• No results found

YARDI Procure to Pay SuiteTM

N/A
N/A
Protected

Academic year: 2021

Share "YARDI Procure to Pay SuiteTM"

Copied!
5
0
0

Loading.... (view fulltext now)

Full text

(1)

YARDI

Procure to Pay Suite

TM

Go paperless with our centralized procure to pay solution. Reduce costs

with online catalogs, electronic invoice processing and vendor, bid, and

(2)

Yardi | 1

Extend Yardi Procure to Pay with smart additions

from the Yardi Procure to Pay Suite. These

components optimize operational efficiency with

centralized vendor and contract management,

linkage of invoices to contract terms, electronic

RFP creation, and a single source of all vendor

data for total transparency and business insight.

Procure to Pay Suite

Key Benefits

»

»

Single database ensures real-time business

operations and data access

»

»

Compatible with Yardi Voyager and

non-Voyager accounting systems

»

»

Paperless solution reduces costs and enables

accelerated payment processing

»

»

Centralizes vendor management for

portfolio-wide insight to vendor risk

»

»

Models service contracts to track financial and operational progress

»

»

Features comprehensive reporting and analytics

from purchase order to invoice to payment

(3)

2 | Yardi Yardi | 3

Search, view, and approve purchase orders and invoice registers right from your mobile device.

Invoice dashboard provides user insight to all active invoices for their properties.

Yardi | 3

Yardi Procure to Pay streamlines and automates your procurement and accounts payable processes so you can reduce costs, work more efficiently, and focus on your clients. This comprehensive paperless solution supports Yardi Voyager™ and non-Voyager accounting systems and enables users to leverage online procurement and move to electronic invoice

processing and payments — with analytic reporting that provides valuable business insight.

Control

Spend

Yardi Procure to Pay reduces operational costs and controls spending. Online catalogs defined by you, include built-in purchase orders with real-time budget controls, and electronic invoices that are automatically imported — with an online approval workflow and mobile applications.

Eliminate

Paper

Yardi Procure to Pay virtually eliminates copying, mailing, and storing paper, and minimizes ‘touch points’ that can lead to lost invoices and data entry errors. Electronic invoices are automatically imported directly into Voyager, with an online approval workflow that reduces cost per invoice and improves productivity. Timely payments are

enabled by EFT or check. Electronic vendor invoices automatically map to, and compare against, user-generated purchase orders. Lines are compared against price, SKU, and quantity to ensure the ultimate payable correctly maps to the purchase order (sale of record).

YARDI

Procure to Pay

TM

Key Features

»

»

Catalog options include Yardi-hosted

with your vendor pricing, a designated

vendor’s website, or the Yardi Marketplace

with pre-negotiated pricing

»

»

Customizable approval workflows

match your policies and procedures

»

»

Paperless invoice processing with

online approvals for timely payments

»

»

Systematic matching of electronic

purchase orders to invoices

»

»

GL account balance insight

during entire AP process

»

»

Automated invoice payments via EFT or

check (Voyager Accounting System)

»

»

Standard reports and analytics let

you assess transactional data

»

»

Mobile applications enable

greater efficiencies

User views Yardi Marketplace items, client negotiated items and vendor’s supporting punchout.

Invoices are accessible online and linked to resulting payment

(4)

4 | Yardi Yardi | 5

Oversee contracts and proactively model your vendor relationships in a centralized repository. Easily manage contract execution and operational risk and match contract terms to vendor invoices. The repository allows for easy access, monitoring of operational execution and easy auditing of all contracts. Initiate your contracts with an electronic step-by-step RFP creation process that enables vendors to submit bids online, so you can compare bids side by side to award. With defined approval workflows, you can set up award criteria to drive the selection process.

Once the RFP is awarded, the user is able to auto-generate a contract using the client’s contract template. Data is automatically loaded and the draft contract initiated to reduce the timeframe between RFP award and contract signing. A client-defined approval workflow guides the contract through the correct steps for approval. Once approved, the signed contract is stored in the repository.

Key Features

»

»

Dashboard displays status of all contracts

for easy oversight and auditing

»

»

Electronic RFP process eliminates

paper, enables online bid reviews

and allows for RFP reuse

»

»

Single vendor record supports multiple

operational utilizations across portfolio

»

»

Client-defined and centralized vendor

onboarding approval process

»

»

Leverages national background

databases to support vendor

verification during approval process

»

»

VENDORCafé supports alerts to vendors,

allows vendors to upload invoices and

documents, and provides insight to vendor

ledger and invoice approval process

YARDI

Contract Management

YARDI

Vendor Management

Centralize product and service vendor information into a single system of record and gain a 360° view of all your vendors and their property associations. Define your onboarding process and vendor approval workflows, and proactively assess vendor risk across your portfolio — with automatic system alerts to vendors regarding insurance expiration when updates are required. Yardi Vendor Management stores your vendor contacts, key documents (W-9s, COIs, licenses), service categories, and locations. Vendor background checks are also supported during the approval process.

The solution receives data from your accounting system, as well as from your approved vendors through the VENDORCafé portal. View vendor activity across your portfolio, with all property and facility contracts

captured in your system and recorded under the vendor’s tax ID.

Easy access and review of critical documents to assess risk.

Initiate your contracts with an electronic step-by-step RFP creation process that enables vendors to submit bids online, so you can compare bids side by side to award.

(5)

© 2013 Yardi Systems, Inc. All rights reserved. All other trademarks are the property of their respective owners. Yardi Systems, Inc. 430 South Fairview Avenue, Santa Barbara, California 93117

phone: +1 800 866 1144 | email: sales@yardi.com | www.yardi.com

Printed on recycled paper. C-P2P-8PG-11x8.5 04/29/2013

Leading Business-Wide

Real Estate Management

Software and Services

At Yardi our mission is to provide our clients with superior products

and outstanding customer service, while we take care of our

employees and the communities where we work and live. With that

commitment, Yardi leads the industry in providing full-business

software solutions for real estate investment management, property

management, financial accounting, and asset management.

Organizations like yours have been using our proven and

mature software with confidence for decades.

References

Related documents

KHS’ standard Professional Service Agreement (PSA) will be used to contract with the chosen vendor. A blank template is included with this RFP package. Any objections to the terms

3.2 Where Aktrion is available to perform the Services but is prevented from doing so by reason of a lack of relevant assistance from the Client (including lack of availability

Council has conducted a review of processes in Purchasing, Accounts Payable and Contract Management in light of Best Value principles. The outcome of the review in broad terms was

Payment Purchase Order Vendor NIGP/Contract Search Goods Receipt Request for Goods/Services Demand Supplier Purchasing Pay Approved Shopping Cart Receive Invoice Receipt...

The first step to automating procure-to-pay is to ensure that you are using the basic functionality commonly available in an ERP system such as maintaining an item file,

The Revenue and Financing Policy must state Council policy on funding both the operational and capital expenses of each activity of Council from the Funding Sources listed above,

“We consider where the need is, and so if there is a facility and the number of people who live in that community will be served by that facility, the utilization and all that

Once the Harlem Renaissance had become the hegemonic term, then writers with a partial or non-existent connection to Harlem were no longer as visible within ‘the movement’ or