This user guide covers the following topics: • Logging on
• Getting to know the email interface • Getting new messages
• Reading messages • Writing a new message
• Attaching a document to an email • Reading an attachment to an email • Changing your password
• LGfL Email online help
LGfL EMAIL
USER GUIDE
LGfL Email Introduction
LGfL Email is a web-based email system that allows you to write, send, receive, delete, forward, and find email. It has been developed with the help and advice of Lancashire schools and can be accessed with a user ID and password. Users who access their LGfL email through Microsoft Outlook or Outlook Express will see no change to their email system at all and will be able to continue to use their email system as normal.
Those users who access their email via the LGfL (SunMail) web interface will find their usernames and passwords will remain the same for the LGfL Email system. These users will find a much improved and more intuitive system. LGfL Email has many other benefits including:
• a spell check facility
• automatically virus scanning emails • a comprehensive online help feature.
Additional features of the new email system will be launched over the next few months including access to email from home and the ability for schools to create, delete and suspend individual email user accounts. Users will also see a different login screen. The following pages will help you become accustomed to using the new system. Logging on
Go to the LGfL home page (http://www.lancsngfl.ac.uk) and click on the “Email
Getting to know the email interface
Getting new messages
To receive your new email messages click on the “Get Mail” icon. The email messages will appear in your Inbox as a list.
Reading messages
To read messages click on the Inbox tab and a list of your messages will appear. The list will show who sent the email, subject, date of receipt, and the size of the message (see below). It will also show whether there is an attachment (paperclip icon) or the priority of the message (exclamation mark icon). An envelope appears next to all unread emails. Click on the subject title (see above) of the email you want to read and the email will open. To close this email and return to the Inbox, click on “Close”. To view the next message click on “Next” or click on “Previous” to see the previous message you viewed.
Writing a new message
When you need to write or compose a new message you must first click on the “Compose” icon. The compose window will appear like the one below.
(blind copy) box. Fill in the subject box with the title of your email and type your email message in the large box below. Once you are happy with the contents of your email message click on the “Send” icon to send your message.
There are many extra features of the compose email window such as “Spell Check”, “Priority” and “Address”. More information on these features can be found in the online help section of LGfL Email.
Attaching a document to an email
Reading an attachment to an email
If an email has an attachment a paperclip will appear next to the email message. Open up the email message that has the attachment (see ‘Reading messages’). Click on the attached file which can be found next to “Attachments” in the header part of the message (see below). The file will then open up.
Changing your password
To change your password you must first click on the “Options” tab. This brings up the menu seen below on the left-hand side. From this menu click on “Password” and enter your old password in the top box. You then need to enter the password of your choice in the new password boxes 2 and 3 (see below). Click on the “Change Password” button to complete the process. Please use a password you can easily remember.
LGfL Email online help
If you require any more information please use LGfL Email online help.
