This data collection has been approved
by:-2013/2014
Data Fields and Definitions
Estates Returns Information Collection (ERIC)
The Review of Central Returns Steering Committee and Gateway
ROCR/OR/0042/011MAND
Ref. Unit 01 No. 01A No. 01B No. 01C No. 01D No. 01E No. 01F No. 01G No. 01H No. 01I No. 02 Yes/No 03 Yes/No Ref. Unit 01 %
02 Value of contracted out services £
Enter "yes" if the organisation has a Board Approved Estates Development Strategy, or equivalent, which is currently being implemented to improve the quality, efficiency and effectiveness of the estates and facilities services - otherwise enter "No".
Total number of sites that are being reported on that are Health Centres, Clinics, Ambulatory Diagnostic Centres, One Stop (including Primary Care) Centres, mobile units and Treatment Centres providing day case services only.
Definition
T02. Contracted Out Services
Non-Hospital (Patient)
Percentage of the total cost to provide hard FM(estates) and soft FM(hotel services), inclusive of equipment maintenance, PPM work, repairs, management and manpower resources contracted out to non-NHS independent sector companies under a legally binding agreement. Services provided by independent sector organisations under a PFI Agreement should be classed as contracted-out. Services provided by another NHS organisation under SLA using NHS staff should be classified as non-contracted out but relevant costs included in the total cost for the services. Services provided by NHS Property Services Ltd. should be classified as contracted out.
Percentage of hard FM (estates) and soft FM (hotel services) contracted out
Non in-patient facilities Long Stay Hospital
Definition
Total number of sites that are being reported on that are hospitals where the service delivered is mainly for long stay patients i.e. where patient stays are expected to be more than six months e.g. hospitals for the long-stay care of mentally ill, elderly or patients with learning difficulties.
Total number of sites that are being reported on that are hospitals providing multi-service functions, including single speciality, acute services, mental health and community services. Such sites must provide at least two differing service functions each with gross internal floor area representing more than 20% of the total gross internal site floor area for the whole site.
Total number of sites being reported on relevant to each category. The combined total should represent the total number of sites which the organisation occupies for the purposes of delivering its healthcare services, inclusive of premises owned by the organisation or as defined within the terms of a lease, Service Level Agreement, or tenancy agreement. Where sites are shared with other organisations the site type allocated should be that relevant to the function of the facilities being reported on by the occupying organisation, which may differ from the designation of the remainder of the site.
General Acute Hospital
Specialist Hospital
Short Term Non-Acute Hospital
Select YES if Adaptation Plan exist and have been approved by the Board. The plan will take into account an acknowledgement by the organisation of the risks presented by climate change to the continued functioning and performance of their healthcare service provision and will be in line with the NHS Operating Framework, NHS Contracts and NHS SDU Adaptation Guidance as part of Sustainable Development Management Plans (SDMPs)
http://www.sdu.nhs.uk/publications-resources/108/Adaptation-to-Climate-Change-for-Health-and-Social-Care-organisations/,
Plans should be based on the UK Climate Projections 2009 http://ukclimateprojections.defra.gov.uk/ and draw on relevant national and local evidence.
Advice and support is available from the NHS SDU,email [email protected] and the Environment Agency’s Climate Ready Support Service http://www.environment-agency.gov.uk/research/137557.aspx - http://www.sdu.nhs.uk/corporate-requirements/legal-requirements/adaptation.aspx
Field
Board approved Adaptation Plan
Total number of sites that provides an alternative to acute, general hospital care, nearer to people’s homes and responding to local need. The facilities providing this type of care are likely to serve populations less than 100,000 and not be equipped to handle emergency admissions on a 24/7 basis. They are likely to include inpatient care for older people, rehabilitation and maternity services, out-patient clinics and day care as well as minor injury and illness units and diagnostics and day surgery. Community hospital services are characterised by allowing direct access to GP’s and other local community staff.
Total number of sites that are being reported on that are administrative or other support service sites, ambulance stations including control centres, standby points and radio masts, education and training, and any other non-hospital site where patients are not treated or accommodated. Sites solely used for the provision of staff residential accommodation should be included.
Support Facilities
Total cost to provide hard FM (estates) and soft FM (hotel services), inclusive of equipment maintenance, EBME work, PPM work, repairs, management and manpower resources that have been contracted out to non-NHS independent sector companies under a legally binding agreement. Services provided by independent sector organisations operating under a PFI Agreement should be classed as contracted-out. Services provided by another NHS organisation under SLA using NHS staff should be classified as non-contracted out but relevant costs included in the total cost for the services. Services provided by NHS Property Services Ltd. should be classified as contracted out.
Estates Development Strategy Community Hospital
Multi-service Hospital
Total number of sites that are being reported on that are hospitals providing short term (less than six months), non-acute services including respite care, convalescence and rehabilitation.
Number of sites
Total number of sites that are being reported on that are nursing homes, residential care homes and group homes providing mainly long stay residential-type care. Hospices may be included in this category.
Total number of sites that are being reported on that are hospitals providing acute services. Such hospitals may provide non-acute or single speciality services from up to 20% of the gross internal floor area of the whole site without altering the classification. This would include Treatment Centres providing in-patient facilities.
T01. Organisation Profile
Field
Total number of sites that are being reported on that predominantly undertake a specialist function, inclusive of Radiotherapy, Dental Hospital, Maternity Hospital, Children’s Hospital, Oncology, Cardiology and Secure Unit for mental health.
Ref. Unit 01 £ 02 £ 03 £ 04 £ 05 £ 06 £ 07 £
08 Investment to reduce backlog maintenance £ Capital investment for improving existing buildings
Total grounds and gardens maintenance costs Total pay and non-pay cost for the maintenance of the organisations grounds and gardens. It includes labour costs for directly employed and contract staff including contract support costs, fees, material and pay element for Directors, senior mangers and all associated staff employed in the upkeep and maintenance of the grounds, gardens and external paths of the organisation site. Expenditure will also include costs relating to the employment of staff belonging to an external organisation (including PFI work). Cost of directly employed staff will be gross cost including all direct labour costs and on costs due to charge hands, supervisors, proportions of PTB/A&C staff time. Apply apportionment for staff who carry responsibility for several roles. [Subset of hard FM (estates) costs]
Total building and engineering maintenance costs
Total annual revenue cost to provide all soft FM (hotel services), excluding income. Include all materials and equipment necessary to provide the services together with costs associated with relevant Directors time, management, supervisors, trade staff and administrative support employed by the organisation and through contract or service level agreement with another organisation. The sum of the costs to provide hard FM (estates) and soft FM (hotel services) should be the total revenue expenditure (i.e. efm Cost of Occupancy) for the whole organisation.
Total hard FM (estates) costs
Total pay and non-pay cost for the provision of building and engineering maintenance services, to maintain the whole of the building fabric, sanitary ware, drainage, engineering infrastructure, systems and plant etc. both internally and externally to the buildings. Include labour and material costs for all directly employed and contract staff including contract support costs, fees, and any pay elements for Directors, senior managers associated in maintaining the organisations premises inclusive of fixed and portable engineering assets. Exclude costs associated with medical devices (except medical gas systems), pathology, microbiology diagnostic equipment, direct patient connected equipment, IT equipment and telecoms equipment and storage costs. Include all capital investment costs expended in support of the maintenance function but exclude all capital modernisation works involving adaptations, improvements and/or alterations including items that will be redefined as revenue to capital in the final accounts. Cost of directly employed staff will be gross cost including all direct labour costs and on costs due to chargehands, supervisors, proportions of PTB/A&C staff time. Apply apportionment for staff who carry responsibility for several roles. [Subset of hard FM (estates) costs]
Total amount of all capital (not revenue) invested by the organisation on equipment related to estates and facilities excluding any already included in T03_01 and T03_02 e.g. engineering plant. This should include Groups 1,2,3 as set out in Appendix 5 of the Management of Construction Projects section within the Capital Investment Manual. Capital equipment related to areas such as food production, laundry and cleaning should be included but not ICT unless it is specifically related to estates and facilities. Include relevant capital derived from all sources, inclusive of block capital allocations, External Financial Limit (EFL) allocations, donations, land purchases and private sector investment (PFI & LIFT). Where a capital investment scheme includes elements of new build, improving existing buildings and equipment then the costs attributable to each should be apportioned as accurately as possible between capital investment for new build, capital investment for improving existing buildings and capital investment for equipment. The sum of the costs to provide capital investment for new build, capital investment for improving existing buildings and capital investment for equipment should be the total capital investment for the whole organisation within the reporting year.
Capital investment for equipment
Total amount of all capital (not revenue) invested by the organisation for the modernisation of the organisations estate through new build facilities. This should include all capital invested in buildings, engineering plant and external works. Include relevant capital derived from all sources, inclusive of block capital allocations, External Financial Limit (EFL) allocations, donations, land purchases and private sector investment (PFI & LIFT). Where a capital investment scheme includes elements of new build, improving existing buildings and equipment then the costs attributable to each should be apportioned as accurately as possible between capital investment for new build, capital investment for improving existing buildings and capital investment for equipment. The sum of the costs to provide capital investment for new build, capital investment for improving existing buildings and capital investment for equipment should be the total capital investment for the whole organisation within the reporting year.
Definition
T03. Finance
Total amount invested in the organisations estate specifically to reduce backlog maintenance costs, inclusive of physical condition, fire safety and health & safety. Please note that this investment figure may not necessarily equal the actual cumulative reduction in backlog maintenance costs achieved during the reporting year. Where backlog maintenance costs have been reduced as part of general contract works, the figure to use is the amount of reduced backlog costs arising from the works. Where backlog maintenance costs have resulted from vacated or demolished buildings, the relevant cost will be those costs associated with the vacation/demolition works. Total annual revenue cost to provide all the hard FM (estates) services, excluding income. Include all materials and equipment necessary to provide the estates services together with costs associated with relevant Directors time, management, supervisors, trade staff and administrative support employed by the organisation and through contract or service level agreement with another organisation. The sum of the costs to provide hard FM (estates) and soft FM (sotel services) should be the total revenue expenditure (i.e. efm cost of occupancy) for the whole organisation.
Field
Total soft FM (hotel services) costs Capital investment for new build
Total amount of all capital (not revenue) invested by the organisation through improvements to the organisations existing estate. This should include all capital invested in the maintenance of existing buildings, including upgrading, redevelopment and refurbishment. Include relevant capital derived from all sources, inclusive of block capital allocations, External Financial Limit (EFL) allocations, donations, land purchases and private sector investment (PFI & LIFT). Where a capital investment scheme includes elements of new build, improving existing buildings and equipment then the costs attributable to each should be apportioned as accurately as possible between capital investment for new build, capital investment for improving existing buildings and capital investment for equipment. The sum of the costs to provide capital investment for new build, capital investment for improving existing buildings and capital Investment for cquipment should be the total capital investment for the whole organisation within the reporting year.
Ref. Unit 01 £ 02 Hectare 03 £ 04 Hectare Ref. Unit 01 WTE 02 WTE 03 WTE Ref. Unit 01 £ 02 No. 03 Miles 04 Miles 05 Yes/No Ref. Unit 01 No. 02 No. 03 No. 04 No. 05 No.
Land area sold
The total whole time equivalent (WTE) of non-clinical staff, employed by the organisation, either directly or through contract (e.g. PFI, out-sourced services) or service level agreement with another organisation, that enabled the organisation to carry out all of its hard FM (estates) functions during the reporting year. Includes all Directors time, management, supervisors, trade staff, administrative support staff. Exclude short term temporary contract staff employed to undertake building and upgrading work, and staff time spent working for other organisations.
Land area sold within the reporting year including the site footprint of any building(s). Forecast income from building and land sales
for the next financial year
Forecast gross income from sales of buildings and land for the forthcoming year. Overage or similar forecasts should also be included. Income from the sale of equipment should be excluded where it does not relate to estates & facilities. Income from the assignment (transfer) of leases or similar should be excluded. Field Definition
Income from building and land sales
Forecast land area to be sold for the next financial year
Land area that is forecast to be sold during the forthcoming year including the site footprint of any building(s).
Definition
Field
Does the organisation have a Board approved transport management plan developed in accordance with HTM 07-03 or a similar assessment framework.
The total whole time equivalent (WTE) of non-clinical staff, employed by the organisation, either directly or through contract (e.g. PFI, out-sourced services) or service level agreement with another organisation, that enabled the organisation to carry out all its soft FM (hotel services) function during the reporting year. Includes all Directors time, management, supervisors, trade staff, administrative support staff. Exclude short term temporary contract staff employed and staff time spent working for other organisations.
Total number of staff employed in relation to the soft FM (hotel services)function Total number of staff employed in relation to the hard FM (estates) function
Number of deaths resulting from fire(s) Number of people injured resulting from fire(s) Number of patients sustaining injuries during evacuation
Number of claims paid through the Healthcare Travel Costs Scheme
Gross total amount paid to patients and visitors through the Healthcare Travel Costs Scheme. Further information on the scheme can be found at http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsPolicyAndGuidance/DH_097374 (Not applicable to Ambulance Trusts).
False alarms
Definition
Total business mileage for the organisation. This should include all business mileage undertaken by all staff in their own, organisation owned or leased vehicles. This does not include public, patient transport mileage, volunteer services or emergency ambulance services mileage. This is a requirement for all organisations to report under the Government's Climate Change Act 2008, Carbon Budget commitment.
Patient transport mileage
T07. Fire Safety
T04. Building and Land Sales
Total number of deaths of patients, visitors and staff resulting from fire(s). Total number of staff employed
Field
Healthy transport plan Business mileage
Definition
Total number of claims paid through the Healthcare Travel Costs Scheme relating to the amount paid above. Further information on the scheme can be found at http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsPolicyAndGuidance/DH_097374 (Not applicable to Ambulance Trusts).
Field
Gross income received from sales of freehold buildings and land within the reporting year. Overage or similar from previous sales received within the reporting year should also be included. Income from the sale of equipment should be excluded where it does not relate to estates & facilities. Income from the assignment (transfer) of leases or similar should also be excluded.
Total number of false fire alarms recorded for the reporting period not normally reported under FIRECODE.
Total number of patients injured during evacuations, caused by fires or false alarms.
Total number of fires recorded as required by HTM 05-01: Managing healthcare fire safety. https://www.gov.uk/government/publications/managing-healthcare-fire-safety
T05. Staff
Total mileage of non-urgent patient transport services for the organisation. This should include all dedicated vehicles and leased vehicles used for patient transport, PTS services from other providers, and taxis where utilised for patient transfer. It should not include volunteer services or emergency ambulance services (Not applicable to Ambulance Trusts).
T06. Transport Services
Amount paid to patients and visitors through the Healthcare Travel Costs Scheme
The total authorised establishment of whole time equivalent staff for the reporting year, inclusive of clinical and non-clinical staff, employed by the organisation, either directly or through contract (e.g. PFI, out-sourced services) or service level agreement with another organisation, that enabled the organisation to carry out all its duties during the reporting year. Exclude very short term temporary contract staff employed to undertake building and upgrading work, and staff time spent working for other organisations. Includes all Directors time, management, supervisors, trade staff, administrative support staff, and staff associated with residential units.
Fires recorded
Ref. Unit 01 £ 02 WTE Ref. Unit 01 £ 02 No. 03 Returned to laundry % Field Name
Total pay and non-pay cost of cleaning services for the organisation. Include deep clean if applicable, labour, and material costs for all directly employed and contract staff including contract support costs, fees, equipment, consumables, uniform costs, and any pay elements for Directors, senior managers associated in cleaning the organisations premises. Exclude the cost of provision of any cleaning services to tenants, leased-out property and other organisations. Include the relevant portion of Housekeeper costs associated with cleaning services. [Subset of soft FM (hotel services)costs]
Definition
Percentage of linen pieces returned to the laundry as unfit for use, i.e. insufficiently clean, torn or damaged. Number of cleaning staff
Total pay and non-pay costs paid by the organisation in relation to the provision of laundry and linen services. It includes all labour and materials, fees, contract support costs, portering, uniforms, equipment maintenance and renewal, and consumables, associated with directly employed and contracted out staff that provide the service. Include also disposables, transport, collection and distribution to the point of use and replacement and repairs. Exclude the cost of providing laundry and linen services to other organisations (see apportionment rules) and personnel linen and laundry services undertaken by clients/patients. [Subset of soft FM (hotel services)]
T09. Laundry & Linen
Pieces per annum Field
T08. Cleanliness
Definition
Total annual number of laundry and linen pieces, including disposables, used by the organisation but excluding any laundered or provided for other organisations. Exclude items provided to other organisations and personnel linen and laundry services provided by clients/patients.
Whole Time Equivalent (WTE) of all staff (directly employed and contracted out staff), undertaking cleaning work for the organisation site. Exclude managers, administrative and supervisory staff who do not physically carry out the cleaning function. [Subset of total number of staff employed in relation to the soft FM (hotel services) function]
Cleaning services costs
Ref. Unit 01 M2 02 M2 03 % 04 M3 05 M2 06 Hectare 07 M2 08 M2 Ref. Unit 01 % 02 % 03 % 04 No. 05 No. 06 No. 07 No.
Patient occupied floor area
Number of available beds that are single bedrooms provided for patient use which do not have en-suite facilities (Not applicable to Ambulance Trusts).
Number of available beds that are single bedrooms provided for patient use which have en-suite facilities. An en-suite facility can include a WC and wash handbasin only or a WC with shower/bath and wash handbasin (Not applicable to Ambulance Trusts).
Annual average daily number of patient beds available, in wards staffed and open over night (i.e. 24 hours). This is the number of beds on site available for patients at midnight and is derived from the KH03 bed day figure converted to an average daily number by dividing the total number of available beds by the number of days in the year. Published data can be found at http://www.england.nhs.uk/statistics/statistical-work-areas/bed-availability-and-occupancy (Not applicable to Ambulance Trusts). The gross internal floor area within the boundary of all departments which are not accessible to patients, inclusive of administration offices, laboratories, industrial processes, plant rooms, operational support areas and amenity areas. Exclude both external car parking areas and multi-storey car parking areas. This figure plus the total patient occupied area and main circulation areas should equal the total occupied floor area for the site. Excludes leased out areas.
Percentage of occupied floor area where space utilisation is classified as being either "empty" or "under-used" as defined in Estatecode and Developing an Estate Strategy documents.
Gross internal site floor area
Available beds
Occupied beds
S02. Function and Space
Percentage of occupied floor area that is below Estatecode Condition B for functional suitability (i.e. below an acceptable standard, or unacceptable in its present condition, or so below standard that nothing but a total rebuild will suffice).
Total physical site land area operated by the organisation which is either owned or as defined within the terms of a lease, license, Service Level Agreement or tenancy agreement operated by the organisation. The units of entry are hectares to a maximum of four decimal places. The land area quoted should be inclusive of the building footprint. For information, one hectare equals 10,000m2
Single bedrooms for patients with en-suite facilities
Single bedrooms for patients without en-suite facilities
Not functionally suitable - patient occupied floor area
Total gross internal floor area which is heated multiplied by the height between the floor surface and the room ceiling minus the floor area covered by internal walls and partitions (taken as 6%).
Occupied floor area
Non-patient occupied floor area
Total internal floor area within the boundary of all departments which provides patient care and where patients are exposed to risk (e.g. Wards, OPD, A&E, Theatres, ITU, SCBU, CCU, Day Surgery, Radiology, Clinics etc.) All facilities such as offices, toilets, dining rooms, and circulation spaces within the boundary of the relevant department should be included but common circulation spaces (e.g. hospital street, visitors toilets, main entrance reception/waiting, stairways etc.) outside the boundary of the department should be excluded. Exclude both external car parking areas and multi-storey car parking areas. This figure plus the total non-patient occupied area and main circulation areas should equal the total occupied floor area for the site. Excludes leased-out and licensed-out areas (Not applicable to Ambulance Trusts). Site land area
Total ground floor area of all buildings or premises or part therein occupied and unoccupied which is operated by the organisation nand is either owned or as is defined within the terms of a lease, license, service level agreement, or tenancy agreement operated by the organisation. Enclosed communication routes or walkways that are covered but open to the elements should be included, however, building overhangs above ground level should be excluded. Also excludes leased-out and licensed-out areas.
Percentage of patient occupied floor area that is below Estatecode Condition B for functional suitability (i.e. below an acceptable standard, or unacceptable in its present condition, or so below standard that nothing but a total rebuild will suffice). (Not applicable to Ambulance Trusts)
Un-utilised space
Definition Not functionally suitable - occupied floor area
Field
Definition
Percentage of the total reported occupied floor area which relates to NHS owned property (on the trust balance sheet as an NHS asset) - the remainder of the occupied floor area being within leased or non-NHS estate property.
Total internal floor area of all buildings or premises or part therein which are in operational use and required for the purpose of delivering the function/activities of the organisation (i.e. occupied by the organisation), and either owned or as defined within the terms of a lease, license, service level agreement or tenancy agreement operated by the organisation. Include leased-in areas, industrial process areas, embedded education and training facilities and university accommodation which are occupied. Measured as for the gross internal floor area, inclusive of plant rooms, and circulation spaces, but excluding areas which are not required for operational purposes (i.e. non-occupied areas and not in use). Excludes leased-out and licensed-out areas. The total non-occupied floor area and occupied floor area should equal the gross internal floor area. PLEASE NOTE FROM 2013/14 EXCLUDE MULTI-STOREY CAR PARKS.
NHS estate occupied floor area Field
Annual average daily number of occupied patient beds, in wards staffed and open over night (i.e. 24 hours). This is the number of beds occupied by patients at midnight as defined in the KH03 returns. Published data can be found at http://www.england.nhs.uk/statistics/statistical-work-areas/bed-availability-and-occupancy/ (Not applicable to Ambulance Trusts).
S01. Areas
Site heated volume Site footprint
Total internal floor area of all buildings including temporary buildings, premises or part therein, occupied or non-occupied, which constitute the site either owned or as defined within the terms of a lease, service level agreement, or tenancy agreement operated by the organisation. Includes embedded education, training facilities, university accommodation and areas temporarily in the possession of building contractors. Excludes any leased-out areas. This figure is the sum of occupied and non-occupied floor areas.
Ref. Unit 01A % 01B % 01C % 01D % 01E % 01F % 01G % 01H % Ref. Unit 01 £ 02 £ 03 £ 04 £ 05 £ Ref. Unit 01 No. 02 kW 03 kWh 04 kWh 05 kWh 06 kWh 07 kWh S03. Age Profile
Total fossil energy input to the CHP system/s
Amount of surplus thermal energy in kWh produced by the organisation site from CHP plant which is supplied to a utility supplier or another organisation site. Please note that the imported energy provided to other organisations completing an ERIC return should include this in the relevant energy local field.
Percentage of the total gross internal area (GIA) of all buildings occupied by the Organisation, irrespective of ownership. % of GIA associated with all buildings occupied by the Organisation that were constructed between 1995 – 2004.
Total exported electricity
Total thermal energy output of the CHP system/s
2005 to present
Total electrical energy output of the CHP system/s
How many CHP units operate on the site
Record the total annual fossil energy supplied from regional and/or local sources to the CHP plant. Number of individual engine/generator sets on site providing the CHP Facilities.
Record total electrical energy output, inclusive of exported electricity.
Amount of surplus electricity in kWh produced by the organisation site from CHP plant which is supplied to a utility supplier or another organisation site. Please note that the imported energy provided to other organisations completing an ERIC return should include this in their electricity consumed - local field.
Record total useful thermal energy output, inclusive of exported thermal energy.
Total full load electrical output of the CHP generator. This should be the full load rating as stipulated on the nameplate of the generator irrespective of whether the CHP unit provides energy to a number of other users. Please note that the apportionment rules do not apply to this field.
Total exported thermal energy Field
% of GIA associated with all buildings occupied by the Organisation that were constructed between 1948 – 1954.
Field
% of GIA associated with all buildings occupied by the Organisation that were constructed before 1948.
Total sum (not the sum intended to be expended in the reporting year) attributable to all assets associated with property occupied by the organisation, irrespective of ownership, that are below condition B in respect of physical condition, fire safety and statutory safety condition, that have been assessed as at low risk, namely, that where repairs/replacement require to be addressed through agreed maintenance programmes or included in the later years of your estate strategy. The sum of low, moderate, significant and high risk backlog will be the total backlog cost for the organisation or site being reported on.
Total sum (not the sum intended to be expended in the reporting year) attributable to all assets associated with property occupied by the organisation, irrespective of ownership, that are below condition B in respect of physical condition, fire safety and statutory safety condition, that have been assessed as at significant risk, namely, that where repairs/replacement require priority management and expenditure in the short term so as not to cause undue concern to statutory enforcement bodies or risk to healthcare delivery or safety. The sum of low, moderate, significant and high risk backlog will be the total backlog cost for the organisation or site being reported on. Cost to eradicate moderate risk backlog
Cost to eradicate high risk backlog 1948 to 1954
Total full load rating of the CHP electrical generator plant
Cost to eradicate low risk backlog
The sum of all risk adjusted backlog costs for each building/block and external area relating to property occupied by the organisation, irrespective of ownership. This should be calculated using the formula and methodology defined within the document "A risk-based methodology for establishing and managing backlog".
Definition Cost to eradicate significant risk backlog
S05 - CHP (Combined Heat & Power) - If more than one CHP unit is installed on site, then provide the total for ALL CHP's NOT individually reported
Risk adjusted backlog
Total sum (not the sum intended to be expended in the reporting year) attributable to all assets associated with property occupied by the organisation, irrespective of ownership, that are below condition B in respect of physical condition, fire safety and statutory safety condition, that have been assessed as at moderate risk, namely, that where repairs/replacement require effective management and expenditure in the medium term through close monitoring so as not to cause undue concern to statutory enforcement bodies or risk to healthcare delivery or safety. The sum of low, moderate, significant and high risk backlog will be the total backlog cost for the organisation or site being reported on.
% of GIA associated with all buildings occupied by the Organisation that were constructed between 1975 – 1984. 1995 to 2004
Field
Age profile by built date
% of GIA associated with all buildings occupied by the Organisation that were constructed between 1955 – 1964. 1985 to 1994
1975 to 1984
% of GIA associated with all buildings occupied by the Organisation that were constructed between 1965 – 1974. % of GIA associated with all buildings occupied by the Organisation that were constructed during and from the year 2005.
Total sum (not the sum intended to be expended in the reporting year) attributable to all assets associated with property occupied by the organisation, irrespective of ownership, that are below condition B in respect of physical condition, fire safety and statutory safety condition, and have been assessed as at high risk, namely, that where repairs/replacement must be addressed with urgent priority in order to prevent catastrophic failure, major disruption to clinical services or deficiencies in safety liable to cause serious injury and/or prosecution. The sum of low, moderate, significant and high risk backlog will be the total backlog cost for the organisation or site being reported on.
1965 to 1974
pre 1948
S04. Quality of Buildings
Definition Definition
% of GIA associated with all buildings occupied by the Organisation that were constructed between 1985 – 1994
Ref. Unit 01 kWh 02 kWh 03 kWh 04 kWh 05 kWh 06 kWh 07 kWh 08 kWh 09 kWh 10 £
Total annual amount of energy in KWh's used by the organisation site which has been supplied by an organisation other than Regional/National supplier sources. (E.g. a neighbouring organisation supplying electricity to the site from their central distribution system.) Electricity consumed within leased areas from another organisation shouild be classed as provided by the Regional/National supplier unless the host organisation confirms that it has been generated locally. Exclude energy derived from an eligible renewable energy source.
Coal consumed - utility Electricity consumed - utility
Oil consumed - utility Name
Total annual amount of energy in KWh's used by the organisation site which has been supplied by an organisation other than Regional/National supplier sources. (E.g. a neighbouring organisation supplying steam to the site from their incinerator or central boiler plant and distribution system). Exclude energy derived from an eligible renewable energy source.
Total energy cost (all energy supplies) Steam consumed - local
Total annual amount of energy used in KWh's by the organisation site supplied by the national /regional gas supplier, including LPG, net of any energy that may have been supplied by the organisation to other sites. Include energy used to feed CHP plant associated with the site, and energy used by the organisation site for processing purposes (e.g. laundry, CSD). In cases where the organisation site includes an on-site central processing unit(s) which serves more than one organisation site, the input energy to this unit should be apportioned in accordance with the percentage output used by the organisation for its own purposes. (E.g. if the organisation uses 30% of the processing unit output then the figure included should be 30% of the total amount of energy supplied to the processing unit.) Exclude energy derived from an eligible renewable energy source.
Total annual amount of energy used in KWh's by the organisation site supplied by the national /regional oil supplier, net of any energy that may have been supplied by the organisation to other sites. Include energy used to feed CHP plant associated with the site, and energy used by the organisation site for processing purposes (e.g. laundry, CSD). In cases where the organisation site includes an on-site central processing unit(s) which serves more than one organisation site, the input energy to this unit should be apportioned in accordance with the percentage output used by the organisation for its own purposes. (E.g. if the organisation uses 30% of the processing unit output then the figure included should be 30% of the total amount of energy supplied to the processing unit.) Exclude energy derived from an eligible renewable energy source.
Electricity consumed - local
Total annual amount of energy used in KWh's by the organisation site supplied by the national /regional coal supplier, net of any energy that may have been supplied by the organisation to other sites. Include energy used to feed CHP plant associated with the site, and energy used by the organisation site for processing purposes (e.g. laundry, CSD). In cases where the organisation site includes an on-site central processing unit(s) which serves more than one organisation site, the input energy to this unit should be apportioned in accordance with the percentage output used by the organisation for its own purposes. (E.g. if the organisation uses 30% of the processing unit output then the figure included should be 30% of the total amount of energy supplied to the processing unit.) Exclude energy derived from an eligible renewable energy source.
Gas consumed - utility
Total annual amount of non-fossil energy in KWh's used by the organisation site for combustion (e.g. heating boilers) which has been supplied from an eligible renewable energy supply source as defined in Protocol A3 of DEFRA "Guidelines for the Measurement and Reporting of Emissions by Direct Participants in the UK Emissions Trading Scheme" (e.g. biomass, sewage gas, etc.) Such energy to be exempt from the Climate Change Levy (CCL), which is evidenced by a Levy Exemption Certificate that confirms that electricity generated from qualifying renewable sources are exempt from the Levy. The sum of the utility, local and renewable fossil and non-fossil energy figures reported will be the total 'intake' fossil and non-fossil energy delivered to the site.
Non-fossil fuel consumed - renewable Electricity consumed - renewable Hot water consumed - local
Total annual amount of electrical energy in KWh's used by the organisation site which has been supplied from an eligible renewable energy supply source as defined in Protocol A3 of DEFRA "Guidelines for the Measurement and Reporting of Emissions by Direct Participants in the UK Emissions Trading Scheme" (e.g. wind energy, etc.) Such energy to be exempt from the Climate Change Levy (CCL), which is evidenced by a Levy Exemption Certificate that confirms that electricity generated from qualifying renewable sources are exempt from the Levy . The sum of the utility, local and renewable electrical energy figures reported will be the total 'intake' electrical energy delivered to the site.
Total annual amount of energy in KWh's used by the organisation site which has been supplied by an organisation other than Regional/National supplier sources. (E.g. a neighbouring organisation supplying hot water to the site from their main distribution system.) Exclude energy derived from an eligible renewable energy source.
Total annual cost of energy consumed by the organisation site, inclusive of electricity, gas, oil, and coal from whatever source (e.g. utility supplier, local source, renewable source etc.), net of any costs that are charged to other organisations for which the organisation provides energy (see apportionment rules).
S06. Energy
Total annual amount of energy used in KWh's by the organisation site supplied by the national / regional electricity supplier, net of any energy that may have been supplied by the organisation to other sites. Include energy used to feed CHP plant associated with the site, and energy used by the organisation site for processing purposes (e.g. laundry, CSD). In cases where the organisation site includes an on-site central processing unit(s) which serves more than one organisation site, the input energy to this unit should be apportioned in accordance with the percentage output used by the organisation for its own purposes. (E.g. if the organisation uses 30% of the processing unit output then the figure included should be 30% of the total amount of energy supplied to the processing unit). Exclude energy derived from an eligible renewable energy source.
Ref. Units 01 M3 02 £ Ref. Units 01 £ 02 Tonnes 03 Tonnes 04 Tonnes 05 Tonnes 06 Tonnes 07 Tonnes 08 Tonnes 09 £
Water & sewage cost
Definition
S07. Water Services
Waste recycling, recovery and preparing for re-use cost
Total cost of disposal of the organisations recycled, recovery and preparing for re-use waste. Include all waste transfer and transport costs. The cost should not include on site collection and handling costs associated with bringing waste from wards and departments to a central collection point but should include costs for on-site storage and preparation (e.g. compacting) undertaken by the organisation in readiness for waste collection.
Total annual weight in tonnes of waste that has been produced by the organisation site and disposed of under the Waste Electrical and Electronic Equipment (WEEE) regulations.
Waste recycling volume
Preparing for re-use volume Total annual weight, in tonnes, of waste that has been produced by the organisation site and cleaned, repaired, refurbished with regard to whole items or spare parts. The weight should be consistently based on the source waste type e.g. landfill. See the document "Guidance on applying the Waste Hierarchy” for more details. http://www.defra.gov.uk/publications/2011/06/15/pb13530-waste-hierarchy-guidance/
Other recovery volume Total annual weight, in tonnes, of waste that has been produced by the organisation site and recovered otherwise. ‘Recovery’ means any operation the principal result of which is waste serving a useful purpose by replacing other materials which would otherwise have been used to fulfil a particular function, or waste being prepared to fulfil that function, in the plant or in the wider economy. It includes anaerobic digestion, incineration with energy recovery, gasification and pyrolysis which produce energy (fuels, heat and power) and materials from waste; some backfilling. The weight should be consistently based on the source waste type, e.g. landfill. The DEFRA section of GOV.UK provides more information on the applying the Waste Hierarchy see http://www.defra.gov.uk/environment/waste/legislation/waste-hierarchy/ for more details. Total weight of waste that was recovered/recycled by the organisation. Turning waste into a new substance or product. Includes composting if it meets quality protocols Please note, this figure will be used in support of the objectives sett out in “Government Review of Waste Policy in England 2011”
http://www.defra.gov.uk/publications/2011/06/14/pb13540-waste-review/ Total waste cost
Landfill disposal waste weight Total annual weight, in tonnes, of waste that has been produced by the organisation site and disposed of at licensed Landfill sites including all waste disposed of by building contractors. There are principally three types of licensed sites, as follows:-
Non-hazardous (e.g. for black bag or domestic type waste). Waste electrical and electronic equipment
(WEEE) weight
Non burn treatment (alternative treatment plant) disposal waste weight
Total annual weight in tonnes of waste that has been produced by the organisation site and disposed of using No Burn Treatment (Alternative Treatment Plant) techniques that operate at temperatures less than 1000 degree Celsius. There are a broad range of methodologies in use, however, this will include principally the following three main
types:-Heat (e.g. autoclaves, steam auger, dry heat disinfection, microwaves).
Chemical (e.g. sodium hypochlorite, chlorine dioxide, quaternary ammonium compounds, peracetic acid).
Irradiation (e.g. gamma irradiation).
Please note that where the waste is determined by volume an assessment will be required to convert to weight in tonnes. (e.g. average weight of bag x number of bags per annum). In the absence of more accurate figures, typical ratio's of 10 Cu.m of bin volume = approx. 1 Tonne of waste.
Total annual weight in tonnes of waste that has been produced by the organisation site and disposed of using high temperature techniques, including incineration (850-1100 degree Celsius), pyrolysis (545-1000 degree Celsius ), plasma technology (1300-1700 degree Celsius) and gasification. Please note that where the waste is determined by volume an assessment will be required to convert to weight in tonnes. (e.g. average weight of bag x number of bags per annum). In the absence of more accurate figures, typical ratios of 10 Cu.m of bin volume = approx. 1 Tonne of waste.
Total cost of disposal of all waste, inclusive of that disposed of by means of High Temperature, Non Burn Treatment (Alternative Treatment Plant), WEEE, Landfill and recycled/recovered waste. For off-site disposal, include all waste transfer and transport costs. The cost should NOT include on site collection and handling costs associated with bringing waste from wards and departments to a central collection point but should INCLUDE costs for on-site storage and preparation undertaken by the organisation in readiness for waste collection.
High temperature disposal waste weight
Water volume Amount of water used in cubic metres for the organisation supplied by the national/regional supplier or locally from another organisation (e.g. NHS Trust). Include water supplied from a ‘borehole’. Water to on-site central processing unit(s) (e.g. laundry) should be apportioned in accordance with the percentage output used by the organisation for its own purposes. (E.g. if the NHS Trust uses 30% of the processing unit output then the figure used should be 30% of the total amount of water supplied to the processing unit.)
Field
Total cost of metered water consumed inclusive of operational costs and bore hole maintenance together with billed amounts and water rates. Water costs associated with on-site central processing unit(s) (e.g. laundry) should be apportioned in accordance with the percentage output used by the NHS Trust for its own purposes. (E.g. if the NHS Trusts uses 30% of the processing unit output then the figure used should be 30% of the total cost of water supplied to the processing unit). Includes water and sewage costs associated with non-metered premises and surface water highways and drainage charges.
Field
Definition
Ref. Unit 01 Yes/No 02 No. 03 No. 04 No. 05 No. 06 £ 07 £ 08 Yes/No Ref. Unit 01 £ 02 % 03 No. 04 £ Field Definition
Do you charge for disabled parking Does the organisation charge for the use of any designated disabled parking spaces at this site (Not applicable to Ambulance Trusts).
Average charge per hour levied on staff members for parking within the organisational grounds (including pro-rata charge made for parking permits). In cases where a daily, weekly or monthly cost is charged then the costs should be apportioned based on a 12 hour day for comparison purposes. For example, a charge of £2.40 per day would be divided by 12 to provide an hourly rate of £0.20.
Designated car parking spaces available for use by staff within the organisation's grounds, inclusive of relevant disabled parking spaces.
S10. Food
Average fee charged per hour for staff parking Average fee charged per hour for patient/visitor parking
S09. Car Parking
Field
Total parking spaces available
Designated parking spaces available for staff Designated parking spaces available for patients/visitors
Designated car parking spaces available for use by patients and visitors within the organisation's grounds, inclusive of relevant disabled parking spaces. Designated disabled parking spaces Designated car parking spaces available within the organisation's grounds for disabled patients/visitors and staff.
Total gross pay and non-pay costs for the provision of in-patient services. Total provisions costs including food, beverages, special diets and ward provisions such as bread, milk, coffee. Excluding parental and enteral feeding, baby milk and nutritional supplements such as sip feeds. Include total gross labour costs for the in-patient catering service, employers national insurance contributions, bonus & overtime payments for all staff employed, including food production, service staff, general assistants, generic workers, staff employed to regenerate food at ward level & agency costs incurred to deliver the catering service to in-patients. Make an apportionment for staff that carry out tasks between patient & non-patient areas. Exclude the costs for the distribution and collection of patient meals and direct [ward] issues to patient areas. [Subset of T03:03] (Not applicable to Ambulance Trusts).
Gross cost of in-patient services
For plated meal systems, this is the number (calculated over the full menu cycle or 7 days where no menu cycle is used), of unserved in-patient meals remaining at the end of the meals service period expressed as a percentage of the total number of meals provided and available at the commencement of the meal service period. For bulk systems use an apportionment of remaining meals based on visual inspection (Not applicable to Ambulance Trusts).
Average charge per hour levied on patients and visitors for parking within the organisation's grounds for a 3 hour period. For aggregated sites, the figure entered should be that of the hospital site with the highest charge. Information and advice on operating commercial car parking schemes on NHS sites can be found at
http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsPolicyAndGuidance/DH_062857 (Not applicable to Ambulance Trusts).
Cost of feeding one in-patient per day (patient meal day)
The average daily cost for the provision of all meals and beverages fed to one in-patient per day. The cost should include all pay and non-pay, including provisions, ward issues, disposables, equipment and its maintenance. Please note this is NOT the average cost for a single meal but for ALL meals and beverages delivered to the patients in one day (Not applicable to Ambulance Trusts).
Ward food wastage - unserved meals
Total in-patient main meals requested Total in-patient meals ordered from wards and departments. An in-patient meal is defined as either a breakfast, midday or evening meal order (or any substitute or alternative for any such meals) received from an in-patient (wards and departments) or the number of similar meals provided to wards and departments as an estimate of need where order systems are not in use (Not applicable to Ambulance Trusts).
Total number of car parking spaces available for use within the organisation's grounds. This should be the combined total number of disabled, patients, visitors and staff parking places for all of the organisation's occupied sites. Exclude residential parking.
Definition
Patient/visitor concession scheme provided Do you have a scheme to provide concessionary/reduced car parking costs for regular or frequent patients/visitors at this site(s). The Concession provided should be as stated in “Income Generation Car Parking Charges ~ Best Practice For Implementation” This should include where parking is out-sourced including for PFI schemes (Not applicable to Ambulance Trusts).
