1 CLB July 8, 2015
AGENDA
CAMARILLO LIBRARY BOARD
REGULAR MEETING
WEDNESDAY, JULY 8, 2015, 5:00 P.M. CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.
FOR YOUR INFORMATION – The Camarillo Library Board (“Board”) will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board, and each speaker may only speak once on each item. You have the opportunity to address the Board at the following times:
A. AGENDA ITEMS – at the time the Board considers the agenda item, and B. NON-AGENDA ITEMS – during Public Comments at 5:00 p.m.; and
C. PUBLIC HEARINGS – Public Hearings are heard at 7:30 p.m. if scheduled. Please keep your comments brief and complete a speaker card for the Secretary. CALL TO ORDER
ROLL CALL FLAG SALUTE
I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s).
II. PUBLIC COMMENTS
III. CONSENT CALENDAR
A. Minutes
Approval receives and files the minutes of the Camarillo Library Board meetings held June 24, 2015.
B. Camarillo Public Library Activities Update
Approval receives and files the Camarillo Public Library activity reports submitted by Library Director Wolfe.
CONSENT CALENDAR ACTION:
2 CLB July 8, 2015
IV. DEPARTMENTAL – NO ITEMS
V. LEGAL COUNSEL – NO ITEMS
VI. COMMENTS FROM STAFF
VII. COMMENTS FROM LIBRARY TRUSTEES
VIII. ADJOURN1
MINUTES
CAMARILLO LIBRARY BOARD REGULAR MEETING WEDNESDAY, JUNE 24, 2015 CALL TO ORDER/ROLL CALL
President Craven called the meeting to order at 5:02 p.m.
Trustees Present: Charlotte Craven, President
Jeanette McDonald, President Pro Tem Kevin Kildee, Trustee
Bill Little, Trustee Mike Morgan, Trustee
Staff Present: Bruce Feng, Executive Officer
Ronnie Campbell, Finance Director Tom Fox, Public Works Director Jeffrie Madland, Secretary
Monica McGrath, Police Department Commander Dave Norman, Assistant City Manager
Richard Petropulos, Administrative Services Director Brian Pierik, General Counsel
I. AMENDMENTS TO THE AGENDA – NONE
II. PUBLIC COMMENTS – NONE
III. CONSENT CALENDAR
Trustee Morgan moved, seconded by Trustee Kildee, to approve Consent Calendar Items A and B.
A. Minutes
Approved the minutes of the Camarillo Library Board held June 10, 2015, as presented.
B. Fiscal Year 2015/16 Library Budget
Approved the allocation of the Friends of the Library and Russell Fischer Trust donations in support of FY 2015/16 budgeted expenditures.
Motion carried 5-0.
IV. DEPARTMENTAL – NONE
V. LEGAL COUNSEL – NONE
VI. COMMENTS FROM STAFF – NONE
VII. COMMENTS FROM BOARD MEMBERS – NONE
VIII. PUBLIC HEARINGS – NONE
CLB 6/24/15 2
IX. ADJOURN
The meeting adjourned at 5:03 p.m.
ATTEST: Secretary
President
1 CSD July 8, 2015
AGENDA
CAMARILLO SANITARY DISTRICT
REGULAR MEETING
WEDNESDAY, JULY 8, 2015, 5:00 P.M. CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.
FOR YOUR INFORMATION – The Board of Directors will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board of Directors cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board of Directors, and each speaker may only speak once on each item. You have the opportunity to address the Board of Directors at the following times:
A. AGENDA ITEMS - at the time the Board considers the agenda item; and B. NON-AGENDA ITEMS - during Public Comments at 5:00 p.m.; and
C. PUBLIC HEARINGS - Public Hearings are heard at 7:30 p.m. if scheduled.
Please keep your comments brief and complete a speaker card for the Assistant Secretary. CALL TO ORDER
ROLL CALL
I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s).
II. PUBLIC COMMENTS
III. CONSENT CALENDAR
A. Minutes
Approval receives and files the minutes of the Camarillo Sanitary District meeting held June 24, 2015.
B. Award of Contract - SS-08-03 SSMP Cured in Place Pipe Relining
Consider awarding a contract to rehabilitate various sewer lines throughout the city. Approval authorizes the District Manager to execute the contract with Southwest Pipeline & Trenchwork Corp. in the amount of $1,281,634.
CONSENT CALENDAR ACTION:
2 CSD July 8, 2015
IV. DEPARTMENTAL - NO ITEMS
V. LEGAL COUNSEL – NO ITEMS
VI. COMMENTS FROM STAFF
VII. COMMENTS FROM BOARD MEMBERS
VIII. PUBLIC HEARINGS – NO ITEMS
IX. ADJOURN1
MINUTES
CAMARILLO SANITARY DISTRICT REGULAR MEETING
WEDNESDAY, JUNE 24, 2015 CALL TO ORDER/ROLL CALL
Chairman Kildee called the meeting to order at 5:03 p.m. Directors Present: Kevin Kildee, Chairman
Jeanette McDonald, Secretary
Charlotte Craven, Director
Bill Little, Director Mike Morgan, Director
Staff Present: Bruce Feng, District Manager
Ronnie Campbell, Finance Director Tom Fox, Assistant District Manager Jeffrie Madland, Assistant Secretary
Monica McGrath, Police Department Commander Dave Norman, Assistant City Manager
Richard Petropulos, Administrative Services Director Brian Pierik, Legal Counsel
I. AMENDMENTS TO THE AGENDA – NONE
II. PUBLIC COMMENTS – NONE
III. CONSENT CALENDAR
Director Craven moved, seconded by Director Little, to approve Consent Calendar Items A through D.
A. Minutes
Approved the minutes of the Camarillo Sanitary District meeting held June 10, 2015, as presented.
B. Resolution Approving Plans and Specifications and Notice to Invite Bids - SS-13-02 Sterling Hills Golf Course
Adopted CSD Resolution No. 2015-5 approving the plans and specifications and authorizing staff to invite bids.
C. Pricing Agreement - CP-2015-2 Sodium Hypochlorite Purchase
Authorized the District Manager to sign CSD Pricing Agreement No. 2015-9 with Olin Chlor Alkali Products for a not-to-exceed budgeted amount of $71,280 for fiscal years 2015/16, 2016/17, and 2017/18.
D. Resolution Authorizing the Levy of a Special Assessment FY 2015/16 - Ramona Drive Sewer
Adopted CSD Resolution No. 2015-6 authorizing the FY 2015/16 Levy of Special
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Assessments for the Ramona Drive Sewer Assessment District. Motion carried 5-0. IV. DEPARTMENTAL
A. Advance Refunding of the Camarillo Public Finance Authority Wastewater Revenue Bonds, Series 2005 and Issuance of Wastewater Refunding Revenue Bonds, Series 2015 (Joint with Public Finance Authority)
Treasurer Campbell provided an updated summary of saving noting the refinancing would result in a savingS of 8.43% or $2.2 million dollars over the life of the bonds. The City’s bond consultants, Curt de Crinis and Maryanne Goodkind, were present to respond to any questions.
Director Craven moved, seconded by Director Little, to adopt CSD Resolution No. 2015-7 approving the advance refunding of Wastewater Revenue Bonds, Series 2015; issuance of Wastewater Refunding Revenue Bonds, Series 2015, and related documents.
Motion carried 5-0.
V. LEGAL COUNSEL – NONE
VI. COMMENTS FROM STAFF – NONE
VII. COMMENTS FROM BOARD MEMBERS – NONE
RECESS / RECONVENE
At 5:07 p.m., the Board recessed. The Chairman called the Board back to order at 7:36 p.m.
VIII. PUBLIC HEARING
A. Resolution Placing Delinquent Utility Accounts on the Property Tax Rolls of the Ventura County Tax Collector
Finance Director Campbell stated CSD Ordinance No. 49 gives the District authority to place liens on the tax rolls for delinquent utility accounts when the City's on-going efforts to affect due process fail to bring these accounts up to date.
PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Chairman declared the PUBLIC HEARING CLOSED.
Director Craven moved, seconded by Director Little, to adopt CSD Resolution No. 2015-9 authorizing the District to levy liens on the tax rolls of Ventura County on the property owners who are delinquent in the payment of utility accounts.
Motion carried 5-0.
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B. Resolution Adopting the Five-Year Capital Improvement Program (Joint with the City Council)
Principal Civil Engineer Matsuoka stated the City of Camarillo and the Camarillo Sanitary District developed a five-year comprehensive capital expenditure program setting forth projects for buildings and grounds, storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be financed from various fund sources. The Planning Commission determined the Capital Improvement Program is consistent with the City's General Plan.
PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Chairman declared the PUBLIC HEARING CLOSED.
Director Craven moved, seconded by Director Morgan, to adopt CSD Resolution No. 2015-10 adopting the Five-Year Capital Improvement Program.
Motion carried 5-0. IX. DEPARTMENTAL
A. Resolution Adopting the 2015-2016 Budget, including 2015/2016 Appropriations and Authorizing Certain Amendments to the 2014/2015 Budget (Joint with the City Council)
Finance Director Campbell stated the City Council and Camarillo Sanitary District conducted a detailed review of the proposed 2015/2016 Budget and amendments to the 2014/2015 Budget on June 3, 2015. Staff recommends adoption of the 2015/2016 Budget, authorization of appropriations for 2015/2016, and approval of the amendments to the 2014/2015 Budget as outlined in the agenda report.
Director Craven moved, seconded by Director Morgan, to adopt CSD Resolution No. 2015-11 approving the 2015/2016 Budget, authorizing appropriations for 2015/2016 and amending the 2014/2015 Budget, along with supplemental changes to the proposed budget.
Motion carried 5-0.
IV. DEPARTMENTAL (continued)
B. Resolution Setting Forth Compensation, Classification and Benefits and Approving a Statement of Understanding Effective July 1, 2015 (Joint with the City Council) District Manager Feng stated the proposed resolution sets forth the Compensation, Classification and Benefits Program and approves a Statement of Understanding for the terms and conditions of employment for Sanitary District employees. The resolution provides an average increase of 2% to the salary bands and maintenance of employee benefits. As a result of operational efficiencies, the proposal results in a decrease to the budget.
Director Craven moved, seconded by Secretary McDonald, to adopt CSD Resolution No. 2015-8 setting the Compensation, Classification and Benefits for Sanitary District
CSD 6/24/15 4
employees and approving a Statement of Understanding for the terms and conditions of employment for Sanitary District employees effective July 1, 2015.
Motion carried 5-0. X. ADJOURN
The meeting adjourned at 8:53 p.m.
ATTEST: Assistant Secretary
Chairman
1 CC July 8, 2015
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JULY 8, 2015, 5:00 P.M. CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.
FOR YOUR INFORMATION – The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker may only speak once on each item. You have the opportunity to address the City Council at the following times:
A. AGENDA ITEM - at the time the City Council considers the agenda item, and
B. NON-AGENDA ITEMS - during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda; and
C. PUBLIC HEARINGS - Public Hearings are heard at 7:30 p.m. if scheduled. Please keep your comments brief and complete a speaker card for the City Clerk. CALL TO ORDER
ROLL CALL
I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s).
II. PRESENTATIONS – NO ITEMS
III. CONSENT CALENDAR
A. Minutes
Approval receives and files the minutes of the Camarillo City Council meeting held June 24, 2015.
B. Resolution - Disbursements
Approval adopts a Resolution approving disbursements dated on or before July 1, 2015. C. Request for Qualifications for Design Services – ST-04-01 Daily Drive Fence/Landscaping
and ST-15-02 Carmen Drive Median Turf Replacement
2 CC July 8, 2015
D. Solicit Bids - Traffic Signal Rewire TM-2015-1
Approval directs staff to invite bids for traffic signal rewire at the intersection of Santa Rosa Road and Verdugo Way.
E. Resolution Approving Final Pay Estimate and Accepting Improvements - WT-10-03, Airport Waterline Improvements Phase 1 – HDD Work
Staff recommends approval of Final Pay Estimate No. 4 to Ventura Directional Drilling, Inc., in the amount of $5,030.36 and acceptance of public improvement for the subject project. Approval adopts a Resolution approving the final pay estimate, accepting improvements, and authorizing the Mayor to sign the Notice of Completion for the project. F. Request to Sell Alcoholic Beverages – Camarillo Hospice Chili Cook-off and Music
Festival Fundraiser
Camarillo Hospice is requesting authorization to sell alcoholic beverages at its Chili Cook-off and Music Festival fundraiser on September 6, 2015. Approval indicates the Council does not object to the issuance of a one-day beer and wine permit by the Department of Alcoholic Beverages Control.
G. Special Event Permit - Camarillo Hospice Chili Cook-off and Music Festival
The Camarillo Hospice Corporation requested a special event permit application for the 2015 Chili Cook-off and Music Festival to be held September 6, 2015 at the Camarillo Ranch. Approval authorizes staff to issue the special event permit to include the placement of off-site banners.
CONSENT CALENDAR ACTION:
A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A THROUGH G.
IV. CITY COUNCIL
A. Citizen Appointment Committee Recommendation
The Citizen Appointment Committee met to review applications and interview applicants to fill a vacancy on the Camarillo Council on Aging. Their recommendation is presented to the City Council.
Suggested Action: a MOTION to confirm appointment as recommended. B. Formation of Ad Hoc Committee
Consider establishing an ad hoc committee to evaluate the future use of the Los Primeros School site by Studio Channel Islands Art Center.
Suggested Action: a MOTION to authorize the Mayor to establish an Ad Hoc Committee and to appoint two members of the City Council to serve on the Committee.
V. FINANCE – NO ITEMS
VI. PUBLIC WORKS
A. Request for Proposals for Professional Services - Camarillo Area Transit Operations and Maintenance Services
3 CC July 8, 2015
Suggested Action: a MOTION to direct staff to issue an RFP for professional services.
VII. COMMUNITY DEVELOPMENT – NO ITEMS
VIII. CITY ATTORNEY
A. Offer to Lease Camarillo Former Library Site
Discuss the Camarillo former Library site located at 3100 Ponderosa Drive and the surplus property provisions of the California Government Code.
Suggested Action:
1. a MOTION to authorize the City Manager to execute and send the Offer to Lease Surplus Property for the former Library.
2. Other action determined to be appropriate.
IX. CITY MANAGER – NO ITEMS
X. CITY CLERK – NO ITEMS
XI. ADMINISTRATIVE SERVICES – NO ITEMS
XII. CLOSED SESSION
A. Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); Number of Cases: three.
B. Conference with Real Property Negotiator
a. Authority – Government Code Section 54956.8
b. Property – Cedar Oak 2000-2028 Ventura Blvd.; APNs 162-0-104-010, 162-0-135-050, 162-0-135-060
c. Agency Negotiators – City Attorney, City Manager, Assistant City Manager, Community Development Director, Finance Director and Bob Burrow
d. Negotiating Parties – Qualified buyers, Ventura Investment Company and KL Associates
e. Under Negotiation – Price and terms of payment
XIII. NEW BUSINESS – ORAL COMMUNICATIONS – INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows:
A. City Manager B. City Attorney C. City Council
RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM
XIV. STUDY SESSION – directions to staff may be given during study sessions; however, any actions to implement such directions will be made at future scheduled Council meetings. A. CSUCI 2025 Vision Plan
4 CC July 8, 2015
CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M. ROLL CALL
FLAG SALUTE
AMENDMENTS TO AGENDA XV. PRESENTATIONS
A. Civic Alliance - 2015 State of the Region Report
XVI. PUBLIC SAFETY/INFORMATION
A. Coppers & Choppers and National Night Out Open House
Commander McGrath and Erin Pierik, Executive Director of the Ventura County Sheriff’s Foundation, will present information on the Coppers & Choppers event scheduled for July 18 in Camarillo. The Council will consider coordinating the Camarillo Police Department Open House with the July 18 event.
XVII. PUBLIC COMMENTS
XVIII. PUBLIC HEARINGS
A. Resolution Approving Tentative Tract 5920M(1), Crestview Ranch, LLC
Crestview Ranch, LLC, requested approval of a modification to an approved tentative tract map for the subdivision of a 19.15-acre parcel to change the number of parcels from 13 residential lots to 12 residential lots, with each parcel containing one acre or greater in area for the development of single-family residential units. The site is located on the north side of Crestview Avenue, south of Corte Corrida, and was annexed and pre-zoned RE-1 AC (Rural Exclusive, one acre minimum lot size) under companion applications, Annexation 112 and Change of Zone 320.
Suggested Action: a MOTION to adopt a Resolution approving the modification request, TT-5920M(1), subject to the conditions of approval.
B. Introduction of an Ordinance Amending Camarillo Municipal Code Chapters 19.04 and 19.16 of Title 19 pertaining to Single-Room Occupancy (SRO) Facilities
Consider an ordinance amending Chapters 19.04 and 19.16 of Title 19 of the Camarillo Municipal Code pertaining to single-room occupancy (SRO) facilities. The proposed ordinance would add a definition for SRO facility and delete the definition of “bachelor apartment.” In addition, it would amend Chapter 19.16 to establish an appropriate zone location for such use and add specific SRO facility development standards.
1. a request for a reading of the title.
2. a MOTION to waive further reading and introduce an Ordinance amending Chapters 19.04 and 19.16 of the Camarillo Municipal Code pertaining to Single-Room Occupancy facilities.
XIX. DEPARTMENTAL - NO ITEMS
XX. ADJOURN to July 15, 2015, at 5:00 p.m. in the Administrative Conference Room.
____________________________________
MINUTES
CITY OF CAMARILLO CITY COUNCIL REGULAR MEETING
WEDNESDAY, JUNE 24, 2015 CALL TO ORDER/ROLL CALL
Mayor Little called the meeting to order at 5:09 p.m. Councilmembers Present: Bill Little, Mayor
Mike Morgan, Vice Mayor
Charlotte Craven, Councilmember Kevin Kildee, Councilmember
Jeanette McDonald, Councilmember
Staff Present: Bruce Feng, City Manager
Ronnie Campbell, Finance Director Tom Fox, Public Works Director Jeffrie Madland, City Clerk
Monica McGrath, Police Department Commander Dave Norman, Assistant City Manager
Richard Petropulos, Administrative Services Director Brian Pierik, City Attorney
I. AMENDMENTS TO THE AGENDA
Items III Q, XIV B, and XVIII B were removed from the agenda. Item III I was pulled for discussion.
II. PRESENTATIONS
A. 2015 Special Olympics World Summer Games Update
Celina Zacarias, CSUCI, Director of Community & Government Relations, provided an update on the host activities and community support for the Special Olympics.
III. CONSENT CALENDAR
Councilmember Kildee moved, seconded by Vice Mayor Morgan, to approve Consent Calendar Items A through S, with the exception of Items I and Q, and the abstentions noted on Items E and P below.
A. Minutes
Approved the minutes of the City Council meeting held June 10, 2015, as presented. B. Resolution – Approval of Disbursements
Adopted Resolution No. 2015-67 approving disbursements dated on or before June 17, 2015.
C. Financial Reports – May 2015
Received and filed the following financial reports pursuant to the City’s Investment Policy and State law:
City Council 6/24/15 2
1. Investment Report dated May 31, 2015
2. Chronological Investment Activity Report for the Month Ended May 31, 2015 3. General Fund Comparative Balance Sheet, March 31, 2015 and April 30, 2015,
and April 30, 2014
4. Minutes of the May 26, 2015 Investment Committee Meeting
D. Ordinance No. 1110, an Ordinance of the City Council of the City of Camarillo, California, Amending Section 19.44.030 (Parking – Residential Uses), Section 19.44.125 (Camarillo Commons Parking Requirements) and Section 19.44.150 (Size Of Parking Spaces) of Chapter 19.44 (Off-Street Parking) of Title 19 (Zoning) of the Camarillo Municipal Code
Adopted Ordinance No. 1110, which constituted reading of the title as stated in the agenda, and waiver of reading of the Ordinance.
E. Alcoholic Beverage License – Taqueria El Tapatio, 345 Arneill Road
Indicated the City does not wish to protest issuance of the license if the license is conditioned to restrict off-premise sales.
Councilmember Craven abstained from the vote on Item III E due to a financial conflict of interest.
F. Legislative Committee’s Recommendations on Current Legislation
Confirmed the Legislative Committee’s recommended positions on State Assembly and Senate bills, and ratifies position letters sent.
G. American Legion Post Parking Lot Closure
Authorized the special event permit, in accordance with the recommended conditions of approval, to allow closure of a parking lot for the American Legion Riders’ fundraising event.
H. Purchase Transit Vehicles - Camarillo Area Transit (CAT)
Authorized purchase of four buses from A-Z Bus Sales, a state and federal approved vendor that provides vehicles through the California Association for Coordinated Transportation/Morongo Basin Transit Authority Purchasing Cooperative.
I. Request for Proposal - Camarillo Area Transit (CAT) Operations and Maintenance Services
Pulled for discussion as VI C.
J. Purchase Order - Annual Software Maintenance & Support
Authorized a purchase order to SunGard Public Sector not-to-exceed $120,000 and continuance of quarterly payments beginning July 1, 2015 to September 30, 2015. K. Agreement for Professional Services – Robin Humberstone
Authorized the City Manager to sign Agreement No. 2015-39 with Robin Humberstone for programming support and other Information Systems projects.
City Council 6/24/15 3
L. Agreements for Water Testing and Analysis, Emergency Generator Maintenance, Well Service and Maintenance, and Purchase of Chemicals
Authorized the City Manager sign Agreement Nos. 2015-40 with Weck Laboratories, Inc., for water quality testing/analysis; 2015-41 with Cummings Pacific for emergency stand-by generator maintenance; 2015-42 with General Pump Company for well service/maintenance; 2015-43 with Brenntag Pacific, Inc., for chemical purchases; and 2015-44 with JCI Jones Chemicals, Inc., for the chemical purchases.
M. Resolution Amending Personnel Rules – Paid Sick Leave AB 1522
Adopted Resolution No. 2015-68 adding Section 11.20, Paid Sick Leave for Employees Outside the Competitive Service, to the Personnel Rules in compliance with AB 1522.
N. Resolution Establishing the 2015/2016 Appropriations Limit
Adopted Resolution No. 2015-69 setting the appropriations limit and the ratios used to set the limit.
O. GASB 54 Commitment of Fund Balance
Adopted Resolution No. 2015-70 committing $48,100,000 of the projected General Fund Balance for the fiscal year ended June 30, 2015.
P. Acquisition of Permanent Easement Martinez – Recycled Water Distribution Line Project
Authorized the City Manager to execute Easement Agreement No. 2015-45, the easement deed, and any other documents necessary to acquire the easement for the construction of a Recycled Water Line to water facilities located at Lewis Road. Councilmember McDonald stated she did not have a personal conflict of interest but Mr. Martinez is a client of her firm and she abstained for that reason. Per Policy 1.05, the abstention is recorded as a yes vote.
Q. Annexation No. 7 – Resolution of the West Camarillo Community Facilities District No. 1 Declaring its Intent to Annex Property and Levy a Special Tax
This item was removed from the agenda.
R. Termination Agreement & Release of Regulatory Agreement – Park Glenn Apartments
Authorized the City Manager to execute the Termination and Release of Regulatory Agreement No. 2015-46 related to Park Glenn Apartments.
S. Property Tax Consulting and Audit Services
Authorized the City Manager to execute Agreement No. 2015-47 for Property Tax Consulting/Audit Services with HdL, Coren and Cone.
Motion carried 5-0.
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IV. CITY COUNCIL
A. League of California Cities Conference October 2015 - Voting Delegate
Vice Mayor Morgan moved, seconded by Councilmember Craven, to designate Mayor Little as the voting delegate and Vice Mayor Morgan as the alternate for the Annual Business Meeting.
Motion carried 5-0.
B. St. John’s Healthcare Foundation's Request for Grant to Purchase Hospital Equipment
City Attorney Pierik stated his research indicates that public health is considered a legitimate public purpose and therefore the request is eligible for funding by the City. He expressed concern that the grant could trigger prevailing wage requirements and recommended the City obtain a determination letter from the Department of Industrial Relations before awarding a grant.
Councilmember McDonald requested further information including what money the City has given to the hospital in the past; with respect to prevailing wage, what percentage triggers requirements, what is the de minimis standard, does timing of the grant matter; what have other cities done to support hospital services; what can the City afford?
Vice Mayor Morgan suggested the Council could consider granting funding for the hospital’s current equipment upgrades not associated with the new construction project.
The Council directed staff to bring the item back with the additional information.
V. FINANCE – NONE
VI. PUBLIC WORKS
A. Public Hearing on Resolution of Necessity for Acquisition of 1.52 acres and 2.20 acres of Temporary Construction Easement (Calleguas Land Company, LTD) - Recycled Water Distribution Line (Continued from May 27, 2015)
Public Works Director Fox stated the City proposes to construct a Recycled Water Line from the Water Treatment Plant to certain water facilities located at Lewis Road requiring construction of a subsurface waterline and certain associated facilities within the property identified as APN: 234-0-040-080. To accommodate the project, the City needs to acquire both a permanent and temporary construction easement. The project was designed to minimize the impact to the property.
Councilmember McDonald questioned the amount of land needed for the permanent easement and noted the word “permanent” was not used in the title on the agenda. PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
Councilmember Kildee moved, seconded by Vice Mayor Morgan, to adopt
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Resolution No. 2015-71 authorizing the commencement of eminent domain proceedings to acquire the necessary easements and authorize the City Manager to execute such documents as may be necessary to implement acquisition of the easements.
Motion carried 4-1 (McDonald dissenting). B. Public Hearing on Resolution of Necessity for Acquisition of 1.09 acres (Hiji Investment Company) - Recycled Water Distribution Line (Continued from May 27, 2015)
Public Works Director Fox stated staff is working on the details with the property owner and requested the item be continued to July 22, 2015.
PUBLIC HEARING OPENED
The Mayor declared the PUBLIC HEARING CONTINUED to July 22, 2015.
VII. COMMUNITY DEVELOPMENT – NONE
VIII. CITY ATTORNEY – NONE
X. CITY CLERK – NONE
XI. ADMINISTRATIVE SERVICES – NONE
XII. CLOSED SESSION
The City Council recessed at 6:00 p.m. to Closed Session to consider the following items:
A. Conference with Real Property Negotiator
a. Authority – Government Code Section 54956.8
b. Property – former library, 3100 Ponderosa; APN 166-0-020-315
c. Agency Negotiators – City Attorney, City Manager, Assistant City Manager, Administrative Services Director, Community Development Director, Finance Director and Bob Burrow
d. Negotiating Parties – Qualified buyers
e. Under Negotiation – Price and terms of payment C. Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); Number of Cases: three.
RECESS/RECONVENE TO THE ADMINISTRATIVE CONFERENCE ROOM
The Council recessed to a Study Session. The Mayor called the Study Session to order at 7:00 p.m. with no action to report from Closed Session.
XIV. STUDY SESSION A. Peace Pole
Administrative Services Director Petropulos stated the City received a request for a
City Council 6/24/15 6
peace pole and he presented a PowerPoint reviewing possible locations for the pole. The Council expressed interest in locating one at the Camarillo Library.
B. Review Use of City Seal by Camarillo Business Development Board This item was removed from the agenda.
RECESS/RECONVENE/CALL TO ORDER/ROLL CALL
The Study Session recessed at 7:25 p.m. The Mayor reconvened the regular meeting of the City Council at 7:30 p.m.
FLAG SALUTE
Vice Mayor Morgan led the Pledge of Allegiance to the Flag. AMENDMENTS TO AGENDA – NONE
XV. PRESENTATIONS – NONE
XVI. PUBLIC SAFETY/INFORMATION – NONE XVII. PUBLIC COMMENTS
Matt Lorimer reiterated his request for a letter to the Lamplighter Mobile Home park owners encouraging them to comply with the Rent Review Commission’s recommendation.
XVIII. PUBLIC HEARINGS
A. Resolution Adopting the Five-Year Capital Improvement Program (Joint with the Camarillo Sanitary District)
Principal Civil Engineer Matsuoka reviewed a PowerPoint stating the five-year comprehensive capital expenditure program sets forth projects for buildings and grounds, storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be financed from various fund sources. The Planning Commission determined the Capital Improvement Program is consistent with the City's General Plan.
PUBLIC HEARING OPENED
Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
Councilmember Craven moved, seconded by Councilmember Kildee, to adopt Resolution No. 2015-74 adopting the Five-Year Capital Improvement Program.
Motion carried 5-0.
B. Annexation No. 7 to the West Camarillo Community Facilities District No. 1 – Determining Validity of Proceedings and Calling a Special Election
This item was removed from the agenda.
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XIX. DEPARTMENTAL
A. Exclusive Negotiation Agreement - Hotel Conference Center
City Consultant Bob Burrow reviewed the history of the proposed project which began as a redevelopment project many years ago prior to the dissolution of redevelopment. He recommended the City enter into an Exclusive Negotiation Agreement with The Mian Companies to formalize the negotiation process for the development of the hotel and conference center at the southeast corner of Las Posas Road and the U.S. Highway 101/Ventura Freeway.
Shawn Nichols, President of Operations of The Mian Companies, noted T.M. Mian is a Camarillo resident and his company owns and runs their hotels, several of which are located in Ventura County. The Mian Companies has the experience to run a conference center and to locate appropriate retail for the project.
Larry Kosmont, President of Kosmont Companies, stated his firm assisted in the interview process locate the most skilled hotel operator that also had the ability to run a conference center. The Mian Companies stood out among the operators. Gary Cushing, Chair Camarillo Hotel and Tourism Association, stated they were excited about a new hotel in the city and supported the agreement.
John Walsh, Compass Acquisitions, stated he presented a joint proposal with Hawkeye Investments for the hotel conference center. He stated they have extensive experience in retail and he asked the Council to consider separating the retail component from the hotel.
The Council noted this project has taken a long time to get to this point and reiterated the hotel must meet the Council’s standards, fit the City’s character, and the community’s needs.
Councilmember Kildee moved, seconded by Councilmember McDonald, to authorize the City Manager to execute Exclusive Negotiation Agreement No. 2015-48 with the The Mian Companies.
Motion carried 5-0.
B. Resolution of the West Camarillo Community Facilities District No. 1 Authorizing the Levy of a Special Tax for FY 2015/16
Finance Director Campbell stated this item had been revised to remove the annexation wording, leaving the annual levy of a special tax within the District. Vice Mayor Morgan moved, seconded by Councilmember Craven, to adopt Resolution No. 2015-75 of the West Camarillo Community Facilities District No. 1 authorizing the Levy of a Special Tax for FY 2015/16.
Motion carried 5-0.
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C. Resolution Adopting the 2015/2016 Budget, including 2015/2016 Appropriations and Authorizing Certain Amendments to the 2014/2015 Budget (Joint with the Camarillo Sanitary District)
Finance Director Campbell reviewed a PowerPoint stating the City Council and Camarillo Sanitary District conducted a detailed review of the proposed 2015/2016 Budget and amendments to the 2014/2015 Budget on June 3, 2015. Staff recommends adoption of the 2015/2016 Budget, authorization of appropriations for 2015/2016, and approval of the amendments to the 2014/2015 Budget as outlined in the agenda report.
City Manager Feng stated at the Budget Study Session the Council asked him to meet with Studio Channel Islands Art Center to evaluate their financial status and programming. He indicated there is not a gap in their funding. They do provide free programs available to the public.
Councilmember McDonald did not support considering a contribution outside of the Community Service Grant process.
Councilmember Craven stated she raised the idea of funding to support the Center because it is important to Old Town’s economic vitality. The Council asked that the item come back on a future agenda with additional information.
Councilmember Craven moved, seconded by Vice Mayor Morgan, to adopt Resolution No. 2015-76 approving the 2015/2016 Budget, authorizing appropriations for 2015/2016 and amending the 2014/2015 Budget, along with supplemental changes to the proposed budget.
Motion carried 5-0.
D. Appropriation of Funds and Expenditure - 16-inch Water Main Repair
Public Works Director Fox stated a leak had been identified on a 16-inch water main located at the intersection of Lewis Road and Pleasant Valley. The emergency repair requires an appropriation of funds and expenditure of $45,000.
Councilmember Kildee moved, seconded by Councilmember McDonald, to authorize an appropriation of $45,000 to Account No. 860-3640-436.36-23 and an expenditure not-to-exceed $45,000.
Motion carried 5-0. VI. PUBLIC WORKS (continued)
C. Request for Proposal - Camarillo Area Transit (CAT) Operations and Maintenance Services (formerly III I)
Councilmember Craven stated she has not received any complaints since Roadrunner took over the service. She recommended extending their contract with options for renewals. The Council supported the recommendation.
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IX. CITY MANAGER
A. Consider Resolutions setting forth Compensation, Classification and Benefits for City Employees and Approving a Statement of Understanding Effective July 1, 2015. City Manager Feng stated the proposed resolutions set forth the Compensation, Classification and Benefits Program and approves a Statement of Understanding for the terms and conditions of employment for City employees. The resolutions provide an average increase of 2% to the salary bands and maintenance of employee benefits. As a result of operational efficiencies, the proposal results in a decrease to the budget.
Councilmember Kildee moved, seconded by Councilmember Craven, to adopt Resolution Nos. 2015-72 and 2015-73 setting forth the Compensation, Classification and Benefits Program for City employees; and approving a Statement of Understanding, effective July 1, 2015.
Motion carried 5-0. XIII. NEW BUSINESS – ORAL COMMUNICATIONS
A. City Manager
Update – City Manager Feng reported on his attendance at the annual VCOG meeting and the City Managers’ monthly meeting.
4th of July Celebration - Assistant City Manager Norman reported on status of the
event planning. B. City Attorney – None C. Members of City Council
AB 1234 – Reports on Meetings Attended – The Councilmembers reported on attendance at outside agency and Council committee meetings.
National Night Out - Councilmember Craven suggested staff consider combining the annual National Night Out open house with the Ventura County Sheriff’s Foundation’s Coppers and Choppers event which is held in Camarillo.
Movie in the Park – Councilmember McDonald announced the upcoming event. Pavement Management Plan – Councilmember McDonald requested an update on Paving Management Plan. Public Works Director Fox stated staff is in process of updating the 5-year plan.
XII. CLOSED SESSION
The City Council recessed at 9:06 p.m. to Closed Session to consider the following items:
B. Conference with Real Property Negotiator
a. Authority - Government Code Section 54956.8
b. Property hotel conference center, Ventura Boulevard; APN 2290010090, -110, -150, -590, -610 & -630.
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c. Agency Negotiators - City Attorney, City Manager, Assistant City Manager, Community Development Director, Finance Director and Bob Burrow
d. Negotiating Parties - Qualified buyers
e. Under Negotiation - Price and terms of payment C. Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); Number of Cases: three.
XX. ADJOURN
The meeting adjourned at 10:00 p.m.
ATTEST: City Clerk
Mayor