sample template for gathering functional requirments.docx

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Department of Computer

science & IT

“SYSTEM APPLICATION &

PRODUCT (SAP)”

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Submitted To: Ma’am Syeda Synnia Tanveer

Submitted By: Husnain Ali (Bcs-02133286)

Hafiz Muhammad Zain-ul-Abideen (Bcs-02133035) Jabar Shahid (Bcs-02133086)

Kashan Fareed (Bcs-02133087)

Section:

C

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SAP (Systems, Applications and products) is a German multinational software company known for making enterprise resource planning (ERP) software. ERP software allows organizations to manage business operations, and usually refers to suite of modular applications that collect and integrate data from different aspects of the business SAP is just one provider of ERP software. Others include: Oracle, Microsoft, and Epicor.

Each SAP module is integrated with other module. The important SAP modules used by an organization are as following

1. Financial Accounting 2. Sales And Distribution 3. Service Management 4. Purchase Planning 5. Stock Management 6. Manufacturing

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Financial Accounting:

The sub-modules and the functional requirement of module financial accounting are as following

Financial

Module

:

 Add an account

 Delete an account

 Edit an account

 Making general ledger

 Adding transactions

 Reverse transactions

 Create Budget

 Edit budget

ID: FR_01

Name: Add Account

Description Input Output Basic work flow

New accounts are created and new customer details are added in master record

Account

numbers Details of customer

Account type Balance

Account Status

Creation of new customer

account

Enter an

employee details and added into the master record

ID: FR_02

Name: Delete Account

Delete the account of specific person from the

Master record

Account numbers Account Status

Deletion of

customer account

Enter an customer account number and then the account is deleted from the master

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ID: FR_03

Name: Edit an Account

Edit the accounts of specific

Customer

Account

numbers

Edit customer account

Enter an customer

account number and the account is edited and update in the master record

ID: FR_04

Name: General Ledger

Edit the accounts of specific

Customer

Time of entry

Account type Balance

Account Status of customers Transaction number

New entry made in general ledger

Enter the transaction number, time and the account number of customer and this is update in the master record

ID: FR_05

Name: Add Transactions

New transections are created and new transaction

details are added in master record

Transaction

number Time of entry Transaction details

Addition of new transaction

Enter the transaction number , time of entry and the transections is added and update in the master record

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Customer details

ID: FR_06

Name: Reverse Transactions

Transactions are Reversed in this function

Transaction

number Time of entry

Reverse of transaction

Enter the transaction number , time of entry and the transections is reversed and update in the master record

ID: FR_08

Name: Create Budget

Budget for the new year can be added or

created in this section

Year

Budget name Based on Initial ratio

Rounded method

The budget for the specific year is created

Enter year for which the budget will be created and is update in the master record

ID: FR_09

Name: Edit Budget

Budget for the new year can be edit in this

section

Year

Budget name

The budget for the specific year is edited

Enter year for which the budget will be edited then make changed and is update in the master record

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Budgeting:

 Allocation budget

 Distribution of budget

ID: FR_10

Name: Budget allocation

Budget for the new year can be allocated in different

department for their annual working

Year

Budget name Department name

Budget amount Date/Time of allocation

The budget for the specific year is allocated to specific department

Enter year of budget then department name and

amount allocated to them and is update in the master record

ID: FR_11

Name: Distribution of budget

Distribution of budget for the new year can be distributed

in different sections in department for their annual working

Year

Budget name Department name

Section name Budget amount Date/Time of allocation

The budget for the specific year is

distributed into specific

department

Enter year of budget then department name and section name and amount allocated to them and is update in the master record

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Banking:

 Add cash receipt

 Delete cash receipt

 Deposits

 Advance payments

 Credit card payments

 Accounts reconciliation

ID: FR_12

Name: Add cash receipt

Cash receipts are recorded

In banking sub-module

Customer details Receipt number Cash amount Date/Time of transection

The cash receipts are recorded

Enter the details of customer , cash amount , receipt number to add the receipt and is update in the master record

ID: FR_13

Name: Edit cash receipt

Cash receipts which are recorded In banking sub-module can be edited

Customer details Receipt number Changes

The cash receipts

are edited Enter the receipt number to edit the receipt and is update in the master record

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ID: FR_14

Name: Deposits

Deposits collected from customers are

recorded

In banking sub-module

Transaction number

Customer details Date/time of transaction

The Deposits are added into the master record

Enter the

transaction to add the deposits receipt and is update in the master record

ID: FR_15

Name: Advance payments

Advance payments are for pre-financing and are

offset by the subsequent partial invoice

Transaction number Transaction category

The advance payments are added

Enter the transaction number and transaction category to add the advance payments and is update in the master record

ID: FR_16

Name: Credit card payments

Credit card payments are

Recorded

Credit card number

The credit card payments are added

Enter the transaction number and transaction category to add the credit card payments and is update in the master record

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ID: FR_17

Name: Accounts reconciliation

In this section accounts reconciliationall postings made to a subsidiary ledger

are also posted to the general ledger.

Customer account number Customer details Time/date of reconciliation Master record

All postings made to a

subsidiary ledger

update in the master record

Financial reporting:

 Balance sheet

 Profit and loss

 Transaction report

 Budget report

ID: FR_18

Name: Balance sheet

In this section accounts

balance sheet is generated

Account number General Ledger

All amounts details are generated

Generated a list of amount details and balance

ID: FR_19

Name: Profit and loss

In this section profits and loss are

recorded

Account number General Ledger

Profit and loss details are generated

Generated a list Profit and loss and recorded in master record

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ID: FR_20

Name: Transaction report

In this section transaction

report is generated

General Ledger transactions details are generated

Generated a list all transactions and recorded in master record

ID: FR_21

Name: Budget report

In this section budget report is generated

General Ledger Budget for the year details are generated

Generated the budget report and recorded in master record

Tax:

 Tax details

 Tax calculations

ID: FR_22

Name: Tax details

Tax details are enter in this function

Tax ratio Tax category Type of tax

Details of tax is add in system

Tax details are entered to calculate the tax and recorded in master record

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ID: FR_23

Name: Tax calculations

Tax details are enter In previous function and

the tax is calculated

Tax ratio Tax category Type of tax Account details General ledger

Tax is calculated Tax is calculate and recorded in master record

Service

The sub-modules and the functional requirement of module service are as following

Service operations:

 Add customer complaints

 Edit customer complaints

ID: FR_24

Name: Add customer complaints

Add customer complaints

are added against some product that are returned

Customer details Complaint

number

Complaint status Sales invoice

Complaints against the product sale is entered

Complaints are registered and then forward to the purchase department

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Name: Edit customer complaints

Customer complaints are added against some product that are returned can be edited in this funtion

Customer details Complaint number

Complaint status Sales invoice

Complaints against the product sale is edited

Complaints which are registered are now edited and then forward to the purchase department

Service planning:

 Add equipment card

 Edit equipment card

ID: FR_26

Name: Add equipment card

The equipment card holds relevant serial number, location, customer and related information associated

with the equipment under contract or warranty

Customer details

Serial number of product Warranty information Sales invoice

New equipment card is added

Equipment card Details are stored in master record

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ID: FR_27

Name: Add equipment card

The information or details on

equipment can be edited in this function

Customer details

Serial number of product

Warranty information Sales invoice

Equipment card is edited

Equipment card Details are edited and then stored or update in master record

Customer support:



Status of customer complaints

ID: FR_28

Name: Status of customer complaints

In this function the status of customer complaints are

recorded and the status can be determined

Customer details Complaint number Sales invoice

Status list of complaints are generated

Status list is generated and stored in master record

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The functional requirement of module sales are as following

ID: FR_29

Name: Sales Order

Description of the sales order in which all the mandatory requirement is

needed to issue order.

Order type Organization data

Sold to party Or Ship to party Customer purchase order number

Material number Order quantities for the material

Sales order form

create. In the initial screen, choose logistic, sales and distribution, sales, choose order, and create.

ID: FR_30

Name: Delivery Notes

The transportation functionality controls and monitors the entire transportation process as a central element of the supply chain. Transportation processing is integrated as a distinct element within the Sales and Distribution overview

tree.

Warehouse number Plant

Shipping point Receiving point Delivery

creation date from

Delivery

creation date to Outbound delivery Foreground Background Adopt pick quantity

Delivery note. From the Logistics node, choose Sales and Distribution Shipping and Transportation Outbound Delivery Create Collective Processing of Documents Due for Delivery Purchase Orders.

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ID: FR_31

Name: Sales Return

The “Sales Returns” component is used in the consumer products industry (in the beverage industry, for

example) to manage full products that the customer has returned due to a complaint.

Document type for sales return Analysis key Refunding key Assign analysis key to item categories

Sales return

construct. “Sales and Distribution” “Sales” “Sales Returns”

ID: FR_32

Name: Invoicing Sales Order

After receiving the invoice for the third-party order, the customer is billed for the relevant order in this step

Billing date from Billing date to Sales

organization Sold-to-party Order-relevant Delivery–related

Invoice of the sales order appears.

Logistics Sales and Distribution Billing Billing Document Process Billing Due List

ID: FR_33

Name: Credit Memo

Credit memo request is a sales document used in complaints processing to request a credit memo for a customer.

Assignment to a single invoice - Assignment of a partial amount to an invoice - Assignment to several invoices

Credit memo

appears. For credit memo , credit memo request , and payments.

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ID: FR_34

Name: Debit Memo

Debit memo request is a sales document used in complaints processing to request a debit memo for a customer.

Without

reference to an order

With reference to an existing order Here you enter which order the complaint refers to.

With reference to an invoice

Here you enter which invoice the complaint refers to.

Debit Memo

create For Debit memo ,Debit memo request.

ID: FR_35

Name: Saving Documents as drafts

In SAP Business One, you can save sales and

purchasing documents, payments, checks for payments and inventory documents as drafts. This allows you to process them at a later point in time..

Select the document you want to save as a draft.

Specify all required data.

Document show as a draft.

choose File Save as Draft or right-click in the document window and choose Save as Draft.

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ID: FR_36

Name: Deleting Drafts

You can delete A/R and A/P documents that were saved as drafts.

Purchasing report document draft reports Sales report Select the document you want to delete Specify all required data

Document deleted show

Main Menu, choose Sales – A/R Sales Reports

Document Draft Reports or Purchasing – A/P Purchasing Reports

Document Draft Reports Select the required draft and choose Data Remove

ID: FR_37

Name:

Managing Pipeline performance

Pipeline Performance Management (PPM) is an interactive application that helps sales professionals analyze their sales

pipeline.

PPM works in real time to allow sales professionals to

trigger the right actions to resolve issues and to meet sales quota targets.

Target to date Closing date Sales pipeline Sales pipeline change Quota planning (target to date , closing date , sales pipeline ) Opportunity list Change simulation Opportunity chum rate management Progress status setting Performance show of pipeline Customer Relationship Management”: Fiscal year variants for PPM under “Transactions” “Settings for Opportunities” “Pipeline Performance Management”

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settings

ID: FR_38

Name: Gross Profit

SAP Business One lets you calculate the gross profit for sales documents according to the method you define during

application configuration. Gross profit calculation is available for the following documents:

Sales Quotation, Sales Order, Delivery

Return, A/R Invoice, A/R Reserve Invoice, A/R Invoice + Payment, A/R Correction Invoice and A/R Correction Invoice Reversal

A/R Credit Memo (only if not based on A/R Down

Payment Invoice)

Required inputs with respect to their field

Gross profit

show Administration System Initialization

Document Settings General Calculate Gross Profit Base Price Origin

Stock:

The functional requirement of module Stock are as following

Receipt

to Stock

ID: FR_39

Name: Add receipt

Planning a goods receipt in

advance means storing certain information that is important for the goods

Material Quantity Delivery date

Simplify and accelerate the goods receipt process and to better organize

The documents used to plan goods receipts serve as reference

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receipt before the actual

goods receipt is posted Plant name Stock name

the work at the goods receiving point

documents for entering the goods movement.

Item Management

:

ID: FR_40

Name: Add Product

Addition of New Products That make changes in stock

Product name Product Quantity Plant name Stock name

Product will be

added into stock Add products by writing such kind of inputs

ID: FR_42

Name: Delete Product

Deletion of any product

That removes the products in stock

Product name Plant name Stock name

Product will be removed from stock

Remove products by writing such kind of inputs

ID: FR_43

Name: Price Lists

Setting of pricing Shows the value of Product/cost of

Product name Price

Cost of Products Will be settled down

Price set for customer that specify the value

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Batch Management:

ID: FR_44

Name: Product Condition

Conditions/Specifications of

The products are defined In this phase

Product name, Serial Number, Manufacturing date,

Expiry date Storage location

Conditions of Product will be specified

Add

specifications for the products that save the product from dangerous effect

Ware House Transfers:

ID: FR_45

Name: Internal Stock Transfers

Stock movements that take place within the same plant and warehouse

number do not require the use of the Inventory Management component.

Product name, Warehouse number, storage type

Products easily transferred from one storage to another storage

Products are transferred by changing their storage locations

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Stock Transactions:

ID: FR_46

Name: Stock transport

Stock transaction Defines the uniqueness Of product and selling and

Purchasing of products

Transaction code Plant name, Document date Quantity of products

Transaction processed / Products will transferred from one place to another place

Transaction of products will be done with an agreement with other

companies/party

Purchase

The sub-modules and the functional requirement of module purchase are as following

Purchase Quotations:

ID: FR_47

Name: Create Purchase Quotation

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organization regarding

the supply of materials.

materials/product s

create a Invoice

ID: FR_48

Name: Edit Quotation

To make changes in the

existing quotation.

Edit the specific column or row to change.

A complete revised order form

of the services and products.

Enter the revised details of the products and services to make

an order.

Purchase Orders:

ID: FR_49

Name: Create an Order

A commercial document issued by a buyer to a seller,

indicating types, quantities, and agreed prices

for products or services the seller will provide to the buyer.

Details of products, quantity and amount etc.

A complete order form of the services and products.

Enter the details of the products and services to make an order.

ID: FR_50

Name: Edit an Order

existing order.

A complete

revised order form of the services and products.

Enter the revised details of the products and services to make

an order.

Purchase Deliveries:

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ID: FR_51

Name: Create Purchase Delivery Note

Description Input Output Basic work

flow A document accompanying

a

shipment of goods that lists the

description, and quantity of the goods delivered

A copy of the delivery note, signed by

the buyer or consignee, is returned to

the seller or consignor

as a proof of delivery.

Enter the receivers name, date, delivery date, amount & order no.

Creation of a delivery note.

Enter the details for an authentic

delivery note.

ID: FR_52

Name: Edit Purchase Delivery Note

existing delivery note

A complete revised delivery

note.

Enter the revised details for the delivery note.

Purchase Returns:

ID: FR_53

Name: Create Purchase Return Note

flow

A purchase return

transaction is when the buyer of merchandise, inventory, fixed assets,

or other items sends

these goods back to the seller.

Enter the complete details of the products returned.

Products returned Show in detail.

Enter the details for an authentic purchase return note.

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Name: Edit Purchase Return Note

To make changes in the existing purchase delivery note

A complete revised purchase delivery note.

Enter the revised details for the purchase return note.

ID: FR_55

Name: Delete Purchase Return Note

Existing note is Deleted/cancelled.

Delete all the information of the purchase return.

Purchase Return note deleted.

Cancel/delete the purchase return

note.

Purchase Credit Notes:

ID: FR_56

Name: Create a Credit Note

A form / letter / note

sent by a seller to a buyer, stating that a

certain amount

has been credited to the

buyer'saccount.

Enter the details of products, quantity and amount etc.

A complete credit note of the services and products.

Enter the details of the products and services to correct an undercharge.

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Name: Edit a Credit Note

To make changes in the existing purchase credit note

A complete revised credit note.

Enter the revised details for the credit note.

ID: FR_58

Name: Delete a Credit Note

Existing note is deleted/cancelled.

Delete all the information of the credit note.

Credit note deleted. Cancel/delete the credit note.

Landed Costs:

ID: FR_59

Name: Create Landed Cost Window

A landed cost is the total price of a product once it has arrived at a buyer's door. The landed cost

includes the original price

of the product,

all transportation fees (both inland and ocean), customs, duties, taxes.

Enter the complete detail by applying calculating formulas of an entire order shipment like shipment type, taxes, custom fares etc.

Complete landed costs of the shipment.

Enter the details of the products and services to provide complete detail of a

product.

ID: FR_60

Name: Edit Landed Costs

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existing costs. column or row to change.

landed costs. details for the landed costs.

ID: FR_61

Name: Delete Landed Costs

Existing landed costs are

deleted/cancelled.

Delete all the information of the costs.

Landed Costs for the particular shipment deleted.

Cancel/delete the landed costs.

Manufacturing:

The sub-modules and the functional requirement of module manufacturing are as following

Bill of Materials:

ID: FR_62

Name: Generate Bill of Materials

flow

The BOM, which is essentially

a comprehensive list of parts, items, assemblies and sub-assemblies,

can be understood as the recipe and shopping list for creating a final product.

Enter the complete detailed list of parts, components, quantity, classification & material.

Complete bill of the

materials generated.

Enter the complete details to create a list of raw materials for the final product to be made.

ID: FR_63

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existing bill.

Complete revised bill of the

materials.

Enter the revised details for the bill of the materials.

ID: FR_64

Name: Delete Bill of Materials

Existing bill of the materials is

deleted/cancelled.

Delete all the information of the materials

Bill of materials for the particular final product deleted.

Cancel/delete the bill.

Production Orders:

ID: FR_65

Name: Create Production Order

flow

A set of instructions for planning and assembling a production item. It tracks all the material transactions and costs involved in the production process, as well as additional costs,

such as labor overhead.

Provide complete details for planning and assembling a product & quantity, order no. and costs.

Complete production order generated.

Enter the complete details for an authentic and reliable production order.

ID: FR_66

Name: Edit Production Order

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order. specific column or row to change.

revised order form.

revised details of the

production order.

ID: FR_67

Name: Delete Production Order

Existing order is

deleted/cancelled Delete all the information of the order.

Order Deleted Cancel/delete the order

Materials Resource Planning Wizard:

ID: FR_68

Name: Create a Planning Wizard

flow This helps you plan and

optimize future material requirements and then both manage and execute purchasing and manufacturing

recommendations and exceptions.

Provide complete details of the material requirements regarding their

availability in stock and future needs.

Detailed chart/wizard of the current stock & future needs.

Enter the complete details for an authentic and reliable wizard.

Recommendation Reports:

ID: FR_69

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Allows planners to automatically select recommended production orders

and purchase orders for automatic creation of same.

If an item needs to be outsourced, planners can easily convert a production order to a purchase order.

Provide complete details of the materials used in productio n,

supplier details, transactio n details & stock details.

Detailed chart of the current stock, future needs &

recommendation s.

Enter the complete details for an authentic and reliable

recommendati on report.

ID: FR_70

Name: Edit Recommendation Report

To make changes in the existing report.

A complete revised

recommendatio n report

according to the need.

Enter the revised details

for the recommendatio

n report.

ID: FR_71

Name: Delete an Order

Existing order is deleted/cancelled.

Delete all the information of the order.

Order Deleted Cancel/delete the

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