May 18, 2015
Board of Directors
East Orange County Water District 185 N. McPherson Road
Orange, California 92869
Dear Members of the Board,
Please be advised that a regular meeting of the Board of Directors of the East Orange County Water District will be held on Thursday, May 21, 2015, at 5:00 p.m. in the offices of the East Orange County Water District, 185 N.
McPherson Road, Orange, California. Enclosed please find the agenda for the meeting.
Very truly yours,
EAST ORANGE COUNTY WATER DISTRICT
By: Joan C. Arneson Secretary
cc: Mailing List
(Next available Resolution No: 753) AGENDA
EAST ORANGE COUNTY WATER DISTRICT (EOCWD)
Thursday, May 21, 2015
1. Call Meeting to Order and Pledge of Allegiance – President VanderWerff 2. Public Communications to the Board
3. Addition of Items Arising After Posting of Agenda Requiring Immediate Action (Requires 2/3 vote or unanimous vote if less than 2/3 of members are present) Recommended Motion: “THAT IT BE DETERMINED THAT THE NEED TO TAKE
IMMEDIATE ACTION ON [SPECIFY ITEM(S)] CAME TO THE DISTRICT’S ATTENTION AFTER POSTING OF THE AGENDA AND THAT SUCH ITEM(S) BE ADDED TO THE AGENDA”
4. General Manager’s Report (Exhibit “A”)
Recommended Motion: “THAT THE GENERAL MANAGER’S REPORT BE RECEIVED AND FILED”
5. Approval of Minutes of April 16, 2015 Meeting (Exhibit “B”) 6. Operation, Management and Construction Matters
A. 2015 consumer confidence report (Exhibit “C”)
Recommended Motion: “THAT THE 2015 WATER QUALITY REPORT BE RECEIVED AND FILED”
B. Personnel policy changes (Exhibit “D”)
Recommended Motion: “THAT RESOLUTION NO. ___ BE ADOPTED, ENTITLED
‘RESOLUTION OF THE BOARD OF DIRECTORS OF EAST ORANGE COUNTY WATER DISTRICT RESCINDING RESOLUTION NO. 748 AND ADOPTING REVISED
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C. Strategic planning update (Exhibit “E”)
Recommended Motion: [AT ADJOURNMENT OF THIS MEETING, ADJOURN TO MAY 29, 2015, 8:00 a.m.]
7. Financial Matters
A. Approval of schedules of disbursements (Exhibit “F”)
B. Report on investments/ ratification of investment activity (Exhibit “G”) C. Receipt and filing of financial statements (March 31) – (Exhibit “H”)
Recommended Motion: “THAT THE SCHEDULES OF DISBURSEMENTS BE APPROVED AS SUBMITTED, THAT THE SCHEDULES OF INVESTMENTS BE RATIFIED AND APPROVED, AND THAT THE FINANCIAL STATEMENTS BE RECEIVED AND FILED”
D. Orange County Water District and Municipal Water District of Orange County FY 2015-16 budgets (Exhibit “I”)
E. Annual review of investment policy and delegation of authority to effect investment transactions (Exhibit “J”)
Recommended Motion: “THAT RESOLUTION NO. ___ BE ADOPTED, ENTITLED:
‘RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST ORANGE COUNTY WATER DISTRICT APPROVING INVESTMENT POLICY AND AUTHORIZING THE TREASURER TO INVEST FUNDS’”
F. Audit - Statement of Auditing Standards (SAS) No. 114 - letter from the auditor communicating the auditor’s responsibilities (Exhibit “K”)
8. Miscellaneous Matters
A. Reports from committees and representatives to organizations B. Directors’ reports on meetings attended
C. Local sewer service transfer (Orange County San #7 reorganization) - status report (Exhibit “L”)
D. Wholesale and retail water usage report (Exhibit “M”)
Recommended Motion: “THAT THE WHOLESALE AND RETAIL WATER USAGE REPORT
BE RECEIVED AND FILED”
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E. Drought response report (Exhibit “N”)
Recommended Motion: “THAT THE DROUGHT RESPONSE REPORT BE RECEIVED AND FILED”
9. Informational Items
A. General interest publications (Exhibit “1”) 10. Closed Sessions
A. Closed session – conference with legal counsel – anticipated litigation – initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (two potential cases) 11. Adjournment
The scheduled date of the next Regular Meeting of the Board of Directors is June 18, 2015, at 5:00 p.m., in the offices of the East Orange County Water District, 185 N. McPherson Road, Orange, California
Availability of agenda materials: Agenda exhibits and other writings that are disclosable public records distributed to all or a majority of the members of the East Orange County Water District Board of Directors in connection with a matter subject to discussion or consideration at an open meeting of the Board are available for public inspection in the District’s office, 185 N. McPherson Road, Orange, California (“District Office”). If such writings are distributed to members of the Board less than 72 hours prior to the meeting, they will be available at the reception desk of the District Office during business hours at the same time as they are distributed to the Board members, except that if such writings are distributed less than one hour prior to, or during, the meeting, they will be available in the meeting room of the District Office.
Disability-related accommodations: The East Orange County Water District Board of Directors meeting room is wheelchair accessible. If you require any special disability-related accommodations (e.g., access to an amplified sound system, etc.) please contact Sylvia Prado in the District Office at (714) 538-5815 during business hours at least seventy-two (72) hours prior to the scheduled meeting.
This agenda can be obtained in alternative format upon written request to Sylvia Prado in the
District Office, at least seventy-two (72) hours prior to the scheduled meeting.
EAST ORANGE COUNTY WATER DISTRICT GENERAL MANAGER’S REPORT May 2015
The following report is a summary of the District’s activities over the past month.
Reviewed correspondence, conferred with customers regarding billing issues and vendors/other interested parties regarding business with the District, and met with staff members regarding daily activities and on-going projects.
A. OCSD Transfer See Agenda Item WHOLESALE ZONE
A. Peters Canyon (6 MG) Reservoir Status Update
Security System –The AT&T contractor completed installation of the fiber-optic cable on May 1st
. There are some clean-up items that still need to be taken care of as well as the testing and certification of the new cable. This work will be completed the week of May 18th
. Following acceptance of the cable, staff will have security consultant finish installation of the system.
B. Master Plans and Treatment Plant Feasibility Study Update Master Plan Status:
1. Preliminary system modeling work has been completed.
2. Preliminary Capital Improvement Program information has been prepared and submitted for use in the 2015/16 budget as well as the rate study analysis.
3. CIP Workshop held on May 5th
and detailed review performed on12 Wholesale Zone and 48 Retail Zone capital projects spanning a 25-year (2015-2040) time period. The draft projects total
$24.5M (WZ: $7.1M and RZ: $17.4M).
4. Cost estimate for the repairs of the Peters Canyon Reservoir Roof is being prepared.
5. V&A Consulting Engineers will start corrosion analysis of three reservoirs (11.5 MG, 1 MG, Barrett) and WZ pipelines.
6. Workshop with Engineering Committee regarding draft CIP will be held on June 16th
. WTP Feasibility Study:
1. Conceptual design work is continuing; finalization of design expected by end of May.
2. Carollo staff will be meeting with City of Santa Ana staff to discuss any interest they might have
in purchasing water from the WTP and/or capacity in the 11.5 Reservoir.
2 C. WZ Connection Permits
Two permits were issued – 12105 Red Hill Avenue, Tustin (residence), and 12791 Panorama Crest, Santa Ana (residence).
1) Well / Booster Station Operations
East Well – No issues to report. 100% of the Retail Zone demand is being met by this well.
OCWD Coastal Pumping Transfer Program (CPTP) Participation – Beginning in May 2014, the RZ has been participating in the CPTP, a program that has coastal producers pumping below the Basin Production Percentage (70% of their demand) and some inland producers pumping above the BPP so that the net basin pumping is neutral. The CPTP is designed to reduce water losses to LA County as well as the gradient that encourages seawater intrusion. MET has been storing 44,000 AF of water in the Orange County Groundwater Basin and now wants to use it – this means that additional pumping will be required by other inland pumpers over and above the 70%, because the agencies that have been participating in the CPTP can’t meet the additional demand. The RZ participation means that we will pay $115/AF less for MET water due to incentives from OCWD and the mitigation value that additional pumping will have on the MET Ready-to-Serve Charge.
West Well and Stoller Booster Pump Repair Project – The West Well and booster station have been offline since February 2013 due to worn pump assemblies; the East Well can and has been meeting our entire RZ demand.
As mentioned in the previous months’ General Manager’s reports, staff has delayed sending out RFPs for the West Well and Stoller booster pump repair over concerns with the declining water levels in the groundwater basin and the fact that well companies are very busy at this time. Well water levels have been holding steading last month at 282 feet (below ground surface).
2) Water Smart Home Certification Program
MWDOC is asking all member agencies to continue promoting the program in an effort to increase participation, particularly in light of Governor Brown’s emergency water reduction executive order.
The District has 20 customers participating in this MWDOC sponsored program; this is unchanged from November 2014. The customers apply online to have a home inspection performed by the Mission Conservation District (MCD). The customers, located on Circula Panorama, Crawford Canyon Road, Miriam Place, Panorama View, Via Aventura, Via Del Cerro, Barrett Lane, El Roy Drive, View Ridge, St. Jude, Daniger Road, Greenwald Lane, Carmel Way and Kassy Drive met with District and MCD representatives between November 2013 and July 2014 to go through each interior and exterior plumbing fixture and evaluate their water efficiency.
Eighteen customers have received a water use report with recommendations on how to make their home water efficient. In order to achieve a Water Smart Home certification, the customer must have an efficiency score of 100. The high possible score is 120 which will give the home Gold certification status. The scores so far have ranged between 40 and 71 points. The
customer then has 90 days to implement the recommendations and provide proof to MWDOC by
providing invoices, receipts, and photographs. If all program criteria are met, the homeowner will
receive a certificate stating that their home has been certified as being water efficient.
3 3) System Leaks
On Thursday, April 17th
, Staff discovered a service lateral leak on Circula Panorama while reading customer meters. A repair clamp was installed on the 1” copper service line.
On Tuesday, April 28, staff responded to a reported possible leak on Alexander Lane. A
homeowner informed staff that a small amount of water was coming into his garage. The District owns and operates a 1951 8” steel water line which runs along the north side of the customer’s house. The previous owner of this property constructed a retaining wall and patio over the pipeline sometime in the late 80s or early 90s.
Staff determined that there was a small leak on the main and attempted to locate it. However, due to the construction that was performed over the main, locating and repairing the leak would have been extremely difficult and expensive and require extensive disturbance to the extensive improvements the customer had constructed. Earlier this year, staff made a repair on this same section of main. Because of the liability concerns and the inability to get to the water line, staff made the decision to expose the pipeline at both ends of the property and to cut, cap, and abandon this 80 ft. section of pipe. As part of that decision, ID Modeling performed a hydraulic analysis to determine the criticality of this pipe, and determined that it could be abandoned without a significant impact to fire flow in the area. As part of this project, staff also relocated 2 service laterals, raised the new piping 3 feet from a depth of 7 feet and replaced a fire hydrant assembly that had been connected to the now abandoned section of pipe.
On Tuesday, May 12, staff responded to the report of a leak on Shepard Way. Staff determined that there was a leak on the ¾” copper service lateral within the concrete driveway approach before the meter. A new 10 ft. section of copper was pulled through from the street to the meter and reconnected.
Anecdotally, we have noticed a substantial increase in system leaks since the beginning of August when the increased drought awareness and public outreach began; this appears consistent with what other agencies are experiencing also. As realized during the 2009-2011 drought, system use patterns may be changing (watering on one day per week during the same time of the day as neighbors) and it may be stressing the system. We are noting this information for the condition assessment/hydraulic element of the Master Plan Study, so that the engineers can assess the long-term impacts on the system and suggest operational changes and/or effective capital improvements to mitigate these impacts.
4) Water Availability Request/Connection Permits
A connection permit was issued for a residence at 12791 Panorama Crest.
5) Emergency Preparedness Activities
On April 7th
, the District participated in a test of AlertOC’s (Reverse911) capability, capacity and
effectiveness at delivering emergency notifications from Orange County water districts to the
public in advance of a major disaster. Instead of a typical “test” message, all water agencies used
a “drought” message, asking customers to cut their water use by 25%. This first use of the Alert
OC system in the District’s service area was successful – calls reached 63% of the District’s
customers (which was a relatively high percentage compared to other districts/cities).
4 Joint System (WZ & RZ) Activities
A. Drought Report
Please see related agenda item; this item will be included as a standing report until the drought emergency regulations are rescinded.
B. Monthly Operations Activities
• Repaired service lateral leak on Circula Panorama
• Cut, abandoned 80 ft. section of 8” steel main on Alexander Lane, relocated 2 service laterals, installed new fire hydrant assembly, and put back customer deck.
• Repaired service lateral leak on Shepard Way.
• Installed new 1.5” service on Panorama Crest.
• Met with County to review guard rail project on Panorama Heights.
• Met with Carollo Engineering to review CIPs.
• Met with ID Modeling to review upcoming additions to SEDARU.
• Met with AT&T Contractors to review completed fiber optic cable installation work.
• Met with IRWD to test new meter at Jamboree.
• Reviewed Annual Water Quality Report.
• Meter Disconnects (5) – Crawford Canyon, Circula Panorama, Winwood Lane, St. Marks, Hewes Ave.
• Meter Connects (4) – Winwood lane, Vista Panorama, Smiley Drive, St. Marks.
• High Bills (3) – Cresthaven Lane, Lemon Hill, Media Panorama.
• Meter Changeouts (9) – Panorama Crest, Vista Panorama, Alexander Lane, Winwood Lane, Country Haven, Old Foothill, Villa Del Cerro, Martin Lane, Fairhaven Ext.
• Customer Leaks (7) – Alexander Lane, Panorama View, County Lane, Old Foothill, Barrett Lane, Kassy Drive, St. Marks Drive.
• Conservation Workorders (meeting with Customers) – (4) Media Panorama, Stoller Lane, Fairhaven Ext., Miriam Place.
• Final Reads – Crest Haven Lane, Foothill, Alta Panorama, Circula Panorama, Fishbeck Rd.
• Cleanup and organize shop
• Tested backup generators and emergency pumps at Daniger and Vista Panorama Sidehill.
• Reviewed new SEDARU programs with ID Modeling.
• Attend weekly safety meetings (All field staff)
• Reviewed sewer cleaning operations with OCSD
• Performed weekly water quality sampling
• Measure static and pumping water levels in wells.
• Performed USA locations
• Responded to utility requests from the County and city of Orange
• Picked up water quality supplies and changed reagent bottles
• Clean-up, organize and restock service trucks
• Clean-up and organized shop
• Vehicle maintenance
5 Monthly Tasks
• Attend monthly staff meeting with General Manager (all employees)
• Attend committee meetings – Operations and Engineering (Superintendent)
• Prepared monthly CDPH water quality reports
• Prepared monthly CRWQCB report for well discharge
• Report retail water system production to State
• Performed dead-end flushing
• Read WZ meters
• Check WZ meter data; assist with preparation of WZ Billing
• Delivered Board agenda packages
• Participated in WEROC radio test
District Staff attended the following meetings:
A. MWDOC Manager’s Meeting – April 16, 2015
Meeting Summary: 1) Governor’s Executive Order & SWRCB Updated Emergency Regulations – Revised Draft Regulations are expected to be out by April 17th
. It is anticipated that the SWRCB will focus on results oriented compliance (agencies followed their rules); local agency can decide how they are going to achieve reduction. 2) MET & MWDOC Drought Allocations – MET Board approved a Level 3 allocation (15%) as MET still has large storage reserves; they will review this action at their December meeting. 3) Drought Messaging & Talking Points – MWDOC has supplied updated talking points that include quantification of investments in water efficiency; also posted on MWDOC web site. MWDOC wants to develop a unified message on drought
conservation on a countywide basis and is setting up weekly Wednesday afternoon meetings to develop messages. 4) MWDOC Draft FY 15/16 Budget – The proposed MWDOC budget is up 1.29%. 5) Revised MWDOC Administrative Code – Proposed revisions are going to the MWDOC Administration and Finance Committee next month – MWDOC staff will send out information on the code changes prior to MWDOC Board action. 6) Upcoming Meetings – April 29th
meeting will focus on drought and MWDOC proposed budget; May 15th
is the Water Summit; July 29th
is the Water Policy Dinner featuring Felicia Marcus.
B. MWDOC – Drought Executive Order & Messaging - April 22, 29, May 13, 2015
Meetings Summary: MWDOC agencies reviewed the revised SWRCB listing and draft regulations;
discussion was held on joint messaging; initially couldn’t agree on two day per week watering message. After several meetings, MWDOC is developing following: a) Working with Caltrans and other electronic signage to encourage “do your part to save water;” b) Developing a 3 minute presentation on the drought for City Councils/Boards; c) providing local newspapers with stories about how agencies are working to achieve drought cutbacks; d) wrapping two OCTA buses with
“Do your part to save water” message; e) providing conservation printed materials; f) developing artwork for use on local agency signage, vehicle magnets, etc.
Funding for the Turf Removal Program has run out; the MET Board will not renew the program
unless caps are included in the program. MET Board will consider $150M program for FY 2015/16
under revised cap program; further funding increases mean increase to MET rates: every $100M =
7% rate increase. Applicants will be advised that we are accepting applications, but none will be processed until new program is approved.
MWDOC is meeting with Orange County School District Maintenance Managers to discuss how they will meet mandate and to discuss common approaches/prioritizing landscape trees/plants for irrigation.
C. MWDOC Elected Officials Forum, April 29, 2015
Meeting Summary: 1) MWDOC’s FY 2015/16 Draft Budget – the General Fund Budget is proposed to increase by $142,851 (2%). Starting this year, MWDOC will fully fund its core
operations from the fixed meter charge; they will no longer add any charge to the MET commodity charge. 2) MET Drought Allocations – The poor Northern California precipitation history for Winter 2015 was reviewed – for the 4th
straight year runoff was between 6-8 MAF (million acre-feet) below the annual average of 18 MAF. MET’s Board approved a 15% allocation due to the amount of Colorado River Aqueduct supplies that are still available; they will revisit this determination in December 2015. 3) Governor’s Executive Order – The MET allocation affects imported supplies only, not total water demand – these limitations are set under the Executive Order for each water agency based on GPCD to achieve the statewide average of 25%.
D. WEROC Regional Drought Training Workshop – April 30, 2015
Meeting Summary: WEROC regional training in concert with OC Fire and Sheriff’s Departments, Office of Emergency Services (OES), local and state Department of Water Resources and local emergency response coordinators to discuss drought impacts to emergency services and potential impacts. It was noted that the lead agency for the drought is OES and discussion of declaring a local disaster (to recover drought-related costs) was explored; agencies were encouraged to document their costs in the event that a disaster is declared and costs are recoverable. Significant concerns were aired regarding the emergency regulations failure to recognize irrigation of buffer zones as necessary for areas subject to wildfire. Fire department was concerned about low levels in regional lakes and reservoirs for access to water for aerial firefighting assistance.
E. Finance Committee – May 7, 2015
Meeting Summary: 1) FY 2014/15 Budget Review – Staff reviewed the proposed WZ and RZ Capital Budgets with the Committee (the Operating Budgets were reviewed at the April 2nd
Finance Committee Meeting). The proposed WZ CIP Budget totaled $2,547,500 and the RZ CIP Budget totaled $1,269,500. Staff noted that several proposed projects were developed as a result of the Master Plan study and the draft CIP that is being developed; the draft CIP had not been reviewed with the Engineering Committee yet, but the figures were placed in the budget as placeholders for potential projects. 3) MWDOC Budget – The MWDOC budget was noted to be increasing by 2%, and that MWDOC was shifting some Core Services to Choice, and that MET’s Readiness-to-Serve Charge for EOCWD was increasing by 18%. 4) OCWD Budget – the Replenishment Assessment (RA) was increasing from $294/AF to $322/AF, a 9.5% increase. Budget Report, March 2014 – the impact of reduced water sales is beginning to affect District finances; WZ revenues are 5%
below expected levels while RZ revenues are 9% below expected levels; consistent with the
conservation rate being achieved.
7 F. Operations Committee Meeting – May 12, 2015
Meeting Summary: 1) County Guardrail Project (Vista Panorama) – The County has determined that the District’s pipelines are not in the area of the guardrail project so there will be no impact to the District. 2) Leak Report – Staff noted that there continues to be an increased incidence of both main line and service leaks since the advent of enhanced conservation. 3) New Service –
Panorama Crest – a 7,000 square foot home (2 inch connection) will commence water service in May. 4) April 7th
Alert OC Drought Call After Action Report – The first use of the Alert OC system in the District’s service area was successful – calls reached 63% of the District’s customers (which was a relatively high percentage compared to other districts/cities). 5) Drought Emergency Regulations – SWRCB staff refused the District’s request to be considered a small system and thus subject to a 25% reduction rather than the 36% mandated under the emergency regulations;
staff is continuing to pursue this with upper level SWRCB staff. 6) East Well Pumping Water Level – Water levels have fallen over the last month by >5 ft; staff noted that water levels in the Santiago Pits are very low and will be submitting comments to OCWD on the 2015 Groundwater
Management Plan regarding OCWD’s operation of the Santiago Pits and sustaining well levels in areas tributary the Pits. 7) AT&T Fiber Conduit Installation – the conduit and fiber are installed and awaiting testing and acceptance by the District. 8) Jamboree Connection – IRWD has completed the work on the connection and will resume taking water by the end of the week. 9) WZ Water Use – Demand is running approximately 20% below April 2014. 10) Changes to Personnel Manual – Staff noted that state law was enacted requiring that part-time employees accrue one hour of sick leave for every 30 hours worked; it is not clear if full-time employees are subject to this
requirement also – if so, this would be less than they currently accrue. Staff also reviewed a request that employees working in excess of 12 hours per day be paid double time, and that this rate be paid retroactively to employees starting from January 1, 2015; the Committee agreed to recommend this to the Board. 11) WZ/RZ Draft CIP – a first draft of the combined WZ/RZ CIP was presented to the Committee; projects totaling approximately $25M were identified over the 25-year period of the CIP.
G. OCLAFCO Meeting – May 13, 2015
Meeting Summary – 1) LAFCO Budget – the Commission approved the FY 15/16 LAFCO Budget;
there will be no increase in EOCWD costs; the estimated $25,000 shortfall in Revenues v.
Expenses will come from LAFCO reserves. LAFCO staff expects to increase rates over the next three years by 5%, 3.5% and 2%. 2) Legislative Report – OCLAFCO is very active in monitoring and supporting various bills; AB 402 would expand LAFCO powers generally, but may conflict with an OCLAFCO policy that allows the Executive Officer to review and approve out-of-area
agreements unilaterally – the Commission voted to “watch” this issue. The Commission voted to
“oppose” SB239 because it requires the approval of an employee association prior to a fire district being able to extend service outside of its service area – currently only a LAFCO has the power to approve this, thus the bill would undermine their authority. Interestingly, one of the reasons LAFCO is opposing this bill is that it removes decision making authority from the elected local board. 3) Quarterly Report – Staff reported that the EOCWD Sewer Transfer Focused MSR will be released for comment by May 21st
and a community workshop will be held on June 18th
, with the
Commission hearing on July 8th
. Due to the EOCWD Board Meeting being held on June 18th
; staff has requested a change to the workshop date.
H. Groundwater Producers Meeting – May 13, 2015
Meeting Summary: 1) Discharge of Flushing Water: A request was made to determine if flushing
water could be sent to OCSD (for eventual reuse through GWRS); OCSD staff indicated that user
charges would normally be required by ordinance. An example agency with 3000 hydrants and an
annual flush of 1000 gpm for 10 minutes would be charged about $80,000/year. It was noted that
the problem with flushing is that customers see it as a huge waste of water and OCSD could use the water. Mike Marcus will approach Jim Herberg about a fee waiver based on the drought situation. 2) Poseidon Update: OCWD have developed a recommended term sheet for the Board to consider approving at that night’s meeting; they expected in excess of 250 attendees. 3) OCWD GWMPU – OCWD will include agency well data (excluding location) per DWR requirement;
comments are due by May 20; OCWD Board will consider adoption in June. 5) Groundwater
Remediation – OCWD staff presented information regarding cleanup of the North Basin under a
Superfund agreement with EPA; the South Basin is considering a similar cleanup.
MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF EAST ORANGE COUNTY WATER DISTRICT
April 16, 2015
1. Call to Order. A Regular Meeting of the Board of Directors of the East Orange County Water District was called to order by WILLIAM VANDERWERFF, President of the Board of Directors, at 5:00 p.m. on Thursday, April 16, 2015, in the offices of the East Orange County Water District, 185 N. McPherson Road, Orange, California. JOAN ARNESON, Secretary, recorded the minutes of the meeting.
The following Directors were present: RICHARD BELL, DOUGLASS DAVERT, JOHN DULEBOHN, SEYMOUR EVERETT and WILLIAM VANDERWERFF. Also present were:
LISA OHLUND General Manager
JERRY MENDZER Maintenance & Operations Superintendent SYLVIA PRADO District Administrative Assistant
JOAN ARNESON District Secretary and Legal Counsel SHAWN DEWANE Raymond James Financial Services, Inc.
2. Public Communications to the Board. None.
3. Items Arising After Posting of Agenda. Ms. ARNESON said there was a need to discuss a newly filed case, naming the District as a real party in interest, in closed session.
Upon a motion duly made, seconded and carried unanimously, it was determined that the need to take immediate action on the proposed closed session matter came to the
District’s attention after posting of the agenda and such item was added to the agenda.
4. General Manager’s Report. Ms. OHLUND said she did not have anything to add to her written report. There were no comments or questions.
Upon a motion duly made, seconded and carried unanimously, the General Manager’s Report was received and filed.
Upon a motion duly made, seconded and carried unanimously, the minutes of the
meeting of March 19, 2015 were approved as submitted.
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6. Operation, Management and Construction Matters.
A. Water Shortage Level Declaration. Ms. OHLUND made a presentation on the current shortage, including the Governor’s executive order issued on April 1 and the
subsequent actions of the State Water Resources Control Board to establish mandatory reductions for each water agency, based on gallons per capita per day, to achieve the statewide 25% reduction set forth in the executive order. She said the SWRCB’s draft framework showed EOCWD with a 35% reduction target, but EOCWD met the criteria for a small agency that was not an urban water supplier, and should have a 25% target. The proposed allocation of Metropolitan Water District was also discussed. In light of the final action of the SWRCB to establish the reductions anticipated in early May, Ms. OHLUND
recommended that the Level 2 shortage declaration be made under the District’s ordinance, so that staff can begin implementing changes in the billing system to reduce allocations and pursue outreach efforts to inform customers of what will be required. CommunicationsLab has prepared a menu of outreach efforts. She also recommended the retention of “zanjero”
services through a part-time employee position or shared services arrangement, to assist staff in working with customers.
Upon a motion duly made, seconded and carried unanimously, Resolution No. 752 was adopted, entitled: “Resolution of the Board of Directors of the East Orange County Water District Declaring Water Conservation Level II To Be In Effect And Authorizing
Implementation;” staff was authorized to retain “zanjero” services through a part-time employee position or shared services arrangement at a cost not-to-exceed $15,000; and the execution of Amendment No. 2 to the contract with CommunicationsLab was authorized, providing for targeted drought communications assistance for a six-month period at a cost not-to-exceed $30,000.
B. Rate Study Consultant Services.
Upon a motion duly made, seconded and carried unanimously, a contract was awarded to Raftelis Financial Consultants in an amount not-to-exceed $35,000 to perform a water rates, fees and charges study.
C. Sewer Transfer Plan of Service. Ms. OHLUND reported that in addition to the
necessary changes in the plan of service as mentioned in the April 11, 2015 meeting, it was
necessary to amend the agreement with Orange County Sanitation District to provide for
release of all funds up front rather than over time, to extend the term and to include further
provisions regarding sewage collection.
Upon a motion duly made, seconded and carried unanimously, the General Manager was directed to make revisions as needed to update the sewer transfer plan of service in
accordance with most current technical and financial information and submit such revised plan to LAFCO, and to execute Amendment No. 1 to the Local Sewer Facilities Transfer Agreement.
D. Meter Charge Designation. Ms. OHLUND reported that staff recommended changes in the District’s designation of meter charges, as the existing designation results in misunderstanding of the nature of the charges.
Upon a motion duly made, seconded and carried unanimously, the designation of meter charges was revised as recommended.
7. Financial Matters.
A. Schedule of Disbursements. Schedules of disbursements in the following amounts were presented: $282,336.39 from Wholesale and Retail Operating Funds, $2,156.12 for directors’ payroll, and $40,089.09 for employees’ payroll.
B. Investment Activity. Schedules of investments were presented. SHAWN DEWAYNE updated the Board on the District’s fixed income portfolio analysis.
C. Financial Statements (February 28). The financial statements were presented.
On behalf of the Finance Committee, Director DULEBOHN recommended approval of the schedule of disbursements and investment schedules, and receipt and filing of the financial statements.
Upon a motion duly made, seconded and carried unanimously, the schedules of disbursements were approved as submitted, the schedules of investments were ratified and approved, and the financial statements were received and filed.
D. Engagement of Auditor. Ms. OHLUND reported that Paul Kaymark, who has been performing audit services for the District, was now with Pun Group. She noted that Mr.
Kaymark will continue to prepare the audited statements, with a new managing principal who will verify GAAP and GASB compliance.
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Upon a motion duly made, seconded and carried unanimously, the engagement of the Pun Group for audit services for the fiscal years 2015-17, at a total amount not to exceed
$37,500 ($12,500 per year), was approved.
8. Miscellaneous Matters.
A. Reports from Committees and Representatives to Organizations. None.
B. Directors’ Reports on Meetings Attended. Director DAVERT reported on his attendance at meetings with representatives of Mesa and Serrano Water Districts. Ms.
OHLUND described the tour she and Director BELL attended to view the desalination plant, and President VANDERWERFF reported on discussion with Golden State Water Company representatives.
C. Authorization of Conference Attendance.
Upon motions duly made, seconded and carried unanimously, Directors EVERETT and VANDERWERFF were authorized to attend the MWDOC Elected Officials Forum dinner, Director EVERETT was authorized to attend the Infrastructure Summit, and all Directors were authorized to attend the OC water Summit.
D. Orange County Sanitation District #7 Local Sewer Service Reorganization – Status Report. Ms. OHLUND said she had nothing to add to the report.
E. Water Demand Status Report. Ms. OHLUND reported that with warm, dry conditions March usage was up, over 2014.
Upon a motion duly made, seconded and carried unanimously, the Water Demand Status Report was received and filed.
F. Drought Response Report.
Upon a motion duly made, seconded and carried unanimously, the Drought Response Report was received and filed.
Closed Session. President VANDERWERFF announced that the Board would meet in a closed session pursuant to Government Code Section 54956.9(d)(1), and Ms. ARNESON
identified the case, Successor Agency to the Tustin Community Redevelopment Agency v. Cohen.
Director Davert noted that he had a potential conflict as a result of his participation with the Redevelopment Oversight Board, and recused himself from the closed session.
Open session was resumed, with all Directors present. No action was reported from the closed session.
9. Informational Items.
A. General Interest Publications. Included were Pacific Standard Magazine – “How to Convince People to Save Water, Using Psychology;” Sacramento Bee Capitol Alert – “How Jerry Brown made up his mind on drought order;” KCRA.com – “Leaky pipes a big source of wasted water in California.”
Upon a motion duly made, seconded and carried unanimously, the meeting was
adjourned at 6:30 p.m., the next regular meeting date and time being Thursday, May 21, 2015, at 5:00 p.m., to be held in the Offices of the East Orange County Water District, 185 N.
McPherson Road, Orange, California.
Joan C. Arneson
TO: BOARD OF DIRECTORS FROM: GENERAL MANAGER
SUBJECT: 2015 CONSUMER CONFIDENCE REPORT DATE: MAY 21, 2015
The Consumer Confidence Rule requires public water suppliers that have at least 15 service connections or regularly serve at least 25 year-round residents to provide annual consumer confidence reports (CCR) to their customers. These reports are also known as the “annual water quality reports” or “drinking water quality reports.”
While water systems are free to enhance their reports in any useful way, each report must provide consumers with the following fundamental information about their drinking water:
• the source(s) of their drinking water;
• a brief summary of the susceptibility to contamination of the local drinking water source, based on the source water assessments by states;
• how to get a copy of the water system's complete source water assessment;
• the level (or range of levels) of any contaminant found in local drinking water, as well as EPA's health-based standard (maximum contaminant level) for comparison;
• the likely source of that contaminant in the local drinking water supply;
• the potential health effects of any contaminant detected in violation of an EPA health standard, and an accounting of the system's actions to restore safe drinking water;
• the water system's compliance with other drinking water-related rules;
• an educational statement for vulnerable populations about avoiding Cryptosporidium;
• educational information on nitrate, arsenic, or lead in areas where these contaminant may be a concern; and
• phone numbers of additional sources of information, including the water system and EPA's Safe Drinking Water Hotline (800-426-4791).
The District’s CCR reflects the high quality of our water; there are no contaminants that exceed any health-based standard, and we are in compliance with all other drinking water requirements.
We participate in a joint effort with other districts for the preparation of this document in order to take advantage of economies of scale; the preparation and printing of this report (1300 copies) cost
A virtual copy of the District’s 2015 Water Quality Report is attached to this memo. It will be included in the June water bill; they are due to consumers by July 1st
Receive and file the 2015 Consumer Confidence Report.
Since 1990, California public water utilities have been pro vid ing an annual Water Quality Report to their customers. This year’s report covers calendar year 2014 drinking water quality testing and reporting.
The East Orange County Water District (EOCWD) vigilantly safeguards its water supply and, as in years past, the water delivered to your home meets the quality standards required by federal and state regulatory agencies. The U.S. Environmental Protection Agency (USEPA) and the State Water Resources Control Board, Division of Drinking Water (DDW) are
the agencies responsible for establishing and enforcing drinking water quality standards.
In some cases, EOCWD goes beyond what is required by testing for unregu lated chemicals that may have known health risks but do not have drinking water standards. For example, the Orange County Water
District (OCWD), which manages the groundwater basin, and the Metropolitan Water District of Southern California (MWDSC), which supplies treated imported surface water to EOCWD, test for unregulated chemicals in our water supply.
Unregulated chemical monitoring helps USEPA and DDW determine where certain chemicals occur and whether new standards need to be established for those chemicals to protect public health.
Through drinking water quality testing programs carried out by OCWD for groundwater, MWDSC for treated surface water and EOCWD for the water distribution system, your drinking water is constantly monitored from source to tap
for regulated and unregulated constituents.
The State allows us to monitor for some contaminants less than once per year because the concentrations of these contami nants do not change frequently.
Some of our data, though repre sentative, are more than one year old.
Your 2015 Water Quality Report
The Quality of Your Water is Our Primary Concern
Sources of Supply
Orange County’s water supplies are a blend of groundwater managed by the OCWD and water imported from Northern California and the Colorado River by the Municipal Water District of Orange County (MWDOC) via MWDSC. Groundwater comes from a natural underground aquifer that is replenished with water from the Santa Ana River, local rainfall and imported water. The groundwater basin covers 350 square miles and lies beneath north and central Orange County from Irvine to the Los Angeles County border and from Yorba Linda to the Pacific Ocean.
More than 20 cities and retail water districts draw from the basin to provide water to homes and businesses. In south Orange County, nearly 100 percent of the water is imported and delivered to the cities and retail water districts, where it is stored in above-ground reservoirs and tanks before being sent to homes and businesses. In 2014, East Orange County Water District imported 15% surface water while 85% was local groundwater.
Orange County’s Water Future
For years, Orange County has enjoyed an abundant, seemingly endless supply of high-quality water. However, as water demand continues to increase statewide, we must be even more conscientious about our water supply and maximize the efficient use of this precious natural resource.
OCWD and MWDOC work cooperatively to evaluate new and innovative water management and supply develop ment programs, including water reuse and recycling, wetlands expansion, recharge facility construc tion, ocean and brackish water desalination, surface storage and water use efficiency programs. These efforts are helping to enhance long-term countywide water reliability and water quality.
A healthy water future for Orange County rests on finding and develop ing new water supplies, as well as protecting and improving the quality of the water that we have today. Your local and regional water agencies are committed to making the necessary investments today in new water management projects to ensure an abundant and high-quality water supply for our future.
Basic Information About Drinking Water Contaminants
The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of land or through the layers of the ground it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animal and human activity.
Contaminants that may be present in source water include:
•Inorganic contaminants, such as salts and metals, which can be natur ally occurring
or result from urban storm runoff, industrial or domestic wastewater discharges, oil and gas production, mining and farming.
•Microbial contaminants, such as viruses and bacteria, which may come from sewage
treatment plants, septic systems, agricultural livestock operations and wildlife.
•Radioactive contaminants, which can be naturally occurring or be the result of oil
and gas production or mining activities.
•Pesticides and herbicides, which may come from a variety of sources such as
agriculture, urban stormwater runoff and residential uses.
•Organic chemical contaminants, including synthetic and volatile organic chemicals,
also come from gasoline stations, urban stormwater runoff, agricultural application and septic systems.
In order to ensure that tap water is safe to drink, USEPA and the DDW prescribe regulations that limit the amount of certain contami nants in water provided by public water systems. DDW regulations also establish limits for contaminants in bottled water that must provide the same protection for public health. Drinking water, including bottled water, may reason ably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk.
More information about contaminants and potential health effects can be obtained by calling the USEPA’s Safe Drinking Water Hotline at (800) 426-4791.
Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno- compromised people, such as those with cancer who are undergoing chemo therapy, persons who have had organ trans plants, people with HIV/AIDS or other immune system disorders, some elderly persons and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers.
For information about this report, or your water quality in general, please contact Jerry Mendzer at (714) 538-5815.
The EOCWD Board of Directors meets on the 3rd Thursday of each month at 5:00 p.m. Meetings are held at 185 N. McPherson Road, Orange.
For more information about the health effects of the listed contami nants in the following tables, call the USEPA hotline at (800) 426-4791.
Questions about your water? Contact us for answers.
Collect water used to wash fruits and vegetablesUse it to water your houseplants
Don’t run water to thaw food: Defrost in the refrigerator Install aerators on the kitchen faucetReduce flow to less than 1 gallon per minute
Wash only full loads of laundry and dishes:
Saves up to 50 gallons per week
Install low-flow shower heads: Saves 2.5 gallons per shower Plug the sink instead of running water to rinse your razor
Saves up to 300 gallons a month
Buy water-saving devices like high-efficiency toilets and clothes washers. You’ll save gallons of water per day, and many of these
items are eligible for rebates. To learn more, visit:
Talk to your family and friends about saving water.
If everyone does a little, we all benefit a lot.
LAKE OROVILLE (2014)
LAKE OROVILLE (2011)
Conservation Tips for Inside Your Home
What are Water Quality Standards?
Drinking water standards established by USEPA and DDW set limits for substances that may affect consumer health or aesthetic qualities of drinking water. The chart in this report shows the following types of water quality standards:
• Maximum Contaminant Level (MCL): The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible.
• Maximum Residual Disinfectant Level (MRDL): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.
• Secondary MCLs:Set to protect the odor, taste, and appearance of drinking water.
• Primary Drinking Water Standard:MCLs for conta mi nants that affect health along with their monitoring and reporting requirements and water treatment requirements.
• Regulatory Action Level (AL):The concentration of a contaminant, which, if exceeded, triggers treatment or other requirements that a water system must follow.
How are Contaminants Measured?
Water is sampled and tested throughout the year. Contaminants are measured in:
• parts per million (ppm) or milligrams per liter (mg/L)
• parts per billion (ppb) or micrograms per liter (µg/L)
• parts per trillion (ppt) or nanograms per liter (ng/L) What is a Water Quality Goal?
In addition to mandatory water quality standards, USEPA and DDW have set voluntary water quality goals for some con tami - nants. Water quality goals are often set at such low levels that they are not achievable in practice and are not directly measurable. Nevertheless, these goals provide useful guide posts and direction for water management practices. The chart in this report includes three types of water quality goals:
• Maximum Contaminant Level Goal (MCLG):The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs are set by USEPA.
• Maximum Residual Disinfectant Level Goal (MRDLG):The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants.
• Public Health Goal (PHG):The level of a contaminant in drinking water below which there is no known or expected risk to health.
PHGs are set by the California Environ mental Protection Agency.
EOCWD imports water from MWDSC and produces water using chloramines, a combination of chlorine and ammonia, as its drinking water disinfect ant. Chloramines are effective killers of bacteria and other micro organ isms that may cause disease.
Chloramines form fewer dis infec - tion byproducts and have no odor when used properly. People who use kidney dialysis machines may want to take special precautions and consult their physician for the appro priate type of water treat - ment. Customers who maintain fish ponds, tanks or aquaria should also
make necessary adjustments in water quality treatment, as these disinfectants are toxic to fish.
For further information or if you have any questions about chloramines please visit www.eocwd.com or call (714) 538-5815.
Cryptosporidium is a microscopic organism that,
when ingested, can cause diarrhea, fever, and other gastrointestinal symptoms. The organism comes
from animal and/or human wastes and may be in surface water. MWDSC tested their source water and treated surface water for Cryptosporidium in 2014 but did not detect it. If it ever is detected, Cryptosporidium is elimi - nated by an effective treatment combi nation including
sedimentation, filtration and disinfection.
The USEPA and the federal Centers for Disease Control guide lines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contami nants are available from USEPA’s Safe Drinking Water Hotline at (800) 426-4791 between 10 a.m. and 4 p.m. Eastern Time (7 a.m.
to 1 p.m. in California).
Disinfectants and Disinfection Byproducts
Disinfection of drinking water was one of the major public health advances in the 20th
century. Disinfection was a major factor in reducing water borne disease epidemics caused by pathogenic bacteria and viruses,
and it remains an essential part of drinking water treatment today.
Chlorine disinfection has almost completely elimi - nated from our lives the risks of microbial waterborne diseases. Chlorine is added to your drink ing water at the source of supply (ground water well or surface water treatment plant). Enough chlorine is added so that it does not completely dissipate through the distribution system pipes. This “residual” chlorine helps to prevent the growth of bacteria in the pipes that carry drinking water from the source into your home.
However, chlorine can react with naturally-occurring materials in the water to form unintended chemical byproducts, called disinfection byproducts (DBPs), which may pose health risks. A major challenge is how to balance the risks from microbial pathogens and DBPs. It is important to provide protection from these microbial pathogens while simultaneously ensuring decreasing health risks from DBPs. The Safe Drinking Water Act requires USEPA to develop rules to achieve these goals.
Trihalomethanes (THMs) and Haloacetic Acids
2014 East Orange County Water District Drinking Water Quality Local Groundwater and Metropolitan Water District Treated Surface Water
PHG Avg. Groundwater Avg. Imported Range of MCL
Chemical MCL (MCLG) Amount MWD Amount Detections Violation? Typical Source of Contaminant Radiologicals – Tested in 2014
Alpha Radiation (pCi/L) 15 (0) ND ND ND – 4 No Erosion of natural deposits Beta Radiation (pCi/L) 50 (0) NR 5 4 – 6 No Decay of man-made or natural deposits Uranium (pCi/L) 20 0.43 ND 3 ND – 3 No Erosion of natural deposits Inorganic Chemicals – Tested in 2012 and 2014
Aluminum (ppm) 1 0.6 ND 0.17 ND – 0.31 No Treatment Process Residue, Natural Deposits Barium (ppm) 1 2 ND 0.11 ND – 0.11 No Refinery Discharge, Runoff or Leaching from Natural Deposits Fluoride (ppm) naturally-occurring 2 1 0.12 NR 0.12 No Erosion of Natural Deposits
Fluoride (ppm) treatment-related Control Range 0.7 – 1.3 ppm NR 0.8 0.7 – 1 No Water Additive for Dental Health Optimal Level 0.8 ppm
Nitrate as NO3(ppm) 45 45 16 ND ND – 18 No Agriculture Runoff and Sewage Nitrate and Nitrite as N (ppm) 10 10 3.6 ND ND – 4 No Agriculture Runoff and Sewage Secondary Standards* – Tested in 2012 and 2014
Aluminum (ppb) 200* 600 ND 170 ND – 310 No Treatment Process Residue, Natural Deposits Chloride (ppm) 500* n/a 110 90 87 – 110 No Runoff or Leaching from Natural Deposits Color (color units) 15* n/a ND 1 ND – 1 No Naturally-occurring Organic Materials Iron (ppb) 300* n/a 100 ND ND – 100 No Runoff or leaching from natural deposits; industrial wastes Odor (odor units) 3* n/a ND 1 ND – 1 No Naturally-occurring Organic Materials Specific Conductance (µmho/cm) 1,600* n/a 960 980 960 – 1,000 No Substances that form Ions in Water Sulfate (ppm) 500* n/a 140 230 140 – 240 No Runoff or Leaching from Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 600 630 600 – 650 No Runoff or Leaching from Natural Deposits Turbidity (NTU) 5* n/a 0.4 ND ND – 0.4 No Runoff or Leaching from Natural Deposits Unregulated Chemicals – Tested in 2012, 2013 and 2014
Alkalinity (ppm) Not Regulated n/a 190 120 120 – 190 n/a Runoff or Leaching from Natural Deposits Boron (ppm) NL = 1 n/a 0.13 0.1 0.10 – 0.13 n/a Runoff or Leaching from Natural Deposits Calcium (ppm) Not Regulated n/a 100 72 70 – 100 n/a Runoff or Leaching from Natural Deposits Hardness, total (ppm) Not Regulated n/a 360 290 280 – 360 n/a Runoff or Leaching from Natural Deposits Hardness, total (grains/gal) Not Regulated n/a 21 17 16 – 21 n/a Runoff or Leaching from Natural Deposits Magnesium (ppm) Not Regulated n/a 25 26 25 – 27 n/a Runoff or Leaching from Natural Deposits pH (pH units) Not Regulated n/a 7.9 8.1 7.9 – 8.1 n/a Hydrogen Ion Concentration Potassium (ppm) Not Regulated n/a 2.5 4.6 2.5 – 4.8 n/a Runoff or Leaching from Natural Deposits Sodium (ppm) Not Regulated n/a 62 94 62 – 99 n/a Runoff or Leaching from Natural Deposits Total Organic Carbon (ppm) TT n/a 0.39 2.6 0.39 – 2.9 n/a Various Natural and Man-made Sources ppb = parts-per-billion; ppm = parts-per-million; pCi/L = picoCuries per liter; NTU = nephelometric turbidity units; µmho/cm = micromhos per centimeter;
NR = Not Required to be analyzed; ND = not detected; < = average is less than the detection limit for reporting purposes; MCL = Maximum Contaminant Level;
(MCLG) = federal MCL Goal; PHG = California Public Health Goal; NL = Notification Level; n/a = not applicable; TT = treatment technique *Contaminant is regulated by a secondary standard.
Turbidity – combined filter effluent Treatment Turbidity TT
Metropolitan Water District Diemer Filtration Plant Technique Measurements Violation? Typical Source of Contaminant 1) Highest single turbidity measurement 0.3 NTU 0.06 No Soil run-off
2) Percentage of samples less than 0.3 NTU 95% 100% No Soil run-off Turbidity is a measure of the cloudiness of the water, an indication of particulate matter, some of which might include harmful microorganisms.
Low turbidity in Metropolitan’s treated water is a good indicator of effective filtration. Filtration is called a “treatment technique” (TT).