YARDI
Procure to Pay Suite
TMGo paperless with our centralized procure to pay solution. Reduce costs
with online catalogs, electronic invoice processing and vendor, bid, and
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Extend Yardi Procure to Pay with smart additions
from the Yardi Procure to Pay Suite. These
components optimize operational efficiency with
centralized vendor and contract management,
linkage of invoices to contract terms, electronic
RFP creation, and a single source of all vendor
data for total transparency and business insight.
Procure to Pay Suite
Key Benefits
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Single database ensures real-time business
operations and data access
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Compatible with Yardi Voyager and
non-Voyager accounting systems
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Paperless solution reduces costs and enables
accelerated payment processing
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Centralizes vendor management for
portfolio-wide insight to vendor risk
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Models service contracts to track financial and operational progress
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Features comprehensive reporting and analytics
from purchase order to invoice to payment
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Search, view, and approve purchase orders and invoice registers right from your mobile device.
Invoice dashboard provides user insight to all active invoices for their properties.
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Yardi Procure to Pay streamlines and automates your procurement and accounts payable processes so you can reduce costs, work more efficiently, and focus on your clients. This comprehensive paperless solution supports Yardi Voyager™ and non-Voyager accounting systems and enables users to leverage online procurement and move to electronic invoice
processing and payments — with analytic reporting that provides valuable business insight.
Control
Spend
Yardi Procure to Pay reduces operational costs and controls spending. Online catalogs defined by you, include built-in purchase orders with real-time budget controls, and electronic invoices that are automatically imported — with an online approval workflow and mobile applications.
Eliminate
Paper
Yardi Procure to Pay virtually eliminates copying, mailing, and storing paper, and minimizes ‘touch points’ that can lead to lost invoices and data entry errors. Electronic invoices are automatically imported directly into Voyager, with an online approval workflow that reduces cost per invoice and improves productivity. Timely payments are
enabled by EFT or check. Electronic vendor invoices automatically map to, and compare against, user-generated purchase orders. Lines are compared against price, SKU, and quantity to ensure the ultimate payable correctly maps to the purchase order (sale of record).
YARDI
Procure to Pay
TMKey Features
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Catalog options include Yardi-hosted
with your vendor pricing, a designated
vendor’s website, or the Yardi Marketplace
with pre-negotiated pricing
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Customizable approval workflows
match your policies and procedures
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Paperless invoice processing with
online approvals for timely payments
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Systematic matching of electronic
purchase orders to invoices
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GL account balance insight
during entire AP process
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Automated invoice payments via EFT or
check (Voyager Accounting System)
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Standard reports and analytics let
you assess transactional data
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Mobile applications enable
greater efficiencies
User views Yardi Marketplace items, client negotiated items and vendor’s supporting punchout.
Invoices are accessible online and linked to resulting payment
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Oversee contracts and proactively model your vendor relationships in a centralized repository. Easily manage contract execution and operational risk and match contract terms to vendor invoices. The repository allows for easy access, monitoring of operational execution and easy auditing of all contracts. Initiate your contracts with an electronic step-by-step RFP creation process that enables vendors to submit bids online, so you can compare bids side by side to award. With defined approval workflows, you can set up award criteria to drive the selection process.
Once the RFP is awarded, the user is able to auto-generate a contract using the client’s contract template. Data is automatically loaded and the draft contract initiated to reduce the timeframe between RFP award and contract signing. A client-defined approval workflow guides the contract through the correct steps for approval. Once approved, the signed contract is stored in the repository.
Key Features
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Dashboard displays status of all contracts
for easy oversight and auditing
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Electronic RFP process eliminates
paper, enables online bid reviews
and allows for RFP reuse
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Single vendor record supports multiple
operational utilizations across portfolio
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Client-defined and centralized vendor
onboarding approval process
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Leverages national background
databases to support vendor
verification during approval process
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VENDORCafé supports alerts to vendors,
allows vendors to upload invoices and
documents, and provides insight to vendor
ledger and invoice approval process
YARDI
Contract Management
™YARDI
Vendor Management
™Centralize product and service vendor information into a single system of record and gain a 360° view of all your vendors and their property associations. Define your onboarding process and vendor approval workflows, and proactively assess vendor risk across your portfolio — with automatic system alerts to vendors regarding insurance expiration when updates are required. Yardi Vendor Management stores your vendor contacts, key documents (W-9s, COIs, licenses), service categories, and locations. Vendor background checks are also supported during the approval process.
The solution receives data from your accounting system, as well as from your approved vendors through the VENDORCafé™ portal. View vendor activity across your portfolio, with all property and facility contracts
captured in your system and recorded under the vendor’s tax ID.
Easy access and review of critical documents to assess risk.
Initiate your contracts with an electronic step-by-step RFP creation process that enables vendors to submit bids online, so you can compare bids side by side to award.
© 2013 Yardi Systems, Inc. All rights reserved. All other trademarks are the property of their respective owners. Yardi Systems, Inc. 430 South Fairview Avenue, Santa Barbara, California 93117
phone: +1 800 866 1144 | email: sales@yardi.com | www.yardi.com
Printed on recycled paper. C-P2P-8PG-11x8.5 04/29/2013