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ORDERS

Purchase Order

‘APEX Profile’

Message Implementation Guidelines

(2)

Version

Description of updates

Date

V1.3 F

Update for ATICA RUSSIA FAX ORDERS

25th June 2008

V1.1 D

UNB - DE 0026- application reference - value changed for

SUPAPEXORV11. Group 5 Segment CTA & COM are added to

implement the FAX for APEX countries.

Also Added SERES Comment concerning FAX.

4

th

June 2008

V1.0 F

First version. This MIG is the ECR RUSSIA Purchase Order based

on EANCOM 2002 S3 Version 1.10

(3)

ORDERS - APEX profile for suppliers

Level 0 Level 1 Level 2 Level 3

UNA

C 1 1

UNB

M 1 2

UNH

M 1 3

BGM

M 1 4

DTM

M 4 5

FTX

C 1 9

SG1

C 1

RFF

M 1 10

SG2

C 99

NAD

M 1 11

SG3

C 99

RFF

M 1 12

SG5

C 1

CTA

M 1 13

COM

C 5 14

SG7

M 1

CUX

M 1 20 1

(4)

ORDERS - APEX profile for suppliers

MIG Ref. : ORDERS V13F SUP;D01B;MBC; D01B; APEX based on ORDERS / EANCOM® 2002 S3; D.01B Page 4 Level 0 Level 1 Level 2 1

SG28

C 200000

LIN

M 1 21

IMD

M 99 22

QTY

M 99 23

SG32

C 25

PRI

M 1 25

SG34

C 99

PAC

M 1 26

UNS

M 1 27

CNT

C 10 28

UNT

M 1 29

UNZ

M 1 30

(5)

ORDERS - APEX profile for suppliers

Segment:

UNA

Seq. No.: 1 Status: C Level: Max. Occ.: 01

Service string advice

To define the characters selected for use as delimiters and indicators in the rest of the interchange that follows.

Name: Description of segment: Service string advice

EDIFACT Application

Name St Format User Fmt. Use / Comments

UNA

UNA1 Component data element separator

M an1 M an1 : = Component data element separator

UNA2 Data element separator M an1 M an1 + = Data element separator

UNA3 Decimal notation M an1 M an1 . = Decimal separator

UNA4 Release indicator M an1 M an1 ? = Release indicator

UNA5 Reserved for future use M an1 M an1

UNA6 Segment terminator M an1 M an1 ' = Segment terminator

Comment: Example:

(6)

ORDERS - APEX profile for suppliers

Segment:

UNB

Seq. No.: 2 Status: M Level: Max. Occ.: 01

Interchange header

To start, identify and specify an interchange.

Name: Description of segment: Interchange header

EDIFACT Application

Name St Format User Fmt. Use / Comments

UNB

S001 Syntax identifier M M

0001 Syntax identifier M a4 M a4 UNOA = UN/ECE level A

UNOC = UN/ECE level C - Danish, Dutch, English, Faeroese,

Finnish, French, German, Icelandic, Irish, Italian, Norwegian, Portuguese, Spanish, Swedish

UNOD = UN/ECE level D - Albanian, Czech, English,

Hungarian, Polish, Romanian, Serbo-Croatian, Slovak, Slovene

UNOE = UN/ECE level E - Bulgarian, Byelorussian, English,

Macedonian, Russian, Serbo-Croatian, Ukrainian

UNOF = UN/ECE level F - Greek UNOK = UN/ECE level K - Turkish

0002 Syntax version number M n1 M n1 3 = Version 3

S002 Interchange sender M M

0004 Sender identification M an..35 M an..35 Global location number - EAN 13 0007 Partner identification code

qualifier

C an..4 C an..4 14 = EAN International

0008 C N S003 Interchange recipient M M

0010 Recipient identification M an..35 M an..35 Global location number - EAN 13 0007 Partner identification code

qualifier

C an..4 C an..4 14 = EAN International

0014 C N S004 Date/time of preparation M M

0017 Date of preparation M n6 M n6 Date of preparation - format is YYMMDD 0019 Time of preparation M n4 M n4 Time of preparation - format is HHMM

0020 Interchange control reference M an..14 M an..14 Unique reference for a couple (sender, recipient) assigned by the sender of the interchange

S005 C N 0022 M N 0025 C N

0026 Application reference C an..14 M an..14 SUPAPEXORV13MB 0029 C N

0031 Acknowledgement request C n1 M n1 1 = Requested

The acknowledgement is requested for all trading partners EDI and Web-EDI through "EDI CONNECT"

0032 C N

0035 Test indicator C n1 C n1 1 = Interchange is a test

Could be generated after agreement with the trading partners during test phase

Comment:

DE's 0026: Indicates the application reference managed by Carrefour.

The application reference of the interchange is "SUPAPEXORV13MB"

2 Examples: The first one is for Russia with test indicator. The second is for Romania without test indicator.

UNB+UNOE:3+4680001859997:14+4670001659017:14+080430:1446+CAR000001++SUPAPEXORV13MB++1++1' UNB+UNOD:3+4680001859997:14+4670001659017:14+080430:1446+CAR000001++SUPAPEXORV13MB++1'

(7)

ORDERS - APEX profile for suppliers

Segment:

UNH

Seq. No.: 3 Status: M Level: Max. Occ.: 01

Message header

A service segment starting and uniquely identifying a message. The message type code for the Purchase order message is ORDERS.

Note:

Purchase order messages conforming to this document must contain the following data in segment UNH, composite S009:

Data element 0065 ORDERS 0052 D

0054 01B 0051 UN

Name: Description of segment: Message header

EDIFACT Application

Name St Format User Fmt. Use / Comments

UNH

0062 Message reference number M an..14 M an..14 Sender's unique message reference. Sequence number of the message in the interchange. DE 0062 in the UNT will be exactly the same. Sender generated

S009 Message identifier M M

0065 Message type M an..6 M an..6 ORDERS = Purchase order message

0052 Message version number M an..3 M an..3 D = Draft version/UN/EDIFACT Directory

0054 Message release number M an..3 M an..3 01B = Release 2001 - B

0051 Controlling agency M an..2 M an..2 UN = UN/CEFACT

0057 Association assigned code C an..6 M an..6 EAN010 = EAN version control number (EAN Code)

Indicate that the message is the EANCOM version 010 of the UNSM Purchase Order.

0068 C N S010 C N 0070 M N 0073 C N

Comment:

This segment is used to head, identify and specify a message.

DE's 0065, 0052, 0054, and 0051: Indicate that the message is an UNSM Purchase Order based on the D.01B directory under the control of the United Nations.

Example:

UNH+123456789+ORDERS:D:01B:UN:EAN010'

This is an order message from Eancom subset, D01B version. Related message number in the interchange is 123456789

(8)

ORDERS - APEX profile for suppliers

Segment:

BGM

Seq. No.: 4 Status: M Level: Max. Occ.: 01

Beginning of message

A segment by which the sender must uniquely identify the order by means of its name and number and when necessary its function.

Name: Description of segment: Beginning of message

EDIFACT Application

Name St Format User Fmt. Use / Comments

BGM

C002 Document/message name C M

1001 Document name code C an..3 M an..3 220 = Order

All references other than the document number DE1004 are in the RFF segment

1131 C N 3055 C N

1000 Document name C an..35 M an..35 ORDERS C106 Document/message identification C M

1004 Document identifier C an..35 M an..35 Order Number assigned by document sender. 1056 C N

1060 C N

1225 Message function code C an..3 M an..3 9 = Original

An original transmission of a purchase order.

4343 C N

Comment:

This segment is used to indicate the type and function of a message and to transmit the identifying number.

All references other than the document number DE 1004 are to be put in the RFF segment.

DE 1000 : Document name is "ORDERS" .

DE 1004: It is recommended that the length of the document number be restricted to a maximum of 17 characters. Theorder number is assigned by the sender.

DE 1225: The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. The following definition apply for the restricted code:

9 = Original - An original transmission of an inventory report.

Example:

BGM+220:::ORDERS+12345678+9'

(9)

ORDERS - APEX profile for suppliers

Segment:

DTM

Seq. No.: 5 Status: M Level: Max. Occ.: 14

Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order date.

Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order and, if no schedule is to be specified, the delivery date.

The Date/time/period segment within other Segment group should be used whenever the date/ time/period requires to be logically related to another specified data item. e.g. Payment due date is specified within the PAT Segment group.

Name: Description of segment: Date/time/period

EDIFACT Application

Name St Format User Fmt. Use / Comments

DTM

C507 Date/time/period M M 2005 Date or time or period function

code qualifier

M an..3 M an..3 137 = Document/message date/time 2 = Delivery date/time, requested 63 = Delivery date/time, latest 64 = Delivery date/time, earliest

2380 Date or time or period value C an..35 M an..35 Document/message date/time Delivery date/time, requested Delivery date/time, latest Delivery date/time, earliest 2379 Date or time or period format

code

C an..3 M an..3 102 = CCYYMMDD 203 = CCYYMMDDHHMM

Comment:

This segment is used to specify the document date, the delivery date, the earliest delivey date and the latest delivery date of the Order.

DE 2005: Identification of the 'Document/message date/time' (code value 137) is mandatory in an EANCOM message.

At least one of the 3 delivery date/time is mandatory. For EDI DTM+137 is used with DTM+2

For FAX DTM+137 is used with DTM+64 and DTM+63

Example:

(10)

ORDERS - APEX profile for suppliers

Segment:

FTX

Seq. No.: 9 Status: C Level: Max. Occ.: 11

Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer

exchanges such text will normally require the receiver to process this segment manually.

Name: Description of segment: Free text

EDIFACT Application

Name St Format User Fmt. Use / Comments

FTX

4451 Text subject code qualifier M an..3 M an..3 PUR = Purchasing information

4453 Free text function code C an..3 M an..3 1 = Text for subsequent use

C107 C N 4441 M N 1131 C N 3055 C N C108 Text literal C D

4440 Free text value M an..512 M an..512 Free text Comments 4440 C N 4440 C N 4440 C N 4440 C N 3453 C N 4447 C N Comment:

This conditional segment is used to provide free form or coded text information for the entire purchase order.

Example:

FTX+PUR+1++Confirmation of the august 23rd order done by phone'

(11)

ORDERS - APEX profile for suppliers

Group: SG1 Status: C Max. Occ.: 1 RFF

Segment:

RFF

Seq. No.: 10 Status: M Level: Max. Occ.: 11

Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

Name: Description of segment: Reference

EDIFACT Application

Name St Format User Fmt. Use / Comments

RFF

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 ACD = Additional reference number

1154 Reference identifier C an..70 M an..70 Buyer reference number 1156 C N

4000 C N 1060 C N

Comment:

This segment is used to allow the correlation of the ORDER with the APERAK message.

Example:

RFF+ACD:26862'

(12)

ORDERS - APEX profile for suppliers

Group: SG2 Status: C Max. Occ.: 99 NAD-SG3-SG5

Segment:

NAD

Seq. No.: 11 Status: M Level: Max. Occ.: 11

Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. Identification of the seller and buyer parties is mandatory for the order message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

Name: Description of segment: Name and address

EDIFACT Application

Name St Format User Fmt. Use / Comments

NAD

3035 Party function code qualifier M an..3 M an..3 BY = Buyer DP = Delivery party IV = Invoicee SU = Supplier

C082 Party identification details C C

3039 Party identifier M an..35 M an..35 Supplier GLN -Format n13 Internal supplier code 1131 C N

3055 Code list responsible agency code

C an..3 M an..3 9 = EAN (International Article Numbering association)

92 = Assigned by buyer or buyer's agent

C058 C N 3124 M N 3124 C N 3124 C N 3124 C N 3124 C N C080 Party name C C

3036 Party name M an..35 M an..35 Party identifier name 3036 C N 3036 C N 3036 C N 3036 C N 3045 C N C059 Street C C

3042 Street and number or post office box identifier

M an..35 M an..35 Party identifier address 3042 C N

3042 C N 3042 C N

3164 City name C an..35 C an..35 Party identifier City name C819 C N

3229 C N 1131 C N 3055 C N 3228 C N

(13)

ORDERS - APEX profile for suppliers

Segment:

NAD

Seq. No.: 11 Status: M Level: Max. Occ.: 11

Name and address

EDIFACT Application

Name St Format User Fmt. Use / Comments

3207 C N

Comment:

This segment is used to identify the trading partners involved in the Order process. Identification of the buyer and supplier of goods and services is mandatory using DE's 3035 and C082. Additionally, the invoicee and/or delivery party should be specified if different to the buyer.

The delivery address given in NAD at header level is the main delivery address for all line items.

NAD+DP will be followed by segment RFF+YC1 to identify the store code and the RFF+ACD to identify the Establishment code.

Example for DP qualifier :

NAD+DP+4607077429992::9++CARREFOUR MOSCOW+101 BOL NIKITSKAYA ULITSA:ADDITIONAL INFORMATION+MOSCOW++24024'

RFF+YC1:12987' RFF+ACD:01'

NAD+SU will be followed by segment RFF+VA to identify the VAT registration number and both segment CTA+IC and segment COM to identify the fax number.

First example for SU qualifier:

NAD+SU+4607077429992::9++SUPPLIER1 MOSCOU+24 BOL NIKITSKULITSA+MOSCOU++103009' RFF+VA:RU87765432'

CTA+IC'

COM+0033169479417:FX'

Second example for SU qualifier (without GLN) :

NAD+SU+0012345::92++SUPPLIER1 MOSCOU+24 BOL NIKITSKULITSA+MOSCOU++103009' RFF+VA:RU87765432'

CTA+IC'

COM+0033169479417:FX'

NAD+BY will be followed by segment RFF+SD to identify the Order section.

Example for BY qualifier : NAD+BY+4607077429994::9' RFF+SD:10'

Example:

NAD+SU+4607077429992::9++SUPPLIER1 MOSCOU+24 BOL NIKITSKAYA ULITSA+MOSCOU++103009'

(14)

ORDERS - APEX profile for suppliers

Group: SG2 Status: C Max. Occ.: 99 NAD-SG3-SG5

Group: SG3 Status: C Max. Occ.: 99 RFF

Segment:

RFF

Seq. No.: 12 Status: M Level: Max. Occ.: 21

Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

Name: Description of segment: Reference

EDIFACT Application

Name St Format User Fmt. Use / Comments

RFF

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 VA = VAT registration number ACD = Additional reference number

YC1 = Additional party identification (EAN Code) SD = Sales department number

1154 Reference identifier C an..70 M an..70 Supplier fiscal number Establishment code Internal store code Sales department number 1156 C N

4000 C N 1060 C N

Comment:

This segment is used to specify reference numbers related to the party specified in the previous NAD segment.

Example for store code : RFF+YC1:1298'

Example for sales department : RFF+SD:10'

Example for Establishment code : RFF+ACD:01'

Example:

RFF+VA:RU56225432'

(15)

ORDERS - APEX profile for suppliers

Group: SG2 Status: C Max. Occ.: 99 NAD-SG3-SG5

Group: SG5 Status: C Max. Occ.: 1 CTA-COM

This Group is used to specify the Contact information and Fax number when the ORDERS is sent by FAX. It must be associed with the Supplier (SU Qualifier) NAD segment

Segment:

CTA

Seq. No.: 13 Status: M Level: Max. Occ.: 21

Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

Name: Description of segment: Contact information

EDIFACT Application

Name St Format User Fmt. Use / Comments

CTA

3139 Contact function code C an..3 M an..3 IC = Information contact

C056 C N 3413 C N 3412 C N Comment: Example: CTA+IC'

(16)

ORDERS - APEX profile for suppliers

Group: SG2 Status: C Max. Occ.: 99 NAD-SG3-SG5

Group: SG5 Status: C Max. Occ.: 1 CTA-COM

This Group is used to specify the Contact information and Fax number when the ORDERS is sent by FAX. It must be associed with the Supplier (SU Qualifier) NAD segment

Segment:

COM

Seq. No.: 14 Status: C Level: Max. Occ.: 35

Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

Name: Description of segment: Communication contact

EDIFACT Application

Name St Format User Fmt. Use / Comments

COM

C076 Communication contact M M

3148 Communication address identifier M an..512 M an..512 Fax number 3155 Communication address code

qualifier

M an..3 M an..3 FX = Fax

Comment:

This Segment is used to specify the Fax number of the supplier

Example:

COM+0033169479417:FX'

(17)

ORDERS - APEX profile for suppliers

Group: SG7 Status: M Max. Occ.: 1 CUX

Segment:

CUX

Seq. No.: 20 Status: M Level: Max. Occ.: 11

Currencies

A segment identifying the currencies required in the order e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency.

Name: Description of segment: Currencies

EDIFACT Application

Name St Format User Fmt. Use / Comments

CUX

C504 Currency details C M

6347 Currency usage code qualifier M an..3 M an..3 2 = Reference currency

6345 Currency identification code C an..3 M an..3 ISO 4217 three alpha.

Examples: EUR – USD – RUB – RON 6343 Currency type code qualifier C an..3 M an..3 9 = Order currency

6348 C N C504 C N 6347 M N 6345 C N 6343 C N 6348 C N 5402 C N 6341 C N Comment:

This segment is used to specify currency information for the complete order.

Example:

CUX+2:RUB:9' CUX+2:RON:9’

Currency is RUB – Russian ruble Currency is RON – Romanian New Leu Etc…

(18)

ORDERS - APEX profile for suppliers

Group: SG28 Status: C Max. Occ.: 200000 LIN-IMD-QTY-SG32-SG34

Segment:

LIN

Seq. No.: 21 Status: M Level: Max. Occ.: 11

Line item

A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers e.g. Buyer product number, etc. can be specified within the following PIA segment.

Name: Description of segment: Line item

EDIFACT Application

Name St Format User Fmt. Use / Comments

LIN

1082 Line item identifier C an..6 M an..6 Application generated number of the count of the order lines.

1229 C N C212 Item number identification C M

7140 Item identifier C an..35 M an..35 Format n..14

GTIN - this is the number of the article being ordered.

7143 Item type identification code C an..3 M an..3 SRV = EAN.UCC Global Trade Item Number

1131 C N 3055 C N C829 C N 5495 C N 1082 C N 1222 C N 7083 C N Comment:

This segment is used to identify the item being ordered. Global Trade Item Numbers are mandatory in the LIN segment.

The detail section of the Purchase Order is formed by a repeating group of segments, always starting with the LIN segment.

Example:

LIN+1++4602345111115:SRV'

(19)

ORDERS - APEX profile for suppliers

Group: SG28 Status: C Max. Occ.: 200000 LIN-IMD-QTY-SG32-SG34

Segment:

IMD

Seq. No.: 22 Status: M Level: Max. Occ.: 299

Item description

A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

Name: Description of segment: Item description

EDIFACT Application

Name St Format User Fmt. Use / Comments

IMD

7077 Description format code C an..3 M an..3 F = Free-form

C272 Item characteristic C M

7081 Item characteristic code C an..3 M an..3 ANM = Article name (EAN Code)

1131 C N 3055 C N C273 Item description C M 7009 C N 1131 C N 3055 C N

7008 Item description C an..256 M an..256 Item description 7008 C N

3453 C N 7383 C N

Comment:

This segment is used to describe the current line item.

It is recommended that this segment only be used for coded descriptions. Data element 7008 in clear text should only be used when no product code is available or when free-form descriptions are required by trading partners.

Example:

IMD+F+ANM+:::white paper A4 format'

(20)

ORDERS - APEX profile for suppliers

Group: SG28 Status: C Max. Occ.: 200000 LIN-IMD-QTY-SG32-SG34

Segment:

QTY

Seq. No.: 23 Status: M Level: Max. Occ.: 299

Quantity

A segment identifying the product quantities e.g. ordered quantity.

Name: Description of segment: Quantity

EDIFACT Application

Name St Format User Fmt. Use / Comments

QTY

C186 Quantity details M M

6063 Quantity type code qualifier M an..3 M an..3 21 = Ordered quantity

59 = Number of consumer units in the traded unit

6060 Quantity M an..35 M an..35 Ordered quantity

Number of consumer units in the traded unit 6411 C N

Comment:

This segment is used to specify the total quantity ordered for the current line identified in the LIN segment.

Example: QTY+59:100'

There is 100 consumer unit in the traded unit

Example:

QTY+21:500'

(21)

ORDERS - APEX profile for suppliers

Group: SG28 Status: C Max. Occ.: 200000 LIN-IMD-QTY-SG32-SG34

Group: SG32 Status: C Max. Occ.: 25 PRI

Segment:

PRI

Seq. No.: 25 Status: M Level: Max. Occ.: 21

Price details

A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'.

Name: Description of segment: Price details

EDIFACT Application

Name St Format User Fmt. Use / Comments

PRI

C509 Price information C M

5125 Price code qualifier M an..3 M an..3 AAA = Calculation net

5118 Price amount C n..15 M n..15 Net unit price 5375 C N

5387 Price specification code C an..3 M an..3 NTP = Net unit price

5284 C N 6411 C N 5213 C N

Comment:

This segment is mandatory, it will precise the net unit price of the item identified in the LIN segment.

The calculation price detailed in the Purchase Order will always be the Net Unit Price, i.e., Gross Price + Charges - Allowances.

The currency code for this price can be found in the CUX segment at header level.

Example:

PRI+AAA:65.50::NTP'

(22)

ORDERS - APEX profile for suppliers

Group: SG28 Status: C Max. Occ.: 200000 LIN-IMD-QTY-SG32-SG34

Group: SG34 Status: C Max. Occ.: 99 PAC

Segment:

PAC

Seq. No.: 26 Status: M Level: Max. Occ.: 21

Package

A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type.

Name: Description of segment: Package

EDIFACT Application

Name St Format User Fmt. Use / Comments

PAC

7224 Package quantity C n..8 M n..8 Number of packages for ordered item C531 C N

7075 C N 7233 C N 7073 C N C202 Package type C C

7065 Package type description code C an..17 C an..17 CT = Carton PX = Pallet 1131 C N 3055 C N 7064 C N C402 C N 7077 M N 7064 M N 7143 C N 7064 C N 7143 C N C532 C N 8395 C N 8393 C N Comment:

A segment specifying the number of packages and the physical type of despatch unit for the line item such as pallet or carton.

Example:

PAC+100++CT'

(23)

ORDERS - APEX profile for suppliers

Segment:

UNS

Seq. No.: 27 Status: M Level: Max. Occ.: 01

Section control

A service segment placed at the start of the summary section to avoid segment collision.

Name: Description of segment: Section control

EDIFACT Application

Name St Format User Fmt. Use / Comments

UNS

0081 Section identification M a1 M a1 S = Detail/summary section separation

Comment:

This segment is used to separate the detail and summary sections of the message.

Example:

UNS+S'

(24)

ORDERS - APEX profile for suppliers

Segment:

CNT

Seq. No.: 28 Status: C Level: Max. Occ.: 110

Control total

A segment by which control totals may be provided by the sender for checking by the receiver.

Name: Description of segment: Control total

EDIFACT Application

Name St Format User Fmt. Use / Comments

CNT

C270 Control M M

6069 Control total type code qualifier M an..3 M an..3 2 = Number of line items in message

6066 Control total value M n..18 M n..18 Number of line items in message 6411 C N

Comment:

This segment is used to provide message control totals.

Example:

CNT+2:1'

(25)

ORDERS - APEX profile for suppliers

Segment:

UNT

Seq. No.: 29 Status: M Level: Max. Occ.: 01

Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

Name: Description of segment: Message trailer

EDIFACT Application

Name St Format User Fmt. Use / Comments

UNT

0074 Number of segments in the message

M n..6 M n..6 The total number of segments in the message is detailed here.

0062 Message reference number M an..14 M an..14 The message reference number detailed here should

equal the one specified in the UNH segment.

Comment:

This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

Example:

UNT+27+123456789'

(26)

ORDERS - APEX profile for suppliers

Segment:

UNZ

Seq. No.: 30 Status: M Level: Max. Occ.: 01

Interchange trailer

To end and check the completeness of an interchange.

Name: Description of segment: Interchange trailer

EDIFACT Application

Name St Format User Fmt. Use / Comments

UNZ

0036 Interchange control count M n..6 M n..6 Number of messages in the interchange

0020 Interchange control reference M an..14 M an..14 Unique reference assigned by a sender to an interchange (for the related recipient)

Comment: Example:

UNZ+1+CAR000001'

(27)

ORDERS - APEX profile for suppliers

Example message

No. Tag

Example

01

UNA

UNA:+.? '

02

UNB

UNB+UNOD:3+4680001859997:14+ UNOD for Romania. Application reference is

4670001659017:14+080430:1446 SUPAPEXORV13MB

+CAR000001++SUPAPEXORV13MB++1+

+1'

03

UNH

UNH+123456789+ORDERS:D:01B:U This is an order message from Eancom subset,

N:EAN010'

D01B version. Related message number in the

interchange is 123456789

04

BGM

BGM+220:::ORDERS+12345678+9' The purchase order number "12345678" is the

original document

05

DTM

DTM+137:20080430:102'

06

DTM

DTM+2:20080501:102'

Delivery date/time requested

07

DTM

DTM+64:20080501:102'

Delivery date/time, earliest

08

DTM

DTM+63:20080503:102'

Delivery date/time, latest

09

FTX

FTX+PUR+1++Confirmation of t The comment "Confirmation of the august 23rd

he august 23rd order done by order done by phone" applies to the whole order

phone'

SG1

10

RFF

RFF+ACD:26862'

Buyer fax reference number is 26862

SG2

11

NAD

NAD+SU+4607077429992::9++SUP Supplier GLN is 4607077429992

PLIER1 MOSCOU+24 BOL NIKITSK

AYA ULITSA+MOSCOU++103009'

SG3

12

RFF

RFF+VA:RU56225432'

Supplier fiscal number is RU56225432

SG5

13

CTA

CTA+IC'

Information contact function code is "IC"

14

COM

COM+0033169479417:FX'

FAX number of the supplier is 0033169479417

SG2

15

NAD

NAD+DP+4607077429992::9++CAR Delivery party GLN is 4607077429992

REFOUR MOSCOW+101 BOL NIKITS

(28)

ORDERS - APEX profile for suppliers

Example message

No. Tag

Example

19

RFF

RFF+SD:10'

Sales department number is 10

SG7

20

CUX

CUX+2:RON:9'

Currency is RON – Romanian New Leu

SG28

21

LIN

LIN+1++4602345111115:SRV'

This segment identifed the first line of the Order

with the Item number 4602345111115

22

IMD

IMD+F+ANM+:::white paper A4 Description text of the Item

format'

23

QTY

QTY+21:500'

There is 500 Ordered quantity

24

QTY

QTY+59:100'

There is 100 consumer unit in the traded unit

SG32

25

PRI

PRI+AAA:65.50::NTP'

The item unit price is 65.50 RON

SG34

26

PAC

PAC+100++CT'

The number of despatch units (Carton) is 100

27

UNS

UNS+S'

Detail/summary section separation

28

CNT

CNT+2:1'

Number of line items in the message is 2

29

UNT

UNT+27+123456789'

The total number of segments in the message

is 18 for the Message reference number

12346789

30

UNZ

UNZ+1+CAR000001'

The number of messages in the interchange is

1

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