2-Day Workshop Project JumpStart The Workshop Designed to Launch Projects Faster

(1)

International Institute for Learning, Inc. PM Core and Intermediate Courses

2-Day Workshop Project JumpStart

™

The Workshop Designed to Launch Projects Faster

Traditional Classroom / Onsite

Course No. 8665 Duration: 2 days

Credits: 14 PDUs / 1.4 CEUs

Prerequisites

Twelve hours of basic project management training or equivalent experience using project management (PM) methodology, aligned with an internationally recognized PM standard

(This prerequisite is even more critical than on any of the longer duration versions of this workshop due to the extremely limited time available to review concepts between deliverables. See description below for more details.)

Course Level

Intermediate

About the Program

Project JumpStart™_{, a registered trademark of International Institute for Learning, Inc., is a unique}

training opportunity. Why is it unique?

First, it is unique because this workshop is not a conventional training program. Project

JumpStart™ _{is a two-day version of a flexible suite of hands-on workshops (available in anywhere}

from 2 to 5 days in duration), during which you and your team members will work on and produce deliverables for either:

• Real projects selected from your own environment; or

• A case study based on your organization’s actual business environment.

Second, it is unique because we provide an electronic package of PM “Tools To Go,” which can be customized and used in real time to produce project plan deliverables during the workshop. Better still, these tools can travel with you to your next project and the ones after that.

Third, it is unique because an experienced IIL project management consultant will not be there to lecture, but rather to guide your team throughout the workshop. You’ll learn practical and creative ways to ensure a successful and speedy project launch. You’ll discover methods for identifying clear project objectives. You’ll apply many ideas and concepts from other project teams

participating in the workshop. And you’ll develop a new skill set for leading your own team. At the conclusion of Project JumpStart™, your team will have a clear understanding of and commitment to a set of project plan deliverables, customized to your projects or project

environment. You will also have your very own set of “Tools To Go,” which will not only support you in JumpStart™ing your current project immediately, but in repeating this high level of performance on future projects!

Benefits for Your Team

• Get projects started faster than ever before

• Tackle more projects with the time you save launching each one • Ensure measurably better project outcomes

(2)

• Gain a clear understanding of the resources needed to successfully complete your project

• Learn how to measure the success of your project

• Understand how working on the right things can dramatically accelerate progress • Use your comprehensive workshop manual and electronic “Tools to Go” for ongoing

support when you’re back on the job

• Get plenty of interaction and personalized help from IIL’s consultant

Course Overview

Getting Started • Introductions • Workshop orientation • Expectations Foundation Concepts

• Basic project management definitions • The Project Life Cycle (PLC)

• Role of the project manager

Project Selection

• Governance and a PM infrastructure

• PM Maturity and effective PM methodologies

• Organizational structures and the authority dimension • The project charter and the burden of authority

Project Requirements and Definition

• Stakeholders drive requirements • Communication starts now!

• Types of requirements – functional and project scope • Planning for scope control

Work Breakdown Structure

• Definition and value of the WBS • WBS development process • WBS in practice

Project Risk Management

• Risks and project risk management • Risk identification

• Risk analysis • Risk response

• Risk acceptance and control

Project Duration Estimating

• Estimating overview • Estimating techniques

• Developing resource estimates • Developing cost estimates • Developing duration estimates

(3)

Network Logic and Project Scheduling

• Basic scheduling definitions and approaches • Precedence relationships and network diagrams • Critical path and network analysis

• Critical chain and project buffers

Executing, Project Communications, and the Team

• From baseline to executing • Project communications • Stakeholder relationships

• Team development

Executing, Monitoring, and Controlling

• Project control overview

• Control and the competing demands • Earned value for schedule and cost control

Project Closing

• Overview of project closing • Project evaluations

• Lessons learned

Summary

• What did we learn, and how can we implement this in our work environments?

(4)

Summary of Deliverables

In this unique workshop experience, by “deliverables,” we mean project management plan components that your teams produce, in real time, during the workshop. After the workshop, these deliverables are then ready to be either:

• Applied to launch your teams’ real-world projects as defined in the workshop; or • Adapted from whatever case study projects you elected to use, for immediate use on

each individuals’ next real-world project experience.

In this 2-day version, because it is on the shorter end of the recommended duration range, most of the deliverables are produced at a “basic” level of rigor. This basic level of deliverables includes minimal content, and, for the 2-day version, each one is completed in an event lasting 35 - 45 minutes, on average.

Modules

Deliverables

1 Project Description

2 _{Project Charter - Basic}

3 _{Stakeholder Assessment - Basic}

3 _{Requirements-based Communication Plan - Basic}

3 _{Requirements Prioritization Matrix - Basic}

3 _{Scope Statement - Basic}

4 _{WBS - Basic}

5 _{Interim Deliverable - Risk Identification - Basic} 5 _{Interim Deliverable - Risk Analysis - Basic}

5 Risk Register (add response plans and enter all into Register template) - Basic

6 _{Resource and Cost Estimates - Basic}

6 _{Duration Estimates - Basic}

7 _{Network Diagram - Basic}

7 _{Project Schedule - Basic}

8 _{Expanded Communications Plan - Basic}

8 _{Personal Relationships Assessment (Social Styles) - Basic}

8 _{Team Charter - Basic}

10 _{Project Evaluation Meeting Plan}

10 _{Lessons Learned Meeting Plan}

(5)

Summary of “Tools To Go”

An especially unique part of this workshop is a toolkit for your use after the workshop, provided via electronic media. Included are checklists, frameworks, templates and dynamic EXCEL tools to "take away" for use on all your projects; regardless of the duration of your PJS experience, all participants will receive an electronic version of all "Tools To Go,” even if their use is not within the scope of the version you have purchased.

Modules

Tools

1 _{Basic PM "Quick Reference" Guide}

2 _{Project Governance Framework}

2 _{PM - Sponsor Relationship Framework}

2

2 Project Assessment Model Project Charter

3 _{Dynamic Stakeholder Analysis Model}

3 _{Requirements Checklist}

3 _{Scope Statement Template}

3 _{Scope Change Control Checklist}

4 _{WBS Develop Process - steps and tips list}

4 _{Checklist for Optimizing the WBS}

5 _{Risk Identification Tools "Quick Reference"}

5 Dynamic Risk Register Template - with ranking macros and charts

6 _{Estimating Techniques Summary}

6 _{Resource Requirements Matrix}

6 _{Cost Estimating Process Checklist}

6 _{Duration Estimating Process Checklist} 7 _{Scheduling "Quick Reference"}

7 _{Schedule Development Process Checklist}

8 _{Project Baseline}

8 _{Executing Framework}

8 _{Communication strategies for Executing phases} 8 _{Strategy for Stakeholder Relationship Building}

8 _{Team Charter Template}

9 _{Project Control Framework}

9 _{Schedule Control Process Checklist}

9 _{Earned Value Tutorial}

9 _{SPI and CPI Situational Tip Sheet}

10 _{Project Closing Framework}

10 _{Dynamic Post-Project Survey}

10 _{Lessons Learned Implementation Strategies}