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O iv C.3 J aar j NOLLJ V SAJO AVI AI4 IN
CITY COUNCIL
ATLANTA, GEORGIA
A RESOLUTION
BY FINANCE/ EXECUTIVE COMMITTEE
11-/2-1668
A RESOLUTION AUTHORIZING THE MAYOR OR HIS DESIGNEE TO EXECUTE A SOLE SOURCE AGREEMENT TO BE DESIGNATED AS CONTRACT NUMBER SS-5556-PL WITH COMSQUARED SYSTEMS, INC., FOR THE UNISEARCH DOCUMENT MANAGEMENT SYSTEM MAINTENANCE AND SUPPORT FOR A ONE (1) YEAR WITH TWO (2) ONE-YEAR RENEWAL OPTIONS EFFECTIVE JANUARY 1, 2012 ON BEHALF OF THE DEPARTMENT OF INFORMATION TECHNOLOGY, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED SIXTY-ONE THOUSAND, SEVEN HUNDRED THIRTY DOLLARS AND NO CENTS ($161,730.00) PER YEAR, TO BE CHARGED TO AND PAID FROM FUND DEPARTMENT ORGANIZATION AND ACCOUNT NUMBER 1001 (GENERAL FUND) 050202 (IT APPLICATIONS) 5213001 (CONSULTING/PROFESSIONAL SERVICES-TECHNICAL) 1535000 (DATA PROCESSING/MANAGEMENT INFORMATION SYSTEM); AND FOR OTHER PURPOSES.WHEREAS, the City of Atlanta ("City") executed an agreement with Comsquared Systems, Inc. ("Comsquared") for a term of nine (9) months beginning April 1, 2011 for maintenance and support of hardware and software for the UniSearch Document Management System to be used by the Atlanta Police Department ("APD"), pursuant to Resolution 11-R-0272 adopted by Atlanta City Council on March 7, 2011 and approved as per City Charter Section 2-403 on March 16, 2011; and
WHEREAS, the software and hardware support and maintenance services provided by Comsquared remain necessary for the successful operation of the UniSearch software currently implemented by APD for the management of documentary evidence required for the investigation and prosecution of crime; and
WHEREAS, Article X of the Atlanta City Code of Ordinances Section 2-1191
authorizes the Chief Procurement Officer to procure supplies, services, construction items, or professional or consultant services through contracts without competition when the chief procurement officer determines in writing, after conducting a good-faith due diligence review of reasonable available sources that are in the City's best interest, that there is only one source that substantially meets the requirements of Article X, the Procurement and Real Estate Code; and
WHEREAS, Comsquared continues to meet the sole source procurement requirements
set forth in Section 2-1191; and
WHEREAS, the Chief Procurement Officer has authorized a sole source procurement in accordance with Section 2-1191; and
WHEREAS, the Chief Information Officer and the Chief Procurement Officer
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.4t5t11
CrlY
CO lJNCIL
two (2) one-year renewal options, for the UniSearch Document Management System
software and hardware maintenance and support.
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ATLANTA, GEORGIA, that the Mayor is authorized to execute a sole source
agreement to be designated as contract number SS-5556-PL with Comsquared for a term of one (1) year with two (2) one-year renewal options beginning January 1, 2012, for the UniSearch Document Management System, in an amount not to exceed One Hundred Sixty-One Thousand, Seven Hundred Thirty Dollars And No Cents ($161,730.00) per year, to be charged to and paid from Account Number 1001 (General Fund) 050202 (IT Applications) 5213001 (Consulting/Professional Services-Technical) 1535000 (Data Processing/Management Information System).
BE IT FURTHUR RESOLVED, that the Chief Procurement Officer in consultation
with the City Attorney is directed to prepare an appropriate Agreement for execution by the Mayor.
BE IT FINALLY RESOLVED, that the Agreement will not become binding on the
City, and the City will incur no obligation or liability under it until it has been executed by the Mayor, attested to by the Municipal Clerk, approved as to form by the City Attorney, and delivered to Comsquared.
T'v
44 -4
ATLANTA, GEORGIA
zi
RCS# 1554 11/21/11 2:02 PM
Atlanta City Council
REGULAR SESSION
CONSENT I ALL ITEMS EXCEPT 11-0-1553
ADOPT YEAS: 15 NAYS: 0 ABSTENTIONS: 0 NOT VOTING: 1 EXCUSED: 0 ABSENT 0
Y Smith Y Archibong Y Moore Y Bond
Y Hall Y Wan Y Martin Y Watson
Y Young Y Shook Y Bottoms Y Willis
Y Winslow Y Adrean Y Sheperd NV Mitchell
RCS# 1553 11/21/11 2:00 PM
Atlanta City Council
REGULAR SESSION CONSENT I RECONSIDER YEAS: 13 NAYS: 0 ABSTENTIONS: 0 NOT VOTING: 3 EXCUSED: 0 ABSENT 0
Y Smith Y Archibong Y Moore NV Bond
Y Hall Y Wan Y Martin Y Watson
NV Young Y Shook Y Bottoms Y Willis
Y Winslow Y Adrean Y Sheperd NV Mitchell
RCS# 1552 11/21/11 1:59 PM
Atlanta City Council
REGULAR SESSION
CONSENT I CONSENT AGENDA SECTION I
ADOPT YEAS: 13 NAYS: 0 ABSTENTIONS: 0 NOT VOTING: 3 EXCUSED: 0 ABSENT 0
Y Smith Y Archibong Y Moore NV Bond
Y Hall Y Wan Y Martin Y Watson
NV Young Y Shook Y Bottoms Y Willis
Y Winslow Y Adrean Y Sheperd NV Mitchell
