Gap Analysis status 11172010

# Feature Status Comment/Details

1 Can't live without

2

2

SAPCompleteComplete

1a Can't live without

2

0

SAPComplete

1b Can't live without

2

0

SAPComplete

2 Can't live without

2

0

SAPComplete Prior ity Colla borat ion Spac es from Co-innov ation Enterpr ise Space Seen to Date Resp onsi ble Part y SAP Statu s 1.1 Content Authoring

End User Authoring: Ability to create pages and spaces without the need of any additional programming or configuration.

End user should be able create and manage enterprise workspaces > avaibale in SAP solution. Content Authoring

End User Authoring: Easy one click approach to bring third party applications and internal applications into the

space. _In

Progre ss

Identified gap: End user should be able to add content withing the portal (be it PCD iviews or WPC content) to add to his PWS.

Content Authoring Super User Authoring: Ability to manage and operate multiple spaces with pages. Some of the actions include audit control, meta establishment, role based security self service, member management, activity usage monitoring, page

administration like archival policies

In Progre

ss

As author (e.g. in WPC) user should be able to create content and exposte it as module (including

permsissions etc.). Those modules shoudl be available in the

module gallery. Look and feel has to consistent. Identified gap: 1.) Ability to expose WPC content in the module gallery and run then content in the page. 2.) Consistent look and feel (especially tray)

Restrictions: Integration between WPC/PCD to Enterprise Spaces will not be part of the standard product. Code to handle double tray will be addressed as part of the "ES coinnovation" project. Content Publishing and

Deployment

Approval workflow for creation of modules (PCD and WPC content) and time based publishing.

In Progre

ss

Identifiied gaps 1.)Connector for Module Gallery only should display approved WPC ontent that is

published (timebased publishing). 2.) Approval workflow and timebased publishing for PCD modules. Includes: Extention point to introduce a workflow to approve a module. Restriction: The specific workflow for Valero has to be developed project specific

Nov discussions: We agreed: Pcd modules only timebase publishing, WPC modules will not be supported for WPC 1.1 , only WPC 2.0

# Feature ity ation Date y s 1.1 Status Comment/Details 3

2

0

2

0

2

0

2

?

2

?

Provide governance protocols with audit functionality such as system should submit approval request to creation of a collaboration space. Can't live withou t Compl ete

Identified gap: Extention point in the SWS creation. To allow Valero to set status to "pending" instead of default status "draft". Accept/reject in the WF of Valero can change the status of the created SWS. Two new custom attrinutes to be maintained here: Who approved and when

Nov discussions: Valero agree that the task to implement Valero specific workflow should be done by Valero

Search

Allows the user to search collaborationa spaces and personal space, pages and mosules. Search result should take the user to the correct page, correct module and highlight the search term. Also provide APIs to search collaboration spaces, pages and modules. Search results should average 1-2 seconds and worst case shouldnt take more than 3 seconds.

Can't live withou t In Progre ss

Identified gaps: 1.) Ability to index according to permisison of content in a module and

module/page/workspace properties 2.) Get a uniquie URL to each ws page and module in a certain state (e.g. document list 5th page) 3.) Module should be able to highlight the search term (or the document the term is in - the visible part.. After lauching the document the term is not highlighted) 4.) Ability to use Google as search engine 5.) Component model to be exteneded for indexing extention. Not needed: Indexmanagement itself (reindex, scheduled reindexing etc.

Nov discussions: Valero agree that implementing the google search adapter should be done by Valero Valero UI

Change the themes and branding according to Valero UI

Can't live withou

t Discu_{ss Started}Not

Identified gap: WPC renders ist own trays which leads to "double" trays in EWS. Potential gap: 1:1 UI adaptation in other areas

Performace (with 500 collaboration spaces and 2500 concurrent users)

average 1 - 2 seconds and worst case not take more than 4 seconds Discu ss In Progre ss

Average page at Valero: No application content, only WPC content, disucssion forums etc. Average number of modules on the page: 15. Client: IE 7.0, client details to be provided by Praveen, Antivirus: McAfee. Concrete numbers are not available by SAP now (since we dont have WPC content). KPIs in general aligned with SAP KPIs.

Dragging and dropping a module (plus loading the module):Should average 1 - 2 second and worst case

shouldn't take more than 2

seconds Discu

ss In Progre

ss

Average page at Valero: No application content, only WPC content, disucssion forums etc. Average number of modules on the page: 15. Client: IE 7.0, client details to be provided by Praveen, Antivirus: McAfee. Concrete numbers are not available by SAP now (since we dont have WPC content). KPIs in general aligned with SAP KPIs.

# Feature ity ation Date y s 1.1 Status Comment/Details 8 Mandatory

2

?

2

?

Aesthetics

Rounded corners & Ajax

Mandatory

11 Mandatory

2

2

SAPComplete

Administration Tools

12 Mandatory

2

2

SAPComplete N/A We havent introduced new caches to be cleared

13 Mandatory

0

2

SAPComplete Navigating between pages:

Should average 1 - 2 seconds and worst case shouldn't take more than 3 seconds

Discu ss

In Progre

ss

Average page at Valero: No application content, only WPC content, disucssion forums etc. Average number of modules on the page: 15. Client: IE 7.0, client details to be provided by Praveen, Antivirus: McAfee. Concrete numbers are not available by SAP now (since we dont have WPC content). KPIs in general aligned with SAP KPIs.

Action on the page:Deleting a module, sorting modules, setting permission etc should average 1- 2 seconds and worst case shouldn't take more than 3 seconds Discu ss In Progre ss

Average page at Valero: No application content, only WPC content, disucssion forums etc. Average number of modules on the page: 15. Client: IE 7.0, client details to be provided by Praveen, Antivirus: McAfee. Concrete numbers are not available by SAP now (since we dont have WPC content). KPIs in general aligned with SAP KPIs.

Trays in SAP solution are GWT based (CSS). Identified gaps: Problem of "double" trays especially using WPC content. Trays from WPC content is rendert by the XSLT, no "regular" tray. Trays at Valero have different color based on "type" Nov discussions: merged with item 5 Consolidating transport

tools

Having the transport of EWS in the same role as the regular transport tool

Not Started

For EWS there is a dedicated pre-step necessary before regular portal transport can be used. Identified gap: Currently in separate roles but it can be added by customer to whatever role needed Clearing Cache (My

Workspace and Collaboration Space modules) Troubleshooting: Recreating user's workspace or collaboration space to troubleshoot Ability to delete modules and change settings of modules by

IT admin Compl

# Feature ity ation Date y s 1.1 Status Comment/Details

14 Mandatory

0

0

SAPComplete

15 Mandatory

2

0

SAPComplete Identified gap: Not available in EWS

16 Mandatory

2

0

SAPScope Agreed

17 Mandatory

2

0

SAP Identified gap: Not available in EWS

18 Mandatory

2

0

SAPComplete Identified gap: Not available in EWS

19 Mandatory

2

0

SAPComplete Identified gap: Not available in EWS Troubleshooting:

Recreating user's

workspace or collaboration space to troubleshoot Ability to change the layout of a workspace (move and add module in the page layout) by IT admin using the RTAE

environment Compl

ete

It is agreed that beside the current feature to delete modules or change settings of a module by and IT admin it should be possible to see and change the layout. Identified gap: Layout change (add move, etc.) by IT administrator should be possible. Modules should be displayed as placeholder modules ("watermarks")

Static modules Ability to define in a template modules that cannot be removed by users

but only moved Complete

Change PWS template Ability that users itself can change the PWS template > will delete all (!) content from the PWS and create a new one from the new

template Complete

Identified gap: Not available in EWS Nov discussions:: Accepted by Valero Tray option control

The module can control the

tray options Discuss

In Progre

ss Population of links in link

list from outside

Public API to populate links

from outside StartedNot

Link list

Separation of link list to dedicated lists for apps, reports and URL links. Link list instances in a PWS always show the same links (workspace specific and not

# Feature ity ation Date y s 1.1 Status Comment/Details

This is related to the migration, no feature request

This is related to the migration, no feature request

20

0

0

SAP

21

2

0

SAPComplete

22

2

2

SAPComplete Provided in the Admin UI SAP provides currently Application Integration/

Structured content integration

Seamless Connectivity to existing SAP and non SAP applications like BOBJ reports, Webfocus , Aspen Products, External Customer facing sites and other critical backend systems (MUST have single sign on, seamless integration) Manda tory Document Management Integration/Unstructured content Integration

Ability to manage documents in Filenet, Policy Tech, SAP E-Sourcing, File share and SAP Knowledge Management.

Manda tory

Memory Quotas

Manage memory allocation for the Space Example: Rule based, Usage based, Priority based, Period Based

Manda tory Poten tially Post 1.1 In Progre ss

Identified gap: 1) Ability to get the size of each module aggregated to workspaces. 2) Set and administrate quota for workspaces

Metadata Management Provide a repository and easy access to manage the meta data related to the space; like who can access, what they can see. Have options to add custom tags(meta data) like the departments that spaces belong to etc. Manda tory In Progre ss

Identified gap: 1) Ability to add custom specific metadata for each WS template. Values will be set on each instance. 2.) Extend Admin UI to see the members/managers/owners of a WS; see and change the custom specifc metadata

Metadata Management Provide a repository and easy access to see when is the space open or closed.

Manda

tory Compl

# Feature ity ation Date y s 1.1 Status Comment/Details

Collaboration Space Life Cycle Management

23

2

0

SAP

24

2

2

SAPComplete

25

2

2

SAPComplete Only exception: Member management

26

2

2

0

0

2

2

2

0

SAPScope Agreed Web Service to create

Collaboration Space Manda

tory Discu

ss StartedNot

Includes: REST API for creation of workspace. Restriction: Instead of the webservice there is a URL (REST API). Adaptations in Valero environment needed on project base

Rapid Provisioning Allow business users or IT staff to quickly provision new collaboration rooms and provide corresponding administrative tools to identify and clean up unused rooms .one click approach of managing and maintaining enterprise spaces

Manda tory

Compl ete

EWS provide an Admin UI with queries to answer these questions. Maybe additional queries are needed

General Collaboration Space Flexibility

Should be able to create space in less tha 3 clicks and should be able to change security on the space from lets say private to public space.Should be able change collaboration templates in 2 or less clicks.

Manda

tory _Compl

ete Multi Page Collaboration

space

Should be able to create multiple pages in a collaboration space around topic correlation

Manda tory

Compl ete Multi Page Collaboration

space

Limit the number of pages by configuration

Manda

tory ProgreIn

ss

Identified gap: Configuration for page limit must be available

Collaboration Space Templates

Ability to create workspace templates in general (PWS and SWS) Manda tory _Compl ete Collaboration Space Templates

Ability to create workspace templates from existing workspace instance

Manda tory

Not Started

Identified gap: "Save as template" needed. In Admin UI take an instance and create a template out of it OR save an instance as template in the RTAE and trigger a workflow before it is finally available as a template.

# Feature ity ation Date y s 1.1 Status Comment/Details

27b

2

0

SAPComplete Identified gap: Not available in EWS

28

2

2

SAPComplete Agreed: Page layouts are sufficient

29

2

0

SAPComplete

30

2

0

SAPComplete in conjunction with 1b)

31

2

0

SAPComplete in conjunction with 1b)

32

2

2

SAPComplete Collaboration Space

Templates

Ability to set permissions on templates and filter in the creation accordingly (SWS) or choose the one based on PWS permissions for the user.

Manda

tory _In

Progre ss Page Templates

Easy start page templates around the topics of usage based on departments or activities Manda tory _Compl ete WPC: Module Gallery

Ability to view all available modules that have been published and authorized for sharing. Modules should be categorized based on the metadata set by the authors during publishing. Accessibility to Module Library should be a visually accessible with limited number of clicks

Manda tory

In Progre

ss in conjunction with 21b) > see restrictions there WPC: Reports Library

Ability to view the inventory of all available reports published for collaboration and to consume them in the space

Manda

tory _Compl

ete WPC: Application Library

Ability to view the inventory of all available

applications/widgets published for collaboration and to consume them in the space

Manda tory Compl ete Collaboration space library (Workspace Directory)

Ability to view the inventory of all available workspaces published in a company

Manda tory

Compl ete

# Feature ity ation Date y s 1.1 Status Comment/Details

32a

2

0

SAPScope Agreed

33

2

0

SAP

Business Asset Management

34

35

36

34

2

0

SAP

Security Self Service

Collaboration space library (Workspace Directory)

Ability filter according to custom metadata and show statistics (number of users etc.) and creation date. Ability to get the workspace URL

Manda tory

In Progre

ss

Identified gap: 1) Not available in EWS. 2) Provide the unjoin in the public API

Includes: Generic way for the 10 custom specific properties that can be assigned to a WS to filter in the WSDir according to these values

Restriction: Deletion of a customer specific metadata (not value!) on a workspace template doesnt remove the metadata from the workspace instances > potential need to remove them manually/script. Nov discussions: Accepted by Valero

Site Aggregator Module Aggregates and displays spaces of the current user’s choice. Threads that user is following or tasks users are assigned across spaces

Manda tory

re -

write StartedNot

Module that collects the tasks from different workspaces a user is member/manager of in one single place. Related to tasks assigned using the module "Teamwork tracker"

Reports/Application Management

Ability to add new reports into reports library that can be used in spaces with “ZERO CODE”

Manda tory

In conjunctoin with WPC content integration in general

Dashboard Management

Ability to integrate with third party dashboard applications like HP ITSM, Outlook Soft with “ZERO CODE”

Manda

tory _{In conjunctoin with WPC content integration in} general

New Modules in Module Library

Ability to create and add new modules into the module library that can be used in spaces with“ZERO CODE”

Manda tory

In conjunctoin with WPC content integration in general

Date Announcer Module Date based publishing of announcements/News/Content/ Business Assets

Manda tory

re -

write StartedNot

Module to add and see announcements (time based publishing, showing the announcement to selected target groups (UME based)). Currently wrapped in WPC. Add content only for specific roles (users, groups)

# Feature ity ation Date y s 1.1 Status Comment/Details 35

2

2

2

2

2

2

Policy Enforcement

2

0

2

0

0

2

Document Management in Collaboration Space

Space Permissions Control who can access and view the space

Manda

tory Comp_lete Compl_ete Controlled by permisison policy and workspace acces _{role in general} Membership permissions

Space owners should have the means to control the viewing of modules in a space based on the membership policies.

Manda

tory _Comp

lete Complete Managers in a space only see the module in the module gallery that they have permission for. One Centeral place to

control permission for all modules in a

collaboration space Abilitiy to add/remove members and managers in a SWS Manda tory Comp lete Compl ete Verbiage Policy

Administrators should be able to define word filters for discussion forums to prevent use of abuse language that doesn’t adhere to corporate policies Manda tory Discu ss Not Started

Identified gaps: 1) General setting: List of words that should be scanned for 2) Stop the publication even before it is published (e.g. doesnt save it) for each and every module. For SAP modules only, not custom modules. Blocking not necessary for content published using an approval workflow.

Retention Policy

Allow Administrators to define rentenion policy. Allow owners of the space to select how long the collaboration space is going to be active Manda tory Comp lete Compl ete

Identified gaps: 1) Provide the retention information in the creation screen. Can be changed later by owner in the SWS settings 2) Send mail at expiry date to IT and owner saying it is expiring. IT will check with owner if it should be extended. If not, IT uses SAP Admin tool to close and delete it. No automatic closure or deletion.

Nov discussions: Valero- The link in the email should be to the workspace settings.

Mail notification - configure how many days in advance the user get the notification

Retention/ Archival Provide flexibility to manage the retention and automatic archival of content in a space. These functionalities should be provided at a space level and then propagated to all the elements of the space in a bundled approach.

Manda tory

Comp lete StartedNot

Identified gaps: 1) Archiving of workspace itself and content (including forum, documents etc.). Creation of Transport package is sufficient

# Feature ity ation Date y s 1.1 Status Comment/Details 41a

2

0

2

0

2

0

2

0

2

0

2

2

SAP To be tested by SAP

46

0

0

SAP Document List (general)

Document list that provides the functionality of the

Valero document list Manda_tory

Discu ss

In Progre

ss

Restrictions: To be evaluated by SAP which features can be exposed in the document list

Nov discussions:Valero: there is an option to stay with their own Document list, the open issue is who will do the rewrite to Flex (pendding on the UI POC), if this option will be taken, no new KM features are needed.

In the future Valero consider to go to OpenText. Recent versioning

Only keeps a limited number of recent document versions to save space. This has to be configurable. Administrators of the space should be able to define how may versions of documents in a specific folder could we maintain Manda tory _Not Plann ed In Progre ss

Identified gaps: 1) Expose versioning in the UI of the documen list 2) limit the number of versions to be kept

Nov discussions: in a bundle with 41a Content types

Allows document repositories to be configured to accept certain document types and enforce business policies.

Manda tory Not Plann ed Not Started

Identified gaps: 1) Provide a list of not allowed content types and filter out the not allowed types when uploading

Nov discussions: in a bundle with 41a Storage Quotas

Document storage space can be limited on a repository and per user level.

Manda tory

Discu ss Complete

Identified gaps: 1) Quota on each and every instance of a document list. 2) Only Soft quota > giving you a warning that you have exceeded the quota. WebDav ignores the soft quota.

Nov discussions: in a bundle with 41a Approval workflow on

folder level

A single approval workflow can be configured for all

documents in a folder. Manda tory Not Plann ed Compl ete

Identified gaps: 1) Expose the workflow of KM 2) Notification channel is email. Workflow is defined in KM.

Nov discussions: in a bundle with 41a Integration with

Microsoft Information Rights Management Helps ensure that access rights applied to Microsoft Office documents in a central library travel with the documents, even when they are downloaded from the library.

Manda tory Comp lete Not Started Retention and Auditing

Policies on folder level Define customized information management policies to control retention period, expiration actions, and document-auditing settings.

Manda

tory Not

plann ed StartedNot

Idea: 1) set an expiration date on folder level for documents (based on standard KM functionality) 2) Send an email to IT and owner (configurable) at expiration date 3) Query that provides all documents that have expired

# Feature ity ation Date y s 1.1 Status Comment/Details

47

2

2

SAP

Discussion thread in Collaboration Space

48

2

0

SAP

Modules/Web Parts/Wizards

49

2

0

SAP Not Started

50

2

2

SAPComplete Desktop Access to

Documents

Allow users to map desktop drives to document libraries on the portal.

Manda

tory _Comp

lete StartedNot Forum module

Use of the new component model on Jive

Email to Discussions Allow users to respond to discussion from email Poll based of Discussion Ability to create a poll out of the opinions expressed in the discussion thread by various parties

Link Documents to discussions

Attach documents to the thread post in a discussion Subscription

Watch or subscribe to an active thread

Award System

Award points based on the responses

Usage Heuristics Monitor the usage of threads and discussions with respective counts of the discussion board Subscriptions of Discussions

Allow users to easily customize the look and feel of discussions, subscribe to discussions, topics, or groups and generate RSS feeds from discussion content.

Manda tory

Discu

ss StartedNot Nov discussions:Close at workshop Textpad Provide a textpad Manda tory Discu ss

Restrictions: Migration of exsting content is almost impossible. Textpad will not provide all functionalities because SAP is not allwoed to ship tinyMCE as part of a standard shipment. Recommendation: Keep existing TinyMCE solution.

People and Groups Lists A unified place to find people that are members of managers of a SWS with email adress

Manda

tory In

Progre ss

# Feature ity ation Date y s 1.1 Status Comment/Details

50a

2

0

SAP

51 Project Watch

2

0

52 Project Time

2

0

53

2

0

SAP Identified gap: Not available in EWS

54

2

0

55 same as 51 55

2

2

2

0

2

0

SAP Identified gap: Not available in EWS

58

2

2

SAP People and Groups Lists

(Memberlist) A unified place to find, communicate with, and manage people including support for custom fields such as Department, “Office #” and Area of Focus; in addition to the new Person field type. The Person field type creates rich displays of lists of people including support for a People Picker for browsing a list of users. Manda tory Discu ss In Progre ss Identified gaps:

1) Integration with Office Communicator

2) show custom specific data (department, phone etc.)

3) Search by group and user

4) provide an edit button for managers/owners to jump to the user management section in the SWS settings.

5) for each user a business card is opened (hook it to the user in the member list); the business card is not needed.

Restriction: Integration with MS Office

Communicator not part of the solution; 2) is part of the business card and not of SAP solution

Manda tory Not Plann ed Not Started Manda tory Not Plann ed Not Started Individual Calendar Module

Displays a user’s personal calendar. Manda tory Not Plann ed Not Started Group Calendar Module

Manage and publish a shared group calendar. Manda tory Not Plann ed StartedNot Memberships Module

Displays a users site and distribution list memberships.

Manda tory External Content Module Displays external content, or Web pages. The external content is isolated from other content on in the room.

Manda

tory _Comp

lete Compl

ete External Content Module

Displays folders (starting with files://). The external content is isolated from other content on in the room.

Manda

tory _Comp

lete Complete The URL module displays URL based content but not file-system content (file://) User Tasks Module(Team

Work Tracker) Displays tasks that are assigned to the current user.

Manda

tory PlannNot

ed Not Started My Links Module

Displays a user’s list of custom links example

Manda

# Feature ity ation Date y s 1.1 Status Comment/Details

59

2

0

SAP Identified gap: Not available in EWS

60

2

2

SAP

61

2

0

SAP Identified gap: Not available in EWS

62 _{in conjuntion to 31}

62

2

0

SAP Identified gap: Not available in EWS

63

2

0

64

2

2

SAP provided as part of the document list

65

2

0

SAP

66

2

0

SAP

67

2

0

KPI Module

Displays the details of a single status indicator. Status indicators display an important measure for an organization and may be obtained from other data sources including BOBJ reports, web focus, Excel workbooks, SQL Server 2005 Analysis Services KPIs, and other backend systems.

Manda tory Not Plann ed Not Started Business Transaction Module

Displays SAP and non-SAP transactions e.g: CRM transaction CRM_ORDER for viewing sales orders.

Manda

tory Comp_{lete Started}Not RSS Module

Configure and Display an RSS feed. Manda tory Poten tially Post 1.1 StartedNot Announcements Module Target announcements Manda tory Bulletin Board Module

Companywide announcements Mandatory

Not Plann

ed StartedNot Module Usage

Displays usage statistics for each module in the module gallery / report library and app library

Manda

tory Comp_{lete Started}Not Windows Explorer

experience

Allow users to use windows explorer to upload documents into collaboration space (WebDav)

Manda

tory Comp_lete Compl_ete

Mail notifications Link to the workspace in mail notification Manda tory Comp lete Compl ete

Needed is a relative URL in the mail notification. Idea: configure the host in the mail configuration + portal alias etc.

Lock workspace when editing

Manda tory

Discu ss Complete

Identified gap: Workspaces are not locked when an admin does structural changes. Agreed and accepted mitigation: Provide an info message in the workspaces if another manger enters the workspace to notify him.

Drag and drop behaviour on the page

Minimize all modules on the EWS when droping a modue

Manda

# Feature ity ation Date y s 1.1 Status Comment/Details

68 Mandatory

2

0

SAP

69

0

0

SAP Mainly a security question.

70

0

0

0

0

0

0

0

0

SAP Recycle bin for documents in the document list (KM)

74

0

0

0

0

Consolidation of the portal and flex theme editor

Agree d StartedNot

SAP provided separate theme support for flex and GWT CSS. Also for EWS there is a dedicated pre-step necessary before regular portal transport can be used

Extranet Access Collaboration tools should easily be extended outside the DMZ for collaboration with external customers and partners.

Very

High Potentially

Post 1.1 In Progre ss Per-document workflow

Custom workflow can be defined per each document type.

Very High

Not plann

ed StartedNot Workflow approval on document level in document list (not on folder level) Document Information

Panel

Makes editing document properties an integral part of the Microsoft Office system document-authoring experience. Very High _Not plann ed Not Started

Provide in MS office application an option to save directly in workspace.

Document Action Bar Describes to users what business policy or workflow governs the current document and what action they are expected to take in Office.

Very

High Not

plann ed StartedNot

In the plugin panel in MS Offcie apps user gets an information that the document is stored in a´folder that has a retention information

Recycle Bin

Allow users to undelete documents without assistance from IT staff or lengthy database restores. Very High Not plann ed Not Started Application Sharing

Allow users to see and control each others desktops / applications.

Very

High plannNot

ed Not Started

In conjunction with Office Communicator / Member list

Email to Document List Allow users to email

attachments to a document list Very High Not plann ed Not Started

Send documents to your document list (PWS and SWS). Add-on to MS Office.

# Feature ity ation Date y s 1.1 Status Comment/Details

76

0

0

SAP in conjunction with 71

77 High

0

0

SAP

78 High

Dublicate to 51a

78 High

0

0

SAP MS project like …

79 High

0

0

SAP Condensed Web Access view

80 High

in conjuntion to 76

81 High

related to MS Office Add-On tab Outlook skin for

Collaboration

Ability to view collaboration spaces as folders in Outlook and support drag and drop of emails into spaces in outlook

Very High Not plann ed StartedNot Wikis

Wikis makes it easy to create, edit, link, and restore an individual Web page. Wikis can be used as creative forums to brainstorm ideas, manage knowledge bases, create designs as well as instruction guides or simply gather information in an easy-to-edit format. Wikis are easy to create, modify, and annotate; in addition to tracking contributions and changes.

Poten tially Post 1.1 Not Started

Restrictions: Will only be possible in 7.3 (Wikis are only availablein 7.3)

Members Module

Displays a list of the site members and their online status allowing functions like IM/Chat

Public Chat: Ability to

communicate with the online members that is visible to all other members

Private Chat: Ability to

communicate with the member in a private mode visible only to the two members.

Advanced Task Tracking The new Project Tasks list template provides lightweight task management functionality including Gantt charts for visualization of task relationships and status.

Not plann

ed StartedNot My Inbox

Displays a user’s inbox from Exchange / Outlook in my workspace. Not plann ed Not Started My Mail Folder

Displays a selected email folder from Exchange Outlook.

Deep Office Integration

Integrates key collaboration functionality directly into Office applications allowing users to collaboration without leaving

# Feature ity ation Date y s 1.1 Status Comment/Details

82 High

related to MS Office Add-On tab

80 High

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Collaboration Space

File SAVE AS option should provide a means to save the document into documents section of spaces

Recycle bin

For pages and modules in s SWS Poten tially Post 1.1 Not Started

Recycle bin for pages, recovery of pages by administrator (or manager, owner). Configuration parameter: stays x days and then it is finally deleted Identify CSS areas in the

flex screen Comp

lete StartedNot Requirement: provide a special "mode" to render on the screen which CSS area is used to render flex. DL handling in module

library Comp

lete StartedNot

Requirement: provide the option to create delta links in the module library instead of copies. SAP sees problems in scalibility doing that.

Move modules

between pages

Ability to move modules

within a workspaces

between pages

Mediu

m Comp_{lete Started}Not

Social Networking Module

Uses information about users, the organization, communities, and electronic communications to help establish connections between colleagues with common interests. Mediu m Poten tially Post 1.1 Not Started Colleague Tracker Module

Displays a users list of colleagues and any recent

Mediu m Not plann ed StartedNot My Contacts Module

Displays a user’s contact list

from Exchange / Outlook. Medium plannNot

# Feature ity ation Date y s 1.1 Status Comment/Details

87

0

0

88

0

0

89

0

0

Storing and retrieving Web Page Composer properties in Enterprise WorkSpace (solution) is not intuitive. In the EWS solution it takes 5 clicks to convert a web page composer snippet to a EWS module and steps to get to the configuration screen is very technical for our authors. In our (Valero) solution, authors don't have to leave Web Page Composer screen, they can flip a snippet into a module by just checking a check box.

Can't live withou

t

Overall look and feel.

Out of the box EWS look and feel is very different from Valero's

implementation. WPC/PCD trays look so different. The context menu for WPC/PCD snippets is not very intuitive.

Can't live withou

t

Migration effort to move to WPC 2.0. Web Page Composer 2.0 brings workflow. Authors will be able to author in the production environment and submit content for approval. This eliminates the need to transport content from authoring environment to production.

Understanding the migration effort will help us determine the Netweaver version for our implementation. If we decide to go with WPC 2.0, which is part of Netweaver 7.3, that will impact EWS development.

Mediu m

# Feature ity ation Date y s 1.1 Status Comment/Details

90

0

0

91

0

0

92 _{Valero Not Started}

93 Valero Complete

94 Valero Not Started

95 Valero Not Started

96 Build Dev Valero Not Started

97 Valero Not Started

98 Deploy Collaboration Code Valero Complete

99 Valero Complete

100 Build Test Valero Not Started

101 Valero Not Started

102 Deploy Collaboration Code Valero Not Started

103 Valero Not Started

Implementation of what SAP Labs calls “extension points”.

Out of the box EWS will search document list, text pad, quick links and member list. We have way more than that; discussion forums, project watch, project time, calendar, team work tracker and Web Page Composer Content.

Can't live withou

t

Setting up EWS in our (Valero) environment.

There is a great deal of dependence on Web Page Composer, Google Search, RPM etc and Enterprise Workspace Solution. We need to test EWS solution to make sure we are going in the right direction.

Very High

Setup users in Valero Landscape

Set up system for SAP to migrate the code

Size Development & QA boxes

Acquire Dev and Test Systems

Install SAP Portal 7.0 & Base CoP on Dev

Copy Content and modules from PROD to DEV

Install SAP Portal 7.0 & Base CoP on Test

Copy Content and modules from PROD to TEST

# Feature ity ation Date y s 1.1 Status Comment/Details

104 Valero Complete

105 Valero Complete

106 Valero Complete

107 Valero Not Started

108 Valero Not Started

109 Integration Testing Valero Not Started

110 Stress Testing Valero Not Started

111 Valero Not Started

112 Valero Not Started

Please refer to the functional specifications document for more details. You can also call Praveen on his cell 952 484 7571 if you need any clarification. Share technical details on

My Workspace with SAP Share technical details on SAP/Valero Collaboration spaces

Share technical Details on WPC integration with Collaboration Spaces and My Workspace

Test migration tools and report issues to SAP

Unit Testing Personal spaces and Enterprise space

Change Management/User Training

Knowledge tranfer to Development team and Production Support

Note: Valero needs SAP to migrate

Collaboration space and My Workspace

content. Valero needs SAP to rewrite

Collaboration space/My Workspace modules

using FLEX.

Feature

currently available

Feature currently

NOT available

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX. Gap/Feature - Wave 2 (with restrictions) 4

Gap/Feature - Wave 2 (low confidence) 11 45

Modules #

“ES co-innovation” project specific 15

SAP module - wave 1 1

SAP module - wave 2 2

SAP module - wave 2 (with restrictions) 4 22

Grand Total 67

Gaps (45 items) Feature List (22 items)

Gap/Features # Gap/Features

Wave 1 2 Wave 1

Gap/Feature - Wave 2 (high confidence) 20 Gap/Feature - Wave 2 (high confidence)

Gap/Feature - Wave 2 (with restrictions) 4 Gap/Feature - Wave 2 (with restrictions)

Gap/Feature - Wave 2 (low confidence) 3 Gap/Feature - Wave 2 (low confidence)

29

Modules # Modules

“ES co-innovation” project specific 10 “ES co-innovation” project specific

SAP module - wave 1 1 SAP module - wave 1

SAP module - wave 2 2 SAP module - wave 2

SAP module - wave 2 (with restrictions) 3 SAP module - wave 2 (with restrictions)

16

Grand Total 45 Grand Total

Complete 34

Not Started 59

Co-innovation Project Dashboard

Note: When you sum up SAP activities it should be 92 activities but "clearing cache", which is counted as SAP activity is no longer applicable for EWS solution so the total will be one less.

In Progress 20

Not Started 59

Complete 28

In Progress 20

Not Started 44

SAP Activity Dashboard

# 5 0 0 1 6 22

Medium 1 2 1 4

Very High 7 1 8