SMART BOARD Essentials

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SMART BOARD

Essentials

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Version Control Information

Version Date Description 1.0 21/10/2013 Course release

File Path S:\ADM-HR\L-and-OD\Staff Development\Enterprise System Training\Training\SMART Board\Course Material

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SMART Board Essentials Overview

Introduction This guide is for:

 Getting started with SMART Board

 Using the SMART Notebook™ software and learning the basics of the interactive SMART Board

Course Objectives

At the end of this course, you will be able to

 Install and start the SMART Software

 Navigate the user interface

 Describe the role of SMART Notebook

 Identify creation techniques that support learning outcomes

 Use the SMART Board interactive whiteboard

 Differentiate between each SMART Notebook tab

 Create and work with content, files and pages

 Write, save and highlight notes

 Create basic objects

 Work with objects

 Create and manipulate text and images using SMART Notebook software

Who should attend this course

This course is for anyone who:

 Is going to use a SMART Board interactive whiteboard for lectures or tutorials

 Requires the SMART Board to conduct meetings, presentations etc.

Contents This Learner Guide contains the following topics.

Topic See Page

Getting Started 5

SMART Notebook™ 11 Software 13

Course Summary 50

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Getting Started Overview

Purpose This first part will introduce you to the SMART Board interactive whiteboard, the SMART Notebook™ software and describes the basic components of using the interactive SMART Board effectively.

Learning Objectives

At the end of this topic you will learn:

 About the software used with the SMART Board

 How to install the SMART Notebook™ software

 The hardware components of the SMART Board

 How to orient the interactive whiteboard

 The buttons and pens of the SMART Pen Tray

 How to use the On-Screen keyboard

 The warnings of the Ready Light on the interactive whiteboard

Contents This chapter contains the following topics.

About the SMART Board Interactive Whiteboard 6

SMART Pen Tray 7

On-Screen Keyboard 9

Orienting the SMART Board 10

SMART Board Status Light 12

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About the SMART Board Interactive Whiteboard

What is SMART Board

SMART Board is an interactive whiteboard that acts as your computer monitor, mouse, and keyboard.

It works using SMART Board and SMART Notebook software installed on your computer that sends images to its projector which is then transmitted onto the interactive

whiteboard.

Hardware components of the

SMART Board

Being your computer monitor, mouse and keyboard, the SMART Board interactive whiteboard can control any application by touching the screen.

Part Name Function

1 SMART Board Acts as the computer monitor, mouse and keyboard

2 SMART Pen Tray

Holds the SMART Pens, eraser and includes buttons to :

 Changing colour (800 Series)

 On-Screen Keyboard

 Help and Support

 Orient the SMART Board 3 Ready Light

Indicates the status of the interactive whiteboard.

Depending on the board in use the light will be either be on the bottom right of the frame or on the left of the Pen Tray.

SMART Board Icon

Once connected the SMART Board icon will appear in the notification area to access all the features and functions of the interactive whiteboard.

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SMART Pen Tray

About the SMART Pen Tray

The SMART Board comes with pens and an eraser. Not all SMART Pen Trays look alike, but the functionality is the same.

Note: You do not need to use the pens to write on the interactive whiteboard, but the pens make writing more intuitive.

SMART Pen Colour

Each SMART Board is equipped with SMART Pens. Although they look like pens, they are just plastic and don’t contain ink.

600 Series – Four SMART Pens in the tray (blue, red, green and black)

800 Series – Two SMART Pens in the tray along with the four coloured buttons to select desired colour

Using the SMART Pen

To use the SMART Pen, do the following:

When you want to ... Then ...

Begin writing on the SMART Board

600 Series

 Pick up a coloured pen from the SMART Pen Tray

 Start writing on the interactive whiteboard

Note: Each colour tray has a sensor. When a pen is removed the tray will have a light indicating the colour in use

800 Series

 Remove a pen from the SMART Pen Tray

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SMART Pen Tray,

Continued

Pen Tray Buttons

The pen tray has at least two pen-tray buttons. The left button opens the On-Screen Keyboard. The right button makes your next touch on the interactive whiteboard a right click.

Some interactive whiteboards have a third button. This button opens the Help and Support for your SMART Board Interactive Whiteboard dialog box.

The dialog box provides one-touch access to information that will help you answer almost any question relating to the SMART Board.

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On-Screen Keyboard

Introduction The on-screen, virtual keyboard can be used to enter text. There are several available keyboard views:

 Classic

 White

 Simple

 Simple Capitals

 Number Pad

 Shortcut

How to use the On- Screen Keyboard

To open the On-Screen keyboard, do the following:

Step Action

1 Ensure the SMART Board is turned on and the SMART Notebook software is running.

2 a) Press the Keyboard button on the pen tray; or

b) Press the SMART Board icon in the notification area and select Keyboard

Result: The SMART On-Screen Keyboard displays:

Note: The On-Screen Keyboard is a single point of contact. Touch typing or keystroke combinations are not possible.

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Orienting the SMART Board

Purpose Orientation tells the computer where to align the image to be displayed on the surface of the interactive whiteboard.

You complete this process when:

 Each time you use the SMART Board

 You set up the interactive whiteboard

 You’ve moved the interactive whiteboard or projector

 The interactive whiteboard doesn’t register your touch accurately

How to Orient the SMART Board

To orient the SMART Board do the following:

If using the... Then do the following...

600 Series and the SMART Board icon

 Press the SMART Board icon in the notification area

 Select SMART Settings in the menu

 Select Orient

 Using your finger or a pen from the SMART Pen tray, begin at the upper-left corner of the Orientation screen and press firmly on the centre of the target and release

 Continue previous step in the order indicated by the target

Note: Orientation is registered when you lift the pen and the target disappears

Tip: The SMART Board is more intuitive when you orient using a SMART Pen rather than a finger

600 Series and the pen tray buttons

 Press and hold the On-Screen Keyboard button and the Right- Click button simultaneously until the Orientation screen appears

 Continue previous step in the order indicated by the target Note: Orientation is registered when you lift the pen and the target

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Orienting the SMART Board,

Continued

How to Orient the SMART Board (Continued)

800 Series and the SMART Board icon

 Select SMART Settings in the menu

 Select Orient

Note: Orientation is registered when you lift the pen and the target disappears.

800 Series and the pen tray buttons

 Press and hold the Orientation button until the Orientation screen appears

Note: Orientation is registered when you lift the pen and the target disappears

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SMART Board Status Light

The Ready Light

The SMART Board includes a Ready Light that indicates the status of your interactive whiteboard.

The location of the ready light depends on the model of SMART Board being used.

600 Series Ready Light

When using the 600 Series SMART Board the Ready light is located on the lower-right side of the frame.

800 Series Ready Light

When using the 800Series SMART Board the Ready Light is situated on the right side of the Pen Tray

Ready Light Status

Light Description Status

Not Lit The interactive whiteboard is not receiving power

Solid and Flashing Red

The interactive whiteboard has power, but is not communicating with the computer.

Flashing Green

The SMART Board driver is not installed or not running.

Verify that the drivers are installed. If not, install If the Ready light continues to flash green, contact AV Support

Solid Green The interactive whiteboard is communicating with the SMART Board software

Flashing Amber

Occurs only when you are updating firmware using SMART’s Firmware Wizard.

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SMART Notebook™ 11 Software Overview

Purpose This chapter introduces you to SMART Notebook™ collaborative software and explains the basics of using the SMART Board interactive whiteboard.

Learning Objectives

At the end of this section you will be able to:

 Install the SMART Notebook software to your computer/laptop

 Navigate to and use the Floating Tools

 Navigate the SMART Notebook Menu

 Use the Toolbars, Tabs and Page Area of the SMART Notebook files

 Identify Digital Ink and the Digital Ink Layer

 Use Digital Ink

Contents This chapter contains the following topics.

SMART Notebook™ 11 14

Toolbars in SMART Notebook 16

Actions Panel 17

Plug-In Panel 19

Tools Panel 20

Floating Tools 23

Using SMART Board in Dual-User Mode 36

Tabs 38

Page Sorter 39

Gallery Tab 43

Attachments Tab 45

Properties Tab 46

Add-ons Tab 47

Putting it all Together 48

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SMART Notebook™ 11

Introduction The SMART Board relies on SMART Notebook software that is downloaded and installed on the computer so that images can be sent to its projector. It is then transmitted onto the interactive whiteboard.

The user interface components of SMART Notebook are:

 Menu

 Toolbar

 Tabs

 Page Area

About the SMART Software installed on the computer

The software installed on the computer might include:

Software Icon Description

SMART Notebook Create presentations or lessons

SMART Product Drivers

The SMART Board detects contact with its screen and with each contact point and Pen Tool command; the SMART Product Drivers translates the information into mouse clicks and digital ink allowing for normal computer operation by using either the Pen Tool or with a finger.

SMART Ink and SMART Tools

Write, draw, save or erase notes in digital ink using the SMART Pen

SMART Notebook Tools

Adds special feature to SMART Notebook software. They include:

 SMART Notebook Math Tools

 SMART Notebook 3D Tools

 SMART Document Camera™ and Mixed Reality Tools

 SMART Response™ assessment software

Installing SMART Notebook 11

SMART Notebook software can be installed for academic and professional staff use only on a Monash University owned computer. Computers will need to be running the

Windows standard operating environment.

Note: All SMART Boards at Monash University have a computer connected to it with the SMART Notebook™ 11 already installed.

Continued on next page

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SMART Notebook™ 11,

Continued

How to install SMART Notebook software

To install the SMART Notebook software, do the following:

Step Action

1 Click on Start

2

Select Get Programs

3

Click on SMART Notebook 11.0.583.0 – Install-x86-64 Result: SMART Notebook™ 11 will automatically download

Installation Support

If you have issues installing the software, contact the Staff Service Desk.

Reference: Refer to page 50 for Staff Service Desk contact details

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Toolbars in SMART Notebook

Toolbar Panels Overview

The Toolbar is organised into panels for ease of use. When a button is selected from one of the Toolbar Panels, additional buttons will appear on the right of the toolbar.

Panels The following table explains the Toolbar Panels.

Panel Function

Actions Panel Buttons allow you to browse and make changes to .notebook files.

Plug-Ins Panel Appears to the right of the Actions Panel if other SMART Notebook Tools such SMART Response software are installed Tools Panel Includes buttons to create and work with basic objects on pages Properties Panel When buttons from the Tools Panel are selected, additional

buttons will appear.

Side Panel Contains 5 default Tabs that allow for enhancing the SMART Notebook Presentation.

Note: The toolbar will appear at the top of the page by default, but can be moved to the bottom by using the double-ended arrow which is located on the far right of the toolbar.

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Actions Panel

Actions Panel at a glance

The Actions Panel provides the tools to allow you to browse, create and edit your .notebook file

This table describes the buttons and functions available from the Actions Panel.

Button Function

Displays the previous SMART Notebook page Displays the next SMART Notebook page Undo the last action performed

Redo the last action performed

Open an existing SMART Notebook file Add a new blank page.

Note: The new page will be inserted after the current page.

Delete the current page

Save the SMART Notebook file Displays different screen views

Full screen display

View the desktop or window behind the SMART Notebook software window while continuing to interact with the open and transparent page.

Display and work with two pages side-by-side

Paste

Screen Capture

Capture an area Capture a window

Capture the entire screen Capture a freehand area

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Actions Panel,

Continued

Actions Panel at a glance (continued)

SMART Document Camera

Note: The SMART Document Camera is a software Add-on Measurement Tools

Insert a Ruler Insert a Protractor

Insert a Geodreieck Protractor also known as a Set Square or T-Square

Insert a Compass

Delete contents in a table

Insert/Remove the Screen Shade Insert a Table

Connect to SMART Exchange

Using the Actions Panel

When you want to create, edit, or browse your .notebook file, click on the desired

command on the Actions Panel. Clicking a command will either insert the command into the document or open the Properties Panel.

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Plug-In Panel

About the Plug-Ins Panel

When the SMART Notebook software is installed, if the SMART Tools are also installed, the Plug-ins panel appears to the right of the Actions Panel.

Button Plug-ins

SMART Notebook Math Tools SMART Response software Instant Conferencing

SMART Sync™ classroom management software SMART Meeting Pro

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Tools Panel

Tools Panel overview

The tools panel includes buttons for creating and working with basic objects on the pages. When the Tools Panel is selected the Properties Toolbar appears providing creative options for the selected tool in use.

The following table describes the buttons on the Tools Panel.

Select. The Select tool stops the current function.

Note: If Select is not chosen, the SMART Board continues to interact and interpret touches from the previous function.

Create a Shape

Note: When the Shape button is selected, the Properties appears with the different shapes available

Regular Polygons tool

Note: You can create regular polygons with 3 to 15 sides.

When the Polygons button is selected, the Properties Toolbar appears with the different shapes available

Fill. Allows an object or area to be filled with colour

There are different Pen styles available for use to write, be creative and draw with

Standard Pen – write or draw in a variety of colours and line styles

Calligraphic Pen – write or draw like using the

standard pen, but the lines will have varying thickness Crayon – write with or create drawings crayon style

Highlighter – highlight text and other objects Creative Pen – add colour elements to lines and objects

Magic Pen – create objects that slowly fades, magnify objects, create a spotlight window

Shape Recognition Pen – shapes drawn will be

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Tools Panel,

Continued

Tools Panel overview (continued)

Enter Text by choosing a font

Create Lines and Arcs of different texture and colour

Erase text, shapes and pictures

Small Eraser – erases small sections Medium Eraser – erases medium sections Large Erase – erase larger sections

Customising the Toolbar

The Toolbar can be customised for the tools used regularly. Buttons can only be added, removed or rearranged in the panel of the toolbar selected.

Example: If the Actions Panel is selected, then adding, removing or rearranging buttons will apply only to the Actions Panel.

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Tools Panel,

Continued

Customising the Toolbar (continued)

To add or remove buttons on the toolbar, do the following:

Step Action

1  Click Customise the Toolbar or;

 Right-click the Toolbar

Result: The Customize Toolbar dialogue box will appear

2 Choose Actions or Tools

3 To add, remove or rearrange buttons in the toolbar, do one of the following:

When you want to… Then ...

Add a button

 Press the icon for the button to be added from the dialogue box

 Drag the button to the toolbar Remove a button

 Select the icon of the button to be removed from the toolbar

 Drag the button away from the toolbar Rearrange the

buttons on the toolbar

 Select an icon in the toolbar to be moved/rearranged

 Drag the button to a new position on the toolbar

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Floating Tools

About the Floating Tools Toolbar

SMART Notebook has a Floating Tools toolbar that gives instant access to the SMART features commonly used including SMART Ink.

Floating Tools toolbar

The Floating Tools toolbar can be hidden, minimised or moved around the area of the screen.

The following table describes the ways of using Floating Tools.

If you want to... Then do the following...

Show the Floating

Tools toolbar  Press the SMART Board icon in the notification area

 Select Show Floating Tools

Note: If the computer is not connected to the SMART Board icon will display an X in the bottom right corner . Minimise the Floating

Tools toolbar  Press Minimise on the Floating Tools toolbar Result: The toolbar will disappear, but the Maximize button and Move button remain

Display the Floating

Tools toolbar  Press Maximize on the Floating Tools toolbar Hide the Floating Tools

Toolbar  Press the SMART Board icon in the notification area

 Select Hide Floating Tools

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Floating Tools,

Continued

Using

Floating Tools

This table shows the features available on the Floating tools and how to use them.

Tool Action

Select

 Click Select in the Floating Tools toolbar

 Press the screen to perform a click

Black Pen Or

Red Pen

To write or draw using Black or Red digital ink:

 Press the Pen on the Floating Tools toolbar

 Write or draw using the pen

Note: When finished, press Select or the SMART Board will continue with the last function interpreting screen touches as pen strokes

To Customise the Pen tool do the following:

 Press the Pen button in the Floating Tools toolbar

 Click on Customize

 Press Fill Effects

 Drag the slider to change the transparency of the digital ink

 Select Line Style

 Press Save Tool Properties

Note: Any changes that are made to the Pen Tool in the Floating Tools toolbar do not affect the pen tray pens

Highlighter

To use the highlighter:

 Press Highlighter on the Floating Tools toolbar

 Select the area of the screen to be highlighted

 Write or draw on the screen

Note: The highlighter can be customised the same way for customising the Pen

Eraser

To use the eraser:

 Select Eraser from either the Floating Tools toolbar or

 Select the Eraser from the Pen Tray

o Choose the desired eraser size (there are three available)

 Erase the digital ink

Tip:When you want to clear a larger section of the page area, draw a circle around the area with the eraser, then tap once with the eraser inside the circle. All the digital ink inside the circle will disappear.

Note: If using the 800 series SMART Board which uses Touch Recognition, using the edge of your wrist in a circular motion will also erase digital ink

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Floating Tools,

Continued

Using Floating Tools (continued)

Tool Action

Right Mouse Click

To Right-Click:

 Press Right-Click on the Pen Tray; or

 Select Right-Click from the Floating Tools toolbar and press on the screen for a right-click

SMART Notebook

 Double-click SMART Notebook icon on the desktop

 Select File

 Select New to create a new file

Reference: Refer to page 48 for Opening a Notebook file

Note: A new blank file opens automatically when you start SMART Software each time

Undo

 Click to undo a previous step (drawing or text)

Note: You can Redo a step pressing the Redo button

On-Screen Keyboard

Follow the table to use the On-Screen Keyboard When you

want to ...

Then ...

Start SMART Keyboard

 Select Keyboard

Note: you can also start SMART Keyboard by pressing the Keyboard button on the Pen Tray Type text

directly into a program

 Start SMART Keyboard

 Put the cursor where the text is to appear

 Start typing using the On-Screen Keyboard Edit text

using the text editing area

 Select a character to replace it then press the desired SMART Keyboard key

 Insert additional characters in the text editing area by pressing the space between the two existing characters. A black triangle will indicate an insertion point.

 Insert the character using the On-Screen Keyboard

 Remove a character by selecting it and then press the backspace key on the On-Screen Keyboard

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Floating Tools,

Continued

Tool Action

On-Screen Keyboard

When you want to ...

Then ...

Type text in SMART Keyboard and insert into a program

 Start typing using the On-Screen Keyboard Note: Text will appear in the text editing area Write text in

digital ink then

convert it to typed text

 Select Write in the list of views.

 Select Capitals or Numbers to improve the accuracy of the text recognition.

Customise

Press Customize in the Floating Tools toolbar

Result: The Customise Floating Tools toolbar appears To… Then do the following…

Add a button

 Select an icon

 Drag the icon to the position desired of the Floating Tools toolbar

Remove a button

 Select an icon

 Drag the icon out of the Floating Tools toolbar Rearrange

buttons

 Select an icon

 Drag the icon to a new position on the Floating Tools toolbar

Add a column  Press the + button Remove a

column

 Press the – button. The Floating Tools toolbar will remove the column that furthest to the right and the icons added to that column

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Floating Tools,

Continued

Tool Action

Customise

Press Customise in the Floating Tools toolbar

Result: The Customise Floating Tools toolbar appears To… Then do the following…

Add a button

 Select an icon

 Drag the icon to the position desired of the Floating Tools toolbar

Remove a button

 Select an icon

 Drag the icon out of the Floating Tools toolbar

Rearrange buttons

 Select an icon

 Drag the icon to a new position on the Floating Tools toolbar

Add a column  Press the + button Remove a

column

 Press the – button. The Floating Tools

toolbar will remove the column that is furthest to the right and the icons added to that column

Using Other Tools

Other tools can be added to the Floating Tools toolbar by selecting the Customize button and dragging the icon to the toolbar.

The following table outlines how to use these other tools.

Tool Actions

Creative Pen

To write or draw using the Creative Pen:

 Select Creative Pen design from the Floating Tools toolbar o If needed choose the thickness for the creative pen design

 Write or draw on the interactive whiteboard

Shape

When creating shapes:

 Press Shape on the Floating Tools toolbar

 Select the desired shape

 Press on the screen where the shape is to be placed

 Drag the shape to the desired size

Note: When finished, press Select or the SMART Board will

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Floating Tools,

Continued

Using Other Tools (continued)

Tool Action

Shape Pen

To create shapes using the Shape Pen:

 Press Shape Pen on the Floating Tools toolbar

 Draw a shape on the interactive whiteboard

Result: If Floating Tools recognizes your drawing as a square, circle, triangle, rectangle, arc or oval it will replace the drawing with the shape

Note: The Shape Tool can also be used to create geometric shapes.

Note: When finished, press Select or the SMART Board will continue with the last function interpreting screen touches as pen strokes.

Instant Conferencing

Bridgit software enables collaboration with others anywhere in the world that also has the conferencing software.

Note: Currently not available at Monash University

Magnifier

The following table explains the different functions of the Magnifier tool:

If you press… Then…

The Magnifier and dialogue box opens Will close the Magnifier and dialogue box

A red border will appear around the object being magnified and will follow when the magnifier is moved around

A shade will cover everything located outside of this area

Drag the hand in the magnifier dialogue box and another area of the screen will be magnified The area of the screen being worked on will be magnified

The area of the screen magnified will move when your selection of the area moves

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Floating Tools,

Continued

Tool Action

Spotlight

Spotlight draws attention to a particular area of the screen. It can be moved around to other areas of the screen and can also change shape.

For use of the Spotlight tool, do the following:

To… Then …

Start the Spotlight

 Press the Spotlight icon. Spotlight will appear in default shape of “ellipse” and “transparency”

of 25%

Move the highlighted area

 Press the spotlight icon

 Drag the spotlight around the screen to desired location

Change the highlighted area shape

 Press the arrow on the spotlight icon

 Select Shape

 Select Ellipse, Rectangle or Star Make the

spotlight shape smaller or larger

 Press the edge of the spotlight shape (highlighted in blue)

 Drag the shape in or out Change the

transparency of the area outside the spotlight

 Select Transparency

 Select the percentage of desired transparency or Not Transparent

Close the Spotlight

 Select Exit

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Floating Tools,

Continued

Tool Action

Magic Pen

Magic Pen allows you to magnify and spotlight areas of your work.

The following table explains how to use the Magic Pen:

To… Then …

Create a fading object

 Select Magic Pen

 Using the a SMART Pen or a finger, write or draw shapes on the screen

Set the time before an object fades

 Press Properties from the Tabs on the side panel

 Select Fill Effects

 Set the number of seconds before the object fades from the Fade Time drop down

Use the Magic Pen to Magnify

 Using the a SMART Pen or a finger, write or draw shapes on the screen

 To reduce the magnification window size:

 Press in the middle of the window

 Drag to the left

 To increase the magnification window size:

 Drag to the right

 To move the magnification window:

 Press near the edge of the window

 drag

 To close the magnification window:

 Press Close Use the Magic

Pen to open the Spotlight

 Using the a SMART Pen or a finger, write or draw a circle or square round the area to highlight

 To reduce the spotlight window size:

 Drag to the left

 To increase the spotlight window size:

 Drag to the right

 To move the spotlight window:

 Press near the edge of the window

 drag

 To close the spotlight window:

 Press Close

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Floating Tools,

Continued

Tool Action

Line

To create lines:

 Press Line on the Floating Tools Toolbar

 Select the desired line style from the Properties Panel

 Press on the screen where the line is to start

 Drag the line to where it will finish

 Note: When finished, press Select or the SMART Board will continue with the last function interpreting screen touches as line strokes

Recorder

Actions can be recorded using the interactive whiteboard along with voice if a microphone is connected to the computer.

To use the recorder:

 Press Recorder

Result: SMART Recorder control box will appear

Screen Shade

The Screen Shade can cover information on the screen so that it can be revealed slowly. The Screen Shade can be used two ways:

 Screen Shade on SMART Notebook file

 Screen Shade of entire screen area.

To use the Screen Shade, do the following:

If you want... Then ...

Notebook Screen Shade

From the SMART Notebook file that is open:

 Press the Screen Shade button

 Select one side of the screen shade

and drag it to cover and uncover the screen.

Full monitor shade

From the Floating Tools Toolbar:

 Select the Screen Shade button

Result: The entire desktop screen is covered

 Select one side of the screen shade and drag it to cover and uncover the screen.

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Floating Tools,

Continued

Tool Action

Video Player

 To use SMART Video Player do the following:

If you want to... Then ...

Start Video Play

Select the Video Player icon

Result: SMART Video Player appears

Play a Video file  Select File and Open in SMART Video Player

 Browse and select the desired video file

 Open

 Type the address of the website or network path in the Open box

 Press OK Pause the Video Press Pause Start the Video Press Play Stop the Video Press Stop Change the

Playback Speed  Select Settings

 Select Playback Speed

 Choose desired speed from the displayed list

Repeat the Video

continuously Press Repeat Stop continuous

Repeat Press Repeat again Write notes over

the video frame using digital ink

 Press Pen Tool

 Write on the interactive whiteboard To change the digital ink colour:

 Press Pen Colour

 Choose desired colour

 Press Select when finished To change the width of the digital ink:

 Press Pen Width

 Select desired width

 Press Select when finished

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Floating Tools,

Continued

Tool Action

Video Player (continued)

Clear your notes Press Clear the Notes Take a screen

capture of the video frame

Press Capture to Notebook

Expand the

video display Select Full Screen View Exit Full Screen

View Press Normal View

Change the volume

To increase or decrease the volume, move the Slider

 To Mute the volume, press Mute Video

 To restore the volume, press Mute Video again

Close SMART

Video Player Press Close on the SMART Video Player Play a video

from a

connected VCR or DVD/Blu-ray player

To play a video source:

 Select Hardware in the SMART Video player

 Select the desired video source from the list

Note: When using a video source, the

functions are exactly the same as the standard SMART Video Player

Creating and playing a playlist

If the playlist is hidden:

 Select View > Show Playlist To add a file to the playlist:

 Select Playlist > Add

 Choose desired file

 Open

To add a previously created playlist to current playlist:

 Select playlist > Add

 Choose desired playlist

 Open

To remove a video file from the playlist:

 Select the video file

 Select Playlist > Remove

To remove all video files from the playlist:

 Select Playlist > Remove All

(34)

Floating Tools,

Continued

Tool Action

Video Player (continued)

Configuring SMART Video Player

 Select Settings > Video Player Settings

 Select the appropriate check boxes

 Press OK

Screen Capture

To open the Screen Capture tool:

 Select the screen capture icon

The following table explains the different uses for the Screen Capture Tool:

To capture an area:

 Remove the tick for “Capture to new page” check box

 Press Area Capture

o The pointer will change to crosshairs

 Drag the crosshairs on the area of the screen to be captured

Result: The image of the area appears on the page To capture a window:

 Press Window Capture

 Select the desired window to appear in the screen capture

Result: An image of the window will appear on the page

To capture the entire screen:

 Press Full Screen Capture

Result: An image of the screen appears on the page

Note: If more than one monitor display is connected to the computer, a Select Display dialogue box will appear. Choose the desired monitor display for the capture and press OK.

(35)

Floating Tools,

Continued

Tool Action

Screen Capture (Continued)

To capture a freehand area:

 Press Freehand Capture

o The pointer will change to crosshairs

 Drag the crosshairs on the area of the screen to be captured

Result: The image of the area appears on the page To Close the Screen Capture tool:

Press Close on the Screen Capture toolbar

Print Screen

Press Print on the Floating Tools toolbar

Result: The current screen displayed on the monitor will be printed via a connected default printer.

(36)

Using SMART Board in Dual-User Mode

Introductions Two users are able to create and manipulate work simultaneously when using the 600 or 800 series SMART Board.

Dual-User mode can be useful when:

 Two people need to work on an assignment together

 Lecturer and student work on the whiteboard at the same time

 When questions or problems are posed on the SMART Board

 During meetings to display projections and collaborations

Dual-User mode for the 600 series board

If using the SMART Board 600 series whiteboard, the screen will be divided in two and two Floating Tools toolbars will appear for each of the users of the interactive

whiteboard.

When in Dual-User mode, the following tools default in the Floating Tools toolbar:

Any changes that are made to the Floating Tools toolbar while in Dual-User mode will not affect the Single-User mode Floating Tools toolbar.

Note: If the Floating Tools toolbar has been customised, only the tools that work in Dual-User mode will be available.

Select Pen Highlighter Eraser Shape Line

Customize

Dual-User mode for the 800 series board

The 800 series SMART Board unlike the 600 series allows two people to work together utilising the entire area of the whiteboard. Neither user is restricted to their side of the board.

In Dual-User mode, SMART Notebook software is manipulated with both the SMART Pen by one user and by the other user with his/her finger.

Note: It is possible for both to use two pens together or both can use touch together for Dual-User mode.

(37)

Using SMART Board in Dual-User Mode,

Continued

How to use Dual-User mode

To start using Dual-User mode, do the following:

600 series SMART Board

 Press View Screens

 Select Dual Write Mode

Result: Two Floating Tools Toolbars appear on either side of the SMART Board for each user.

Note: To return to Single-User mode, press Exit.

800 series SMART Board

 The “Pen User” picks up a SMART Pen from the Pen tray while the “Touch User” will utilise their finger on the whiteboard.

Result: Dual-User collaboration mode is enabled and neither user is restricted to his or her side of the SMART Board

Note: Two Pen users or Two Touch users at the same time can be enabled with both using the same tool. For example: Either users pick up a SMART Pen for pen use or both can collaborate on the SMART Board using their touch.

In Dual-User mode

Follow the table for Dual-User mode between Touch user and Pen user.

When selecting tools

for… Then do the following...

Touch User Press the desired button on the toolbar or control in the Properties tab with your finger

Pen User Press the desired button on the toolbar or control in the Properties tab with a SMART Pen

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Tabs

Introduction On the left hand side of the SMART Notebook interface are five tabs on the Side Panel.

Page Sorter Similar to a PowerPoint, the Page Sorter allows you to see thumbnails of each page in the file, navigate between pages, create page groups and rearrange pages.

Gallery Tab The Gallery Tab allows you to access collections of custom pages, clip art, flash animations, audio and video that can be added to a .notebook file.

There are also templates available from the Gallery Tab to create activities, interact and engage the audience.

Attachments

Tab The Attachment Tab allows you to add hyperlinks and/or attachments from other programs to the .notebook file.

Properties Tab

The Properties Tab allows the user to format objects and text on the page.

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Page Sorter

Using the Page Sorter

The Page Sorter allows the user to:

 Display pages

 Create pages

 Clone pages

 Clear pages and Delete pages

 Rename pages

 Rearrange pages

 Move objects between pages

 Group pages together

Displaying Pages

Users can display pages in a SMART Notebook file using the Page Sorter.

When you want to... Then ...

Display a page  Press the Page Sorter tab

 Select the thumbnail of the desired page to display Display the next page There are two ways the next page can be displayed.

Option 1

 Press Next Page Option 2

 Swipe across the page from left to right

Note: Option 2 is only available on the 800 series board

Result: A message will appear indicating the current page number

Display the previous page There are two ways to display the previous page.

Option 1

 Press Previous Page Option 2

 Swipe across the page from right to left

Note: Option 2 is only available on the 800 series board

(40)

Page Sorter,

Continued

Displaying Pages (continued)

Display dual pages  Press the View Screens from the Actions Panel

 Select Dual Page Display

Result: A second page appears alongside the first page and a red border will indicate the active page Display a file in Dual-User

mode  Press View Screens

 Select Dual Write Mode

Note: To return to Single-User mode press Exit

Creating Pages

Blank pages can be added using the Add Page button or the Page Sorter When you want to ... Then ...

Insert pages using the Add

Page button  Press the Add Page icon Insert pages using the

Page Sorter  Press the Page Sorter tab

 Choose the desired page thumbnail where a new page is to appear after

 Press the thumbnail menu arrow

 Select Insert Blank Page

Cloning Pages

To Clone pages, do the following:

Step Action

1 Press the Page Sorter tab

2 Choose the desired page thumbnail to be cloned 3 Press the thumbnail menu arrow

4 Select Clone Page

Clearing Pages

Digital Ink and objects can be deleted from pages. This can be done individually or clear the page simultaneously.

When you want to ... Then ...

Clear all objects on a page  Select Edit from the menu bar

 Choose Clear Page

If the Actions Panel has been customised:

 Select the Clear Page icon Clear all digital ink on a

page

 Select Edit from the menu bar

 Choose Clear Ink from Page

If the Actions Panel has been customised:

 Select the Clear Ink icon

Note: These options are disabled if there are no objects or ink on the page, if they are locked or infinitely cloned.

(41)

Page Sorter,

Continued

Deleting Pages

Pages can be deleted using the Delete Page button or the Page sorter tab.

Delete pages using the Delete Page button

 Display the page to be deleted

 Select the Delete Page icon Delete pages using the

Page Sorter  Press the Page Sorter tab

 Choose the desired page thumbnail of the page to be deleted

 Press the thumbnail menu arrow

 Select Delete Page

Rename a page

SMART Notebook automatically names a page when it’s created with the date and time of creation. Each page can be renamed.

To Rename a page, do the following:

Step Action

1 Press the Page Sorter tab 2 Double click the page name 3 Type the new page name

4 Press anywhere on the file to save

Rearranges the pages

Pages can be rearranged or reordered in the SMART Notebook file open.

To Rearrange pages, do the following:

Step Action

1 Press the Page Sorter tab

2 Choose the desired page thumbnail of the page to be moved 3 Drag the page thumbnail to the new position

4 Release the page thumbnail

Move objects to other pages

Objects placed on pages in the SMART Notebook file can be moved or copied to other pages in the same file.

Move an object to another

page  Press the Page Sorter tab

 Select the object/s to be moved

 Drag the object/s to desired page via the thumbnails of the Page Sorter tab

Copy an object to another

page  Press the Page Sorter tab

 Select the object/s to be copied

(42)

Page Sorter,

Continued

Grouping Pages

When there are a lot of pages within a SMART Notebook file, it is possible to group pages together.

The following table explains grouping pages.

Create a group of pages  Press the Page Sorter tab

 Press the top groups menu arrow

 Select Edit Pages

Result: All pages in the .notebook file will appear

 Press Add New Group button in the top right corner

 Type a group name

Attach pages to a group  Select the page to be grouped

 Drag it to the right of the thumbnail the page is to follow

Rearrange the order of the groups

 Press the groups blue bar

 Drag it below the blue bar of the group it is to follow Delete a group but keep

the pages

 Move all the pages to a different group.

Note: When there are no pages appearing in a group, SMART Notebook software will delete the group automatically

Delete a group and all its pages

 Press the blue bar’s menu arrow

 Select Delete Group

(43)

Gallery Tab

About the Gallery Tab

The Gallery Tab allows users to browse, search and add content the .notebook file being used. The Gallery contains Lesson Activities including the Activity Builder examples.

The Gallery is in two sections. The top section contains the Category List. Once a category is selected, the bottom section will contain all contents for that category.

Additional software available includes Gallery Essentials which contains pictures, multimedia, clip art and the Lesson Activity Toolkit – A collection of tools and templates that can be customised.

Using the Gallery Tab

The following table explains using the Gallery Tab.

Open the Gallery  Press the Gallery tab icon Browse the Gallery  Press the Gallery tab icon

 Press the category plus + sign to view the subcategories

 Select the category or subcategory to view the contents of the Gallery

Search the Gallery  Press the Gallery tab icon

 Enter a keyword into the Type search terms here field

 Press Search Add a Gallery item to

a .notebook file

 Press the Gallery tab icon

 Browse for the Gallery item to be added

 Double-click the selected Gallery item’s thumbnail

Note:

a) If adding a picture, Adobe Flash compatible file, video or sound file, it will appear on the opened page

b) If adding a background, it will replace the existing background

c) If adding a .notebook file, SMART Notebook software will insert the page(s) before the current page

Add content to the Gallery To add an Object to the Gallery:

 Select desired object to be added to the Gallery

 Drag the object to My Content Category in Gallery To add a Page to the Gallery:

(44)

Gallery Tab,

Continued

Using the Gallery Tab (continued)

Add content to the Gallery (continued)

To add a Supported File to the Gallery

 Select My Content

 Press the Menu Arrow for My Content

 Choose Add to My Content

 Browse for the Gallery item to be added

 Press Open Organise content in the

Gallery

To Create a subcategory:

 Select New Folder

 Type the name for the subcategory

 Press Enter

To Rename a subcategory:

 Select Rename

 Type in the new name

 Press Enter

To Move an item in the Gallery to an alternative subcategory:

 Select desired object to be moved

 Drag the object to another subcategory in Gallery Sharing content To Import a collection from another source

subcategory:

 Browse and select the Gallery item to be imported

 Press Open

To Export a collection:

 Select the category with the items to be exported

 Press the Menu Arrow

 Select Export as Collection File

 Browse to the folder where the file is to be saved

 Type a name for the file

 Save

(45)

Attachments Tab

About the Attachments Tab

Copies of files, shortcuts and links to web pages can be attached using this tab.

Attaching files or web pages enables the user to open them easily while presenting their file.

Using the Attachments Tab

The following table explains the different functions of the Attachment Tab.

Attach a copy of a file  Press the Attachment Tab

 Press Insert at the bottom of the tab

 Select Insert Copy of File

 Browse to the file that is to be attached

 Press Open

Attach a shortcut to a file  Press the Attachment Tab

 Select Insert Shortcut to File

 Browse to the file that is to be attached

 Press Open

Attach a link to a web page  Press the Attachment Tab

 Select Insert Hyperlink

 Type the web address in the Hyperlink box

 Type name for the link

 Press OK Open a file from the

Attachments Tab  Press the Attachment Tab

 Double-click the file name or shortcut Open a web page from the

Attachments Tab  Press the Attachment Tab

 Double-click the link

(46)

Properties Tab

About the Properties Tab

Formatting objects, shapes, digital ink, lines, text and tables can be done using the Properties Tab.

The Properties function works in the same principle as Microsoft Word.

Depending on the object selected, the following can be changed:

 Colour, thickness and type of line to use

 The transparency of the filled area of objects

 Font size and type

 Object animation

Included in the Properties Tab, is the Page Recorder button.

Reference: Refer to page 31 For Page Recorder

Using the Properties Tab

To use the Properties tab:

 Press the Properties tab icon

 Create desired changes to objects, text, font etc

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Add-ons Tab

About the Add-ons Tab

The Add-ons Tab is the Activity Builder. The Activity Builder enables you to create matching activities, sorting activities, labelling activities, games and more using your own content

For Example: The main picture could be of a Horse and other surrounding pictures could be of food with a question being “What foods do horses eat”? The Activity is then to drag the correct foods over to the Horse. If correct, they will fade away. If incorrect, will flash back to original position.

Using the Add-on Tab

To open the Add-ons Tab:

 Press the Add-on tab icon

Using the Activity Builder

To Build an activity do the following:

Step Action

1 Select an object to be the activity object 2

Click Edit

Result: Diagonal lines appear on the activity object

3 From the Objects tab, Drag objects to the appropriate areas to accept or reject them for the activity

4 From the Settings tab, choose the behaviour of the objects when accepted or rejected

5 Click Done

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Putting it all Together

Purpose Having been introduced to the SMART Board and SMART Notebook software, this next section provides information on the basics of using these tools collaboratively.

Creating, Opening and Saving a .notebook file

When starting the SMART Notebook for the first time the tutorial file automatically opens.

The following table explains how to Create, Open and Save a file.

When ... Then ...

Creating a .notebook file  From the menu select File

 Click New

Result: A new blank document file appears.

Note: New files can be created at any time. If you are working on an unsaved file when opening a new file, a dialogue box appears to prompt you to save the file. Click Yes.

Saving a .notebook file There are two options for saving a file:

 Press the Save icon on the Actions Panel

 From the menu select File

 Choose Save or Save As

Opening a .notebook file There are two options for opening a file:

 Press the Open File icon on the Actions Panel

 From the menu select Open

 Locate and select the desired file to open

Writing, Drawing and Erasing Digital Ink

Create freehand text and objects with the SMART Pens or the Pen tool on the Page Area. When using Digital Ink users are able to instantly and quickly add content to the file. This content can just as easily be erased.

The following table explains how to write, draw and erase using Digital Ink.

Write or Draw using Digital Ink

 Select a SMART pen and write or draw on the page area Tips

 Once a pen has been selected, customise the pen type using the Tools Panel

 If you want the writing to appear diagonally, write it first horizontally and rotate it

 Write normally as you would on a board and then resize either smaller or larger

 Shapes drawn with digital ink can be filled. The shape and the fill will appear as one object but can actually be

separated

(49)

Putting it all Together,

Continued

Writing, Drawing and Erasing Digital Ink (continued)

Write or Draw using Digital Ink

(continued)

Digital Ink is converted to SMART Ink when you write or draw over open applications such as a Word document or even a website.

The SMART Ink toolbar appears on the title bar of the open application. The toolbar contains the properties available in SMART Ink.

 Select

 Pen colour

 Line Thickness

 Calligraphic Ink

 Highlighter

 Capture

 Erase

 Clear Ink

Saving SMART Ink Whatever has been written or drawn using SMART Ink, can be saved by using the Capture icon in the SMART Ink toolbar and then saving the file.

Erase Digital ink  Erase the digital ink using the eraser on the Pen Tray or the erasing icon on the Actions Panel, select the sized eraser

 Erase

To erase a large area:

 Select an eraser

 Draw a circle around the area to erase

 Tap once inside the circle

Result: The area is now clear To erase all ink in the area:

 Select the Clear ink icon in the SMART Ink toolbar Note: Only Digital Ink can be erased. Other objects like shapes and lines need to be deleted

(50)

Course Summary

By now you will be able to:

 Orient the SMART Board

 Write on the interactive whiteboard

 Use the Pen-Tray tools

 Create and manipulate text and objects

 Use the Tools Panel, Actions Panel, Properties, Floating Tools

 Insert attachments, pictures using Gallery, Add-ins and Attachment from the Side Panel Tabs

 Customise objects, shapes, lines and text using the Properties and Properties Tab

 Use Digital and SMART Ink

 Open, create, and save SMART Notebook files

User Support The SMART Board Web Page

http://www.adm.monash.edu.au/staff-development/ws/work/smartboard.html Staff Development Unit

Email: [email protected] Ext: 56088

Staff Service Desk

Email: [email protected] Ext: 51777 & then press 5

For a service request

https://servicedeskonline.monash.edu

SMART BOARD Essentials

SMART BOARD

Essentials

Version Control Information

Table of Contents

SMART Board Essentials Overview

Getting Started Overview

About the SMART Board Interactive Whiteboard

SMART Pen Tray

SMART Pen Tray,

On-Screen Keyboard

Orienting the SMART Board

Orienting the SMART Board,

SMART Board Status Light

SMART Notebook™ 11 Software Overview

SMART Notebook™ 11

SMART Notebook™ 11,

Toolbars in SMART Notebook

Actions Panel

Actions Panel,

Plug-In Panel

Tools Panel

Tools Panel,

Tools Panel,

Floating Tools

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Floating Tools,

Using SMART Board in Dual-User Mode

Using SMART Board in Dual-User Mode,

Tabs

Page Sorter

Page Sorter,

Page Sorter,

Page Sorter,

Gallery Tab

Gallery Tab,

Attachments Tab

Properties Tab

Add-ons Tab

Putting it all Together

Putting it all Together,

Course Summary