Chapter 1 – Introduction
Acquiring Project 2013; Exercise Files ...7
What’s New in Project 2013 ...13
Chapter 2 – Help Online, Offline and Contextual Help ...15
Chapter 3 – Project 2013 Workspace Start Screen, Project Workspace and Backstage View ...19
Chapter4 – Using Touch Overview of Principles and Touch Gestures ...25
Chapter 5 – The Ribbon and Toolbars The Ribbon...28
Quick Access Toolbar ...33
Mini Toolbar ...35
Contextual Menu ...37
Status Bar ...39
Chapter 6 – Keyboard Shortcuts Keyboard Shortcuts and Key Tips ...41
Chapter 7 – Project Options Customize Settings and the Use of Project 2013 ...44 Chapter 8 – Tasks Basics
Project Information ...55
Project Options, Entry Bar, Timeline, Properties ...58
Chapter 9 – Dependency Basics Link/Unlink Tasks; Setting Up Dependencies between Tasks ...62
Chapter 10 – Resource Basics Resource Sheet View ...66
Resource Assignment...70
Chapter 11 – Opening, Closing and Saving Opening and Closing Projects; Switching Windows; Pinning to Recent List ...73
Saving Projects; File Formats; AutoSave ...76
Chapter 12 – Calendars Creating New Calendar; Setting Up Working Time; Recurrence ...80
Standard Calendar; Schedule Public Holidays; Adding Exceptions...85
Chapter 13 – Views and Tables Task Views; Zoom; Timescale ...88
Resource Views and Split View ...92
Tables, Columns and Fields ...97
Timeline View ...102
Chapter 14 – Summary Tasks Inserting Tasks; Subtasks ...105
Scheduling...110 Chapter 16 – Leveling
Basics of Leveling...115
Leveling Order; Resolving Resource Overallocations ...119 Chapter 17 – Critical Path and Milestones
Critical Tasks; Slack; Critical Filter ...123
Milestones; Milestone Filter ...127 Chapter 18 – Notes
Adding Notes to a Task and Resource ...129 Chapter 19 – Tasks Types and Effort Driven
Fixed Task, Duration and Units ...132 Chapter 20 – More about Resources
Resource Types ...138
More about Resource Assignments ...141 Chapter 21 – Constrains and Deadlines
Constraints and Deadlines...146 Chapter 22 – More about Dependencies
Types of Dependencies; Lag and Lead ...151 Chapter 23 – Resolving Scheduling Issues
Assigning Costs to Resources ...161
Project Costs ...165
Chapter 25 – Project Outline Showing, Hiding and Moving Subtasks...169
Chapter 26 – Baselines and Interim Plans Purpose of Interim Plan; Setting, Saving and Clearing a Baseline ...172
Chapter 27 – Tracking Progress Update ...177
Tools for Tracking Progress...182
Project Options that Affect Progress Tracking ...185
Tracing Task Paths ...191
Chapter 28 – Reporting Customizing Reports ...193
Types of Report; Creating a New Report ...198
Earned Value Reporting ...203
Chapter 29 – Printing Print Properties and Settings; Header and Footer ...208
Chapter 30 – Gantt Chart Gantt Chart Wizard; Formatting a Gantt Chart ...213 Chapter 31 – Import and Export, Organizer, and SkyDrive
Organize Global Template ...222
Storing Project Files on SkyDrive ...224 Chapter 32 – Security
Password Protect; Read-only; Trust Center ...227 Chapter 33 – Conclusion
Chapter 1 – Introduction
Video: Acquiring Project 2013; Exercise Files
Toby: Hello and welcome to our course on Microsoft Project 2013, the award winning project
management software for your desktop. My name is Toby and I’m going to be your instructor on this course.
Let me talk first about who this course is for. I hope that anybody who wants to learn how to use Microsoft Project 2013 will get a lot out of this course. But when I was planning the course, I had three particular groups of people in mind. First of all, those people who’ve never used project management software before. One word of warning for everybody including that first group though, I am going to assume that you’re familiar with the basic language of projects and basic principles like a schedule. You may even be familiar with terms such as critical path, resources and overallocation. Now even if you are familiar with these terms, I’ll need to explain them with particular reference to Microsoft Project as we work through the course. But if you know nothing about project management at all, you may find some aspects of this course a bit of a struggle and it would be a good idea to get some background reading in first on project management in general.
The second group of people are people who’ve used a very old version of Microsoft Project, a version before the Ribbon was introduced. Microsoft Project has changed a lot in the two or three versions. Although some of the fundamental principles are exactly the same as they were 15 years ago, some principles have changed a bit and there are many, many new editions to what you can do and the tools that are available in Microsoft Project.
The third group of people are the people who have used one of the more recent versions of Project and for them I’ll be focusing on the specific changes in this version. Not only are there some changes to the aspects of the interface such as the Ribbon, but there are some functional changes as well.
Now let me talk about the structure of the course. I’ve arranged the course into a number of units which are in turn grouped into chapters, and I believe that this forms a logical sequence for learning Project pretty much from scratch. If you’ve used Microsoft Project before, particularly
a recent version, you may feel that you can skip some of these sections or go through them quickly. That’s entirely your choice. I would warn you that even things that you may think you’re familiar with; fairly basic things like using online Help or using the Ribbon have changed in this version. However if you’re happy that you can cope with minor changes or you can check the online Help yourself for these kinds of change, then it’s entirely your choice whether you want to skip forward so that you get into the nitty-gritty of scheduling projects and using Microsoft Project more quickly. If you’re starting from scratch I suggest that you don’t skip the early sections even if they appear to be on topics that you’re quite familiar with because the way that Microsoft Project works is subtly different in many cases from other desktop products, and it’s worth knowing some of the tools and tricks of the trade which will help you much later on when we get into the more advanced use of Microsoft Project.
Another important point to bear in mind with this course is that we do not cover the Server products associated with Microsoft Project. I will mention one or two features of them from time to time but they’re not covered in any level of detail on this course, and also that we’re not covering the programming of Microsoft Project on this course, the use of Project VBA. We are primarily only looking at the desktop project management product itself and there is plenty to learn in a course like this one on that basic desktop Project to get you really started and to build you up to a really good level of skill in Microsoft Project.
And talking about those desktop Project products, there are basically two of them. There is a Project Standard and a Project Professional. Now there are quite a lot of differences in them when you look at the Server side of things. But fundamentally, virtually everything on this course can be done using Project Standard. I’m actually going to be using Project Professional on the course and I will point out the one or two things you can do in Project Professional that you can’t do in Project Standard, but there really are only one or two of them that affect this course. If you have Project Standard that’s absolutely not a problem, you’re going to be able to do this course absolutely fine with Project Standard.
Now as part of this course you should have a whole set of exercise files. The file names will be similar to these. There will be about this many with about these names. The actual list may vary. It does change a little over time. But make sure you know where those files are. They should be available on your device. And from time to time I will be referring to these and I’ll be
asking you to make your own versions of these or to use the versions you’re provided with. So make sure you know where that set of files is kept.
Now in Project 2013, Microsoft has tried to make the product usable with a touch screen. Now to be fair, there were certain things we’re able to do in the previous version associated with Project 2010 where you could use a touch screen for certain things. But to have general usage of a product like this with touch really, Project 2013 is the first version. I’m going to incorporate coverage of some of the gestures and techniques to use with a touch screen while I’m going through the course but it would be an extremely tedious job if I did everything on the course twice, once with keyboard and mouse and once with touch screen. So I’m really going to use touch screen from time to time, explain what I’ve done, go through the main gestures, and try to use touch in a number of places as an example. But there really isn’t time to do everything twice and I think both people that are using touch and those who don’t use touch would be equally frustrated if I did do everything twice. Having said that, the PC that I am recording this course on is a touch screen PC. I’m also using hand gestures in front of the screen, but for a course that you’re going to follow on screen, me using hand gestures in front of the screen isn’t really going to work. So I am only going to cover mouse mode as I’ll call it as one option and touch mode as the other during the course. But if you’ve got a touch screen device, I think that you’re going to find that you can do just about everything in Microsoft Project that you need to. Although I would warn you that in some cases the accuracy of touch can be an issue and to some extent if you’ve got nice thin fingers you’re better off than somebody like me who has rather fat fingers I’m afraid.
The next thing to mention is that I am running Project 2013 here on Windows 8. If you’re using Windows 7, there will be some differences; not an awful lot, but you will notice one or two differences in places. I’ll try to point those out as we go along because I am also testing what I’m doing on Windows 7 as well. And something that’s equally important is that the resolution on which I’m recording this is a 4:3 aspect ratio resolution. It’s not widescreen. You may well have one of the widescreen resolutions on your device. Also depending on the resolution of your device, you may see different amounts of things on the screen. This can be extreme as things like seeing different content on the Ribbon.
I’m currently looking at the start screen for Project Professional 2013. If you are able to see that start screen, and I’ll talk about that in just a moment, you may look at yours and you may look at mine and you may think, well, they look completely different. Well, there can be substantial difference partly because of the screen resolution and partly because of themes, windows, backgrounds, and so on. Some of which we’re going to talk about during the course. But as long as you can see something on the left that says Project and list that says Recent and an Open other projects thing there, and then these boxes in the middle or some variant on these boxes in the middle then I’m sure you’ll be fine. And the ways in which these things are different I will explain as we go through the early stages of the course.
Now I mentioned just now that I’d talk about seeing this start screen. If you already have Microsoft Project 2013 installed, either the Standard version of the Professional version and you can start it up either from one of the tiles on the start screen or Windows 8 or from the start menu on Windows 7 and you can actually see this screen, then you can actually finish following this section because the rest of this section is going to be devoted to those people who haven’t got Project 2013 installed. I’m not actually going to show you how to install it, but I am going to talk about how to get hold of a copy of it and point you in the right direction in terms of where to get the instructions to install it. But if it’s already installed and running on your machine, you can move on to the next section now; if not, read on.
So for the rest of this section I’m talking to those of you who maybe don’t have yet Project installed. And the first place I’m going to direct you is to part of microsoft.com, to this particular page. Now given that I may well have recorded this course some time before you watch it, the page itself may have changed. But one thing’s for certain, Microsoft will still have an equivalent page there. You’re looking for the requirements for Project Professional 2013. You may well need to do a search, either a Google or a search within microsoft.com to find it but you’ll find a page that gives you those system requirements. Now the system requirements from point of view of Project come into approximately two categories. One of them is the hardware requirements. You need a device that satisfies this minimum hardware specification. You can sometimes make Project work on lower specked devices but it almost invariably leads to a headache and this isn’t a particularly high specification for modern devices anyway. So make sure you’ve got a device that satisfies that hardware requirement.
And then the other key requirement is the operating system requirement. And as far as desktop operating systems are concerned, you need Windows 7 or Windows 8. If you have XP, if you have Vista, then I’m afraid that’s no good. You’re going to have to upgrade your desktop operating system in order to run Microsoft Project on your desktop.
Now there are some other requirements here. There are requirements for graphics including a minimum screen resolution. There are list of supported browsers and also some details of the touch requirements if you intend to use touch with Project 2013. So you need to take note of those as well.
So once you’ve established that the device you’re planning to use will be able to run Project, the next question is how to get yourself a copy of Project. Now, of course, you can buy a copy. You could buy it from Microsoft. You could use your favorite online store; maybe your local computer store will have Project Professional or Project Standard in stock. But the good news is at the time of recording this it is possible to get a trial version of Microsoft Project Professional from Microsoft. Now the particular offer and the terms of the offer do tend to vary but at the time of recording, you could get a 60-day free trial from Microsoft and that includes a guided element where it will actually give you some supporting help and information throughout the 60-day trial which I think you might find very useful. And depending on how much time you have available, you may well find that a 60 trial is plenty of time to work your way through this course and to make sure that you’re comfortable about buying Project, if indeed that’s what you intend to do. There’s a page there which gives you access today to the Project Professional 2013 60-day trial. You may, well, need to do another Google or you may need to do a search within microsoft.com at some future date if this actual page isn’t here. But if there is a Project trial version available, you should be able to find it without too much trouble.
One other thing to be aware of is that there are both 32-bit and 64-bit versions of Microsoft Project available. Now you would generally be best advised to install the 64-bit version if you’re device will support it, but one or two things to warn you about. One of them is that if you have Microsoft Office 2013 32-bit installed, I believe you’ll have trouble installing Microsoft Project 64-bit. And also if you do try to install the 64-bit version, there are one or two other scenarios where you can run into trouble. Having said that, I’m not going to try and list what will and won’t work here. That’s somewhat outside the scope of what I do. I’ll leave that between you
and Microsoft. But if you download a trial version, you’re given the option of either 32 or 64. If you download the 64-bit version, try to install that and if it doesn’t work, I’m afraid you’ll have to download the 32-bit. If you have a bought version and normally with bought versions they include both. So if you try 64 and if it doesn’t work, then try the 32. In terms of the functionality what you can do with them they’re the same. The only real significant difference is in the performance. This course is actually being run with a 32-bit version of Project Professional 2013 running on Windows 8.
So when you have acquired your copy of Project 2013, you have installed it and preferably you have activated it as well, you will finish up able to start it from the start screen in Windows 8 or the start menu in Windows 7 and you will get to the point that we saw earlier on where you have the start screen. And this is our starting point for using Microsoft Project 2013. But just before we open it up and start to use it, I’d like to just spend a little bit of time talking what’s new in Project 2013, particularly for the benefit of those who’ve used Project before, and that’s what we’re going to cover in the next section so please join me for that.
Video: What’s New in Project 2013
Toby: Welcome back to our course on Project 2013. In this section, I’m going to do a quick run
through of what’s new in Project 2013. Even if you haven’t used Project before, I think you’re going to find this section useful because it will introduce you to some of the key points that we’ll be covering in the course.
The best source of information for what’s new in Project 2013 from a fairly non-technical point of view is within the Office section on microsoft.com and there’s a page there called What’s New in Project 2013 and I want to go through the main points on that page in this section.
One of the sections on that page is headed Get Started Quickly and this really describes the main features of the start screen in Project 2013, the screen we saw earlier. And from this screen you get links not only to creating a new blank project but you can get links to Project templates that we’re going to look at later on and then various other links to facilities to import information from Microsoft Excel or from SharePoint. We’ll be looking at the start screen in more detail later on.
One of the main areas of extension and improvement in Project 2013 is in the range of reports that are available. There are some new and greatly improved graphical reports and there are also new types of reports such as burn down reports. You can also use Link 2010 or later to communicate with members of your team by instant message, video chat, email, or even a phone call. If you were dealing with a complex project and you’re having trouble sorting out some issues with a specific task or around the area of a specific task, you can look at the task path for the selected task which shows all of the predecessor tasks and all of the successor tasks conveniently colored to help to identify them.
And then there are some other new or improved features here. The first of these, Take projects into the far future, means that we can now schedule projects with project dates up to the middle of the 22nd century which is probably far enough ahead for most of us. And then other new features include the sharing of meetings if you export your project reports, timelines, or other project data into other Office programs you can share those online on any supported device. You can save and share project files in the Cloud as with the other components of Office 2013. And
if you use Project online, you have access to a full version of Project from almost anywhere and you can run it even on PCs that don’t have Project 2013 installed.
We’ll be looking at most of these new features during the course. But in the mean time, I suggest that you look at this page, What’s New in Project 2013 and maybe follow some of the links on that page to describe some of the features in more detail.
Chapter 2 – Help
Video: Online, Offline and Contextual Help
Toby: Hello again and welcome back to our course on Project 2013. In this section, we’re
going to look at Help.
As with most major new software products nowadays, there is very limited help actually provided with Project and the bulk of the help is provided online. Therefore in order to take advantage of the full Help facilities of Project 2013, you will need an internet connection. I do have a live internet connection.
And one of the great advantages of Project 2013 in terms of Help is that access to Help is provided in a very consistent way. Generally speaking, in the top right hand corner of any window, you will see a little question mark and if I hover over the question mark on the start screen window, here you’ll see that the word Help is shown. That’s called a screen tip. And then after Help in brackets it says F1 and that is the keyboard shortcut for Help. Basically, there are the two standard ways of getting help in Project. Either click on this question mark or use the keyboard shortcut F1. If you click on the question mark or use the keyboard shortcut, you open browser based Help.
Now unfortunately at the time of recording this course there was alignment problems with this Help Home page. It won’t actually stop me covering the material on the page but it does look a little bit strange. But I think when I explain it to you it won’t really cause you a problem.
The Help home page really contains four main sections. Up here you have a set of buttons which I’ll talk about in a moment and then a search box that you can use to search the online Help for a particular feature. You then have three other sections. You have a Popular searches section which basically gives you the terms that are the most popular for people to search on in Help. I’ll come back to the Search and those popular searches a little bit later on.
The third section is a Getting Started section and that gives links to three main getting started sections within the Project 2013 Help. There’s What’s new with Project 2013. Note that as I hover the mouse over that term, it’s underlined and becomes a live hyperlink. Then it has Project keyboard shortcuts. We’re going to be talking about the keyboard shortcuts a little bit
later on. And then it says, Make the switch to Project 2013. If I click on that one, Make the switch to Project 2013, it gives access to a page within microsoft.com where you can download a number of relatively short videos that give you some information which is particularly useful if you’re switching from another version of Project. So apart from giving a summary of the new features, it explains things like a tour of the Ribbon and where all your favorite buttons and menu items are in Project 2013. So if you’re new to Project or you’ve used an older version and you’d like a different view on the changes, there are some good videos here for you to download and take a look at.
And when you’ve finished looking at those, then you just close this browser and you’ll be back to the Project Help home page again.
Now the fourth section on the Project Help home page is also a set of links, Basic tasks in Project, Change working days for the Project calendar, and so on. If I followed one of those, say Set a baseline, that takes you through to the relevant page within the Help system.
If you find that the text is a little bit too small to read, then one of the buttons in the group up here to the left of the Search box, that one, says Use large text. If you click on that button, it increases the size of the text and makes it much easier to read. You can then decrease it again by clicking on the button and it’s back to its standard size. While we’re looking at these buttons, another point to make here is that to the left of that button there is a Print button which will enable you to print a particular page or a section of some pages on Help.
Now sometimes when you’re looking at some help, there will be a further link within the help such as this one here. As I hover over it, you’ll see that it becomes highlighted, usually with an underline. Click on that and that will take me through to another page and from there, there may be further links.
This is browser based so at any stage if I want to go back to the previous page, I use the Back button amongst the group of buttons in the top left there. And if I want to go forward again to a page I’ve just left, I can use the Forward button. And then the middle button in that group at any time if I want to go home back to Help Home, I just click on the picture of the home there and that takes me back to the Help home page.
And then just one other thing on this page and that’s the Search box itself. I mentioned the popular searches before but in fact you can search on pretty much any term that you might have a question or an issue about in relation to Project 2013. Click in the Search box and type in a term. So for instance, if I wanted to find out about leveling type it in and then the magnifying glass on the right is the button, the command button that says Search online Help, click on that. Now the links that I can see here are a bit of a mix really. Some of them just help me to find things say on the Ribbon, but others actually link through to articles. The very first link there is to an article, Level resource assignment. So if I click on that it’ll take me through to an article that tells me quite a lot about how to level the resources on a project. If you’ve got no idea what leveling is, you will find out what it is a little bit later on in the course. And again, I can follow through links and at any time I can jump back to the home page and get some more help.
When you’ve finished using Help, you can either minimize it down on to your task bar if you anticipate using it again or if you look at the top right hand corner of the window there, there is an X for the Close button.
I mentioned before that if you don’t have a live internet connection, then you won’t be able to get online help. If you don’t have an internet connection and you click on Help, you get the offline help. Let me just show you what you get with offline help. I’ll click on the question mark there again. I get a can’t connect message here. We’re having trouble connecting to office.com in my case. You may or may not get that message. You may or may not be asked to try again. I’m not going to try again because I want to show you what happens with offline help. And basically with offline help, all you get is help about where things are on the Ribbon. So if I type in here Leveling and then ask for help on leveling, what I get is information about leveling commands and where they appear on the Ribbon, and that’s just about the extent of offline help. So it’s not really going to be able to help you very much. But in summary if you need the full help that comes with Project 2013, you’re going to need a live internet connection.
The last thing I’d like to talk to you about in relation to Help now is what’s called contextual help. I’ve actually leapt into Project 2013 here just for a moment and I’ve opened one of the dialogs. It doesn’t really matter what this dialog is about, what it does. You’ll find out about it later on. But you’ll quite often see in some of the dialogs that we come across a Help button and in theory what happens if it’s got a Help button like this in a dialog is it will take you into the
same Help system that we’ve just seen but it will take you to a particular topic related to this dialog. So if we were formatting bar styles for a Gantt Chart in Project 2013 and clicked on Help, we would normally expect to get into the Help system with some help about bar styles. Now in my experience of Project 2013 so far, a lot of the time when you click these Help buttons all it does is take you to the Help home page. So if I click Help here, it actually just takes me to the regular home page and of course I can then do a search. I could search in there for bar styles and get some help. So in theory, there is what we call contextual help, which is help that directly relates to the context in which we asked for the help. In practice, I’m not sure at this stage with Project 2013 that much of the contextual help is actually very contextual. But having said that, if you get into the Help system, you can search for the particular topic you want help for and if there is help on it, you will be able to find it.
So that’s almost it on Help. Let me just close this down again. For the benefit of those of you who are using touch, of course wherever I’ve clicked for these things, you tap. So if I tap on that Help button in that dialog, it does exactly the same thing.
Chapter 3 – Project 2013 Workspace
Video: Start Screen, Project Workspace and Backstage View
Toby: Hello again and welcome back to our course on Project 2013. In this section, we’re
going to take a quick tour of the Project Workspace. Now many of the aspects of this will be covered in a lot of detail as we go through the course but I just want to familiarize you with some of the terminology and some of the parts of the screen that are going to be very important in the early stages of the course.
Now the first thing to say is that I’ve already mentioned this start screen and there is an option as we’ll see a little bit later on to suppress the showing of this start screen and for example to go straight into the last project that you were working on. Now I normally have the start screen enabled. It’s a pretty useful way of starting up Project in my opinion. But that may not suit you and as we’ll see later when we look at Project Options, there’s a lot of customization that’s possible with the Project workspace. When you’ve been using Project for a little while, then it’s worth taking a little bit of time just to make sure that you’ve got it customized to your particular preferences and requirements.
Now on this start screen, we’ve got an area on the left that lists the recent projects that we’ve worked on. We haven’t worked on any projects yet so that area is empty. There’s an area below that that says Open other projects which gives us access to a pretty standard Windows browser to open other projects either on this device or available from this device. You may for example open a project on a network or on an attached device, maybe a memory stick or a DVD or something like that.
Now in the top right hand corner of the start screen, you have a pretty standard set of buttons. There’s the Help button that we’ve already talked about and then the normal Windows buttons. So there’s a minimize there. And because I’m in normal view, there’s a maximize button and, of course, a close button. And with each of these there’s an available screen tip just to remind me what each of the buttons does.
Now bear in mind that different people will have acquired their copy of Project 2013 in different ways, maybe registered for a trial version, purchased a version. There will be a Microsoft
account that you are currently running Project 2013 under, and the account that I’m currently running it under is shown there. You can switch account. You can run your copy of Project 2013 under different accounts and one of the reasons for doing that would be that you may run it under a different account that gives you access to additional or different services from Microsoft. Now looking at the possibilities here is outside the scope of this course. So for the purposes of this course, I’ll assume that you have a Microsoft account that you are running this under and that it’s shown there and you can see mine in the top right hand corner of the start screen.
Now let’s look at these big buttons on the start screen. The one that’s highlighted at the moment is blank project and you’ll use that a lot when you start a new project from scratch. So you’re really just going to start typing the details of a project into Project 2013 from a blank starting point; a bit like starting a new document in Word. To the right of that, the next option there is New from existing project. Now if the sort of projects that you manage tend to be a little bit repetitive, you may find that there’s a pattern in your projects and you like to take say the last job that you did, the last project you managed and use that as a starting point for the next one. Well, that’s where this particular option comes in handy because if you click that, you can choose an existing project and use that as your starting point for another one. Now that’s the basic idea behind templates that I’m going to talk about in a moment as well.
Below that is another option, New from Excel workbook, and this enables you to import task type information for example that you have in an Excel workbook and use that as the basis for a Microsoft Project project. Now that’s somewhat outside the scope of this course but I’m going to give you a straightforward example of that later on.
To the right of that is a quite similar option but this relates to SharePoint task lists. Now if you’ve used Microsoft SharePoint, you’ll be familiar with the concept of a SharePoint task list. And like an Excel workbook, you can use a SharePoint task list as a starting point for a Microsoft Project. Now that is definitely outside the scope of this course.
The next option just says Welcome to Project and this is a little sort of Wizard demonstration of creating a very basic project and just a description of the main steps in creating a project. I’m not going to go through that now. It’s a good one for you to try, particularly if you’ve never used Project before. But it is very basic and everything that’s in it we’re going to be covering during
the course anyway. So if you are an absolute beginner, give that a little run through and it might give you a nice introduction to some of the basic concepts of using Project.
Beyond that what we have is a list of templates and templates are basically what in older terminology would be called boiler plates. They’re sort of model projects. They don’t have any specifics in them. They don’t have specific dates and times, specific costs, or anything like that, but they give you a model that you can work from. Now the ones that are shown on the start screen, the first one there is a software development plan. Then there’s a new product launch. That’s a bit more of a sort of marketing related project. Create a budget, commercial construction, residential construction, a market research schedule, and so on. Now there are quite a few of those there. But in addition, if you look at the top of the start screen, there is a box here where you can search for an online template. So if you have a particular topic in mind, a particular need for a Project template, you can type a certain term in here and then click on the Search button and Project 2013 will search microsoft.com to find supporting materials, including Project templates. Now there’s some suggested searches here, business, construction, marketing products, but you’re certainly not restricted to those. The main example we’re going to use on this course is a construction project so I’m going to type in here Construction. I could in fact just click on that link if I wanted to but I’m going to type in here Construction, and then click on the Search button and see what it comes up with. And what it comes up with is a list of, well, there are two templates; the ones that we saw on the start screen. One for a residential construction and one for a commercial construction, and I could use either of those as the starting point for my project. But it also gives me links through to documents related to other Office applications. So there are six links to Excel documents, seven to PowerPoint, two to Outlook, and four to Word. Let’s just click on the Excel ones. Notice we get a list of six Excel workbooks and any of these may help as well. These are not Microsoft Project projects. These are Excel workbooks. So for instance, there’s a construction proposal. There is a home construction budget. That’ll be useful to see the sort of costs associated with home construction. And there are various other things, construction bid form, inventory list, etc. So that’s a pretty useful facility whereby you can search microsoft.com that way to help you with your particular requirement for creating a project. Now you’ve finished looking at these you use the Back button, the top left there. This is a browser based system as well. Click on Back and that takes us back to the start screen again.
Now I should just point out to those of you who are using touch that we haven’t done anything unusual here. I’m going to come to touch in more detail in a couple of sections time. But all we’re doing so far is tapping on controls such as this Search button and then typing into boxes so exactly the same there with touch. You would just type in the term that you wanted to search for and then tap on the Search button.
So to complete our look at the Project workspace, let’s create a blank project. Either click on Blank project or tap if you’re using touch, and look at the bottom left hand corner of the screen just after we do this. A message appears there, New tasks are created in manually scheduled mode. You’re going to see that quite a bit and we’ll come back to that in a lot of detail later on. But for now I want you to just ignore that message each time it appears. And what we have now is the Project workspace in front of us. Now the one that you see may have differences to mine for all sorts of reasons. So I’m not going to be very specific at this stage about exactly what you can see but I will point out the main areas and then we’ll look at the details as we go through the course.
So let’s start right at the top of the workspace here and in the top left we have something called the Quick Access Toolbar and I’m going to look at that in detail a little bit later on, but basically it’s a customizable set of buttons that give you one click access to specific functions such as saving the current project. At the top on the right, you have the buttons we’ve talked about already, Help, Minimize, Maximize, Close, and then you also have a set of buttons immediately below that are related to the current project. You can have more than one project open at a time in Microsoft Project. And also identification for the current account, that’s me Toby Arnott there.
Now this whole area excluding the button with File written on it, the green one, is basically the Ribbon. Basically the Ribbon contains the commands that you execute to do particular things like delete a task or remake your schedule or update the status of a task in your project. Below the Ribbon, we have the timeline. Now the timeline can be switched on and off and this is one of the areas where what you see may be different from what I see. Currently, the timeline is switched on but this is a completely empty project. There are no tasks in it so there’s nothing shown in the timeline. There is a start date which is today. I’m doing this on Monday, March
the 18th and there’s a finish date which is the same day because, again, I haven’t put any tasks in so I have a project with no duration at the moment.
Below that is the main window area where most of the project information is shown. And on the left on its side you can see it says Gantt Chart. You’ll probably use Gantt Charts quite a bit with Microsoft Project. And as you’ll see in a short while what the Gantt Chart normally consists of is two parts. On the left you have what’s called a table and this is the list of information about the tasks in your project. And on the right, you have the Gantt Chart itself which will basically be a pictorial representation of your project. Now we’re going to look at a sample project shortly and then when we do I’ll explain in more detail about the table and about the chart itself.
Right at the bottom of the window, there you can see the status bar and the status bar contains on the left assorted information about the current project. Now the current project is empty so there isn’t an awful lot of interesting information to show so there’s not a lot shown there. But we’ll look at the status bar in quite a bit of detail a bit later on. And then on the right hand end, there are various buttons and a slider to control what you actually see in that main window. Again, we’ll be coming back to that a little bit later on as well.
So we’ve got the Ribbon, we’ve got the timeline, we’ve got the main window which will often show the Gantt Chart but it can often show other things as well, and then at the bottom the status bar.
Now there’s one other very important aspect of the Project workspace to mention here and that is Backstage View. If you click on that green button towards the top left hand corner of the window that says File, click on that, it takes you into Backstage View. Now from Backstage View, you basically do the management, the administration of Project. Loosely speaking, this is where you do the things related to projects that aren’t actually in the individual projects themselves. So it’s the sort of things you do here are open a project, one you worked on earlier on or save a project or print some of the details of a project or share a project with somebody else. You also very importantly, as we’ll see in a couple of sections time, can set your Project Options which basically enables you to customize Project. And you also have an Account button here where you can change the account that you’re running Project under. I mentioned that earlier on in the course. Now Backstage View we’re going to look at piece by piece as we go
through the course, but getting access to Backstage View is via that File button, the green button with the word File on it. And to get back from Backstage View into the project we’re working on, we click this Back button up here, the one with the left arrow on it. It takes us back into an individual project.
So that’s it on the Project workspace for now. There are quite a few more things but we’ll cover those as we go through the course. That’s the end of this section. I’ll see you in the next one.
Chapter 4 – Using Touch
Video: Overview of Principles and Touch Gestures
Toby: Welcome back to our course on Project 2013. I’m going to look at touch in this short
section. If you’re not intending to use touch and maybe not even interested in using touch or how people use it, then you can pretty much skip this section. If you are going to use touch or if you’re considering using touch, then it’s quite a short section and I think it’s very useful to go through it with me.
The first thing I’d like to point out to you is this blog post on office.com, Using the new Office with touch. You can find that by Googling it or by going to microsoft.com and searching. But it is an extremely good post which basically gives the background to how Microsoft went about addressing touch in Office 2013 in general. From the point of view of touch, Project is part of Office 2013. So virtually everything that you see in this blog post is relevant to Project.
Now I’m not going to go through all the detail here. It’s a really interesting document to read. It not only gives the background as to why they did things the way that they did but it also goes into some detail of the particular requirements of different aspects of using a fairly advanced piece of software with a touch device. They recognized in particular that one of the key issues with using a touch device, as we’ll see during this course, is the accuracy of touching part of the screen. Particularly, if you’ve got fairly fat fingers like mine in comparison with accessing maybe just a single point on a screen using a mouse.
Now if you go through this article, it gives background to the vision for touch by Microsoft, the sort of guidelines they followed and then some particular issues like targeting which is really the targeting a specific point on the screen. And then things like the changes they made to the Ribbon. Now we’re going to look at the use of the Ribbon with touch in the next section so I won’t go into that here. And then further down they talk about other user interface elements. A good example is the color picker. That’s not particularly relevant to Project, although you do use it in a couple of situations in Project. But again the general principle is to take the conventional color picker and just make everything bigger to be easier to operate with your fingers. Anyway it’s an extremely interesting and informative article and I do recommend that you go through, take the time to just read through it. I will be referring to it from time to time and many of the
points that it makes later on in the course and in many ways it forms the background to many aspects of touch in Project 2013.
And the other important article which is also on microsoft.com is the Office Touch Guide. Now you may have seen this in an earlier version where it was basically a text document. The version that’s available as I’m recording this course has got some little video demonstrations of some aspects of using touch. Now again, I’m not going to go through all of these now because the ones that are particularly relevant I’m going to go through at the various points in the course. But let’s just take the first example, Zoom in and out. If I click on zoom in and out, you get a little demonstration of using stretch and pinch. Watch again. The idea is if you want to zoom into something, you stretch. If you want to zoom out you pinch. So zooming in by stretching your fingers apart gets you closer to the subject, and then zooming out by pinching gets you farther away. Now for each of the different kind of gesture with touch, there’s a little video demonstration in this article, Office Touch Guide. So scroll. So, there’s a demonstration there of how to scroll through a document on screen. I’ll just play that again. Notice how the user is basically touching the screen, you see a little sort of flash as they touch the screen, and then they hold it as they scroll through the document.
Now if you are intending to use touch I suggest you locate this document and work through all of the different gestures; basic gestures, gestures with shapes and objects. Again, not particularly relevant to Project 2013 many of these, but some of them are. And then further down particularly text, selecting text and formatting text, we will be looking at using touch later on. And then there are some specifics related to Excel and PowerPoint. There are none specifically in relation to Project but many of the earlier ones are relevant.
Now I am going to be demonstrating touch at various points on the course and as I introduce each new gesture, I’ll go through an example. Unfortunately, it’s not practical on a course like this to do everything using both touch and the mouse and keyboard. It would mean doing everything twice which would get a little bit tedious for everybody, including me. So I’m primarily going to use mouse and keyboard on the course, and I’ll introduce touch as various points. I’ll use examples with touch, but primarily it’ll be mouse and keyboard. And if you are using a touch device, I suggest that you practice using that right from the outset and you will find that virtually everything in Project is perfectly possible using touch. And in my experience so
far, if you’re using touch with Project 2013, really the only area where I still have a little bit of difficulty is when I need to target something very precisely. In some situations, that is still quite difficult but maybe with a bit more practice I’ll get over that as well.
Chapter 5 – The Ribbon and Toolbars
Video: The RibbonToby: Welcome back to our course on Project 2013. In this section, we’re going to look at the
Ribbon. So we’re going to start with Blank Project and the Ribbon is this rectangular area that you can see towards the top of the window. The Ribbon replaces the old menu system and in most of the components of Office. The replacement started in Office 2007 and although they’ve progressed at different paces within the different components in Office 2013, the Ribbon is pretty much universally now at the same stage of development. So if you’ve used the Ribbon in something like Word or Excel, then in Project there won’t be any great surprises. The Ribbon actually is a rectangle with a number of symbols on it and the symbols represent different kinds of commands, options, buttons, settings, and so on. And in the case of Project, we’re going to be looking at an awful lot of those during this course.
Now you can see one set of these buttons here and the buttons on the Ribbon are divided into groups, and in turn each of the sets of groups occupy one tab. Now the tabs are along the top here. There’s a Task tab, a Resource tab, a Report tab, Project tab and View tab, and they are pretty much always there when you’re using Project 2013. Currently, I have the Task tab selected. You can see that sort of rectangle around it that tells me it’s selected. And on the Task tab, you have groups. There’s a View Group, a Clipboard Group, a Font Group, a Schedule Group, and so on. And each group has a number of buttons, a number of commands in it. The View Group here has just one that’s called Gantt Chart. The Clipboard has four; the Font has about seven or eight. Now depending on the resolution of your screen, you may see more or less commands in these groups. You may indeed see more or less groups because what Project 2013 does is to fit as much in as it can and it will vary to some extent depending on the size of your screen, the resolution, etc. and one or two other things that we’re going to look at in just a moment. So that’s the Task tab. Let’s look at the Resource tab.
Click on Resource. You can see the Resource tab that has its own set of groups: View, Assignments, Insert, Properties, Level. Report tab, Project tab, View tab, we’ll be looking at all of these during the course.
Now in addition, at the moment there is another tab, a Format tab. And you notice it’s got this sort of light lilac-y colored background, Gantt Chart Tools. Some of the tabs on the Ribbon only appear in certain circumstances and they’re called contextual tabs. Now at the moment, we’re looking at a Gantt Chart. Now it’s actually not much of a Gantt Chart because it hasn’t got anything in it at the moment, but you can tell it’s supposed to be a Gantt Chart because it says Gantt Chart down at the side here. And when we’re showing a Gantt Chart, we will get the Gantt Chart Tools Format tab which again has got a different set of commands on it arranged into groups.
Now let me just go back to the Task tab at the moment. On the left here where it says View and it says Gantt Chart, let me just click on there and I’m going to choose a different view. I’m going to choose a view called Network Diagram. Now what happens with the network diagram selected is that I get a different view. The view won’t tell me much at the moment because as I say I’ve got no tasks. But with the network diagram, I get Network Diagram Tools Format tab that has a different set of groups and commands on it. So we have these contextual tabs and which contextual tabs you can see at any time depend on what you’re actually looking at, and to some extent on what you’re doing at the time. Now the contextual tabs we’ll look at as we go through the course and as I introduce different views, different types of objects and so on, I will introduce many of these contextual tabs.
Now we’re back at the Task tab here and the next thing I want to point out to you is that depending on what you’re looking at and what you’re doing, some of the commands on the Ribbon may be enabled and some may not. So if you look at the Task tab at the moment, you notice there that we’ve got a row of buttons there with percentages written on them that are actually enabled. If you clicked on those, they would do something. The button right on the left, this one that says Gantt Chart, the one we used just now to switch to a different view, Network Diagram View and back here to Gantt Chart View, that’s enabled. We can use that. But the Paste button is not enabled. It’s grayed out. You can click on it, it won’t do anything. At any one time, you would expect that some buttons are enabled and some are disabled, and as is the convention in a Windows interface commands that are disabled are grayed out. So be aware of the fact that the buttons that are not grayed out you can use at any time and the ones that are grayed out you can’t.
Now if you’re using touch, then you would switch between these tabs by tapping on the names of the tabs: Task, Resource, Report, Project, etc. And then to execute a command, you tap on the command, maybe choose from options if there are options, but there’s a very important aspect of using touch with a Ribbon and it’s universal across the components of Office 2013 and that is that there are two modes of operation. There is mouse mode which is what I’m using at the moment and there is touch mode which I want to show you next.
Now to switch into touch mode for those of you who are using touch, you’re going to use this little button here. The screen tip that pops up, Touch, stroke, Mouse Mode. You can see it there. That is the tip that tells you this button which is actually on the Quick Access Toolbar is the one you use to switch between the two modes. Now if you click or tap on the little arrow there to the right of the pointing finger, you get a choice: mouse, which is the current selection, or touch. I’m going to tap on touch and I am now in touch mode. Now the important thing to note here is that you have the same tabs and basically the same groups, although depending on the tab, the situation and the screen resolution, etc., you may not be able to see all of the groups at every time and the number of commands in some of the group may be reduced in touch mode because basically what happens in touch mode is that everything is spaced out more to enable you to operate it with your fingers. I pointed out to you just now that little sequence of buttons with percentages marked on them. They would be incredibly difficult to use with your fingers as they were just now, all sort of scrunched up tightly next to each other. If you look at that same row of buttons here, you can see that in touch mode they’re spaced out widely enough that you can use them with the tips of your fingers.
So if you’re working in touch mode, you can switch to touch mode and if you want to, you can just stay there. I’m going to switch back to mouse mode now. I’m actually going to switch back using my finger tips. But I’m going to switch back to mouse mode and from now on, I’m going to use mouse mode in this section. But be aware of that setting for touch.
So tap on that button again, tap on mouse, and I’m back into mouse mode again.
One of the problems with using the Ribbon is that it does use up rather a lot of space on the screen and sometimes when you’re dealing with a large complex project, you may say I wish the Ribbon was a bit smaller or I could just get it out of the way to give myself a bit more space to
work with. Well, there is a way of doing that. You may not want to use this approach early on in your use of Project 2013 but when you’ve been using it for a while, this will very probably be something that you like to do. If you look towards the right hand end of the Ribbon, there’s a little up pointing arrow there and the screen tip that comes up is Collapse the Ribbon. And if you want to collapse the Ribbon, basically you click that and the Ribbon is now out of your way and you’ve got a lot more space to work in. Now you may see that the most obvious disadvantage of doing that is you no longer have access to the commands that you need to execute in order to work on your project. But the assumption here is that you know pretty much where all the commands are at this point and all you really need to be able to see are the tabs. And if I say wanted to switch from say Gantt Chart View into Network Diagram View, I know that’s on the Task tab; it’s the left hand command. All you then have to do is to click on Task, go to that command as we did just now, click there, change to Network Diagram View, select Network Diagram, Project 2013 switches into Network Diagram View and minimizes the Ribbon again. So not only does it execute the command, but it also puts the Ribbon out of the way again as well. Now when you’re confident enough in your use of Project 2013, you may want to choose that approach to give yourself some more space to work in.
Now if you take that approach to collapsing the Ribbon, there may, of course, come a point in time where you decide maybe you’re doing something different you haven’t done before and you need to be able to see the Ribbon all of the time so that you can find the right commands or indeed you’re using one of the contextual tabs that you’re maybe not so familiar with, then if you right click, say, on one of the tabs so you’re sure that you’re using the Ribbon. One of the options there Collapse the Ribbon, the bottom one, just uncheck that and the Ribbon is expanded and you can see it all of the time again.
Now there’s just one other thing I’d like to look at in relation to the Ribbon here. If you right click somewhere on the Ribbon, you see a number of options here and one of them, Customize the Ribbon, second from the bottom. Click on Customize the Ribbon. That actually takes you into the Project Options that we’re going to look at later on in the course in detail. But one of the pages on the Project Options is Customize Ribbon. Now this is outside the scope of this course. I’m not going to go into this at all in detail now but it may be something you want to find out for later on and that is that you can customize the Ribbon. You can add your own tab. You can
create a Ribbon tab of your own. You can create your own groups to put on it and you can choose from the available commands in Project 2013 to make up that group or those groups on your own tab. There is a limit to what you can do to rearrange the standard tabs and groups but you can certainly create your own. I pointed out the main tabs here: Task, Resource, Report, Project, View. There are some other standard tabs: Add-ins, Developer, Compare Projects. And apart from the main tabs there are tool tabs, a couple of which we’ve already seen, but actually they’re quite a lot of tool tabs in Project 2013 and we’ll see a few of those as we go as well. So as I say this is outside the scope of this course but if you find you are doing a job where it would be really helpful to, say, have a particular set of commands all in one place to save switching around on the Ribbon all the time, then I suggest you look into customizing the Ribbon.
So that’s it for the Ribbon. In the next section, we’re going to look at the Quick Access Toolbar. I’ll see you then.
Video: Quick Access Toolbar
Toby: Hello and welcome back to our course on Project 2013. In this section, we’re going to
take a look at the Quick Access Toolbar which sits in the top left hand corner of the window. The purpose of the Quick Access Toolbar, as its name implies, is to give us quick access to a selected small number of commands that we use frequently and really want at our fingertips so that we can execute them quickly and easily whenever we need them.
Now at any one time on the Quick Access Toolbar, you’ll be able to see a selection of commands. On mine at the moment, there are actually four shown. There is Save, there is Undo and there is Redo and there is the command that we used, the button that we used to switch between touch and mouse mode. Now noticeably, the Redo command is currently grayed out. The reason it’s grayed out is because redo means redo something I’ve just undone. I’ve not undone anything so there’s nothing to redo so that commands grayed out. But in general terms, if I click on the drop down to the right hand end here, the one that has the screen tip of Customize Quick Access Toolbar, I’ll see that there are about a dozen commands that I can show and I show or hide them just by checking them. So if I wanted the Quick Print command here on the Quick Access Toolbar, if I just check it by clicking it, Quick Print now appears up there as well. Now it’s not a good idea to have loads and loads of these commands spreading across the top of the window because you’re going to clash into other things, but if you choose the ones that you think are most useful to you to have always on hand, that’s the process of customizing the Quick Access Toolbar.
Now in addition to switching commands on and off, you can actually customize it in a more extensive way and you can add commands to the Quick Access Toolbar. So let’s take a look at how to do that.
So to customize the Quick Access Toolbar, click on the drop down there and then one of the commands down at the bottom says More Commands, click on that, and that takes us into another page of the Project Options, the page that’s called Quick Access Toolbar. Now on that page there is a list initially of the popular commands within Project 2013. There may be about 50 of those commands. But if I use the drop down at the top here, you’ll see that if I looked at All Commands, so select that instead, you will see that in Project 2013 overall there are literally hundreds of commands and I could add any of those to the Quick Access Toolbar. Now I’m not
going to add some sort of vaguely esoteric command. Let’s go back to the popular ones. Let’s choose say the Copy command. If I select Copy there and click on Add, the button in the middle, the Copy command will be added to the Quick Access Toolbar. If I then click on OK, you can now see up there, there is a Copy command on the Quick Access Toolbar.
So it’s as easy as that to customize what’s shown. What sometimes happens if you’re doing a particular job in Project 2013 is that you find you have something repetitive to do. I mentioned earlier on that you might create your own tab and your own group and put your own commands in it. Well, another good option is being able to add one or two commands to the Quick Access Toolbar while you’re doing perhaps a particular job and then you can remove them again.
To remove a command from the Quick Access Toolbar, click on the drop down again, go into More Commands again, choose the one you want to remove, in this case Copy. So I select Copy on the right, and then the other button in the middle is Remove. Click on OK and that Copy command is no longer included in the Quick Access Toolbar.
Now there’s one other thing you can do with the Quick Access Toolbar and that is if you’re doing a repetitive, perhaps complicated or perhaps even slightly boring job, then you can actually show the Quick Access Toolbar below the Ribbon. Click on the drop down again, choose the very bottom command, Show below the Ribbon, it appears down there. The reason sometimes that people like that is that when you’re working within the main area, say you’re working on a Gantt Chart here, you don’t have to stretch across the Ribbon to find the command that you want, possibly hit something on the Ribbon on the way. You’ve got the Quick Access Toolbar right next to the area you’re working in. To put that back where it was, it’s pretty straightforward; just click on Show above the Ribbon again. So I’m going to show this back above the Ribbon and that’s really it on the Quick Access Toolbar, pretty straightforward.
Video: Mini Toolbar
Toby: Welcome back to our course on Project 2013. In this section, we’re going to look at mini
toolbars. These can be used both in mouse mode and in touch mode, and they give us a very quick way of accessing important commands.
Now in order to demonstrate mini toolbars, what I’ve done here is to just type some text into the table part of a Gantt Chart. This is a new project and I’ve just put in a task name of Task 1. Now how and why I did that isn’t really important. All I want you to see is that we’ve now got an entry in the task name. If I now right click with the mouse in that particular cell in the table, what I see is a little menu flying out and above that menu there is a little toolbar and that’s what we refer to as the Mini Toolbar.
Now what you actually see in that mini toolbar depends on the circumstances, depends on what you’re looking at, what you’re doing, and so on. But normally what it will contain is the commands that you’re most likely to need depending on what you’re doing at that exact point in time. Now in this case, I’ve typed in the name of a task. I’ve just called it Task 1. And amongst the things that you can see on the mini toolbar is a command to let me change the font. The font there at the moment is Calibri. If I wanted to change it to a different font, there’s a drop down there that I could use to change the font. So let me just use the mini toolbar to change the font. So I could go say from Calibri to Broadway, and then there’s a command to change the font size. And then other commands including commands to do things like make the text bold, italic, to color it, or using this little drop down here with the bar on it to indicate how complete that particular task is. So there’s quite a range of things that I can do using that mini toolbar.
Now having made that change to the font, let me just point out one of the commands on the Quick Access Toolbar that we looked at earlier on. So click back up there, undo, and I’m back to the original font again.
Now let’s try the equivalent using touch. We’ve already used tap in touch which is the equivalent to click with the mouse. And obviously when you’re using an Office program like Project, you’re going to do an awful lot of clicking, so a lot of tapping. You also tend to use right click quite a bit and right click is how we brought up the mini toolbar and that little menu just now. Pretty much the same with touch except that with touch the equivalent is tap and hold.
So what I’m going to do is tap and hold on Task 1 and that will bring up the touch version of the Mini Toolbar. So tap and hold. Notice how the cursor shape changes to a square, release it, and up comes the mini toolbar for touch. Now the mini toolbars tend to be about the same. They tend to have a lot of commands in common but there are usually some differences between the ones you get with mouse and the ones you get with touch. You can see there that the core of the toolbars are the same but also with this touch one, you’ve got these Paste, Cut, and Copy commands on it as well. And there will usually be some differences and that’s a fairly typical type of difference.
Now while we’re looking at that mini toolbar and note how much bigger it is than the other one, the usual reason so that you can operate it with your fingers. But at the right hand end, there’s a drop down and that’s what we’re going to talk about in the next section. If you click on the drop down, that gives you access to the equivalent right click menu.
So that’s it. That’s how you access the mini toolbars. Many people prefer using those to using the Ribbon a lot and particularly if you collapse the Ribbon, you may find the mini toolbar mean that you rarely need to go near the Ribbon, but that will depend on what you do and your own preference in terms of operating Project 2013.
Okay, in the next section we’re going to have a very quick look at those right click menus. What we call those are contextual menus. So please join me for that.
