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ArchivPLUS the secure archiving solution for E-Post Business customers. Jörg Eckhard Vertriebsleiter DMSFACTORY GmbH

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ArchivPLUS

the secure archiving solution for E-Post Business customers

Jörg Eckhard

Vertriebsleiter

DMSFACTORY GmbH

(3)

 E-POST ArchivPlus, the ECM Solution of Deutsche POST

 Requirements and timetables

 DMSFACTORY Web-AdminClient for Saperion ECM

 DMSFACTORY EmailStore for Saperion ECM

 Summary and Questions

(4)

Starting Point

 Deutsche Post offers a variety of “E- Post business” products under the

name “E-Post” these are

 E-POSTBRIEF

 E-POSTBUSINESS BOX

 E-POSTMAILER

 E-POSTZAHLUNG

 …..

 Generating value added services for users of their E-MAIL BUSINESS BOX

(5)

What is the E-POSTBUSINESS BOX

 It takes over the following activities in creating the company mail

 Printing

 Enveloping

 Stamping

(6)

Target

 Building a cloud-based archive solution “E-POST ArchivPlus”

for E-POST corporate customers

 The most important criteria

 Multi-client capability

 Flexible licensing model

 Security

 Easy handling

 Rapid availability

 Direct usability for E-POSTBUSINESS BOX customers

(7)

Current situation

Shipping your mail with a mouse click

Processing by the

Deutsche Post AG Delivery

electronic Delivery Customer If necessary, address enrichment postal delivery

Customer with the installed

electronic delivery via E-POSTBRIEF

Postal delivery by postman

(8)

Target

Shipping your mail with a mouse click

Processing by the

Deutsche Post AG Delivery

electronic Delivery Customer If necessary, address enrichment postal delivery

Customer with the installed electronic delivery via E-POSTBRIEF Postal delivery by postman Web-Browser Automatic Archiving

(9)

Timetable

Juli –Okt. 2013

• Provider selection

• Manufacturers presentations

• Decision for Saperion ECM Suite and DMSFACTORY as integration partner

Jan. – Mai 2014

• Installation and implementation of the Saperion ECM Suite • Development and testing

• Special requirements for self-management

Sept.–Nov. 2014

• Developement of the Web-AdminClient by DMSFACTORY • Excessive safety tests (3rd party penetration test)

• Implementing of the 1st stage of ArchivPlus

Jan – Sep. 2015

• Expansion of the project to the archiving of e-mails • Development of the EmailStore by DMSFACTORY • Expected start-up of 2nd stage of Archiv Plus

(10)

E-POST ArchivPLUS: Targets 1st Stage

 Automatic archiving and indexing of all outgoing documents sent by the E-POST BUSINESS BOX

 Automatic organization of the archived documents

 Full text search and a central overview of all available documents

 Upload function for own documents which were not sent by the E-POST BUSINESS BOX

 Download and print archived documents

 Fault-tolerant ECM platform

 Web based user administration as selfservice for the customer (Web-Admin tool by DMSFACTORY)

(11)

E-POST ArchivPLUS: Targets 1. Stage

 Automatic archiving and indexing of all outgoing documents sent by the E-POST BUSINESS BOX

 Automatic organization of the archived documents

 Full text search and a central overview of all available documents

 Upload function for own documents which were not sent by the E-POST BUSINESS BOX

 Download and print archived documents

 Fault-tolerant ECM platform

 Web based user administration as selfservice for the customer (Web-Admin tool by DMSFACTORY)

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DMSFACTORY Web-Adminclient

(13)

DMSFACTORY Web-Adminclient

(14)

User Administration

 Create, edit, delete or disable users  Define group membership  Manage passwords  Find users

DMSFACTORY Web-Adminclient

(15)

Group Administration  Creating groups  Assigning Users  preconfigured profiles  read  read/write  Full access

 Search, delete and edit groups

(16)

Accesslists

 Add, edit and delete accesslists (ACL´s )

 Individual allocation of rights for users and groups to access a accesslist

(17)

Accesslists

 Add, edit and delete accesslists (ACL´s )

 Individual allocation of rights for users and groups to access a accesslist

(18)

Accesslists

 Add, edit and delete accesslists (ACL´s )

 Individual allocation of rights for users and groups to access a accesslist

(19)

2nd Stage in Q3/2015

 E-Mail archiving and access direct via Outlook with the EmailStore by DMSFACTORY

 Standard Plug-in for MS Office: Easy installation by the user

 Communication with the central web service via HTTPS without special configuration

 Creating E-Mail-archives from Outlook: ArchivPLUS is using Outlook as frontend

(20)

Target

Shipping your mail with a mouse click

Processing by the

Deutsche Post AG Delivery

electronic Delivery Customer If necessary, address enrichment postal delivery

Customer with the installed electronic delivery via E-POSTBRIEF Postal delivery by postman Web-Browser Automatic Archiving Outlook

(21)

What is EmailStore ?

 System architecture

SAPERION Classic Connector EndPoint Server

(REST, JSON, TLS)

Outlook Professional 2010/ 2013 AddIn

SAPERION JavaCoreServer Client

Tomcat-Server

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EmailStore  E-Mail Archiving  Relieved Exchange Server  Alternative to PST Archiving  E-Mail Management  E-Mail = document  Context related archiving by user

 Building records and integration in business processes

(24)

Example

 Existing archive “Kundenakte” in

Saperion ECM system

(25)

Example

 Creating a folder structure in Outlook

(26)

Example

 Connect the folder structure with the Saperion archive

 In this example with the archive “Kundenakte”

(27)

Example

 Now the Index values for the outlook folder “Kundenakte” are set

 The index values ​​are

inherited to the

subfolders in Outlook

DMSFACTORY EmailStore

The index values ​​are inherited in subfolders in Outlook

(28)

Example

 Conversion of email body and attachments can be preset

(29)

Example

 Outlook folders are now connected to the

Saperion archive

 Simply select emails using drag and drop and drag it to the desired folder

(30)

Example

 All pre-assigned index values ​​that already set

 Simply fill in the missing index values

 By pushing the button, all emails are now

archived in the Saperion archive “Kundenakte”

(31)

Search

 Search with the Saperion Client

 All conversions are done

 The original .msg file is archived too (optional)

(32)

Search

 Direct search in Outlook

 EmailStore offers a window to Saperion ECM

 All search variations of SAPERION are now available within Outlook

(33)

Search

 Emails can be opened in the usual way

(34)

personal archive

 The same procedure

 There is no more reason for unsecured PST files

(35)

Summary

 With ArchivPlus the Deutsche Post provides a secure, multi-tenancy ECM solution in the Cloud

 The solution can be provided to customers within one day

 The user setup will be done from the E-Post customer itself

 Automatic archiving for every outgoing document

 Easy and intuitive E-Mail management

(36)

Questions?

Jörg Eckhard

Vertriebsleiter

DMSFACTORY GmbH

References

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