/// REISSWOLF Our Service for your Records

/// REISSWOLF

Our Service

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// / REISS W OLF Our Ser vice f or y our Recor ds

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Records Management become more important

The data volume in companies, organizations and public authorities is growing faster and disproportionately – due to this development, the storage capacities reach their limits, human resources are tied up by atypical activities and important information becomes harder to retrie-ve. The rapid technological development as well as the increasingly complex requirements regarding data protec-tion (keyword: individual responsibility) also contribute to overstrain human, space and time resources or even to exhaust them completely. Furthermore, there are costs incurring for security (fire alarm systems, video surveil-lance, burglar alarm systems) and also for the protection of documents.

Developing resources for the customer

We at REISSWOLF counter the rapidly growing require-ments concerning the administration of docurequire-ments and data management with our strategically built Records Management Solutions, so that our customers can focus their resources on their main business.

/// Our Service

for your Records

Economically efficient management

of sensitive data

The REISSWOLF Group guarantees highly secure external archiving according to international standards. Whether it is archiving new data, research, administration, main-tenance or confidential destruction after expiry of the records retention period – REISSWOLF offers highly stan-dardized full service from one source for an economically efficient archive.

The REISSWOLF Records Management

Solutions is …

/// demand-oriented /// efficient /// practice-proven /// revision-safe /// reliable /// highly standardized /// highly secure

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… a maximum degree of security.

/// Fire alarm systems and integral fire protection concepts /// Burglar alarm systems

/// Access control

/// Video surveillance with digital event-related recording /// Password- and firewall protected databases

with daily back-ups

/// Easy retrieval of archived data by excellent indexing /// Logging of all operations

/// Legally obligated employees

/// Periodic internal revisions and external audits

… distinct flexibility.

/// Individual solutions and support for first records migration /// Customer-optimized indexing of inventories

/// Custom-tailored search forms within the database /// Quick access according to service level agreements /// Physical or digital delivery of requested files

/// REISSWOLF

Physical Records Management Solutions stand for …

… state-of-the-art technique.

/// Specifically developed archiving software RWAS /// Barcode-based archive management

/// “Scan-on-demand“

/// WEB 2.0 customer online access to records

… efficiency

/// Optimal space utilization in centralized archive facilities /// Labor and insurance costs as well as costs for

fire protection and occupational safety are lowered

/// Investments in storage techniques and warehouses

are avoided

/// Requirements towards professional archiving are met /// Price stability

/// Calculable costs /// Expiry management

/// Focusing on core competences

/// REISSWOLF offers:

highly standardized

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// / REISS W OLF Our Ser vice f or y our Recor ds

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/// REISSWOLF Records Management Solutions:

We take care of your records,

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The archiving software RWAS, specifically developed for the REISSWOLF standards, allows a perfect overview and orga-nization of the archived records . Besides a high increase of efficiency, RWAS also conduces to data security. Each activity as well as each change in the archive is recorded automatically and is retraceable at all times. Beyond that, the electronic archiving system RWAS provides a flexible internet interface for direct customer access.

/// RWAS –

REISSWOLF archiving software

RWAS features

/// Easy to use interface for the customer,

password protected, WEB 2.0 based (no software installation required)

/// Permanent digital access and control for the customer /// Point-and-click request of records

/// Permanent overview of all records retention periods /// Mirrored server, redundant database,

thus high availability

/// External data back-up on a daily basis /// Realtime database

/// Flexible archive indexing /// Statistics

/// Online records capturing with spine label printing

/// REISSWOLF Records Management Solutions:

We take care of your records,

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Our

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// / REISS W OLF Our Ser vice f or y our Recor ds

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Workflow of the REISSWOLF Physical Records Management Solutions

/// REISSWOLF

Physical Records Management Solutions

Masterprozess Physical RMS

Physical records

Packing and barcoding

Destruction Confidential Destruction Digitalization Digital RMS Transport to REISSWOLF facility Service modules Cataloging

Structuring IndexingKeywords

Upload inventories to RWAS server Customer access Transfer to stock Expiry management Scan on demand Standard retrieval Express retrieval Delivery

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The REISSWOLF Records Management Solutions have merged to a large network of service providers. Inter-national standards provide for a consistent level of security and flexibility, which makes REISSWOLF one of the leading providers of external archiving and records management.

/// REISSWOLF

Records Management Solutions

/// Because we are,

REISSWOLF International AG Wendenstraße 403 20537 Hamburg Germany Tel +49 40 69 666 780 Fax +49 40 69 666 782 5 E-Mail: [email protected] www.reisswolf.net // / REISS W OLF Our Ser vice f or y our Recor ds