yes.
2. What partner type exits in the system?
AP – Contact Person
KU – Customer
LI – Vendor
PE- Personnel
3. Partner function represents the role each partner type play within business transaction Yes / No. – Yes.
4. Can one partner take on several functions? Yes / No. – Yes.
5. What are the mandatory partner functions for a sales order to be processed?
Sold-to party (SP)
Ship-to party (SH)
Payer (PY)
Bill-to party (BP)
6. The contact person can also be assigned to another customer. Yes / No. – Yes.
7. Can you maintain partner relationships both in sales documents and in master data. Yes / No. – Yes. You need to do separate partner determination for each of these object 8. Can you assign several partners to one partner function in the customer master? Yes / No. – Yes.
9. Which is a unique partner function in customer master? Sold-to Party.
10. In sales document, several partners can be assigned to a partner function
Yes / No. – No. only one partner can be assigned to each partner function, the exception is for outline agreements (partner functions AA and AW).
11. Can a sales document be created for two sold-to party? Yes / No. – No.
12. Can a sales document have two Ship-to parties? Yes / No. – Yes. Can be maintained at item partner level.
13. Is it possible to enter or change the address of a partner manually in a sales document once it is proposed from master data?
14. What are the partner objects for which you maintain partner determination?
Customer Master Account group
Sales document Header Sales Document type
Sales document item Item category in sales
Delivery Delivery type
Billing header Billing type
Billing item Billing type
Sales Activity (CAS) Sales activity type
15. Explain the partner determination procedure for customer master
Partner Function to the Account group
Partner Function to the Partner Procedure
Partner procedure to the Account group 16. An account group controls what?
Each data field, the number range and different information from Can tab pages of the customer master.
17. Can you use other sources to automatically determine business partners in sales documents, Eg. Contact persons, Credit representative, forwarding agent etc
UNIT: 21 - FREE GOODS - TOP
1. What are the two types of free goods function offered in the R/3 system.
Inclusive: is a part of ordered quantity, both involving the same material and
quantity units.
Exclusive: extra goods free of charge, can be another article/product 2. Can the quantity unit in exclusive free good be different?
Yes / No. – Yes.
3. What happens if the quantities in the main item change or if the pricing date changes in the sales order?
The system re-reads the free goods master record, then deletes the sub-items and re-creates them.
Any manual changes to the free good quantity are lost.
4. If prices are re-run in the sales order, does it effect the free goods determination? Yes / No. – No.
5. In what way you restrict the master records of free goods
Validity Period:
Minimum Quantity
Calculation type
Delivery control
Scales
6. Free goods quantity is the quantity that is calculated from discount quantity and not the minimum quantity.
Yes / No. – Yes.
7. What are the three rules provided by the system to calculate free goods?
Pro-rated: proportionate determination
Unit related: Whole units
8. How the system transfers free goods information to CO-PA
Scenario1: Pricing is deactivated for free goods, only cost is set in sub-item
Scenario2: Pricing is activated but it is discounted with 100%.
Scenario3: Cumulation of calculation price for sub-item configured at main item level.
9. How free goods are determined in the system
It is determined based on the combination of Sales area, document pricing procedure and customer pricing procedure using condition technique.
UNIT: 22 - MATERIAL DETERMINATION - TOP 1. For what material determination is used?
Material determination provides you with a tool for automatically exchanging materials in the sales document.
2. A substitution reason to every master record in material determination defines how the material should be determined.
Yes / No. – Yes.
3. You do not need a material master record for the material number that you are replacing.
Yes / No. – Yes.
4. Can you find the information about the material which was replaced in the order? Yes / No. – Yes. The item overview for Sales A view.
5. Can you configure the system so that you can select the products manually?
Yes / No. – Yes. We have to enter reason for substitution 0005, and then the system displays the list of materials that are maintained in the master record.
6. If there is more than one material in the master record, the sequence in which they appear defines the priority that they have.
Yes / No. – Yes.
7. In automatic product selection, the system replaces the entered material automatically if it is not available.
Yes / No. – Yes. We have to assign reason for substitution 0004 and 0006.
8. If automatic product selection is being used, the system may display the entered and the substituted material as main and sub-items in the sales order.
Yes / No. – Yes.
9. You can choose whether or not to re-run material determination when the delivery is created.
Yes / No. – Yes.
10. What happens when the system re-runs material determination?
11. Is partial product selection allowed in material determination?
Yes / No. – Yes. The partial confirmation of product selection allows us to deal with shortfall cases.
12. Can you view the information on how the system determined the materials?
Yes / No. – Yes. We can activate the analysis for material determination in the sales document.
13. How material is determined in a sales document?
Material determination procedure is assigned to sales document type
14. Can you ensure in the system that a particular customer should not receive certain materials?
Yes / No. – Yes. By creating material listing
15. What happens when certain materials that are listed for sold-to party are excluded in payer master while creating an order?
Sold-to party gets the precedence
16. You can also exclude certain materials for a particular customer in the system. Yes / No. – Yes. By creating material exclusion
UNIT: 23 - OUTLINE AGREEMENTS - TOP
1. What are the two major outline agreements in the R/3 system?
Scheduling agreements
Contracts: Value and quantity contracts
2. The scheduling agreements contain fixed delivery dates and quantities. Yes / No. – Yes.
3. What happens when the quantity in the schedule line exceeds target quantity?
the system issues a warning message 4. How billing happens for scheduling agreements?
Processing invoice periodically eg. Once a month
Collective invoice: deliveries due are billed
5. A contract is an outline agreement that is valid for certain period. Yes / No. – Yes.
6. A contract does not contain any schedule lines, delivery quantities or delivery dates. Yes / No. – Yes.
7. Can you agree on special price agreements or delivery times in a contract Yes / No. – Yes.
8. How a contract is fulfilled?
With individual release orders.
9. What are the ways you can create a release order for a contract?
Create with reference in the initial screen
In the sales document menu
Assign an order item subsequently
Use automatic system search for open outline agreements
10. Can you customize your system so that it automatically searches for any open outline agreements?
Yes / No. – Yes. Enter the messages for contract field in the sales document types
11. What is a value contract?
It defines that your customer agrees to purchase a fixed total value (target
amount) of goods and services during the defined period. It includes:
Special price agreements
Material restrictions
12. Can the target value be changed once you have created a value contract? Yes / No. – Yes.
13. How can you restrict the materials in value contract?
Product hierarchy
List of Valid materials (Assortment Module)
Restriction by copying control at item level
Materials that are permitted for the sales area for which value contract exists. 14. Assortment module for value contracts are maintained in the master data for products.
Yes / No. – Yes.
15. What happens when you do not maintain any data in assortment module?
All the materials in sales can be released in value contract.
16. A release order releases a partial quantity of the agreed total value of the goods or services from a contract.
Yes / No. – Yes.
17. Can you create a release order in any currency?
Yes / No. – Yes. The system automatically updates to the currency of the contract 18. Can we assign an order to a contract later?
Yes / No. – Yes. Both at header and Item level. 19. How billing is done in value contract? There are two types
Bill each release order (Order or delivery related)
Billing plan for several dates and for partial quantities. 20. Is automatic billing done for value contracts?
Yes / No. – No.
21. What happens if the release order quantity exceeds target value? Customization in item category
Check partner authorization field should be maintained in the sales document type
23. The partner determination procedure assigns the partners authorized to release against the contract
Yes / No. – Yes. (AA and AW should be assigned to customer master record)
24. Partners authorized to release are only checked at header level. Yes / No. – Yes.
25. At what level can you maintain a contract data?
Both at header and item level.
26. What is the use of a contract profile and where it is assigned to?
If you assign a contract profile to a sales document type, the system automatically determines default values specific to a contract such as
Rules for determining start and end date of the contract
Duration category
Cancellation procedure
UNIT: 24 - OVERVIEW OF THE SHIPPING PROCESS - TOP 1. What processes are covered in Logistics Execution process?
The goods receipt process: goods collected from vendor.
The goods issue process: delivery to the customer.
Internal warehouse processes: stock transfer posting
The transportation process: outbound shipments, cost calculations etc. 2. SAP R/3 supports the following functions within shipping processing:
Creation and processing of outbound deliveries
Monitoring of goods availability
Picking of goods with WM system
Packing of goods in delivery
Printing shipping documents
Processing goods issue
Controlling through overviews E.g. Deliveries to be processed etc 3. What is the delivery document structure and what are the key header data? Header level:
Shipping point, Ship-to party, route, document date Item level:
4. What are the various options for delivering orders?
Complete delivery
Partial delivery
Order combination
5. How and where do you store the delivery agreements for a customer?
Delivery agreements are stored in either customer master record to
customer-material info record of Sold-to party using indicators. 6. Delivery status is updated at both header and item level. Yes / No. – Yes.
7. What information does the status indicators provide?
Information about the work progress in the shipping activity.
8. The document flow can be displayed at header and item level for one or all items of a delivery document.
Yes / No. – Yes.
9. The overall processing status of the outbound delivery is in process until the billing document is generated, even if the shipping processing activities such as picking, packing, and post goods issue are complete.
Yes / No. – Yes.
10. What are the other application areas of delivery apart from sales order?
Outbound delivery,
replenishment delivery,
delivery for subcontract,
returns delivery vendor,
inbound delivery for purchase order,
delivery from projects
11. The outbound delivery in SAP R/3 supports the processing of shipping activities in the warehouse and at the shipping point.
Yes / No. – Yes.
12. What is the document that is generated for combining the outbound deliveries?
Shipment document.
13. Can a shipment document have multiple shipping point, ship-to party along a route? Yes / No. – Yes.
14. Can we create single shipment document for two different routes? Yes / No. – No.
1. The plant plays central role in logistics? Yes / No. – Yes.
2. Stocks are managed at the level of what?
Storage location
3. What are the organizational units in a warehouse?
Warehouse: a warehouse complex comprising of several storage location.
Storage type: different warehouse areas, which differ from each other with
respect to some technical features. E.g. Cold storage, high rack storage
Picking area: below the storage type level, picking area groups together storage
bins from picking point of view
Staging area: goods are stored immediately after loading or unloading
Door: used for inbound and outbound delivery of goods
4. Which organizational unit of a warehouse are stored at outbound delivery header?
Door
Staging area
5. Can several storage locations within a plant refer to the same warehouse number? Yes / No. – Yes.
6. The following are true about the shipping point
An independent organizational unit which processes and monitors outbound deliveries and goods issue.
It is determined in the order at item level
A shipping point can process outbound deliveries of several plants, provided plants are located in the same general vicinity.
Several shipping points can be assigned to one plant
A shipping point can also be set as goods receipt point.
UNIT: 26 - CONTROLLING DELIVERIES - TOP 1. What controls does the delivery document have?
Number range
Output determination
Partner determination
Route Redetermination
Relevant for shipping
Delivery split by warehouse number
Texts
2. What are the standard delivery types in the system?
EL: Inbound delivery
LB: Delivery for subcontract order
LF: Outbound delivery
LO: Delivery w/o order reference
LP: Delivery from projects
LR: Returns delivery
NL: Replenishment delivery
3. What control does the delivery item category have in the document?
The delivery item category controls how delivery items are handled and processed during the shipping process.
4. How an item category is determined in the delivery document?
For items with order reference using the copying control function and for items without order reference the system takes into account the delivery
type and item category group from material master of the item.
5. What shipping relevant customizing is done in sales? Order type:
Delivery type proposal
Requested delivery date proposal
Immediate delivery Order item category:
Delivery relevance Schedule line allowed Schedule line category:
Movement type allowed
UNIT: 27 - GOODS ISSUE PROCESS - TOP
1. While determining the shipping point the shipping condition assigned in the sales document type is takes precedence than that of sold-to party.
Yes / No. – Yes.
2. Can you manually overwrite the route in the order once it is defaulted by the system? Yes / No. – Yes.
3. You can redetermine the route in the delivery.
Yes / No. – Yes. Based on weight of delivery items, it depends on customization of delivery type.
4. What type of scheduling you can do in outbound delivery for determining the delivery date?
Forward scheduling (depends on customizing of document type.) 5. How the times are calculated in scheduling?
Precise scheduling: displays the scheduling in times based on shipping
point-working times.
Daily scheduling: displays the scheduling in days based on the shipping point
factory calendar.
6. Pick/pack time and loading time is calculated based on what?
Shipping point working times
7. Transportation lead time and transit time is calculated based on what?
Based on Route
8. What is used to organize outbound deliveries for shipping?
Route schedule
9. Route schedule can also be used as selection criteria for the individual steps in shipping processing.
Yes / No. – Yes.
10. What information does a route schedule have?
A route
Departure date and time
Ship-to parties
An itinerary
11. A route schedule is assigned to what?
Unit – 28 - CREATING AND PROCESSING OUTBOUND DELIVERIES - TOP 12. Can you deliver purchase orders or other requests manually?
Yes / No. – No. only collective processing is allowed. 13. Delivery scenarios are used for what?
To model the different business process for deliveries. E.g. sales orders etc 14. what is user roles?
User roles are used to fine-tune processing of delivery due list, they control the
scope of selection and display of the delivery due list. 15. User roles are assigned to what?
User roles are assigned to each delivery scenario. 16. Storage location are determined in the sales order.
Yes / No. – No. they are only determined in the outbound delivery. 17. How the system determines the picking location?
Based on the MALA rule defined in the delivery type [shipping point,
delivering plant and storage condition for the material] 18. User exit can also be used for storage location determination. Yes / No. – Yes.
19. Staging area can be determined at both header and item level. Yes / No. – Yes.
20. How staging area is determined?
Header: storage location of ship-to party or route schedule
Item level: storage location of ship-to party or route schedule with storage
condition.
21. What happens if staging area is different from header to that of items?
It causes a split in transfer order.
22. how doors are determined?
Header: storage location of ship-to party or route schedule
23. Can you add items manually to the outbound delivery once it is created with reference to an order?
Yes / No. – Yes. item entered need not be with reference to an order.
24. we can change the shipping point and ship-to party in the delivery after saving it? Yes / No. – No. header data cannot be changed.
Header level: Delivery note(LD00), Packing list(PL00), Freight list(LL00) etc,
Item level: Quality certificate(LQCA), Shipping label(0001) etc.
26. What is the use of an outbound delivery monitor?
The outbound delivery monitor displays all deliveries that are still to be processed or that have just been processed according to each processing in shipping.
27. What is picking?
Picking is the process of preparing goods for delivery to the customer with
special attention paid to dates, quantity and quality. 28. Is all items in a delivery is relevant for picking?
Yes / No. – No. Only those items that are marked as relevant for picking in the item category can be picked.
29. Delivery is possible in an outbound delivery with partial picking.
Yes / No. – No. The pick quantity and the delivery quantity must be the same for doing post goods issue in a delivery document.
30. What is a transfer order?
A transfer order is an instruction to move materials from source storage bin to a destination storage bin within a warehouse complex.
It includes: Material number, Quantity and Source and destination storage
bin.
31. Is separate confirmation required for transfer orders to verify quantities removed from warehouse?
32. What is the advantage of Lean WH management?
Lean WH management does not have inventory management at the level of the storage bin; only fixed bin storage bins are maintained.
33. What is the structure of a Lean WH?
At least one warehouse number and storage type is required. 34. Lean WH is assigned to what?
Combination of Plant and storage Location.
35. What are the possible ways for creating a transfer order?
Follow-on function from O/D.
Using O/D monitor
Using collective processing
Automatic/direct transfer order based on output timings 36. What is a Pick list?
Combining transfer orders from several outbound deliveries. 37. What will be the confirmation status if quantities are partially picked?
Confirmation status will be confirmed [C] irrespective of pick quantity.
UNIT: 29 - SPECIAL FUNCTIONS FOR DELIVERY PROCESSING - TOP 1. Why Batch split function is used?
If the delivery quantities of an items has to be taken from different batches. 2. How batch split are carried out?
Manually in the batch spilt screen
Automatic batch determination (it has to be activated in delivery item
category)