1. Tenders are invited from the firm, duly registered with the Income Tax & Sales Tax Departments. Tender will be made according to PPRA Rules 2014.
2. Firm will submit profile of infrastructure, workshop technical capability for repair of Air Conditioners.
3. Bids will be submitted in sealed packet (single stage-two envelopes method) containing two sealed envelopes. One envelope will bear TECHNICAL PROPOSAL other FINANCIAL PROPOSOAL. Initially only technical proposal will be opened by the Tender Opening Committee. 4. Any offer not received as per terms and conditions of the tender enquiry is
liable to be rejected. No offer shall be considered if:
i. Tender form not purchased from Medical Superintendent (AHF). ii. Received after the last date and time of receipt.
iii. The tender is unsigned.
iv. The tender is ambiguous/tempered v. The offer is conditional.
vi. The offer is from a firm already black listed or suspended. vii. The offer is received by Telegram/Fax/Email
viii. The offer not confirming the specifications as per tender inquiry. ix. Received without Earnest Money.
5. The contract will be for one year and will start when the firm gives in writing that the work has initiated. Written Performa for each ward Air Conditioners will be necessary for payment.
6. At least one technical person from firm will stay in the hospital round the clock.
7.
The firm will be responsible to make functional Air Conditioner within 24 hours.8.
The firm will respond to any call immediately.9.
Payment will be made on monthly installment basis subject to satisfactory report by end user.11. A list of engaged personals technically qualified in the field of repair of Air Conditioners alongwith their bio-data.
12. Firm should have five year experience in repair & maintenance of Air Conditioners in Government Institutions / Private Department.
13. Firm will also quote rates of spare parts according to list.
14. The warranty of replaced parts will be one year after its replacement. 15. New Parts will be inspected/ verified by foreman workshop/ AMS Services
before installed.
16. Replaced parts should be returned by firm alongwith certificate that parts are genuine, brand new and of original make.
17. If any defective parts are replaced, it will be verified by committee. Old parts will be returned to store.
18. The firm will give back all Air Conditioners to Allied Hospital, Faisalabad in working condition after completion of contract.
19. If firm does not fulfill terms and condition of contract, its contract will be canceled and security will be forfeited.
20. Rates should include all taxes. Firm will not be allowed to charge additional sales tax for replaced parts and submit sale tax invoice.
21. The firm will return replaced parts and provide certificate of genuineness of spare parts.
22. Security will be released after expiry of contract period.
23. In case of non-completion of contract, the security will be forfeited and firm will be declared black listed.
24. The rates should be quoted both in words as well as in figures. Tenderers are required to furnish Earnest Money @ 2% in shape of CDR which will be released on the completion of contract.
returned to the tenderer after satisfactory completion warranty period. In case of failure the same will be forfeited.
26. i. In case the offer is withdrawn, amended or revised during the validity period of the offer, the Earnest Money is liable to be forfeited.
ii. In case contractor fails to execute the contract in accordance with the terms and conditions laid down, the security shall be forfeited. 27. Offers must be quoted on the prescribed tender form Cash Receipt in
original for purchased of tender must be attached with the offer.
28. Tender should be addressed to the Medical Superintendent, Allied Hospital, Faisalabad
29. The successful tenderer will sign a contract with Hospital.
30. Acceptance / rejection of technical officer will be on the basis of evaluation criteria.
KNOCK OUT CLAUSES
S.# DETAIL If
1 Original receipt for the purchase of tender Not attached 2 Minimum one year business experience Not attached 3 Terms & conditions of tender not duly signed &
stamped.
Not attached 4 Company profile including engineering and
managerial capabilities (technical staff & repair workshop)
Not attached
5 Affidavit on judicial paper of worth Rs. 100/- that The firm is not black listed on any grounds what so ever.
Not attached
6 Bank statement / balance sheet, NTN & STN certificate
BID PAPERS (CHECK LIST) TECHNICAL PROPOSAL 1. Invitation of Bid
2. Bid Performa (duly signed & stamped in accordance with PPRA Rules 2014)
3. Terms & conditions singed & stamped by bidder 4. Original purchase receipt of bid documents 5. Attested copy of C.N.I.C.
6. Technical proposal / offer of quoted items 7. Affidavit (on judicial paper)
i) Goods / Services supplied are to be provided
by bidder in accordance with Government instruction. ii) He is not legally penalized
iii) Firm / he has not provided these stores below this price if so, he is legally bound to pay rate difference if his bid is accepted.
8. Income Tax registration certificate (attested copy) 9. Sales Tax registration certificate (attested copy) 10. Bank statement / Audited balance sheet
11. Experience certificate of the firm (attested copy) 12. Attested copy of valid manufacturing or any
other license imposed by Govt. (if applicable) 13. Attested copy of permanent technical staff & their
degrees / certificates
14. Certificate of company’s own workshop
15. Attested copy of international certification (if any) 16. Documentary evidence of business experience
BID PAPERS (CHECK LIST) FINANCIAL PROPOSAL
1. Financial Proposal (Price Schedule)
2. Bid Security (CDR) 2% of Total price (offered)
Yes No
AUTHORITY LETTER
We M/S
do hereby authorize Mr./Miss/ Mrs.
to attend the meetings, negotiate on prices, receive letters & bid securities (for tenders 2014-2015 Allied Hospital Faisalabad on behalf of our firm. The particulars of authorized person are given below.
Name of authorized person Designation
C.N.I.C. No. Mailing Address
Contract No. (land line) Contract No. (Mobile) E-mail Address
Stamp Dated
BID EVALUATION CRITERIA FOR TENDERS
For the purpose of determining the lowest evaluated bid, facts other than prices such as past performance, financial soundness & other details as the procuring agency, at its discretion, may consider appropriate, shall be taken into consideration. The following merit point system for weighing evaluation factors / criteria can be applied for the “TECHNICAL PROPOSALS”. The point score shall be mentioned in the “BID EVALUATION REPORT”.
MERIT POINT SYSTEM
Technical Evaluation of repair and maintenance contract of AC 04 & 40 Ton
SR.
NO. EVALUATION CRITERIA POINTS DOCUMENTS REQUIRED
1. Financial Position / Soundness
i. Income Tax paid Statement (15 ii Bank Statement (10)
25 i. Attested copy of Income Tax Registration certificate
ii. Attested copy of Income Tax return (last two years)
iii. Attested copy of bank statement & income tax return of last 2 years. 2. Experience of Repair 5 years 25 Teaching Institution, Health
Department
3. Qualification / Technical staff of the company / firm
A) Technical staff
i. At least two technical staff members ii. One additional point for every
additional technical staff member shall be granted
Qualification points
i. B.sc Degree in Engineering from recognized university
ii. M.sc or Higher degree in Engineering from recognized university.
25 i. Attach complete detail of Technical staff
ii. Attach attested copies of degrees of technical staff
Note: i. zero point will be awarded in case bidder fails to provide attested copies of degrees of the technical staff.
ii. B. Tech will not be considered for additional points (qualification points)
Total
Points 75 Qualifying points 50 NOTE:
