MELBOURNE April, 2013 Conference Sponsorship & Exhibition Guide

Conference Sponsorship & Exhibition Guide

MELBOURNE

17-19 April, 2013

For further information, please contact:

Kelly Ternouth

| Conference Convenor

Ph:

(03) 5439 3202 | Mob: 0408 509 160 | Email: vnca@vnca.asn.au

Surfers Paradise, April 18-20, 2012

INDEX

The Venue

Crown Conference Centre

8 Whiteman Street

Southbank VIC 3006

2

Melbourne

April 17-19, 2013

CONFERENCE SPONSORSHIP & EXHIBITION GUIDE

Accommodation

To access the special conference

accommodation rates at the

Crown Promenade and Crown

Metropol, please

CLICK HERE

3

THE WELCOME

4

THE EXHIBITION

Exhibition Sites

Exhibitor Registration

Exhibitors Breakfast

5

THE WORDS

Proceedings

NEW Advertising in the Conference

Proceedings

6

THE BRANDING

Name Badges & Lanyards

Satchels

Satchel Inserts

Note pads

7

THE BRANDING

NEW Product Display Showcase

Pre & Post- Conference Email

Pillow Talk

8

THE LECTURE ROOMS

Room One

Room Two

Room Three

Leslie Carter

9

THE SESSIONS

Workshops

Commercial Sessions

10

THE FUN

NEW Social Media Kiosk

The Photobooth

Internet Lounge

11

THE DINNER

Gala Dinner Sponsorship

Gala Dinner Tickets

Book a Dinner Table

12

THE EXHIBITION

PACKAGES

3

Melbourne

April 17-19, 2013

CONFERENCE SPONSORSHIP & EXHIBITION GUIDE

Please use this Guide in conjunction with the Exhibitor Booking Form and note that all rates shown are inclusive of GST. Although every effort has been made to ensure the accuracy of this Guide, the VNCA Inc reserves the right to change or amend the Guide without notice.

Veterinary Nurses Council of Australia Conference

Welcome to the Conference Sponsorship and Exhibition Guide for the 19th Veterinary Nurses Council of Australia Conference.

In 2013 we are thrilled to be back in the beautiful city of Melbourne and returning to Crown.

Our Conference will be held in the Crown Conference Centre for the first time so we are very excited about what these world class facilities have to offer and the new look that it will provide for our Conference. We were well looked after by the Crown Team in 2009 so we look forward to returning for an even bigger event in 2013.

This year’s theme is “It’s the Perfect Deal” and we believe that this guide certainly deals out many wonderful opportunities and a variety of exposure levels for you to promote your Company to the Veterinary Nurses at the Conference.

The VNCA Conference is the biggest veterinary nursing gathering in Australia and we invite and welcome you to be part of it. Your participation in our Conference provides you with many benefits, • A unique opportunity to network with new and existing customers in the veterinary nursing and related professions. • A great way to raise your brand awareness and to show your products, new innovations and services directly to your target audience through one-to-one interaction

• Your attendance and company presence at the Conference shows your continuing support and commitment to the veterinary nurses of Australia.

• To maximise exhibitor contact with delegates – morning, afternoon tea, lunch, happy hour and welcome drinks will be served throughout the exhibition area

The VNCA are very excited to welcome Leslie Carter from the USA

who is our international speaker for 2013. She is internationally recognised and a highly regarded speaker in emergency and critical care. Along with the excellent local speakers, we know that the delegates will be very excited about what the 2013 Programme has to offer.

We are pleased to announce that the Gala Dinner returns to the middle night of the Conference in 2013. It will be held in the lively, contemporary and vibrant Studio 3 in the Crown Entertainment Complex. It’s a great night to network with delegates, work colleagues and a chance to invite your local clients along to reward them for their business throughout the year. Crown certainly do their dinners in style and we look forward to them spoiling us again. It’s an event not to be missed.

The VNCA greatly appreciates your consideration of support for this event and looks forward to the opportunity to develop or continue a mutually beneficial partnership with you and your company. We look forward to you joining us in Melbourne!

Kelly Ternouth Conference Convenor

4

Exhibition Sites

$2100 (Inc GST) per site (Site Only)

Veterinary Nurses always thoroughly enjoy and support the Commercial Exhibition. The Exhibition is the networking hub for delegates and company representatives. Refreshments, lunches, Welcome Drinks and Wednesday Night Happy Hour are served here.

The eagerness of the inquiring delegates for information and knowledge is exceptional and the many companies that promote their products and materials through this medium continue to be delighted with the response.

Each exhibition site is approx. 3m x 2m. Included in your site fee is: • Face-to-face interaction with approximately 500 vet nurse delegates • 3m x 2m rectangular space (without booth)

• A trestle table & two chairs • A CD of the Conference Proceedings

• Acknowledgement of your support on the VNCA Website and in the Conference Proceedings.

• Welcome Drinks in the Exhibition – A great way to start the Conference, for all delegates who register early on Tuesday night, they will have the opportunity to have a “sneak preview” of the Exhibition and visit your trade stands. A perfect time for company representatives to interact and network with delegates when they first arrive.

• Commercial Exhibition “Happy Hour” – A great opportunity for delegates mix and mingle at the end of the first day. Gather in the “Networking Hub” /Commercial Exhibition area to share a drink with colleagues and network with company representatives. Happy Hour will take place on Wednesday 17 April, 5-6pm. During this Happy Hour, the MC will announce the prizewinners of companies’ raffles and competitions for the day, provide information on activities for the coming days and acknowledge your company’s support of these networking events.

Additionally, you may wish to hire a booth, poster board or other furniture. Please see the Moreton Hire flyer attached with this Guide or call Kathy Mechenbier on 03 9300 5710.

Please note – maximum number of sites per company is three.

This year’s conference theme is “It’s the Perfect Deal” and the coveted Conference Commercial Exhibition Trophy will go to the company whose exhibit best reflects the theme.

In 2012 we introduced the new “Delegate’s Choice” Trophy. This will again be voted on by the delegates throughout the Conference. We are sure the delegates will be looking for innovation, interaction, wow factor, imparting knowledge, friendliness and personal presence at your stand.

Exhibitors Breakfast

Friday 19th April, complimentary

The VNCA invites your representatives to be our guests at The Exhibitors Breakfast on Friday 19th April. This gives the Conference Convening Team and the VNCA Executive Committee the opportunity to thank you for your input and support to the 2013 Conference and gain valuable feedback.

Exhibitor Registration

$140

per representative, per day

Those representatives who are attending should be nominated by day on the Booking Form. Each Exhibitor Registration includes: • Daily Catering (Morning Tea, Lunch &

Afternoon Tea)

• Attendance at the Welcome Drinks (Tuesday evening)

• Happy Hour Drinks in the Exhibition Area (Wednesday evening)

• Complimentary Breakfast (Friday Morning) • Admission to mainstream conference

lecture sessions

4

EXHIBITION

Melbourne

April 17-19, 2013

Advertising in the Conference Proceedings

‘New in 2013’

$550

We are excited to offer this “New” advertising opportunity on the inside front cover of the Conference Proceedings this year.

This includes

· 1 x Full Colour Ad (90mm wide x 127mm tall) on the inside front cover of the Hard Copy of Proceedings

· Your company logo will be listed on the CD Copy of Proceedings Index Page – delegates can then click on your logo from this page and this link will take them direct to your company website. · Your company logo will also appear on the inside cover of the Proceedings CD.

The Hard Copy of Proceedings is a very popular item for our delegates so we invite your company to be part of this new advertising opportunity in 2013. All delegates receive a copy of the Conference Proceedings CD when they register so they are guaranteed to see your company logo when they open up the CD.

5

Proceedings

$4000

Exclusive

The Conference Proceedings are regarded as a valuable delegate benefit and a copy is included in each delegate satchel. These comprehensive and detailed notes aligned to each session will persist as a practice reference document for years to come. Throughout the year, the VNCA National Office receives regular requests for copies of current and past editions.

The conference proceedings are provided to all delegates in CD-Rom format. A printed (hard copy version) of the proceedings is also made available for purchase to delegates at the Conference and to all VNCA members post-conference.

This sponsorship feature entitles your company to an exclusive:

• Full colour logo on the covers of both the CD-Rom and the printed edition. • 1 x full colour A4 size ad on the back cover of the printed edition

• 1 x 1/4 page full colour ad on inside front cover of the printed version • Acknowledgement as a substantial supporter of the VNCA in the proceedings

• Acknowledgement in the post-conference feature in the Australian Veterinary Nurses’ Journal.

Plus you will receive 10 complimentary copies of the Proceedings CD and a complimentary Satchel Insert

The

WORDS

Melbourne

April 17-19, 2013

Brought to you by

your logo or advert here.

Note Pads

(Qty 500)

$2200

Exclusive

Nurses take copious notes during lectures - memory joggers, key take-home messages, handy tips and ideas. The notepad will feature your company logo or advertisement 95mm x 30mm together with that of the VNCA and will be inserted in every delegate satchel. A handy reminder of your practical support for delegates. A5 Notepads will be printed in full colour (pads of 50 sheets).

Plus, you will receive the Pre & Post Conference Email to Delegates complimentary! Valued at $800. Please see

page 7 for details of this sponsorship item.

Name Badges & Lanyards

$4000

Exclusive

Be seen on every delegate! Your company logo printed on each delegate identity badge and lanyard. These tags are used for security purposes and are required to be worn at all times – extreme exposure for your company for the duration of the conference!

Satchels

$3750

Exclusive

As they register at the conference, each delegate is presented with a satchel. This will accompany the nurse over the three days and serve as a useful attaché case at other venues and seminars attended throughout the year. Sponsorship of this feature is exclusive and the logo and details of your company alone will be displayed alongside

those of the VNCA.

Place your logo right here!

Place your logo right here! Place your logo right here!

Satchel Inserts

$350

per 500 inserts (exhibitor) | $450

per 500 inserts (non-exhibitor)

Product advertising, education, award details, raffles, brochures, promotional material in a single A4 sheet in batches of 500 to be received by Crown Conference Centre before Monday 8th April 2013. Other items can be submitted upon approval. Your company will be issued with address labels to ensure your insert packages reach their destination without a hitch.

The

6

BRANDING

Melbourne

April 17-19, 2013

The

Melbourne

April 17-19, 2013

CONFERENCE SPONSORSHIP & EXHIBITION GUIDE

Pre &

Post-Conference

Email to

Delegates

$800

Get the heads up on contacting the delegates! We will utilise the list of delegate email addresses to send an email on behalf of your company (including a link to your company website if you wish) to pre-registered delegates one week prior to the conference.

This could be in the form of product or brand advertising connected to the conference, but would be best used to encourage visits to your commercial exhibition display or attend your commercial session. We will then follow up with a Post Conference email to delegates on your company’s behalf, one week after the Conference too. Please note - no attachments to be included with emails.

Pillow Talk

$6.00

/ room / night

(Minimum booking of $600. VNCA will advise if numbers exceed 100 rooms) Achieve maximum impact and promote your service or product with a small sample or gift placed on delegates’ pillows. Please ensure the Crown Conference Centre receives batches of 100 before Wednesday 10th April 2013. Your company will be issued with an address label to ensure your samples or gifts reach the correct hotel personnel for careful handling and distribution.

Product Display

Showcase

‘New in 2013’

$1250

Would you like to promote a new product or service in one of our Display Showcases at the 2013 VNCA Conference? Located in a prime location at the main entrance to the Exhibition Hall we will have two showcase opportunities. Included with this offer is;

• One Display Showcase Tower • Showcase Tower will be branded with

your company logo

• An A4 Signage Holder to insert details regarding your new product/service

BRANDING

Room One

$5,500

Room One is the primary lecture room to sponsor at the Conference in 2013. Features of sponsoring Room One are

· International Speaker from the USA, Leslie Carter will feature primarily in Room One · The Opening Ceremony & VNCA Annual General Meeting will be held in this Room

· Your company logo will brand the room which will be known by your company name. For example: “Dr Smith will be speaking in the ‘XYZ Company’ Room”.

· The final programme, all signage and any other references to the room will bear your company’s name. · You may use two pull-up banners and a podium poster to re-iterate your support during lecture times.

· Your company name will appear as the room identifier at the venue and in the programme for the duration of the conference · This room has the largest delegate capacity of all rooms.

· Your company’s details will be announced at the start of each lecture.

· Acknowledgment is made in the Conference Programme, the Proceedings and in the Australian Veterinary Nurses Journal.

Room Two or Room Three

$3,500

per room

Sponsorship of Room Two or Room Three will ensure your company name is associated with some of the best veterinary speakers Australia has to offer.

A wide range of speakers and topics will be presenting in these rooms, including Philip Judge, Carol Bradley, Brendan Carmel & Emma Whiston. Plus a host of others covering, medical, clinical, surgical, communication, management, equine and exotic subjects to make the programme vibrant and stimulating.

Leslie Carter will also present three of her lectures in Room Two. Features of sponsoring Room Two or Room Three are

· Your company logo will brand the room which will be known by your company name. For example: “Dr Smith will be speaking in the ‘XYZ Company’ Room”.

· The final programme, all signage and any other references to the room will bear your company’s name. · You may display your company banner to re-iterate your support during lecture times.

· Your company name will appear as the room identifier at the venue and in the programme for the duration of the conference · Your company’s details will be announced at the start of each lecture.

· Acknowledgment is made in the Conference Programme, the Proceedings and in the Australian Veterinary Nurses Journal.

World Class speaker from the USA

Leslie Carter will be presenting the majority of her lectures in Room One throughout the Conference. Leslie is an internationally recognised and highly regarded speaker in emergency and critical care.

Highlights of Leslie’s career is that she

· Has supervised the ICUs at Colorado State University and University of Pennsylvania

· Was awarded the prestigious Jack Mara Memorial Lecture Award and North American Veterinary Conference Technician Speaker of the Year Award in 2010.

· Is a Charter Member, Past President, and Regent of the Academy of Veterinary Emergency and Critical Care Technicians (AVECCT), and created the AVECCT certifying examination.

· Served as Technician Scientific Program Coordinator for the International Veterinary Emergency and Critical Care Symposium (IVECCS) for the last 7 years.

· Has recently developed an Urgent Care Service at CSU.

Along with Leslie Carter, there will be a host of well known local speakers, covering a variety of medical, clinical, surgical, behaviour and communication topics.

The

Lecture Rooms

Leslie Carter

Melbourne

April 17-19, 2013

CONFERENCE SPONSORSHIP & EXHIBITION GUIDE

Your company is able to maximise your association and support of Veterinary Nurses with a variety of speakers and topics by sponsoring a room for the duration of the Conference. Each company may only sponsor one room.

Workshops

$1000 (Inc GST) per workshop room, per day

Delegates will have the unparalleled opportunity to share in a variety of hands-on and interactive workshops in 2013. Workshop topics are:

Day AM Workshop PM Workshop

Wednesday 17 April Reptile Handling Wound closure - introduction and practice of common _{suture patterns}

Thursday 18 April Making sense of the neurological _examination Understanding conflict communication and honest _{conversations}

Friday 19 April Radiographic Positioning and Film _Faults Practical Bandaging

• You may display a company pull up banner to re-iterate your support during workshop times.

• Your name will appear as the room identifier at the venue for the day you are sponsoring the Workshop Room.

• Your company’s details will be announced at the start and end of the workshops that are presented in your sponsored room. • Acknowledgment is made in the Conference Programme, the Proceedings and in the Australian Veterinary Nurses Journal. Plus you will receive a complimentary copy of the Conference Proceedings (CD-Rom version).

9

Commercial Sessions

A great opportunity to launch a new product!

Each $950 (Inc GST)

Your company may choose to present a commercial session made available as part of the formal education side of the conference. The Speaker will be your chosen representative or invited guest talking about any subject or topic you wish. Actively promote your commercial session from your Exhibition site and encourage delegates to attend by offering an incentive.

The fee includes

• A Satchel Insert (Complimentary) – Insertion of a flyer to advertise your session in the delegate satchels • Your commercial session will be highlighted in the final Conference Programme provided to delegates. • You may display a pull up company banner in the lecture room during your commercial session timeslot These sessions are very popular so we encourage you to please book early to avoid missing your preferred timeslot.

Please refer to the Conference Programme to view Commercial Session timeslots that are available.

The

SESSIONS

Melbourne

April 17-19, 2013

A fun PHOTOBOOTH for delegates!

$3500

(All 3 Days of the Conference)

A unique opportunity for your company to promote their brand and sponsor a Photobooth in the Commercial Exhibition area. Delegates will have the chance to have their photo taken in your sponsored booth and will take home a photostrip memento carrying your company logo. They won’t forget you! Your company name could be appearing on their Clinic noticeboard!

There will be unlimited use of the booth for delegates throughout the Conference (Wednesday/ Thursday/Friday), including the popular “Happy Hour” on Wednesday evening and the Welcome Drinks on the Tuesday night.

The exterior of the booth will feature your company logo, highlighting your support of the 2013 Conference. Artwork to be supplied by your company to Photobooth specifications.

The

FUN

Melbourne

April 17-19, 2013

CONFERENCE SPONSORSHIP & EXHIBITION GUIDE

Social Media Kiosk

‘New in 2013’

$3750

(All 3 Days of the Conference)

An excellent new opportunity in 2013 is sponsorship of the Social Media Kiosk. It’s a great way to activate your brand and allows delegates to generate positive photos about your brand that they can share virally through social networks.

Offering delegates a ‘cost-free’ fun interactive Social Media Photo Kiosk allows them to take photos at our Conference and post them for free on Facebook, Twitter or Email. Your company name will be highlighted on the Kiosk and the sponsorship will include:

· Unlimited use of the kiosk for delegates throughout all 3 days of the Conference · The Kiosk will be branded with your company logo

· Your company logo will feature on all pictures taken and that are then posted on Facebook, Twitter or Email. • Delegates can automatically ‘like’ your company Facebook page

The Social Media Kiosk is a perfect way to promote your brand through the very popular Social Media. Delegates letting their friends know that “I was there” and “I did that!” The Social Media Kiosk is the ideal method to capture delegate’s affinity with your brand in photos and share it with the world, all branded with your company logo.

The Fun options are all “Exclusive” Conference items. Therefore please note that if you are interested in the Social Media Kiosk, Photobooth or Internet Lounge, they must be booked through the VNCA and not through an outside company.

Internet Lounge

$3500

A great opportunity for your company to promote their brand is to sponsor the Internet Lounge. Situated in a prime location in the Exhibition Hall it will be a great place for delegates to check emails/facebook and to browse the internet for more information on the Conference and your company.

Included with this offer is

· Your company name/logo will feature on signage near the Internet lounge

· Three laptops will be branded with your company logo on the desktop and screensaver · Opportunity to place company brochures on laptop tables

· Acknowledgement of your sponsorship on the website and the Conference Proceedings With Social Media playing such a huge part in people’s lives now, we are sure the delegates won’t miss this great opportunity to “take time out” and access your company branded internet lounge.

Book a Table at the Gala Dinner

(Table of 10)

Special Offer!

$900

Book a table of 10 for your representatives and invited guests and receive a discounted rate, $90 per ticket. A table will be reserved with your company name.

Take the opportunity to reward and network with those important A Class clients by inviting them to join you at the best party in Melbourne! Or offer dinner tickets as a competition prize for when delegates come and visit your trade stand. You can then get to know them better when socialising together throughout the night.

Gala Dinner Sponsorship

$2750

This is an excellent opportunity for maximum exposure for your company. Your company name will definitely be “up in lights” if you choose to sponsor our Gala Dinner in 2013. Included with the dinner sponsorship

• Opportunity to display your company signage/pull up banner at the dinner

• Your logo will be included on the dinner tickets • Your logo will be included on the dinner menu • Acknowledgement of your sponsorship on the final

Conference Programme

• Opportunity to provide each dinner guest with a small company gift (ie pen), to be placed on each dinner table. Gift to be supplied by sponsor.

• Acknowledgement of your company’s support and thank you to the dinner audience.

Gala Dinner Tickets

When: Thursday 18th April 2013

Where: Studio 3, Crown Entertainment Complex

Cost:

$95

/ ticket

Don’t miss booking your place at the 2013 VNCA Gala Dinner at Crown!

Your ticket includes a beautiful 3 course gourmet dinner and drinks package (including beer, wine & soft drink), live music and entertainment provided throughout the night. This is a wonderful opportunity for you and your representatives to become socially acquainted with delegates and it’s a great time for the renewal of old friendships and the making of new ones too.

11

DINNER

Melbourne

April 17-19, 2013

CONFERENCE SPONSORSHIP & EXHIBITION GUIDE

DINNER

TICKET

The VNCA Gala Dinner will be an event like no other in Melbourne on Thursday 18th April 2013. We are excited that the dinner will

return to the middle night of the Conference and will be held in the lively and contemporary Studio 3 at the Crown Entertainment

Complex. The night will be filled with fine dining, a live band, dancing and lots of fun times. It’s the vet nursing celebration of

the year, an event not to be missed.

For further information, please contact:

Kelly Ternouth

| Conference Convenor

Ph:

(03) 5439 3202 | Mob: 0408 509 160 | Email: vnca@vnca.asn.au

Please visit our Website and watch your email inbox for regular conference updates!

WWW.VNCA.ASN.AU

Based on company feedback, again this year we are pleased to group together some items and offer two

package options for Commercial Exhibitors. If your company requirements don’t however fit into either of

these packages please feel free to book each item individually, as per the booking form.

The two package options we are offering are:

Package 1

$3,480

incl GST

This package includes

1 x Exhibition Site

2 x Exhibition Representatives for 3 days,

incl Exhibitors Breakfast on Friday

2 x Gala Dinner Tickets

1 x Satchel Insert

For details regarding these items,

please refer to pages 4, 6 & 11.

Package 2

$2,940

incl GST

This package includes

1 x Exhibition Site

2 x Exhibition Representatives for 3 days,

incl Exhibitors Breakfast on Friday

For details regarding these items,

please refer to page 4.

For either package, please provide the representative names who will be attending over the 3 days.

If you require additional items added to either package please feel free to add these to your booking form.

ie. For additional exhibition representatives, dinners tickets or other sponsorship items, etc.

Brought to you by

EXHIBITION PACKAGES

the

Melbourne

April 17-19, 2013