Nursing Tuition Assistance Revised: December 17/2014 Page 1

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Nursing Tuition Assistance Revised: December 17/2014

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Terms of Reference For Nursing Tuition Assistance

As a learning organization, Hotel Dieu Hospital values and is enriched by the ongoing learning and development of its employees and provides support for their involvement in a range of continuing education activities.

A. General Tuition Assistance Guidelines:

The Patient Care Portfolio provides financial support for employees enrolled in academic nursing programs at the degree and diploma level and nurses enrolled in graduate programs, or completing their initial specialty certification (e.g. CNA certification, ACLS, PALS) through the provision of tuition assistance. Tuition assistance funds support employee development and continuing education related to the employee’s identified career goals and the mission, vision and values of Hotel Dieu Hospital.

Only tuition costs (for undergraduate and graduate programs) and exam fees (for initial specialty certification) will be eligible for this tuition assistance.

Tuition assistance will be pro-rated for casual staff based on hours worked in the 12 months prior to submission of their application.

A HDH employee studying in an undergraduate nursing program (e.g. Practice Nurse diploma or University nursing degree) may be awarded up to a maximum of $2000.00 tuition in a calendar year (January 1 – December 31).

A HDH nurse studying in a graduate program (Nursing or a health related field) may be awarded up to a maximum $2000.00 tuition in a calendar year (January 1 – December 31). A HDH nurse completing their initial specialty certification (Nursing or a health related) may be awarded up to $500.00 for exam fees in a calendar year (January 1 – December 31).A

calendar year (January 1 –

The Educational Program of study must:

1. Increase the applicant’s knowledge and skills, 2. Improve patient care,

3. Support achievement of strategic directions and organization priorities,

4. Match a need identified and approved in the employee’s performance appraisal learning and development plan, or

5. Meet an identified nursing human resources planning need (e.g., supporting initial specialty certification, Practical Nurse diploma, etc.)

Employee’s participation in Professional Activities, including committee involvement may be taken into consideration when considering the application.

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B. Tuition Assistance: Eligibility Criteria:

1. Employees are eligible for tuition assistance if they meet the following criteria:

1. All applicants must have successfully completed their probation and worked a minimum of 900 hours prior to their application.

2. Be employed as full time, part time and casual. Casual employees must have worked a minimum of 480 hours in the calendar year for which the request is being made. Preference will be given to full time and part time staff. If allowances provide, support may also be provided to casual staff.

3. Be an employee at Hotel Dieu Hospital for no less than six months.

4. Submit a letter from Admission Office/Course Registrar indicating enrollment in an approved program/course as noted above. Registration and payment must have occurred during the calendar year for which the application is being submitted. 5. All applicants must provide written confirmation from Human Resources confirming

employment status and hours worked.

6. Applicant must be an HDH employee completing a nursing undergraduate program; or an HDH-employed nurse completing a graduate program in nursing or a related field; or a HDH-employed nurse obtaining their initial specialty certification (in Nursing or related health field)

7. All applicants must have taken and successfully completed their courses or written the specialty certification exam while they were employed at HDH to be eligible for tuition assistance.

8. All applicants must have paid their course tuition or specialty certification exam fee and have evidence within the calendar year identified on the application form.

9. All applicants must provide a brief summary (3 sentences) describing the impact that their educational experience will have on patient care. This material will be used to develop stewardship materials for donors.

C. Application Procedure

1. Complete the Nursing Tuition Application Form (see attached) and attach all required documentation. Review the application with your Manager/Supervisor.

Incomplete applications will not be considered.

2. Applications must be received in the Office of the Chief of Patient Care and Chief Nursing Executive by 4:00 p.m. on January 31st.

3. Questions related to the forms can be directed to: Nursing Education Coordinator

Senior Admin. Assistant of the Chief of Patient Care and Chief Nursing Executive Director of Professional Practice

D. Procedure for Application Review, Approval and Disbursement of Funds 1. The Nursing Tuition Review Committee will review all applications and make its

recommendations for approval to the Chief of Patient Care and Chief Nursing Executive. 2. The Chief of Patient Care and Chief Nursing Executive will have final approval authority. 3. Disbursement will only be made to the approved applicant upon receipt of written

evidence of successful completion of the course or specialty certification

4. The Nursing Tuition Review Committee will forward recommendations for Scholarships to UHKF for final approval and issuing of the grant.

FUND ADMINISTRATION:

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The fund shall earn interest annually in a manner consistent with the investment policies of the Jeanne Mance Foundation.

The fund shall be administered as a restricted fund.

Interest earned on the account will be used to fund Tuition Assistance based on the eligibility criteria.

Awards shall be granted annually, depending on the interest earnings available. The interest fund remaining after the awards may be used to support items as per

Attachment 1 at the discretion of the Chief of Patient Care and Chief Nursing Executive.  The items in Attachment 1 are approved by the Tuition Review Committee.

The items may be amended from time to time by the Tuition Review Committee. Alterations to the current Terms of Reference must align with the conditions of the trust fund and must be communicated to the Office of the Executive Director of the Jeanne Mance Foundation.

At the discretion of the Chief of Patient Care and Chief Nursing Executive, funds remaining after tuition assistance has been awarded for College or University study may be used to fund special programs including:

1. Educational activities/events:

Specialized Certification or Recognized Credentialing Program

Conference Registration (National/International Ambulatory or Other).

2. Nursing Practice Council scholarly work to a maximum value of 600 hours/year. Available to staff nurses working on Nursing Practice Council initiatives.

3. Special requests will be considered on an individual basis. For items 2 and 3, the work must demonstrate the following:

Evidence based change projects focused on improving the quality of patient care Enhancement of professional practice through professional development Support for “best practice”

Enhancement of workplace quality

Contribution to the recruitment and retention strategy Support for and valuing of nurses’ work.

E. Office Responsibilities

1. Any revisions to the Tuition Assistance Terms of Reference must be approved by the Chief of Patient Care and Chief Nursing Executive.

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NURSING TUITION APPLICATION FORM

Evidence of Completion must have occurred within the specified time period

(January 1, XX to December 31, XX.

Please note: Incomplete Forms will result in your application not being considered.

PERSONAL INFORMATION

Name of Applicant: Surname:_______________________________Given Name: ___________________________________________

Home Telephone Number: ____________________

EMPLOYMENT INFORMATION

Work Area: _______________________________________Supervisor/Manager: ________________________________________

Work Telephone Extension ______________________

Employment Status: Full Time_________ Full Time (Term)_______ Part Time ________ Part Time (Term) _________

Casual____

Casual (including Term)_________# of hours worked within the calendar year for which you are submitting. Please attach a report from

Human Resources confirming these hours.

Date of Hire: __________________________ Employee Number: ___________________________________________________

SCHOLARSHIP INFORMATION

Is this the first time you have applied to the Scholarship Fund? (Yes) ____ (No) ____

If the answer is No when did you last apply? ________(Year)

Have you received funding from any other sources within the current calendar year? (Yes) _____(No) _____ If the answer is Yes who did

you receive the funding from?______________________________________________Amount Received: _________________________

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EVIDENCE OF REGISTRATION

Please note: Incomplete Forms will result in your application not being considered.

Evidence of completion between January 1, xx And December 31, xx

Name of Academic Institution:

_______________________

_______________________

_______________________

Total Amount

of Tuition to be

Reimbursed

$

Receipt of

Payment

Attached

Yes/No

Course /

Certificate Start

Date

Course / Certificate Finish

Date

Name of Program and course; or name of

specialty certificate

Name of Course/Program (ditto above)

Name of Course/Program (ditto above)

Name of Course/Program (ditto above)

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Please Note: Incomplete Forms will result in your application not being considered.

PLEASE PROVIDE EVIDENCE OF PROFESSIONAL ACTIVITIES

For those who are already members of the Nursing Profession, preference will be given to those who participate in Professional

Activities ie., Professional Development, Professional Associations/Organizations, HDH Committee and Special Project Work.

PROFESSIONAL ASSOCIATIONS/ORGANIZATIONS

Please list membership and/or office held in professional

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HOTEL DIEU HOSPITAL COMMITTEE AND SPECIAL PROJECT WORK

List involvement in Hotel Dieu Hospital Committees and/or Special Project

Work over the past 3 years.

Duration

Manager Signature:

Date : ________________________________

Applicant Signature : ________________________________Date : _________________________________

Figure

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References

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