GEORGIA DEPARTMENT OF
AUDITS AND ACCOUNTS
Reporting
Requirements
Reporting Requirements to DOAA
• 7 deliverables due to DOAA during the year
– Salary and Travel Report
– Payments and Obligations Report
– Expenditure of Federal Awards Report – Findings Collection System
– Immigration Compliance Report
– Contract Payments to Nonprofit Organizations – Architectural and Engineering Report
DOAA Collection System
• Entities submit reports through web-based
collection system.
• Website is:
https://www.audits.ga.gov/auth
.
• To access system, must first create an account.
• May access multiple applications under an
The Applications Are…..
• Salary and Travel Report
• Payments and Obligations Report
• Expenditure of Federal Awards Report • Findings Collection System
• Immigration Compliance Report
• Contract Payments to Nonprofit Organizations • Architectural and Engineering Report
Salary and Travel Report
• State Law requires DOAA to report salary and
travel payments to employees.
• Information must be on Open Georgia website by
January 1
st, following the end of the fiscal year.
• Joint involvement with SAO.
• FY 2014 deadline was August 15
th.
• We do not audit the data. We are relying on the
agency to provide accurate and complete
Payments and Obligations Report
• This is a similar process to the salary and
travel report – Joint involvement with SAO and
Audits.
• This year’s deadline is October 15
th.
• This is also information that is posted on the
Open Georgia website.
Expenditure of Federal Awards (SEFA)
• This is required in order to comply with the provisions of the Single Audit Act.
• State entities must submit their Schedule of Federal Expenditures by August 15th.
• All entities are required to report, even if they have no Federal expenditures.
• SAO provides instructions for compiling the
necessary data and for uploading/entering data into our collection system.
Findings Collection System
• Purpose
– To collect agency responses/corrective action plans for current year findings, and
– To collect status updates on prior year findings.
Findings Collection System
• Current Year Findings
– Agency contact will receive an e-mail notification that a finding has been written.
– Agency official inputs their response and corrective action plan in the system.
– No official deadline, but we request timely response as we must include in our audit report.
Findings Collection System
• Prior Year Findings
– Annually, agencies are required to update
SAO/DOAA on the status of findings from prior year(s).
– Deadline for FY 2013 findings was August 29th.
– Information is used as a ‘starting point’ to assess the status of prior year findings.
Immigration Compliance Report
• Deadline – December 31st of each year
• Agencies submit Contractor Report and Public Benefits Report
• Colleges/Tech Schools – Only Submit Contractor Report
• Reporting Period: 12/1/2013 – 11/30/2014 • System will open 11/1/2014
Contract Payments to Nonprofit Organizations
• Agencies/Colleges/Tech Colleges are required
to submit a report documenting all contract
payments to nonprofit organizations during a
fiscal year.
• Must report – even if no contracts awarded
• Deadline for submission – August 15, 2014
• For FY 2014, 75% of required entities have
Architectural and Engineering Report
• State law prohibits any architectural or engineering firm from receiving more than 10% of the total
contract awards during any 36-month period.
• State Auditor is required to maintain the statistics documenting the total contract awards to such vendors.
• Recently developed a collection system to facilitate your submission of data and our tracking of award amounts.
• All entities are required to report monthly.
The Deliverables Are….
• Salary and Travel Report (August 15th)
• Payments and Obligations Report (October 15th)
• Expenditure of Federal Awards Report (August 15th)
• Findings Collection System (PY – August 29th)
• Immigration Compliance Report (Dec 31st)
• Contract Payments to NPO’s (August 15th)
