416 Agriculture Hall | Michigan State University | 517-355-3776 | http://support.anr.msu.edu | support@anr.msu.edu
Install MSU Google Drive on your Computer
Document # -
168
Creation/Revision Date –
4/2013
Revision # -
2
Purpose
MSU provides all faculty, staff and students with access to a MSU Google Drive account. The instructions in this document will guide you in accessing and downloading MSU’s Google Drive on your computer. .
Policy
N/A
Definitions
MSU Google Apps: MSU has secured an agreement with Google to offer MSU Google Apps Education Edition to our faculty, academic faculty retirees, students and staff
Google Drive: In the latter part of 2012, Google replaced the Google Docs listing with a cloud storage service called Google Drive. As part of the implementation, Google has increased the storage available for MSU Google Apps for Education to a full 5GB per user.
During the week of September 10, 2012, MSU Google Apps users who had not yet opted in to Google Drive were switched to Google Drive.
Contents
Login to MSU Google Apps Account ... 3
Download Google Drive for PC ... 5
Sign in to Your Google Drive Account ... 7
Access Google Drive from you Computer ... 12
Access Your Google Drive Online ... 13
LOGIN TO MSU GOOGLE APPS ACCOUNT
DOWNLOAD GOOGLE DRIVE FOR PC
Your MSU Google Drive will open, and you will see the page below. Click on Download Google Drive for PC.
The Google Drive software will begin to install on your computer.
SIGN IN TO YOUR GOOGLE DRIVE ACCOUNT
Click the Sign in now button.Follow along, with the next two windows, clicking Next after reading the information provided.
Your Google Drive folder will open. For reference, your Google Drive folder is housed on your computer’s hard drive C: The file path to the folder is:
Computer > Local Disk (C:) > Users >your username > Google Drive
To move files from your computer into the Google Drive folder, open another Explorer Window
ACCESS GOOGLE DRIVE FROM YOU COMPUTER
Your Google Drive will remain open on your computer unless you sign out. If you have signed out and want to access your Google Drive again, do the following:
To access the Google Drive on your Computer –
Locate the Google Drive icon in the right corner of your computer screen.
Click on the icon, and in the menu click Open Google Drive Folder.
ACCESS YOUR GOOGLE DRIVE ONLINE
You may also open your online Google Drive by:
Going to - http://googleapps.msu.edu/ in a web browser
Once on the MSU Google Apps page, click on Google Drive and Docs
In your online MSU Google Drive, you will see the same contents as was in your Google Drive folder on your computer.
SHARING ACCESS TO YOUR GOOGLE DRIVE
To share items in your Google Drive with others, simply check the checkbox to the left of the item(s) you would like to share. In the example below, 3 items were checked.
A Share Settings window will open. You will see and can do the following:
The links to share for each document checked are listed under the Links to share text box
Under Add people, you may type email addresses of people you want to share with. Separate addresses with a coma.
Click the Notify people via email checkbox to send an email to those listed, notifying them of their access to the shared items.
Click the Add message link to add a message to the email notification
Check the Send a copy to myself checkbox to send a copy of the email notification to yourself
If you typed an email address that is outside MSU (a non @msu.edu address) the following window will appear. Click Yes to continue.
Now you can see the names and email addresses of the people with whom you shared items with.
To edit their privileges, click on Can edit and you will be given the choice of having that person be editor (Can Edit) or viewer (Can View). Editors can make changes, viewers can only view the item(s).
To delete someone from having access to an item, click the X to the right of Can edit and click Save changes.
